>> i move that we adopt the blackout period for the purpose of the request for proposal for all new payer data base. >> i second the motion. >> any further comments? all in favor say, "aye". >> aye. >> opposed? none. >> action item 15. approval of recommendeded health care sustain ability budget plan. >> gave the board to dissemination to members regarding plan benefits and cost and per prop c and 20 11 that was expanded to include actuarial expenses to reduce

health care cost. with the passing of prop c, the traditional $1.04 charge was increased to $2.05 effective january 1, 2013. the expenses for against this account for 2013 include about $800,000 on going expenses annual expenses mostly related to open enrollment materials every year. the preparation of the guides, enrollment application and additional videography and other on going services that we have in addition to the salaries for communications manager and our wellness coordinator. $806,000 are essentially on going expenses to do open enrollment each year. if we look at the funds

that are available for 2014, we have -- i'm going to start at the bottom first. carried forward we have every year we use a little bit more than a dollar or less, over all we have a carry forward of $400,000 for the prior years and 2013 you can see the increase went in but it took us time to hire everyone. we have a surplus from 2013 and the $700,000 annual revenue. we have a total of $2.6 million. the recommendation for 2014 is to continue the building that we are doing for the health service system against using these funds to meet the charter requirements for the data analytics state

and wellness efforts and initiatives. the on going, this rfp for this data base and the analytics $500,000 and analytics $500,000 and to go into a little bit more detail on the data analytics the data base implementation is expect to cost $175,000 of software licensing 250 and consulting services. this is a 1 year bill expense and the on going expense is close to $250,000 a year so we'll be back down to what will be supportable by the 205 annually once we do this initial build. that's similar to the neck the -- next page which is the

communication and a lot of it is building and we are doing a lot of building to ensure that when we move to e benefits people are able to have the information available to make the decisions without talking to our staff. right now we talk to a lot of our members move to e benefits where people are actually enrolling online and doesn't take away from our obligation to ensure people are informed. we have to work to ensure that they are getting the information they need as they are choosing their health plan and making decision for their family. that's what this bill is about is a lot of reengineering and building up our video library and website design. on the wellness activities where we are also doing more expansion. i'm very excited to say we'll be opening up the wellness center this month and opening and expanding here on

wellness promotion and that's also a building effort around wellness. so that's the plan for 2014 budget for the 205. we appreciate your consideration. >> any questions? i need a motion for item no. 15. >> i move the sustainability budget plan. >> second. >> public comment? no public comment. all in favor say, "aye". >> aye. opposed? no opposed. it's unanimous. in the interest of time, are we able to do the closed session without a quorum? >> you can do the closed session without the quorum, there is two issues, you would not be able to make any

substantive decisions that is discussed in the closed session. there is a requirement to vote on whether to disclose what's in the closed session at the end, but since this is an issue of confidentiality covered by hippa, i don't believe you would be able to even disclose it even if you wanted to. it makes that vote rather moot. it's fine not having a quorum. you go and have your discussion and postpone any action item. >> we can go into closed session because we have to vote on that? >> it's not required to go into closed session unless it's in your rules. >> it is in our rules, right? >> it isn't an administrative vote. arguably you can still

go into closed session. >> we have a quorum right now. >> i think we might be able to get through rest very quickly. >> i think we'll leave these other items after. they are just discussion items. >> since you have a quorum you can now vote to go into closed session. >> we can go into closed session and discuss the other items later. this is what we plan to do. we have anna peels and plan to go into closed session. we'll lose our quorum for about 15 minutes. >> i move that we convene in closed session to hear any and allah peels with the understanding that we could not take formal action on those items and we want to assure that those who have prepared to present appeals are heard whether or not we have a full quorum.

>> i second the motion. >> any public comment on this item? >> if this is a 15-minute exercise, we will have a quorum to make decisions. if it goes longer we will lose our quorum because i have a critical call to make at 3:30. okay. any public

>> we are now in open session again. we will not be able to vote on anything today because we have deferred this action item to the next meeting for further information and because we do not have a quorum. so with that we can go back to our regular items. which was item no. 10. city clerk: item 10.

directors report. >> i will make this short. we have the database and the budget report. i did want to highlight the fact that we are actually moving and we are quite excited about it and able to tour the facilities and the paint color is up. what's special is the private rooms for consultation with members. it's really long over due and i'm excited about where people have to sit down with themselves with their spouse or family members and end up having a conversation with the benefit analyst. the move is set for february 20th. the wellness center is open on the 28. we haven't advertised it yet. we hope to get it set up and have a grand opening in april or may and the staff

will open in march so there is a little bit of a staggering of it and we are preparing and the boxes are starting to appear all over the count tops. other than that, january was a reasonable average month for the call center and the vendor management team is on track of all executing all the contracts and finalizing everything. and i think the wellness report is the other big news. it's completed. it's under final review and you guys, i think will see it, i'm sorry, this board will see it at the next meeting. any questions? >> any public comment on this item? >> claire -- representing

city retirees. i'm pleased we are moving into better spaces. and you talked about the private hearing rooms, are those available for the eap staff as well? >> yes, we have three offices now private offices set up. a big waiting room and three private offices one which will be used for the eap staff. >> one of the reasons i stayed was to find out more about the expanding ear and looking forward to the wellness report. >> eap assistance program is moving to the wellness center. they now have their own private offices in the wellness center. eap is an important part of the wellness team and they will be expanding their services as a result of the expansion of the

wellness program. ebs will have one of the three offices will be ebs and they have the cafeteria plan for our members. i apologize for the confusion. >> so they will be able to interview privately in our offices while eap will be downstairs first floor easy access. will they have the easy access for confidentiality that people going in and out don't run into each other just with any kind of critical therapy along those lines they need the confidentiality protection? >> yes. the doors to go into wellness center, you go into the door into right into another door to go to the eap offices to the left. it's the same door into wellness center but you take different routes from that point and they are separated. we also have in all of these areas we have noise canceling facilities put into

ceilings so there won't be any ability to hear voices outside of the office even if those voices are raised. >> will they be able to exit with some anonymity? >> there is probably a risk that someone might see you walk in and out of that door. there are two doors to the wellness center but there is one at the back of the building as well. but you still have to walk through wellness center to get there. i think it's not completely private, but it's much better than what it is today. >> okay. thank you very much. >> thank you. any other public comment? seeing none. item no. 11. >> discussion item. update on financial reporting as of december 31, 2013. pamela

levine. >> deputy director chief financial officer of service system. i too will make this very quick. we've gone through six 6 months of the year and we are projecting for the trust to have a 23 to increase our fund balance by $23.1 million. this is $4.5 million greater than what we reported in our last meeting. we have tied up all of our money and we are in a really good financial position based on the policies that you have approved today. right now the $23 .1 million is comprised of $11.3 million in state plan net assets. $5.9 million in favorable claim experience in the blue shield flex plan.

5.3 increase in estimated favorable claims experiences in the dental plan. reduction of a million dollars in medical insurance premium revenues after the early retirement reassurance program is applied. the account for filing claims. we still don't have -- because our run out period has not ended, we still are not 100 percent sure how everything is going to end up working with it forward. we still feel like we are going to have this increase in forfeitures..9 million in interest, point $3 million guaranteed paid by blue

shield and $4 million general transfers to general fund. we started out with having a $77 million fund balance and together we'll end up, we think we'll end up around $100 million balance in the trust fund. we are looking at, if you look at, we have to reevaluate, but based on what we've been carrying in terms of obligation and reserves it was $28.6 million. it was $131 million. i need to update my numbers to make sure there are no other things hanging there like in june. i don't think we are over funded. after funding everything that was talked

about, you will have opportunities in terms of how we deal with the excess whether it pays back, or if you want to use it to subsidize. there is various options available. in the general fund we are looking at a savings of approximately $328 million. what does that mean? it means that we have not been able to fill positions in projecting $478,000 in savings. this is again still due to testing and approval process that really elongates our ability for the time it takes to get approval to hire and hire. we are, the best thing offset by over expenditures in professional

services estimated based by looking at the improvement project that tenant improvement projects, some things that are in our professional services and as we talked about the workers comp claims. the balance that we are projecting in the general fund are sitting down with the mayor's office in the next couple of weeks in the controllers office to start talking about how we can ensure that we can carry over some of that funding for things that are -- that we may not have in terms of getting new funding. so in other words, my goal is to do horse trading. and this is the time that we have the ability, we have ask in. we have a source of money because we are under expending this year. we have to see how much they have

projected that to use and we are going to start working on horse trading with this. so, although, we would like to not be in a position with the general fund balance, i fully anticipate we are a whole. any questions? >> it's sometimes best not to disclose your strategy, but thank you for the information. >> you don't have my full strategy. believe me. all departments do exactly what i'm talking about doing, but it all has to do with timing. >> thank you. >> thank you. any public comment on this item? >> r ccsf, what i wanted to bring up was when we were also discussing the budget it's

really engaging that rose felt nthal the controller has had meetings in the past with a number of us with regard to the financial situation at health service. i think he gained a bit of knowledge about that and i think it would be good to actively engage him and get him to better understand what we are dealing with. i'm stunned at the balance on our trust fund, but the fact that we are in a new age where we really, as long as we are doing flex funding and we are looking at things being self insured that we really need those assets and there is no question so the city shouldn't look at that kind of pot that we can grasp hold of and we are saving millions at the other end and they seem to have a problem of remembering that when it comes to budget time. but whatever you can do to engage. i think rosen field

would do a good thing and the mayor's not here to get involved. whatever you can do to support that position is what will benefit all of us here mostly. so thank you. >> thank you. any other public comment? seeing none. well, we move to item no. 16 since we already have the other. >> item 16. report on network plan if any. >> i spoke to our vendors. there is no news. no news is good news. >> any public comment on this item okay. no public comment. item no. 17. >> discussion item, opportunity to place items on

future agendas? >> it's not placing an item on the future agenda but i do want it noted that i will not be able to attend the next board meeting due to preplanned travel for a conference for my church. so i'm sure you guys are able to cover all that is planned on the agenda. >> we will have to have an appeal. the appeal will be continued on an item for that next time. so i'm sure we won't have any problems finding agenda items. any public comment? item no. 18. >> item 18. discussion item opportunity for the public to comment on any matters on the boards jurisdiction? >> i want to bring up an example that some miles away from san francisco it has relevance to the city. the

seattle seahawks won the super bowl and the players play him. there are too many bullies at the work site who act like the miami dolphins coach which resulted in a major scandal. unfortunately professional football is run like city government. we need a lot less bullying and people in administrative positions and people who behave like pete carroll. because if people like employees really need to be productive. this is a lesson for seattle and it certainly has bearing here. that's one reason why i support the seahawks. forget the 49ers. >> dennis krueger, retired and

active firefighters. i want to compliment commissioner or her overwhelming reelection. i'm very happy. congratulations and also the fact that the health board is now moving into new quarters. again, will not be connected in the same building with the same retirement system. wasn't that the ultimate goal that's been going on for years. i'm glad you got that out to facilities. i was wondering on that part. >> thank you for the question. i think we've always wanted to be -- located with our retirees. that's a goal for us. we have heard that the retiree, the recommendation that the retirement system move into our same building has hit some snags and it is

very important that the retiree community that's interested in seeing us get engaged in that conversation. i encourage that and i hope, keep my fingers cross and if they do move into the same building. there are a lot of retirees that we see on a daily basis who struggle to get to our office and have a hard time to get from our building to retirement. i really hope it happens. >>. that is the last of our items. >> one thing i don't think we are clear after the closed session is the decision to not hold a vote about whether to disclose what was said. i just want to make sure that's clear for the record. >> we couldn't vote because we didn't have a quorum.

>> yes, and also i believe everything that was discussed in closed session would be covered under the confidentiality provision of hippa so there wouldn't have been an ability to disclose even if you wanted to. i just wanted to make sure that was clear. the vote the moot due to that confidentiality issue. >> thank you. i also want to acknowledge our new attorney for this meeting. she is not eric rap port. lauren, thank you for being here today. that's it. if there is no objection, this meeting is adjourned. >> thank you. >> >> [ meeting is adjourned ] >> >> >> good morning, everyone thank

you for being with you us for this special melting the meeting will come to order this is the san francisco transportation authority finance committee. i'm supervisor cowen the chair and to my left is supervisor

chiu and to my right is scott wiener and mark farrell and before we get started thank you sftv thank you gentlemen staff. madam clerk >> no unanimously could you call items it through 4. >> those are the consent calendar and those will be acted upon by a single vote and any content item can be removed. >> anyone want to serve any items. seeing none, would any members of the public

>> we don't need any public comment? >> i have a first and second the consent calendar is approved without objection. >> thank you next item. >> item 5 recommended state and federal program this is an action item. >> thank you very much. good morning >> aaron this item startsz on page 45 this is the state and legislative packet for general prince for advocate for council participation. the 2014 program is with our partners at the sfmta and the other agencies throughout the region. this year, the program is