questions, i'll be happy to answer them >> i have 3 4r5shgd designation reports. >> tim fry the memo regarded your landmark designation was included in your packet. a couple of items i want to bring to your attention this is a quarterly report it is for activities ending december 31st. so the swedish american hall we got a letter of support under their society so we've begun the research and basically in negotiation on what parts sure in the ordinance and executed also we're in conversations that the owners of the newer hall of

the crossroads company. the designation report is complete and we'll have it in front of the of you in the future and also the sailors union the panic we is had a conversation with the union and they're interested in having more codifies and it will be scheduled at the end of this month to view the interior and keep you posted on how this proposed designation and page 4 the sunshine school we're working with the pro bono on the designation ordinance and i'm sure you're aware of the school district is supportive of this designation we have to get our ducks aligned and getting that

in a format. on page of the building just changed hands we're reaching out to the new owners to initiate codifies with the new property owners and finally, just to let you know on page 10 there's initiative for the old st. marys directory is located in the process you initialed the designation on adams and there are a couple of others in the cue you'll see shortly i'm happy to answer any specific questions if you have them at this point thank you >> commissioner matsuda. >> thank you tim for the up to date. i have a few questions about

staff i noted 4 names from our staff and out of them is it mary that takes the lead mary brown >> mary and jonathan and richard. >> correct he's on 1499 neglecting street. >> correct. >> what percentage of light is dedicated to the list. >> when we discussed the budget we have one devoted staff person to designations those hours are divided amongst the four. >> irish s rich is not a member of the team but part the quadrant so he's expressed interest in working on the team so whenever there is interest

the planner has the time we would like to let them pick projects as they bottom available. >> both mary and jonathan have a huge plat so i was wondering if there could be more staff time devoted to this is there a priority. >> not necessarily it is a matter of working out the designated ordinance with the property owners and getting the designation report in the right condition to bring before this body. it's why we for sunshine school for example, we have a pro bono and that's how we completed

moeshgz so we'll take advantage of the offices >> i guess this report from if we believe 2013 to july 2013 there are 3 landmarks that were designated that's quite a bit are there similar goals set for this year. >> i don't believe so we can discuss that in the report. i'm sure you're aware of the district take a tremendous amount of time and effort there are not any pipelines in our district but we when we have owner consent but if the commission would like to entertain setting a new numerical goal we're open to having that discussion >> i'm just one last thing. there's a spelling error on page

8 for k i n l o n >> commissioners you bring up a good point you basically answered 2 it would be great if we did a monthly goal on the hours spent on each of those items so it don't get move forward but unless i set goals that would be great for the commission and a staff to set per hours per month. >> basically those are all except for the golden gate park have zero hours. >> well sunshine school has been on for 7 or 8 years per bono so we'll follow-up on that.

>> let's move on. >> commissioners that will place us under the commissioners, that places you under president reports and announcements. we're now now a to getting a spooind stipend on a monthly basis so is there any way we can assign this state hospital a 501-c >> you can certainly file for direct deposit. >> can we do it before it gets taxes then. >> i can look into that. >> we'll move on so i'll follow-up on the information with the gentleman. >> commissioners item 5 consideration of adaptation of draft minutes for january 29, 2014.

>> commissioner. >> i had one discretion on page 6 of 8 item 12 there's a name in parentheses and it should be alc h a u r. so noted >> commissioners any other corrections, notes. any member of the public have any information regarding the members or alternates. seeing none, public comment is closed. >> i move to approve the minutes with the correction. >> thank you. on that motion to adapt the minutes as adapted commissioner hyland. commissioner johnck. commissioner johns. commissioner pearlman. commissioner wolfram and president hasz. so moved, commissioners, that passes unanimously 7 to zero and

palace you under commissioners comments and questions >> i want to see on a future meeting for the agenda. >> we can accept anything on the agenda. >> it's the last item in the group that we put on the agenda for future hearing a discussion will state tax credits the district tax credits and what we can do to help support speak maybe get someone from the commission to talk about that. >> commissioner johns. every year the san francisco museum and historical society how old a history expo usually we get 30 hundred or more people

to come and see an assembly of delays that you put on and standoff by the various historical organizations in san francisco. this year, the mr. fry as homeland that the planning department and the historic preservation commission will be represent represented; is that correct? >> i'm looking at to that booth and i highly recommend everyone attend. march the first and second >> thank you very much commissioners, anything else under this item i'd say everybody has been contacted by apple store that's a blanket

statement for everybody. seeing none, let's move on >> commissioners that places you under your regular calendar for 2014 through 2016 that is an informational item only. >> again good afternoon john ram we're here to present the second of 3 for the 2014 and 2016- 2017 budget. we only addressed the resources for this fiscal year in other words, the same number of staff we have now. since the last are hearing we have finalize the data from the first half of this fiscal why were namely the data from july through december and perhaps no surprise to any of us the revenues keep pour in at a high

rate and we're substantially above the projects o projections again so we're proposing what you'll see today is how we intend to use those funds. just to remember we do a rolling budgeted year so we had a two year budget every year. we're proposing in this budget that keith will tell you about to have 11 ftes next year and 14 ftes the following year. that assumes a fairly conservative projection we do the best to project the revenues in the coming years were we promise a modest growth of 2 percent and 1 percent after that. the c pi there for consumer

index priced there every year and will weigh against our costs that is around the bensz for staff. that allows us to prop about 11 fte and 14 and a half next year. and tim and keith can talk about that how f that allows to the preservation staff but i'll ask keith to come up. thank you >> good afternoon, commissioners i'm keith the of his opinion and it manager for the planning department. it's my pleasure to present this for the up and cop two years were for the presentation we'll go over the building permit and a volume trends. your expenditure budget and some capital requests we've made and

i'll provide you with an update to the planning program and show the change from the new budgeted positions that director ram mentioned. we're going to eliminate 4 of our fees and go into the remaining budget calendar i've provided copies of the presentation to you today and copies for the members of the public. so looking at the vitamin trend. this graft shows the bar charts that are the planning cases and the line represents the percentage change from the prior fiscal year so that on the line anything over zero percentage is a year growth and over the past five or six 4 years we've

experienced 8 percent prior growth and in this year we'll see 13 percent volume growth so we're seeing an influx of applications across the board. and as director ram mentioned we expect the upcoming growth in the coming years but not as significant. so moving into our revenue budget next year we'll have over $37 million. we've completed 6 months of actual data at this point the current year will be $5.7 million which is due to the higher revenue that we've seen in the fiscal year. this is attributable to the volume increases in building permits for existing

alternatives and the condo subdivision plantations. in our current budget this fiscal year we've approved 8 new positions and they're currently unfunded. what was agreed about from the board of supervisors and the mayor's office if we experience a similar volume in revenue growth in this current fiscal year it will allow us to hire the positions sooner rather than later. now we're experiencing this revenue supplies we'll be able to hire those positions more quickly. so in the upcoming process we'll be funding the positions for 2 and a half years starting today going forward. and it will include $200,000 for

additional space reconvene formulation work in our office space. your our office revenue will there because of the one time appropriation fund and a c pi index rate of 2 had the 4 percent which is in the planning and microscopic codes. in the 2015 - 2016 it she's a slight dmrien in our revenue because of the loss of that one time appropriation in the budget of $3 million and in fiscal year 2015 - 2016 the indexing rate is 2.4 percentage. if you strip out the appropriation we'll see 15 percent growth and 15 percentage

growth after that. it does show continual growth. our grand revenue is expected to increase and we'll have our colleague present that to you. we receive a small amount of impact revenue that goes to the support of the program and our expenditure recovery is expected to decline with the completion of some one time projects. your general fund support is about $2.8 million in fiscal year 2014 which meets the mayors reductions for reducing our funds by 4.4 percent >> moving on to your fringe slayer component it is the larger component at the approximately, six 8 percent of

all expenditures and our fringe rates will increase slightly. the proposed budget includes 11 percentage fte positions and they are annual for 14.5 in 2015 - 2016 across a variety of initiatives i'll talk about on the next slide. we'll be proposing to substitute a handful of the positions that are more in line with the fundamental position this includes the reclarification of the senior staff positions as well to have those job clarifications to be more appropriate for the job function. we will be increasing our budget to hire additional paid inheritance with the department. and this includes the inheritance to work on the

expanded hifkz resources you survey in the summer >> i'll see there are non-personal services and it will increase because of the service contracts we're anticipating and some one time grant funding for the railroads as well as various it enhancements and in the project slide it increases significantly this is due to the one time $3 million appropriation we'll be seeking to fund the 8 positions for 2 and a half years and finally, our services for other departments includes the city attorney and the rent on mission street and there are no significant increases there.

this table represents the total of the 11.01 fte new positions that we'll be requesting next fiscal year. so you can see we'll be requesting over four and a half positions dedicated to continue to a reduce the backlog of the huge applications we've received including the historic preservation commission applications and a environmental among other. the staff for code enforcement and other key initiatives and there are outlined in the commission packet. so the grant budget. >> hi, i'm sheila the grant writer. so the department are currently

has a grant portfolio of 6.9 millions that covers the years to come the planning department is the lead agency about 2 million goes tomato mat and depending and nonprofits we work with to implement the projects. they support a wide range or range of activities like the major thoroughfares. it's 4.3 million that is 6 hundred thousand higher. on the grant which we will submitting this spring for seven hundred thousand for m t c that will support of the phase 2 of the railroad feasible study and the application we'll be

presenting. and the annual grants we get in the city planning and those support the conference attendance. we're looking to a group called the urban sustainability to do some matching funds to continue the work. every year we've think successful of getting money from the historic preservation commission to do preservation projects that's it >> this slide shows the capital requests that the department made on january 17, 20182014 to the committee and they'll be reviewed during the mayor's

phase of the budget process and if approved they'll be in the report. this is to continue to fund our parks to pavement program some market street activation on market street and a tree inventory and there's a description in our memo. the following 5 are projects that the staff works on from impact fees and various projects included as well. so including the all leveling point ftes and other ftes that slide is a summer review by the division of what the ftes counts will be. appendix a in your memo breaks anti into much greater daily to

cross the division staff that we work on its in your memo. as part of mayors budget and instructions the staff reviews those to see if any fees maybe reduced or eliminate we are going to reduce fees for you t and the reax fee. this table shows the fees for the past year and a half and how much money we've collected. none of those fees have a high volume of tractions and none generate revenue for the department. the cost of the administer straw

hat is so minor that the fees themselves are not justified so the department didn't expect any revenue loss so we're proposing to eliminate them in our proposed budget. so i should say i'm presenting this proposal to you state will need to come back to the commission for a public hearing on the elimination of the fees themselves. and finally, the remaining budget calendar tomorrow i will be delivering this presentation to the planning commission and come back to you on february 19th at which time i'll ask you for a recommendation of approval and go to the planning commission on the 20th asking for their approval and submit it to the mayor's office on february 21st that concludes my presentation if you have any questions, i'll be happy to

answer them thank you very much >> commissioners any questions for staff on this? commissioner johnck. >> okay. well being new to the commission i have a comment and i realize i could do more work looking at the website but you've presented a to and comprehensive discussion on the budget. y where can we be more helpful to you. there's a lot of numbers in here and a lot of data and i'm impressed with what you're developing. now and then how can we be helpful without getting nitpick i didn't and the second thing i'm interested it appears a major trend to reduce general fund support and go to fees over the years i've been looking the

state of california and other states well, we're is a service agency to the city. i'd be interested or if you could direct me to an appropriate document how do you come up with the fees. i assume a portion of them are pegged to the staff person that's attached to the project perhaps than a percentage of the total project costs in addition. i'd be curious how that is derived >> thank you commissioner on the first question the way to be helpful is to look at the property part of the budget that has to be with presently. we're proposing an additional fte largely because of the volume increase. one of the interesting things

we've found particularly in the last 3 months of last year the increase is not for large projects but for permits for buildings. we've seen a huge increase in building alternatives. so we're seeing a huge demand for preservation services for resource evaluations and so forth. it will help to look at the resources your associated with. on your second question keith can answer sporadic but because of frankly prop 13 in the 70s there's been a trend to shift from a fee basis of government revenue maybe 12 or 15 years ago

thirty percentage of the departments is from revenue and now it's 10 percent. the general fund is, you know, used for many purposes in city government as well. keith can talk about the structure and how we organize the fees there's an elaborate fee schedule we do and we prop fees that are based on that analysis >> we have major agenda today it, too. >> our fee structure is based on a cost recovery model so it's meant to recover the review of an application and based on a oofrj cost if the