7, this was continued, do you want to give a brief update. >> we are not going to address that. >> and maybe, might i suggest that we continue the rest of the items until after the abatement appeals and then catch up? >> i like to see if. we could do item 7 now. >> i would actually like an update on the planning commission meeting. >> i am okay with that. would you okay to take item 7:00. >> and do the rest after? >> that is fine. >> okay. >> we are moving to agenda item 7:00. >> we are always accommodating. >> discussion and possible action regarding our proposed ordinance, recognizing small business month in may of 2014, amending the planning code and building code to wave the fees for the month of may for the concern facade improvements and affirming the planning department determination and making the findings of consistency with the general plan and the eight priority policies of the planning code

section 101.1 >> it will be on the pedestrian level lighting, and this is in recognition of small business month and it supports our small businesses to create the improvements that support the corridor and 2012, ten businesses are applied for the fee waiver and four applied for the sign permits with the average fee of 1500 to 2000, the businesses saved $20,000, in 2013, eleven businesses applied, and we are encouraged by the steady numbers and with enough out reach, we hope that more will take advantage of this opportunity. to spread the word about the upcoming fee waiver, our office has notified all of the supervisor's office sos that they can conclude in the upcoming newsletters and reach

out individually, we have also coordinated with the office of small business, and the office of economic workforce development and the dbi and the planning department to distribute the information. and additionally, we have translated the materials into english, spanish and chinese and our office will be doing merchant walks. to be changed for a permanent fee waiver because in the future we will not be able to pass the annual legislation and we are hoping that they will be supportive of this change and supervisor tang is supportive as well. and asking for a third year to continue the program that supports our small businesses, thank you. >> thank you, and thank you for waiting. >> commissioner walker? >> i think that this problem is wonderful and it is proven to

work because i would actually like to move that the commission support it. >> second. >> there is a motion and a second to support this item, and is there any public comment? >> seeing none, i will do a roll call vote to support the item. >> president mccarthy? >> yes. >> vice president mar? >> yes. >> commissioner clinch. >> yes. >> commissioner lee? >> yes. >> commissioner melgar. >> yes. >> commissioner mccray. >> yes. >> commissioner walker. >> yes. >> that motion carries. >> thank you, commissioners, have a good day. >> thank you. >> we will go to a break and we will go into the abait and come back, if that works, and just trying to be efficient and if that works, okay, we are going

to temporarily adjourn the commission meeting and we will have a five minute recess and we will reconvene as the abatement appeals board and department. >> i don't know i mean. >> we're going to item six the discussion are inform the joint building inspection and the potential items are the turn around time from the planning department and the discussion of public housing and this item was from the february 9th meeting. >> thank you, commissioner so the commissioners will update you, you we had originally from commissioner walker who had those with the planning department and how that went so

just to update it went very well and there was a lot of discussion we went with an open minded not a clear agenda we're cognizant of the fact we have a lot of issues we want to talk about what the planning we need to pit together our worry about list our 5 commissioner melgar the commissioners were open with us we have a casual conversation about wyatt's going on in our world and have their world and xhaubl what the public things we should be walking together better and we commissioner warren talked about the property owners ease their global

outcome. commissioner warren >> to make a long story short that will require a few more meetings before we have a joint meeting because both of us the planning department as well as our department we want to be very clear. is there anybody listening in we want to be clear with the public because the joint meeting will be, you know, note and if we have action items that's clear to the public so they can prepare and come speak and if we have informational items let's say to include the collaboration between the two departments and to clarify the work of either departments that is sometimes confusing to the public those

things are clear. we don't want to put out on o an agenda $0.85 that's too much of what the public expects but if they come to the meeting they'll go away saved we take care of the items whether information or clarifying the roles of both departments or whether it was policy discussion. that was i think was really helpful for commissioner president mccarthy and myself the planning department is concerned about the planning functioning and at the same time, if there's policy things that we need to collaborate on we'll make it manageable and doable. >> great question. >> i heard that contestant will

look like informational items for the public and action items around changing policy and around what else. >> those are the board perimeters that we discussed that's why we don't have a set agenda we're going to try to wade through an action item vs. an informational item discussion so before we have that joint meeting put out the agenda that's clear to all mranlts and public stakeholders that maybe want to come to the meeting and don't know what agenda and which things are going to be talked

about in terms of substance issues vs. other issues. >> through the chair. small property owners and big projects is there a demarcation between those areas for discussions >> if there are. >> it will depend on what's on the agenda then the players will decide whether or not detailing that'll go to the meeting. >> commissioner president mccarthy. >> it sounds like it complicated a process. i feel like if i can share age about the first meeting we had 3. there was one, you know, one meeting followed up in a couple of months and another one.

that was helpful because the first one was used confidencely it was presentations and taking issues that had been identified and then getting presentations from both departments then at the end of the meeting there were follow-up requests then a couple of comments coming back and change things from a discussion to an action item. ultimately those commissions operate individually anyway. one of the reasons why i brought this up as a possibility right now is we're in the tail end of our business reengineering and our computer well tail end if you consider 15 years there's a lot of that that is going to require and is requiring a lot

of kwpgs between our departments ease implement that and role it out is crucial as we address many is of the issues coming up. for me the issue is when we're permitting we need to be able to give more specific information to the project sponsors. how long is it this going to take where is it if it's in planning we need to know from them as well how long it is going to take pardon that sounds simple but it has not been. when we talk about the policies and procedures and how we cooperate the departments together in that. i also would love to include 44 in our discussion because we're the eyes of both the departments out in the need we're the

inspectors and planning didn't have an inspection crew they have maybe 2 i think or something it's really they don't think our input a lot. so issues of change which use which aren't in the per view of dbi we are somewhat responsible for or asked to be responsible for. so i would love to especially like in the eastern neighborhoods when i have industrial buildings that get redeveloped and then change uses to more of offices. there was many conversations of that in our eastern neighborhoods plan so getting on the same page with planning and getting information from them about what they would like us to

look for and get them involved with and at what point. its becoming an issue in the eastern part of the city where we were displaying businesses and in some cases affordable housing and any number of other things we're seeing that new now. i'd love to be more conscious of that in our process. so if we can somehow include that in our list of items that would be good and helpful >> commissioner lee. >> i have two points to make. the first one is about the possible topics. i think what's written in our agenda is a good start but i think we need to be a little bit more specific. i think those topics with too general for example, the first one about the permit turn around

time and to treat the small projects and big projects differently but you how about projects under construction we discover later than that hey the project sponsor did something wrong and we need them to go back to planning that's another subject and how about conditional permits if the attendant needs to move somewhere do they treat those differently too. we need to pinpoint those are we don't want to be too board. and the second point i want to make is that i think also that having a joint meeting not only helps us but i feel that it should be some direction for both departments to work together.

so instead of the policies we should have instructions to make sure that the building department and planning department are working together maybe memos written out we know we're going to go through the process again, you know, that's the whole another part of why we're wanting to have a joint commission meeting >> commissioner warren you think it's going to get up more specific but take more time so that going both commissions and staff feel comfortable with the agenda items. the other things i want to say is give the staff credit they've been working more 80 together and i want to give director

dewey kudos pushing that in fact. not only by having the planning staff in our building but on the fifth floor and there's been a little bit = boeing but i think we're working through the bugs and kudos to planning staff they're coming to our advise committee meetings. so something like that is laying the basis for those more detailed questions as well. >> i concur the goal is to wrap up as commissioners maybe commissioner walker go ahead. >> i also and i noticed the fire department earlier here i want to make sure we include the

fire department and health department officials. if not you been, you know, with us at least part of the conversation because they're so integral in our permitting process. and there's we can have delays around that with the fire marshall so just make sure their officially part of our discussion >> right. >> not the commissions itself but the staff. they were - those departments were there at our first joint meeting they presented so we could ask both the planning and dbi if something comes up what do you do. responding to issues that have come up. many of us from our constitutes or the public they have hiccup

in the process to try to identify those things to smooth them out so everyone is working from the same script >> after sitting down with them i haven't had a chance to take a look talk with my constitute but if we are successful we should be cognizant if we take our few items and try to encourage this on a yearly basis so what we can't get done this year we can do next year. what's more important there are other issues to be discussed. i'm hoping the goal is to meet again commissioners if you could e-mail your top two or three and maybe we'll obviously come back and agree on that but that will be helpful. my sense is we need to have our

worry about list what do you think. they'll put their worry about list together and maybe we'll have a date we can come up with a date so the goal is to get it done with within the next five or six months >> really. >> well, no just to agree on the agenda i think could take us a couple you have round. >> 3 months. >> okay. great i'm not going to open myself you been u up but 3 months grace definitely it should be showing that's encouraged on a monthly balances but my sense is commissioner castillo.

>> if you have any thoughts send them into us and we'll sit down and process them between the 2 of us the vice chair and if everybody is happy we'll go forward and see. >> great. >> but i'm duly noting get it down sooner than later. >> may i start. >> yeah. >> okay. i notice that in my last few abatement appeals we've heard issues where tenants and

property owners disagree on who's allowing assess in and who's not i wonder a could a we develop a program that might mitigate some of the mysteries mini could we do something to keep both parties let's say for lack of a better word honest interest boo do we know the fact it is true that someone isn't granting assess are do we know for a fact someone tried to get in and couldn't maybe it could mean having one of our nonprofit organizations to be a witness to the fact maybe or something like that. >> great idea. >> i don't know where they may come in at the directors hearing level whether there's a

discretionary send it 0 a third party i'm just throwing it out there we're going to see more landlord/tenants disagreements that be great if it was resolved quibbler. when we do receive a complaint and when we respond and go out and inspector do we invite the pretender that we're going to go out and allow them to accompany us? if we receive a complaint and say oh, my bath tube is clogged up and we respond with an inspector do we tell the

property owner we're going out through to respond to 0 complaint what you like to join us something like that? >> i believe the way it is now the tenant calls to make a complaint and housing or building or whoever makes the appointment with the tenant to go out and inspect it to get the landlord involved or the owners representative we have to have more information at the time when we take the complaint who is the owner and the number or the address it's an extra step we have to do. >> i'm not saying we have to accommodate the owner but they should think invited and it's up to them to join you or not. that might help oh, someone's going out through to look at my property >> we try to get anti between

twenty-four hours this might impede it. >> that might be not a good thing the tenant might not want them involved before the documentation that happens quite a bit so - >> i mean because this is something we can schedule for the agenda but it seems that reasonable if there's issues that come up during our processes, you know, issuing notices of violations where there's where the landlord is claiming he can't get into fixtures it we might bring in our groups because we have about tenant and landlord representatives. i know when we use them they're

really successful so i encourage us to use them more for this type of thing. i think it would help >> i agree we can set for after the hearing us housing or for any, you know, conflict between the owner and we can have them revel it to reduce the number of cases like this. >> absolutely they might not do the appeal but resolve the issues that's a great idea. >> (inaudible). >> could i suggest that maybe

because of the possible delay in the business very engineering because of the personnel we have an actual agenda item when we heard the testimony on the agenda item we're counting on the system being up and running. >> i think she had some meeting next week with a timeframe. >> maybe at the next agenda i have a full on - >> you want the stakeholders here. >> sure why not. >> i guess it's based on the act it's going to be delayed again so we'll have it but make sure with commissioner walker it's going to be desolated and not on the timeframe. >> just another item and maybe

would follow this it's to follow up with the grand jury suggestions and report the staff is dealing with it but there was two parts to the grand jury re789sz one say was to staff but to the brt. it would behopeful us if that bp r or whoever the consulate is with our incisions there's policy things points b r.c. could have done better not just the staff but if we could discuss that with them that would be helpful >> so it kind of would enpuss with the other cities implementation are questioning we just a strange city that can't get this done or is there

this normal. >> yeah. >> okay. >> (inaudible). >> move the minutes of october 16th with all necessary if any corrections. >> second. >> i. >> (inaudible). >> so moved. >> second >> i. >> (inaudible).

>> the minutes of the regular meeting (inaudible). >> move to approve. >> second. >> i. >> opposed? seeing none, (inaudible). >> item 12. >> move to adjourn. >> second. >> i. >> (inaudible)