recommendations seriously. i think there is out of the 38 original recommendations there is 9 open and i think 6 of them was just mentioned by the csa on follow up. four of them relate specifically to the newly adopted federal guidelines for reflectivity on the signs because you want to be able to see them in the dark. it's unfunded mandate that every municipality in the country is grappling with and they do recognize that and they have a clause in the recommendation that you implement as over time, but even though there is a stated compliance date, it's prioritized by local agencies based on need and funding

availability. i don't believe we'll be losing any funding over this, but we are very cognizant of the deadlines and taking it very seriously. one of the things we are doing is taking our data base of all the signs and converting it into a system where it becomes inventory control. we'll know exactly where all the 200,000 signs of all the cities and the age of them when they were installed. one of their methods that their federal government allows us to use is to either go out to the field with a device and measure the reflectivity of each sign which is labor intensive and not practical and you look at data as a proxy to see what we are using the age to sign as a proxy for the need for replacing the sign due to re

flectivity. within the next week, we'll have the data converted. then from that point on, we'll be able to start using the data base to guide us towards reevaluating the signs. there is no risk of danger of massive collapse from the city from our vendor. the signs have a 12-year warrant and i emphasize they have a good state. >> that's good, because you heard from item no. 1. we have a lot of work to do. we could afford to lose any funding. thank you mr. yee. >> the next audit is for the

adult probation department which has 21 recommendations. 30 are closed. we still have one open. one of the reasons we revisited this audit because because they had very serious findings. probation officers had excessive case loads. some probationers were receiving low levels and appropriately supervised probationers were week. as a result of the department going major changes due to the legislation we decided not audit. however they have made significant improvement and they are here to discuss that with you. >> chief, thank you for being here. please. >> i will be very brief. thank you very much chair cohen and

supervisor campos. i really want to recognize the department's progress made. all 31 items are closed. i think it was amazing the progress we have made and i would like to recognize the staff of the department and special lau the management and the administrative team. we have created whole new reentry functions and done a lot over the last 4 years specifically targeted at correcting all the audit items in addition to the reform. the original audit in 2000 resulted in 31 recommendations and performance measurement and public , policies procedures and information tracking, reporting system, staffing and travenlth

virtually every aspect of the department. as of september 12, '30 of the recommendations were closed recognized by the city auditor the last recommendation was related to a case standards management policy for supervision levels. what's happened in the last years with we've implemented a tracking system for clients and developed regular operational reports and an oversight committee was formed and we are in sync with what is in the status of the department. i know that sounds so small, but for our department it was big. in the history of the department over 100 years they never had a strategic plan and now we do. and produced the first annual report last years since 2008. these administrative things that are

so important to tracking and managing the direction of the department, we also implemented a comprehensive revision of the department's policies and procedures which are 10-15 years old which are in partnership with uc berkeley and two-thirds are almost complete and a 30 more under the revision. we hired staff and developed training and we achieved 100 percent compliance for the last 4 years. every single employee of the department has received one. we received 100 percent compliance for training for correctional requirements for one staff. that is extremely difficult to do. implemented and risk and needs assess many. -- assessment and using based practices. we developed risked

base policies and currently upgraded to a new electronic management system that will replace the old one. all of these reforms have resulted in 2013 in july received the award for the american probation award which is as far as you can come from where we started out so many years ago with all the of these deficiencies. the city has realized the significant return on this investment. >> okay. two more. in 2013 the completion rate of 78 percent. 51 percent of our clients are ab 109 clients are completing their 12-month supervision satisfactory. the average jail population has decreased by 35 percent from 1954 to 1267

during the time of realignment with over 700 individuals having been realigned. the average population is a $35 million annual reduction to the city and county of san francisco. >> thank you. we'll call another hearing for all of those successful status that you just covered. the last one? >> the final audit was the business enterprise program. 11 which are closed one is still open and the remaining open recommends as the contract monitoring to investigate the needs for sanctions in the three contracts covered by the audit. the audit found three

contractors used for in eligible for the status and the contract monitoring division is here to discuss those. >> okay. where is the person? there she is. if you can just specifically just talk about it. >> thank you. i know it's late. we've actually implemented, we had a tracking system in 1997. that tracking system went way in 2009. we have not had a tracking system sense them. i took over the monitoring system. we started looking at all the issues that we brought forward on the audit and we addressed those issues. what we found out is, we have jurisdiction on 14b is our contractor for not following up the practices. we manually did an intensive investigation. and

what we found was that there were some personnel issues that happened at these two dements. departments. >> in one sentence can you give me an occasion about why the program went away? >> the program did not. it was the tracking. it was the decision that was not to have it anymore. >> who made that decision? >> i believe it was the x director at that time at 2009. we can go into detail as to what happened. >> we don't have time. >> but now we instituted a new tracking system that began with contracts advertised after july 2013 which is going to assist staff with day-to-day revenue review. with this particular audit what we found after extensive research and in

coordination, what we found. we conducted an extensive training with 62 project managers at this department. and we trained them specifically on what they can and can't do in order to enforce the ordinance. we did this after the csa submitted the report to you. we had discussed this with the csa. that was what we had decided to do is actually do an extensive training to the department personnel. >> thank you for sitting 32 -- through an entire hearing. that is appreciated. i would like to talk to you afterwards. please

come up and finish. >> i am done. >> i would like to open public comment for item no. 3. no public comment. public comment is closed. supervisor campos would you like to say anything? >> i would like to thank you for the work and all the three agencies for their response. it's exciting to see that this is taken very seriously, so thank you very much. >> thank you. the department should feel very good about themselves for all the things that they have accomplished in a short period of time. so seeing that public comment is closed. mr. campos, could i entertain a motion from you to continue this item to the call of the chair? >> so moved to continue to the call of the chair. >> thank you, this passes unanimously. madam clerk are there any other items? >> no other items to discuss. >> thank you, this meeting is

adjourned. thank you everyone. [ meeting is adjourned ] >> >> >>

>> good morning, today is tuesday, november 26th, 2013, welcome to the san francisco county, transportation authority, my name is john avalos the chair of the authority. and our clerk today is erika cheng and we are broadcast today by sfgtv staff. and thank you for your service. madam clerk, could you please call the roll. >> roll call.

>> commissioner avalos? >> present. >> commissioner breed? >> here. >> campos? >> absent. >> chiu? >> present. >> cohen? >> present. >> ferrill. >> present. >> commissioner kim? >> kim absent. >> commissioner mar? >> mar absent. >> commissioner tang? >> present. >> commissioner weiner? >> present. >> yee. >> present. >> commissioner kim. >> present. we have a quorum. >> item two, approve the minutes of the minutes of october, 22, 2013. this is action item. >> any comments on the minutes? >> seeing none, any member of the public like to comment, we will close public comment. and quickly, we will have a roll call vote. >> commissioner avalos? >> aye. >> breed? >> aye. >> campos