rfp process. the communication, the vendors would be for health benefits and wellness communication consulting services. these are large rubrics of services. it's communication strategies, design, eligibility, website engineering, wellness tuesday and digital support services. so we cannot come forward right now and give you a list of vendors that we ask to not talk to you. we try to get as much as possible prequalified list of vendors and we continue to work on the website or work on the communication strategy for the wellness well being strategy. so, in looking at the advice

that we would like to get in terms of the blackout period, we went back to the governance policy and when there is a provision that is not possible when a time of providers for which the blackout period provides it's a good faith effort to comply with the blackout provisions by taking all reasonable to determine if providers communicate with our potential candidates in an hhs search process. so while this is a little higher categories in saying specific to data warehouse or fsa, we are asking that you

avoid discussing this r fq to this type of vendors. there is ability for this board to communicate with vendors for reasons that aren't related to hhs business disclosing with directions within the actual policies and the agenda item on how to disclose them. what we are hoping as much possible is to be able to send out these types of documents, rfp's, rfq, to as many people as possible to qualify so that we have a rich group of members to be able to choose from. so, and that's basically the foundation of san

francisco government is to provide everybody as much as possible, the ability to at least try to get a city contract. i'm sorry i can't give you a list of the vendors, just ask that you observe this blackout period by if someone would come talk to you about services or ask questions to refer them to the department. >> i completely understand the issues of what i do. i cannot agree to say that i will not discuss anything about communications with any firm. it's just too broad. so which is what it looks like you are asking for. one of the things that might help is i don't know how long the blackout period is. >> let me ask the question -- >> i understand in theory i

would have to disclose before i have these communications. that's what the paragraph says. >> while i haven't been around for the way the policy was developed, i think the intent is to not talk about hhs specific. i under the blackout period. as soon as we issue the rfq and we select the or we qualify the candidates, we don't have the exact calendar together but i believe it will probably hit the streets in another 2-3 weeks. it will be out there may be 3-4 weeks and come back and we have to qualify them as vendors. >> this is where the conflict between my day job running the health department for san mateo county and sitting on

the health service system is difficult for me. i don't typically talk to communication firms but on occasion i do. we have to talk to them about communication. it's just literally not feasible to do that quote in advance because i may have the pio come talk to me. i don't know if i can abstain from doing this. it's such a broad question. >> i can tell you that my experience in other organizations in the city who have a board, you don't actually, you could abstain to any decision that has to be made to a specific group of

-- to this rfq. >> i just want to also clarify, paragraph 12. during the blackout period board member shall not communicate on matters pertaining to hhs. >> to be to communicate with such service providers for reasons unrelated to business. agree to disclose to the director prior to taking such communication and the disclosure of the board shall be made at the meeting of the board. i think the odds of this happening is incredibly slim, but i don't want to violate it mistakenly. >> any other comments? >> i would agree. i wouldn't recommend you agreeing to it. when this was adopted, it was really adopted with this sense with concerns over communications with this board and blue shield and the main

health care providers. i also think it's problematic not knowing the specific vendors. it would be easy to make the communication. if you say i can wait 2 months without talking to these vendors. but with that being said, this board does not vote to support a blackout period. the concept is there. at least in the first sentence that there is an expectation that board members are not going to be communicating to perspective members about hhs business regardless of what the board does here today. >> i'm happy to abide by that. it's just too broad and i'm afraid i may run a foul about that. >> any other comments? >> this is an action item. we don't have to take an action on it, but it is an action

item. we can take the vote. anybody would like to make a motion. >> i would move we not have this blackout period. i'm happy to have staff come back and have a narrower group and that would work and i can abide by not discussing this rfq with anyone. >> anyone second that ? >> i can't repeat that but i will second that item. >> any public comment? >> no public comment. all in favor say, "aye". >> aye. >> the motion fails. 2 ayes, two nos. >> i didn't hear the vote. >> it was dr. sclarn and

commissioner lynn voted no. >> we can't hear you. >> the motion failed. and if there is another motion? if not, there won't be any action taken on this item >> i move -- [inaudible] >> we can't hear you. >> sorry. i move to approve the staff recommendations of communication request for qualifications blackout period. >> is there a second? no second? no second. the motion fails. okay. that's it. item no. 14. >> do i understand if the

staff are to come back at the april meeting, this is one where the list of vendors is extensive and we are interested in install business locally in web design and communications and branding. these are small contracts where we can encourage and involve our local small business and the business of health care services where usually we don't get that opportunity. we do want to make sure we do avow that and be broad about the request for people's organizations for participation. the way to bring this back in a way that it will pass and will get the support of the board will be to do what? i guess. we are struggling a little bit with not knowing how to get a list of vendors because the list is so extensive in this area. and then how to meet the meets the of the board in terms of,

commissioner fraser, your objections. do you have a recommendation for us. >> i guess i have to acknowledge that it's not clear to me that you have to initiate a blackout period. >> i can take a look at that and maybe i will work with you to try to come back at our report. either way, as i understand the main concern of this board, the first sentence would be okay. sounds like the board is on board with agreeing to limit not having communications with potential vendors as directly related to hhs. this firm can now modify it's own policy that is commendable with commissioner fraser and i'm look at the

rfq as well. >> okay. very good. did i have public comment on this item? i did. item no. 14. city clerk: item 14. discussion item report on network health plan issues if any? >> any network people out there? seeing none, no. okay. any public comment on this item? item no. 15. >> city clerk: item 15. discussion item, opportunity to place items or future agendas. >> there slaen might have some when he comes back. i noticed that our governance rules

needs updating and it won't be possible during this period. but the board evaluation hadn't been done since 2012 and there are other issues on the governance rules looked at and updated and best practices. we'll to have look at a consulting firm in the past we had cortex. and there is board training has been lacking, i think. so are there any other items for future agendas on this one? >> president, would the request be for hhs to prepare a report and budget to support the board in reviewing board

policies? >> yes. definitely. like we had before. that was pretty good. just needs tuning up and something done because we haven't been doing what we should be doing. >> it's been reviewing it's policy and provider that did that. it maybe helpful to see what they have done or if it's close to wait until they finish and piggy back on what they have done. >> the retirement board does continuing in updating actually. that's a good reference. >> all right. any public comment on this item? seeing none. sorry. >> i'm going to make just a quick comment. we use time

energy and we've piggy back on our training in order to minimize the cost of bringing this out from canada and he's very familiar with this board. and our training and governance and i would suggest we do that again and piggy back on the timing because that saves us a lot. he'll look for us and we don't have to pay for the transportation and lodging cost. the other thung is the board training and commissioner training is that i have noticed that we've had a number of commissioners come on board and previously we all used to go to trainings from the international foundation, although a lot more is online these days or you can get the dvd's and such, i noticed that no one on the board has been, a lot has been done on the budget but

no one is attending any of those conferences and trainings. those are really vital. there is a couple of those held in california specifically for public applies. if nothing else, i think that commissioners should be taking advantage of those now that there is a different budget issue and that can be affordable. i would like to already include that staff, especially senior staff have an at some -- opportunity to attend some of those because especially with regard to fiduciary responsibilities and other board responsibilities it will go a long way to making things a little smoother. i haven't seen that in a long time. >> thank you. any other public comment? seeing none, item no. 16. >> city clerk: item discussion, discussion item, opportunity for the public to comment on any matters within the boards

jurisdiction? >> all right. any comment on this item? item no. 16? come forward. >> good afternoon. my name is christina bay cove and daughter of a member of health services. we want to make a comment about the public health system. my father has problems and he complains against the health services of san francisco. basically what happened, my father retired. he moved back to europe. he couldn't live here on his pension. he didn't leave with the health service system. he

got free health cover in bulgaria. there was something that got lost and the mail came back to my father. basically, the health service system would not let my father go. based on some kind of internal rules, despite the evidence that he was detached from the health service system, they were able to keep enrolling him automatically and able to change his plans and increase his premiums up to $357. i think this is meeting last year. you make wonderful presentations analysis. i guess you can assume how much is $357 from a patient that is $350. i met

most of you in a closed session. my opinion is the board wasn't that friendly in the closed session as it appears to be in the open session. i will say as i said last year. you have thousands of members which is a huge organization. not all live here in san francisco and have the opportunity to attend these meetings and have access to the information. it's not that easy to come from a different country and speak another language and follow all the rules. actually i have a comment also on your customer service. i believe on your website it says that you have a very high standard of customer service. our experience shows something else. we worked with my father last year in the office, we couldn't figure out who was the director. reporter told

us who is the director. my father just has two sentences to say. he has traveled a long way. he's still healthy. he's age 84. he came a long way from europe to san francisco just to say two sentences. >> yes. your time is up. >> you give me opportunity to say two or three sentences. i am deeply disappointed because my salary is $650. they took from my salary for health service 60 percent. this is shameful, unbelievable. if somebody explained in europe, i will do this. i have this

opportunity. my question is if someone -- big salary, not small like mine. they took 60 percent, he will be dissatisfied and will complain like me. i'm sure this person will complain 10 times more than myself. >> thank you. this has been in appeal and has been aired out before. >> thank you for giving me the opportunity. >> thank you. >> any other comment on this item? no other comments. all right. item no. 17. >> city clerk: item 17. action item vote on whether to hold closed session for voter appeal. >> we'll be going into closed

session soon. i will need a notion. >> so moved. >> all right. do i have a second? >> second. >> it's been moved and seconded. all in favor say, "aye". >> aye. >> i guess i should have public comment on this one too. any public comment? no public comment. all right. we'll be in closed session. >> >> all right. item no. 19. >> city clerk: item 19 vote on whether or not to disclose information from the closed session. >> i move we do not disclose any information held in closed session. >> i second the motion. >> any public comment on this item. >> all in favor say, "aye". >> aye. >> opposed? it's unanimous. >> item no. 20. >> city clerk: item 20. action

item possible report on action taken in closed session. >> any motion on this? >> because we voted on 19 not to disclose we just pass on 20. >> all right. >> item no. 20 is not really necessary. okay. we can scratch 20. very good, thank you. well, that's our last item on the agenda. if there is no objection, this meeting is adjourned. [ meeting is adjourned ] >> thank you madam chairwoman for running a very efficient meeting. [ meeting is adjourned ]

>> hi today we have a special edition of building san francisco, stay safe, what we are going to be talking about san francisco's earth quakes, what you can do before an earthquake in your home, to be ready and after an earthquake to make sure that you are

comfortable staying at home, while the city recovers. ♪ >> the next episode of stay safe, we have alicia johnson from san francisco's department of emergency management. hi, alicia thanks to coming >> it is a pleasure to be here with you. >> i wonder if you could tell us what you think people can do to get ready for what we know is a coming earthquake in san francisco. >> well, one of the most things that people can do is to make sure that you have a plan to communicate with people who live both in and out of state. having an out of state contact, to call, text or post on your social network is really important and being able to know how you are going to communicate with your friends, and family who live near you, where you might meet them if your home is uninhab hitable.

>> how long do you think that it will be before things are restored to normal in san francisco. >> it depends on the severity of the earthquake, we say to provide for 72 hours tha, is three days, and it helps to know that you might be without services for up to a week or more, depending on how heavy the shaking is and how many after shocks we have. >> what kind of neighborhood and community involvement might you want to have before an earthquake to make sure that you are going to able to have the support that you need. >> it is important to have a good relationship with your neighbors and your community. go to those community events, shop at local businesses, have a reciprocal relationship with them so that you know how to take care of yourself and who you can rely on and who can take care of you. it is important to have a battery-operated radio in your home so that you can keep track of what is happening in the community around and how you can communicate with other people. >> one of the things that seems

important is to have access to your important documents. >> yes, it is important to have copies of those and also stored them remotely. so a title to a home, a passport, a driver's license, any type of medical records that you need need, back those up or put them on a remote drive or store them on the cloud, the same is true with any vital information on your computer. back that up and have that on a cloud in case your hard drive does not work any more. >> in your home you should be prepared as well. >> absolutely. >> let's take a look at the kinds of things that you might want to have in your home. >> we have no water, what are we going to do about water? >> it is important for have extra water in your house, you want to have bottled water or a five gallon container of water able to use on a regular basis, both for bathing and cooking as well as for drinking. >> we have this big container and also in people's homes they

have a hot water heater. >> absolutely, if you clean your hot water heater out regularly you can use that for showering, drinking and bathing as well >> what other things do people need to have aren't their home. >> it is important to have extra every day items buy a couple extra cans of can food that you can eat without any preparation. >> here is a giant can of green giant canned corn. and this, a manual can opener, your electric can opener will not be working not only to have one but to know where to find it in your kitchen. >> yes. >> so in addition to canned goods, we are going to have fresh food and you have to preserve that and i know that we have an ice chest. >> having an ice chest on hand is really important because your refrigerator will not be working right away. it is important to have somebody else that can store cold foods so something that you might be able to take with you if you have to leave your home.

>> and here, this is my very own personal emergency supply box for my house. >> i hope that you have an alternative one at home. >> oh, i forgot. >> and in this is really important, you should have flashlights that have batteries, fresh batteries or hand crank flashlight. >> i have them right here. >> good. excellent. that is great. additionally, you are going to want to have candles a whistle, possibly a compass as well. markers if you want to label things if you need to, to people that you are safe in your home or that you have left your home. >> i am okay and i will meet you at... >> exactly. exactly. water proof matches are a great thing to have as well. >> we have matches here. and my spare glasses. >> and your spare glasses. >> if you have medication, you should keep it with you or have access to it. if it needs to be refrigerated make sure that it is in your ice box.

>> inside, just to point out for you, we have spare batteries. >> very important. >> we have a little first aid kit. >> and lots of different kinds of batteries. and another spare flashlight. >> so, alicia what else can we do to prepare our homes for an earthquake so we don't have damage? >> one of the most important things that you can do is to secure your valuable and breakable items. make sure that your tv is strapped down to your entertainment cabinet or wall so it does not move. also important is to make sure that your book case is secure to the wall so that it does not fall over and your valuable and breakables do not break on the ground. becoming prepared is not that difficult. taking care of your home, making sure that you have a few extra every-day items on hand helps to make the difference. >> that contributes dramatically to the way that the city as a whole can recover. >> absolutely. >> if you are able to control your own environment and house