raise nearly double what is needed to complete the veterans project. thank you very much. >> supervisor mark farrell: thank you very much. is there any additional public comment? seeing none, public comment is closed. >> supervisor mar? >> i was going to ask mr. gibner, our attorney is there any way to write in as simply as possible what mr. bueller just said for the consideration of the second half using the criteria that's within the letter that's been sent requiring that the funds be used for historic resource and no. 2 that it can't be approved until it follows the review of the commission under compliance of the secretary interior standards. >> deputy city attorney john gibner. i have a hard time just doing that on the fly. what i would recommend to the committee is, i understand the

recommendation, mr. bueller's recommendation is not just for the remaining 550 here but for all future city tdr. the board could accomplish that setting certain criteria by an ordinance. and that's probably the best way to approach it. then of course you can take any policies when the department of the war memorial come back to you for the 550,000 here. >> i will say i will work with your office to try to draft something that complies with that for the future. so that's very helpful. >> if i may, i would also like to note that if the intents here is that we are able to sell all of our -- which is a current shortfall. the current

intent that any proceeds could reduce the debt when we take out the program in two 2 years with a certificate of participation. that's an important to all the city's debt needs if we are able to reduce that level of cop that affords us to reduce that debt and we have many competing needs for that debt. just keep that in mind in terms if this is an overage it will still come to this project. supervisor mark farrell: supervisor mar? >> that will ensure and that we are monitoring this very carefully and impact that the resources are going into

preservation and i intend to work with stake holders on that and i would like to move the recommendation from the budget analyst. supervisor mark farrell: we have a motion to make amendments. and we can take that without opposition. madam clerk please call item no. 2. >> the clerk: item 2. item 131238: event fund - $400,000]1312382.resolution approving donations of $100,000 or greater, totaling $400,000, to the airport capital improvement promotion and event fund from the boeing company, hensel phelps construction co., and united airlines, inc., pursuant to administrative code, section 10.100-18. airport commissionn >> the clerk: item 2. item 131238: event fund - $400,000]1312382.resolution approving donations of $100,000 or greater, totaling $400,000, to the airport capital improvement promotion and event fund from the boeing company, hensel phelps construction co., and united airlines, inc., pursuant to administrative code, section 10.100-18. >> the clerk: item 2. item 131238: event fund - $400,000]1312382.resolution approving donations of $100,000 or greater, totaling $400,000, to the airport capital improvement promotion and event fund from the boeing company, hensel phelps construction co., and united airlines, inc., pursuant to administrative code, section 10.100-18.

airport commissionn supervisor mark >> the clerk: item 2. item 131238: event fund - $400,000]1312382.resolution approving donations of $100,000 or greater, totaling $400,000, to the airport capital improvement promotion and event fund from the boeing company, hensel phelps construction co., and united airlines, inc., pursuant to administrative code, section 10.100-18. airport commissionn supervisor mark farrell: 1234 thank you very much. >> good afternoon, members of the committee. kathy with the san francisco airport. this committee an approved the establishment of the capital promotion and event fund and at that time accepted the budget analyst recommendation to include a provision that would require any donations to the fund in excess of $100,000 or greater to be approved by the board of supervisors. the establishment of this fund is allowed under the city's administrative code and gives the airport private donations to pay for events consistent with the specified purposes in the fund surrounding the opening of our capital projects over the next 10 years. our report and revenues and expenditures around all of these events and projects will be submitted to the board of supervisors as well as the budget analyst office on an annual basis. the item before you would approve three donations from the from the boeing company and united

airlines and -- for the opening surrounding terminal e. these events are designed to allow three partners to show case this new facility to their passengers, their various board of directors and clients and projects. promotional cost include from tours as well as a large community open house on january 25th where up to 10,000 members of the public are expected to attend. it also includes various printed materials, videos and advertising for the project. all of these events are very similar to what was done to promote both the new international terminal as well as terminal 2. this new provision to come to you for the approval of donations in excess of $100,000 is what's before you today. i would be

available to answer any questions you might have. there is no budget analyst report. >> supervisor mark farrell: colleagues, any questions. thank you very much. we'll open up to public comment. is there any additional public comment? seeing none, public comment is closed. we have a motion to send this item for approval. we can take that without opposition. >> madam clerk please call items 3 and 4 together. >> the clerk: 131230: [real property lease - port - affordable self storage, inc. - $24,664.86 monthly]1312303.resolution approving port commission lease no. l-15690 with affordable self storage, inc. for paved vacant land located within seawall lot no. 349 in the southern waterfront with an initial monthly rent of $24,664.86 for a 58-month term and possible extension terms of up to 60 months, to commence following board >> the clerk: 131230: [real property lease - port - affordable self storage, inc. - $24,664.86 monthly]1312303.resolution approving port commission lease no. l-15690 with affordable self storage, inc. for paved vacant land located within seawall lot no. 349 in the southern waterfront with an initial monthly rent of $24,664.86 for a 58-month term

and possible extension terms of up to 60 months, to commence following board approval. portt 1234 item 131231:[real property lease - port - affordable self storage, inc. - $47,789.14 monthly] 4. 131231 resolution approving port commission lease no. l-15691 with affordable self storage, inc. for paved vacant land located within seawall lot no. 349 in the southern waterfront with an initial monthly rent of $47,789.14 for a 31-month term, to commence following 1234 item 131231:[real property lease - port - affordable self storage, inc. - $47,789.14 monthly] 4. 131231 resolution approving port commission lease no. l-15691 with affordable self storage, inc. for paved vacant land located within seawall lot no. 349 in the southern waterfront with an initial monthly rent of $47,789.14 for a 31-month term, to commence fapproval. portt >> # 1234 supervisor mark farrell: okay, thank you very much. madam clerk. mr. cruz. from our port real estate office to report on these items oovment thank you supervisor. members of the committee i'm nate cruise. we are here to request your approval for affordable self storage which is a current tenant. these two leases would relocate their operations within the 70-foot print to the northwest to the southwest corner. the combined area of the lease is approximately 220,000 square feet. which is a lease of approximately 50 percent. the elite rate is about $0.33 per square foot which is a lease rate combined with the standing foot print and the rent rate. the port would yield an 80 percent increase in revenue. both the foot print is designed to do have tail with the anticipated with the development by the city and that's why these are

separated and have staggered draegsz. -- duration. if you have any questions, i will be happy to answer and i'm an accompanied by my colleagues. supervisor mark farrell: colleagues, any questions on these items? okay. mr. rose, can we go to your report, please? >> mr. chairman, on page 15 of our report we display a table and that shows the annual rent payments from $2.9 million to the port based on the two leases. that's from least 65090 and from lease 601591. the port is projected to receive an additional $1.8 million so there is a total payment to the

port by the lessee of about $4.7 million. again that's shown in table four. on page 16 of our report, we note that it's shown on table three on page 14, in 2013, the port received total rent payments of 413,000. if the supervisors approve the two leases as shown in page four, the port would receive total rent payments of about $747, 584. that would be an 81 percent increase or about $241,000. we know there has not been any other bid because the port felt this would be impractical and might have resulted in generating less revenue from the proposed. also

pointed on the in the report, this was at the request that the port that this lessee is moving. not at the request of the lessee. we also note that the proposed annual rates is consistent with the ports's 15-16 market rates and in good standing. we recommend that you do approve both of these resolution. colleagues, any questions or comments? is there any additional public comment? seeing none, public comment is closed. we have a motion to move both items forward with recommendation. we can take that without opposition. madam clerk, please call item no. 6. >> the clerk: item 130703: [agreement - new flyer of america inc. - purchase of trolley buses - not to exceed $94,950,444] 6. 130713 sponsor: wiener resolution approving a contract with new flyer of america inc., for the purchase of 60 articulated trolley buses, associated equipment and spare parts, for an amount not >> the clerk: sf 612341234 supervisor mark farrell: okay.

thank you very much. we have a number of people from mta to speak on these items. whoever is your designee person. >> i'm john hailey, the director of transit. i have with me the technical team or program leader in the project manager for this and let me start by first confessing to bad timing to ask you to approve a contract with king county metro in seattle during the week of the nfc championship game. i assure you the endorsement will not be contingent on the outcome of the game, although most of us believe who will win. the action before you today ask

your approval to procure 60 electro trolley buses 60 feet long which are one of the main stays of our system in terms of carrying so 300 trips a day. the cost of this, the 60 coaches our total cost of $94.5 million. the method of procurement, again the timing maybe bad but the method is solid and is an arrangement between the city and king county metro in seattle with new flyer industries. it was a competitive procurement. on december 6, 2013, we signed a bus options agreement between the three parties. and moved it forward for review. the option includes in addition to the 60

would be asking your approval for today additional options which we will come back as we move forward on those. this is part of our 5-year fleet replacement plan that we have worked with you on going forward. this particular project is local money $75 million and federal money, the schedule of these buses will replace our oldest and least reliable of our trolley buses of our fleet. they have long passed their useful life. the first bus to be delivered in early 2015. so about a year from now. we are pleased to make this recommendation. we believe this arrangement provides us with the best vehicle at the best price. it

leverages the engineering cost between the two agencies because trolleybus market is very small in only 5 cities. we appreciate the review that your budget analyst did and we are happy, we make this recommendation or happy to respond to any questions that you may have. supervisor mark farrell: okay. colleagues, any questions right now? >> supervisor mar? >> i just wanted to thank mr. hailey for his dry humor and really pointing out the cooperation with king county and seattle for this project but we'll see what happens this sunday. i wanted to ask about the cost measure bus. i know that in the budget legislative analyst report it highlights with a couple of exhibits. how much more san francisco is

paying for optional equipment. if you are just give a little bit of a rational for that additional cost for the optional equipment for our fleet? >> i'm actually going ask the mr. olson howl to respond to that. thank you. >> good afternoon, supervisors. my name is o'le son howl from the group of sf mta. our buses would cost about $100,000 more than king county. the reason for that is that we have a lot more optional equipment that we need for our services compared to king county. as shown in the budget analyst report, the attachment one, what we did there was to highlight all the optional items that are more than $1,000 and we indicated why we are buying these options

and the reasons we are buying these options the example one example is the dti camera system which cost about $25,000 per bus and the reason for this is mainly for safety so that we can have a camera system that has the capability to download wireless that we can be able to access inside the bus just in case there is a hostage situation we can see inside the bus what is happening. it has all of these special features that were not included in the seattle contract. >> if i can point to even like the first top of the items that are $1,000 or more, if the charge for tires to have aluminum polished and it's

$3,000 more. i'm wondering what the cost benefits of that are in maintenance in reducing maintenance cost. but if you can just give me some example of an item like that? >> okay, for example the aluminum polish, basically we want our buses to look nice. so the aluminum will have, there is less tendency for dirt and dust to attach to aluminum. it's easier to clean that and it's also lighter. so it saves on fuel. some other item here, like the apc, automatic passenger calendar is $12,000. this is an operational requirement so all the lines that the buses serve, it will

automatically count the patrons we have and will allow us to adjust services. >> that monitors the number of people on each bus? >> it monitors the number of boarding and alignment. so for a certain line, there are 10,000 boarding. so do we need more buses in this line or do we want to reduce the number of buses on this line. >> thank you for the explanation. i really appreciate it. any further questions, comments? supervisor avalos? supervisor john avalos: so this resolution will approve an agreement between the city and on behalf of the mta and new flyer and with king county and over all the rfp that was joint between the city and king

county was for 530? is that correct? >> that is correct. 530 buses. >> of that 530, maximum amount that we are getting from 530 buses is what? is it 93? >> we'll ge 93 and 243-footers. >> in terms of the $9 million for the 60 and to replace all of our trolleys, that still hasn't been done yet? >> that is correct. >> we recently had approaches of hybrid buses from new flyer that we were told i think here in committee, i think i asked the question because there had been a story about how one of the buses were scene -- seen on the road in wyoming and

manufactured before we approved them. i heard the rational that there's a gap in new flyers production line and they at their own risk can manufacture these buses. i just want to make sure that when it comes to future purchases that we follow a more linear track for how we make our purchases. it seems really, it makes me very uncomfortable that there are buses manufactured for san francisco painted with san francisco's logo on the way here before we have approved them. that to me is just makes me feel like, our role here isn't really that important. or that our role here isn't really necessary for the mta possibly to make it's decisions. whether that was case or not ks it doesn't matter, but that's the way it an appears. i want to

make sure going forward we are doing things in a more linear way when it comes to management of buses and new flyer. can you talk about how we can avoid that situation or perhaps get more of an upfront way of, or having an approval process that actually makes sense according to the chronological order of things happening? >> normally the way we do things is if on the normal rfp, we send out an rfp and proposal and evaluate all the proposal and then from there we at engineering do the recommendation of the proposal, of the most responsive bidder and then we go to our board. that's the next step to go to our board and request for approval and then if it's over $10 million we go to the board of supervisors and request for your approval before the

executive director signs the contract with them. even after we sign a contract with them, we tell the vendor that this is not just the official document, we still have, we need to provide you with a purchase order before you can, we can commit to the manufacturing process. that is the normal way we -- that's the normal process that we follow whenever we do a procurement. >> in this case the buses during that process that incorporates all the steps that you just mentioned were already manufactured before we got to the end of our process. requesting that they be manufactured. that's what makes me very uncomfortable is that we are approving to the manufacture to go ahead and make the buses but they have already done it. >> there is an explanation for that because new flyer, last

quarter, they needed to meet some kind of a quota. their internal quota, so they were really trying to push buses out. but we never agreed to that. we told them no, you don't have a contract with us yet. but if you want to manufacture buses, that's your risk. so that's what was happening internally in flyer. we had nothing to do with them manufacturing the buses. >> okay. i appreciate what you have to do in terms of getting buses as quickly as possible in replacing buses i understand that process. i just hope this isn't the arrangement that is going to be on going and we can be more expeditious in our end to catch up with the process that seems to be going on without us at new flyer. i hate to lecture, i was told that if we didn't approve the buses,

they would sell them somewhere else. they are making our buses with under specifications that come from us. that might not work in other jurisdictions. that rational doesn't make a lot of sense to me. i just want to express my concern about the process how it did make me feel very uncomfortable >> we'll make sure the process is followed. supervisor mark farrell: okay, any further questions. mr. rose, can we go to your report, please? >> yes, mr. chairman, members of the committee as shown in table 2 of page 29 of our report, the base cost would total $89 million 558. we are $1 million 149. which would cost

$990 million. on page 306 our report. we noted king flyers will purchase buses including 24149 of optional equipment. as supervisor moore has stated in comparison, the mta is requesting 835 per vehicle. that is more than king county. as shown this table four of page 30 of our report without sales tax the cost for vehicle for the sf mta would be $1 million 643. it would be more of a cost. we ask the department to explain that and as you've noted there is an attachment one on page two of our report which identifies each of the additional sf mta

items that would be included and the cost for each and the sf mta has represented that the additional optional equipment is required to operate the buses more effectively. on that bases we have recommended that you proof -- approve this. supervisor mark farrell: colleagues, any questions? is there any additional public comment? seeing none, public comment is closed. i would like to thank staff. we went through these items. from my perspective, putting a new fleet when we have an old fleet when we have an old deteriorating system. i will push that envelope when we can get rid of the buses and the obscene wires in our city and

take care of that and do it in a climate friendly manner. i appreciate you doing that and hope that king county will give us a discount when we beat them on sunday. can we have a motion on this. >> we can do that without opposition. >> madam clerk. do we have any further business before us? >> no, we do. supervisor mark farrell: we are adjourned. [ meeting is adjourned ] >> >> >> this is the planning

commission meeting of january 16, 2014. please beware that the commission does not tolerate any disruption or outburst of any kind. please silence any mobile devices. when speaking before the commission, if you care to do state your name for the record. commissioner fong, wu, borden, sugaya, commissioner antonini and hillis are expected to be absent today. >> first on your calendar is consideration for items proposed for continuance. item 1: 2011.1146c o. masry; 4155 575-91166 1701 haight street - at the southwest corner of haight and cole streets, lot 001 in