>> the city of san francisco sfgtv meeting of the san francisco transportation authority occurring december 10, 2013, will begin shortly.

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>> >> good morning, everyone. ed meeting will come to order. this is the tuesday, december tenth, 2013, meeting of the plans and programs committee of the san francisco county transportation authority, our clerk is miss erika cheng, could you call the roll? >> roll call, commissioner breed? >> here. >> commissioner campos? >> absent. >> kim, absent fp >> mar. >> present. >> yee? >> yee, present. >> we have a quorum. >> thank you, and i would like to thank, jim smith and johnson gramwhack from sfgtv for tell

vicing us today. >> item number two, approve the minutes of the november 19, 2013 meeting this is an action item. >> thank you, seeing no comments from colleagues, let's open up this for public comment, is there anyone from the public? seeing none, the public comment is closed could we moved this forward without objection? thank you. >> item three, citizen's advisory committee report, this is an information report. >> and we have the vice chair of the committee joseph flanagan. >> >> good morning commissioners my name and i am the vice

chair, sorry, joseph flanagan. there are a few items on your agenda that the cac took action on on december 4th, meeting. they are the items for allocation of prop k funds for three requests. and in addition, items, we took action on two of the items. number one, 463,000, for the street repair and cleaning equipment and we deferred action pending additional

information regarding the cost share of changes stations to reduce the prop k request number 2. 4,,000 for the bartlet street scape improvements project. we voted nearly unanimously for this item with one abstaining. item five adoption of the sf gp, we again, passed with a near unanimous vote of one substation, item six, recommended approval for a 2013

san francisco congestion management program and we have passed unanimously by the cac, thank you very much and that includes, and thank you very much and i can take any questions. >> thank you, vice chair, any questions, colleagues? >> i see no questions. thank you so much for that report. >> thank you very much. >> miss cheng, could you call the next item? let's open up this up for public comment, is there anyone that would like to speak? seeing none, public comment is closed. >> item four,recommend allocation of $4,563,090 in prop k funds, with conditions, for three requests, subject to the attached fiscal year cash flow distribution schedules and amendment of the relevant 5-year prioritization programs . this is an action item. >> thank you, and we have courtney mcgeary, and other

members from the mta and bart with us here as well. good morning, with the authority this past month, we reviewed a total of 3 prop k allocation requests totaling 4.5 million, the department of public works has requested prop k funds for construction of the part let project ideas stemming from the mission street scape plan and an effort led by the plan and adopted in 2010, intended to create a flexibility urban public space on bartlett between 21st and 22nd street. before you is a visual of what the projects will look like upon completing. the projects anticipated result in the loss of 34 parking spaces and 56 existing spaces which may be mitigated with the use of an adjacent parking structure that is often under utilized and maintains and operated by the sfmta. the project manager assured our

committee that community stake holders were involved in the decision to reduce the parking and determined that the benefits of the project far out weighed the law. >> the project is currently under going final design anticipated to be completed in the next month, dpw anticipates completing by january of 2015 and this is another visual of what it may look like during an event. the department of public works has requested prop k fund to procure six pieces of cleaning equipment, these will replace the existing vehicles that have reached the end of their useful lives, the citizen's advisory committee was briefed at the december meeting and adopted the motion to refer the request sighting the concerns of the high cost and the potential for the charging units to be used for non-street cleaning purposes. the department of public works

requests presenting to the committee today despite the citizen advisory deferal action, they have confirmed that these are the highest use of funds from this category and confirmed that these vehicles charging stations while they may be used by other city departments for other vehicles, electric, units procured by using prop k, will require a charging unit to re, power, over night. >> they anticipate that it will be completed by june of 2015. and i should also note that these vehicles the procurement of them is consistent with the city's action plan. >> finally, we will request that you consider last month, the sfmta has interested 3.7 million for the construction to upgrade, 17 escalators in the subway, and in the november plans and committee, this committee again was briefed on

this item, and the committee decided to defer the action pending additional information from the sfmta regarding the over all escalator plan and policies regarding outdoor canopies. and we have included new information in the topics and you can also review additional information from the sfmta in the attachment four, and today, sfmta staff are present to respond to your concerns, and they have a brief presentation that they have prepared as well as bart staff who are present to deliver a presentation on the pilot escalator program. with that i will hand it off to jonathan. >> thank you. >> mr. louis? >> i just like to say that we have johnson from the sfmta, john from bart, and samoc jock from the dpw as well. >> and colleagues i think that it is a red powerpoint that we

have in front of us, and the escalator. thank you, chair members and the plans and programs, i am jonathan with the mta and i am here to discuss quickly our maintenance plan for the escalators on the system, and i appreciate the questions from commissioner campos who is not here right now, but it is always great when we get an opportunity to talk to the public and to you about the state of good repair about the system, and to have the opportunity to invest in it and just really quickly, the escalator systems were built as part of the system, and the sfmta is responsible for the 28 of these escalators and we have maintained them through a contract with cone which is the actual manufacturer since that period of time and since they are 25 years old, they are at the end of their useful life and it is at this point that we

are beginning a renovation program, phase one of the program replacement program replaced five my priority escalators in 2013 and this phase two request is for the detailed design to preplace 17 on the system for a total of 18.5 million and that project is anticipated to be completed in the winter of 2018. just really quickly, i wanted to cover the actual replacement plan and note where the actual escalators are. and a number of the escalators are part of the joint main nens program are maintained and have to do with the escalators to the street and all of the escalators that go from the level down to the muni pret toe they are responsible for maintaining, you will see the escalators were completed as part of phase one. and phase two, includes escalators at montgomery

station, and powell, and san ef station and church read station and castro station, the escalators at embarcadero are not part of phase two and will be completed as a subsequent phase because they are the newest working with the oldest and most used escalators first. >> just really quickly, one of the questions had to do with the sustainability of the escalator and how we are upgrading them. this has to do with kind of weather proofing them to the greatest extent possible. so the new escalators include solid, stainless steel panels and oil free chains and water proof, and so they have been weatherized to deal with the weather and noting that with the escalators that we are responsible for maintaining but they need to be weather proof and account for that. but we need to include these materials to make sure that they could stand the test of time. finally specifically what the

maintenance plan is part of your memo, again, in may of 2013, the board of directors approved a new master contract with cone, for an amount of 1.4 million dollars which includes the maintenance of the escalator system over five years, some things that i do want to note is that the staff delayed bringing the maintenance contract forward to the board until we could test the escalator completed as part of phase one, and since cone is the manufacturer he wanted to make sure and we wanted to include everything possible in the subsequent maintenance contract and so we tested it out for a few months and delayed the contract and now that we know the issues that could arise with the kaes lay tores we made sure that the components are considered as part of the maintenance contract. the contract is fully funded as part of the transit division budget, over the next five years and it includes labor, and materials, equipment, and other incidental service and i do want to stress that was one of the questions of the commissioners that the main nens contract that we have

actually exceeds the manufacturer's standard main nens plan that they give with these escalators. so i have kenny with me and scott broder, kenny is the project manager and scott is in charge of the maintenance, if you have any more questions. >> i had a question, so there are 28 escalators at 7 stations that the mta is responsible for, and does this include the 16th street and 24th street bart stations for example, or glen park? >> no, those are included as part of bart, bater is responsible for the maipt nens of those. >> and when was the last time, so these are 40 years old, it looks like 41 years old, when was the last time that bart replaced some of the other eastern neighbor stations. >> right, it is something that i could check with bart with and get back to you on. >> okay.

now, maybe, the bart rep who is here might have answers. >> thank you, and commissioner yee? >> so, in the... i guess that i am trying to figure out in regards to this phase two escalator rehabilitation, it looks like it is going to modernize or replace 17 escalators? >> correct. >> and so there is eleven others, what is going to happen to the eleven others? so five were completed as part of phase one and the remaining 6 escalators are at embarcadero and since those were the last stations to be added as part of the system and so those are our newest escalator and will be completed as part of a phase three. >> and so explain to me as we replace these, and they are

supposed to be hopefully easier to maintain, because a lot of the things that you are doing, why are we paying more for maintenance? >> i am not saying that we would pay any more, the contract that we have is the standard contract that we have and so the 1.5 million is over a five year period for the main nens of the escalators and the major issue that i have with maintenance right now with cone has to do with the parts because the actual escalators are so old, the parts are being fabric ated and the cost is higher, as we replace, we are counting on the actual cost of the main nens to go down as we go down through the system. >> thank you. >> i see no other questions, thank you. are there other reps from the departments that would like to make any points as well? >> and i am interested in dpw explanation of the electric vehicle truck as well. that is the first that i have

heard of large vehicles that are electric, and electrically chargable as well. >> the budget manager with the department of public works, we are actually not replacing trucks with trucks, our plan is to down size where possible, so the folks that are using these particular trucks don't necessarily carry heavy equipment, and so we are looking to down size. the electric vehicles, we have looked for electric trucks and unfortunately they don't exist yet in the way that we would like to use them. did that address your question? >> so n stead of purchasing, 6 electric vehicles, not trucks. >> right. >> very good. >> the charging station a rapid charging station? i know that there are different types. >> we had actually planned to the budget does include the rapid charge because we would like to get out quickly, but we are not sure if the vehicle

that we purchased would be compatible with that and so we may have to reduce to a 240, and we will know once we install. >> very good. commissioner yee? >> i guess that this is along the same line, the question, what are the existing fleet in regards to flusher trucks and electric vehicles and so forth? >> you want to know the current composition of our fleet? >> we have about 920 or so, vehicles in our fleet. i believe that we have four flusher trucks at the moment. a few of them two or three of them, i am not sure of the exact count don't currently meet the requirements and so that is why we are replacing this one here now as icon included in our request. and in terms of the other vehicles, let me take a look, i did bring that with me.

as those 900 vehicles, we have about 50 percent of that is heavy duty vehicles, sweepers and construction vehicles and things like that. 20 percent are light duty vehicles and so that will include our sedans and trucks. >> i didn't mean the total fleet, i mean the total fleet in regards to cleaning equipment. >> cleaning equipment. >> are these electric vehicles for what? >> these electric vehicles are going to be used by the graffiti inspecters that are out inspecting the graffiti that are called in by the residents and property owners to 311. >> okay. i got the picture now. this was described i thought with all of these vehicles had something to do with cleaning something. >> no, they are not. they are not the heavy equipment.