personnel to handle that. >> we currently have two construction managers we're going going to hire a third. >> i guess just following on with that would there be a scenario where you'll contract out for that service. >> possibly maybe depending on the pipeline so, yeah we're going to look at adequate capacity. >> so is that a procurement or a process that would be subject to the cities local business ordinance for example, and - and a typically if we're going to be hiring we're we've we'll have to seek the services first, because we'll be challenged by the

union. >> we know that. >> so the city's procurement process not under the mo u still it's under our behalf is that true. >> i'm not sure. i think under the oc israel's policy >> we'll look at that matter further. >> my neck kwes question is along the same lines marketing. who are the marketing folks that you have on staff? >> well, we have 5 employees that work with the lottery and the inclusionary and the m r units so we have - primarily the developer plays a big roll in

the may or may not of our units and we're managing they're marketing plans they develop with our help so we have adequate stapling staff on hand. >> it that everywhere you contract out same question. >> no. >> okay. somebody can ask >> okay. does anyone have any questions >> commissioner mondejar and a yes. i do a couple of questions. package 9 of the mo u under the certificate of preference program it doesn't say anything about expiration >> yeah. the program dates itself has the program

extension. >> so should it include this here. i mean that is an mo u you continues and i would think if the certificate of preference program should exterior it it should be included and if we're not ready to talk about that we should schedule it for another meeting >> oh, yeah. sorry sally just real quick the certificate of preference your comment is to change the wording here. i'll only say that the certificate of program is referenced here but it wouldn't necessarily make sense to put in something that's changeable for example, something that exteriors in 2016 it's part of

the documents that are subscribed the program itself this just references it's been transferred i don't know if that's - >> i don't know if it feels like they're going to be charging oc ii for the certificate of preference program and since its ending there should be a place of reference. i don't know what our city attorney says about that. it make sense to include that >> the fact that it's ending. >> it's ending. don't you think? i don't know. >> it references the program documents from 2008 which includes the discrepancy, you know, of the extension and the inspiration. so the reference is to the controlling documents whether we can look at a residual but the

intent is to designate the controlling documents and what is mow doing under this section that's what it's dealing with >> and the controlling document expires in 2345078. >> we don't - we've not included the preference it's a listing of all of them and the details can be found in each documents then we can look at some resiltsz. certainly through the chair in reference to the commissioner mondejar question. we could attach the under writing policies and guideline we could attach we could attach

so there's no confusion by anyone having to look where is that adapted document we could attach that so rather than picking a various pieces of the controlling document which we may not fully capture certainly as a full record of reference in the mo u >> that make sense so we're not looking for records all over the place. my other question was the budget that 5 to $600 budget is the expenses of the mayor's office of housing >> correct to pay over the course. >> so your coordinating with the staff is separate; right? and a staff is separate. >> is that valued is there an

estimate or is it incorporated into other - and we haven't completed the full analyze through the budget presentation we can clarify that and breakdown the staffing areas. we can certainly do that breakdown when we come back with the budget >> with your presentation there's an estimate for 5 or 6 homicide thousand it would be nice to know. >> the all in call. >> working with the mayor's office of housing. >> that's the cost of those services we can certainly quantify our own staff that's the all in number but the payment mo under the mo u would be the payment to mow to sustain our obligations. >> thank you. commissioners, i know you have a question i want to get to part

two. you have a question that will come back before the commission we need more data on where the program stands and the process how it is amended or understanding where it is right now. this board of supervisors basic passed that program so i'm not sure what we can do before we have more answers >> i appreciate it. it's a sensitive issue >> absolutely. >> so the more answers we have and the more information we have would help all of us. >> uh-huh. >> especially in this particular program. >> thank you. commissioner rosales >> okay. i'm going to focus on the marketing so my understanding our staff will have no marketing responsibilities for the

housing. >> the way we envisioned it we have project management starch we're working on the projects and there's certainly a process from the beginning to the end but when it comes to the morts of the marketing our staff will help review but the expertise of the group w will be monitoring that marketing plan and confirming that did developer has applied with the plan and they've done the outreach and conducted the process in corners with the policies in place and our providing the preferences based on that projects certify of preference. certainly projects might have geographic preferences as well. but we're coordinating and

communicating on the stage e same floor and that will help inform how is it going >> one of the concerns i have based on my own information to folks who are the targeted population is the lack of information and not understanding the lottery and containments from certify holders. maybe lack of training or lack of understanding and frankly i'm very concerned at not having a better sense of i know how that all works. is it applied fairly across all targeted populations. i know from advocates in the mission district the latino population the at risk population in need of anonym at

least there's many advocates in the latino community that don't feel their access is there. i would be more comfortable in having the demographic information the house, if you will, dom demographics and the folks in the targeting district. i don't see any of that here so frankly i'm uncomfortable at approving a mo u >> i neglected to mention that marie's group is pulling together that information and we'll be coming back to share that information. but one other area of - area of input you'll have as projects are developed it's in the actual loan document and it will all the marketing requirements for

this project that the city staff will help implement. you'll have the opportunity to see who are the preferences and what's the outreach, you know, and if there's additional specifications needed that's an opportunity for you to be insuring it's clear. what the process niece to be before they get to the market and start building the project even >> is there a way to receive a report for example, what are the demographics and how have they produced. >> yeah. they're working on a 2013. >> we do have those numbers we're putting together in a report form. i can just tell you that we do

so a need in doing in improving our outreach to our community groups that are serving the groups in the areas where properties are being developed. so we're working with meeting and h f cd who have actually incorporated helping folks in the rental get into the rental market. our fiscal in the past has been in homeownership and we have the homeownership counseling. it's the same information that our folks who are trying to get into a rental need. i've heard in the two months i've been here is - yeah. folks are getting in the lottery and their number gets pulled and they don't have the credit or

the savings or their other issues that stops them from being successful. so we're working and talking with our community partners to provide the resources to folks before they get into a lottery so they can succeed and the only way a person with a certificate would be one of those barriers so if we can get to folks inform breakdown those barriers they'll be able to be successful. we are working on a portal that's what we're calling that. this portal we're in the beginning stages of developing a one stop shop where folks what a

could come and find out about those opportunities they're here and there and we understand there's an issue to be able to - we're - we're in a city with the technology of twitters and - >> 9 hundred approximately. >> but we don't have the technology to house all of our affordable housing in one place yet we're working on that and simplifying the process to get into the lottery. those are things that are on our plates as we move forward and i'm happy to meet with you >> i might suggest a prequalification proposals, you know, if folks are applying they think their certify of

preference means something and they wait until the end of the line and frankly that's pretty amazing to me how long the certificate of preference has been around and that people are still getting stopped and we're going about extending the program to grandchildren and i'm in favor of that. i just think we need to do better it's disheartening to hear folks are still coming to those meetings and talking >> commissioners i'd like to make a quick comment. one of the things i've noticed in my time at hunters point a lot of the people with the

certificate of preference were fiscally on the opportunity of hunters point and some of the buildings were in the western edition. increase blessings or may or may not there's things in the air where people are picking up on but no more to go. so as places come up to move into some more in san francisco >> and they have to qualify to get in. >> well, the community partners are working on the financial assistance. i love our idea of prequalification. >> you have all those things the portal and the technology is that part of the 2345078 budget

so if it's not we need to add it. oh, there's a cfo who stood up >> we're currently in the 5 hundred thousand not currently planning on charging for the portal you'll get it as a benefit. >> yeah. that's a good from the about so long as it gets down we've been talking about this for we've been here for almost a year. >> people will have been talking that for longer than that. >> i would vote for adding it to the budget. >> i love the thinking benjamin we call it a freebie it's not that. i had a quick question i know i want to get into our next item.

so can we see - i was going to make a comment about adding more daily to the items that commissioner rosales mentioned. i would probably is that may not be necessary if we could see a forum of the report i don't know if we can do that. but there are forms of reports that are mentioned here if we could get those that would alleviate my concern. i don't have a current form we could graft and bring bra again. we have what we submitted to the state a lot i'll warn you those are volumes.

but we can have reports. in the direction either one or the other reports that represent for the most part what is produced or an all that can be added to the report itself. which ever is easiest. but don't give us something you've given to the state that's not that helpful >> okay. any other questioning commissioners. okay. this is not an action item that will be coming back to us for approval in the future. with that, you i'd like to move to the next item >> item 5 c workshop on fiscal 2013 and 2014.

madam director >> thank you, madam secretary. commissioners that is standard practice to do a 6 month look back. i know it's good preparation for the budget again we're working with the staff in terms of where the receiveables are and how we balanced them and our director of the finance will walk you through it. it's good forbid the rob's presentation >> thank you director and chairperson johnson. i think you have a memo in your package. but i'm very glad to have an opportunity to look at where we are in the middle of the year and see if there are any problems on the horizon.

this year did indeed a lot balanced at this time of the year there's still 5 months to go but we'll be able to make it through with the funds we have on hand. we have using one time limited revenues to balance so in the future we'll have to keep in mind. we'll have options to replace those but we may need additional property taxes. i want to point out where with your using that. the big picture we budgeted with curb on. we expect to actually draw less property tax increments in particular we should use other

taxes first and so we also have reduced claims because we have reduced experiences so we have less disbursements coming in. so some of the significant pieces of why we're one and a half million under budget our staffing is under budget a that's because of vacancies we've budgeted for we have 7 vacancies and we have 2 positions we're in the process of filling. that's the reason for the savings there. at the beginning of the fiscal year we weren't sure how many staff we were going to need and there's plans for doing more and

quite a significant you budget of one-hundred plus million and as you heard the actual costs are coming in lower than. and this projection allows for 6 hundred and 50 thousand maybe less but we're allowing enough for the rest of year that will be seven hundred thousand in savings for budget. finally, we have a considerable amount of center for legal and accounting services we weren't showing you sure how many audits we were going to get from the state we're coming in lower but we paid off invoices and we settled all the old ones that liquids us to clear that.

there are minor savings like insurance as it turns out and major savings for renegotiating the software licenses. so, so we're trying to control our costs. we're reduced our prosperity tax increments and our staff doesn't charge as much as in our budget. we have some carried forward reserve funds we are trying to use up in this period and that's what is part of what we're using as our balancing. we want to clear those as we're required to by the state to apply towards our current expenses. i mentioned sort of of the a one-time or limited funds identifying $1.5 million it's on the bottom of that table that

includes grants funds but that's limited. we're using taxable bond savings toward the managing of projects those will be used up within a certain amount of time. we have in the transbay we've purchased some leases for the parking lot operators that will be used and as soon as we can. so we're using that that will go away next year. we're trying to keep in mind that. that's the main picture i want to provide at the six months point if you have any questions, i'll be happy to answer them >> do we have any public comment on this item. >> i have one speaker card.

washington >> i sure hate to cast a shadow over our of months review because i have a whole new prospective. since our inception since our transfer from is redevelopment agency quite frankly you haven't dulg done nothing for us. for the community in which that's most impacted by the redevelopment agency you've done nothing but yet you're in the southeast of the city where the rest of us are where that community is stalling so fast they can't see it theirs in a coma. i have a remedy for the city. i have a document in which i requested back when the ocean

was first opened. this is partly because you're talking about money. you need to put the money aside for the lawyer's fees. i don't understand i really can't. i mean, i'm n i mean, i'm n i mean, i'm not pointing at you. but you were examining to the agency now you're sitting right there and maybe that's your job to sit in the seat and look at the countries poor you've met with me a couple of times. no resolution or nothing. i've come up here a number of times requesting you to come to the community but that's okay the oversight committee that's over you all.

most of the city has been counseled more than anybody. are - the individual that's on there olsen lee and those folks ahead of the community so is that why mayor ed lee put it together so it would look good that you guys have someone over your committee. i see this happening over again. i've been around 2 seven years you all. i see the same thing but in a new era. ladies and gentlemen, i have enough material to give briefs for young lawyers. maybe people outside the city don't know what's going on. it's boum you've gots got the technology oh, san francisco is so nice but if they knew what

you are doing to use black people. this is unacceptable. any other speaker cards >> there are no speaker cards. >> thank you very much. this is we'll have a lot more discussion on that item any specific questions. one quick one. the six months preservation that's the current - >> yes. the premeditation and deliberation projection through the rest of the year based on the data. >> okay. thank you very much for the wonderful presentation. seeing no comments on the administrator budget it is not an action item and the next business is 5 d the workshop on the recognized payments