that's funding a lead agency to have the program 16 thousand students are off site and a is 10 thousand students not enrolled that represents 24 schools lives that have a waiting list that's hard to evaluate their categorize but $13 million plus it's easy to come from the pie chart roughly 5 million is matching fund and 2.1 million is 20 percent refunds there's grants and 21st century farrell and as us is a

state grant a california grant. 21st century is an 18 month grant. thank you. okay. and the aces grant is july one to june 030th of the following year the total number of students 12 plus and the cost is here. now i'm going to i'm going to turn it over to melanie >> good afternoon and good evening president fewer and commissioners. as we've discussed we're in the studying and get ready to do the phase it's difficult to determine the cost per student with the many variables but for the planning purposes we've developed a simple average cost taking the number of students

being served and during a simple division so kevin broke down the $14 million at a cost per student at the tennessee we think thousand plus. the vacation department at a school contract is serving 2 thousand plus per cost per year. we looked at the 21 million and averaged we're looking at 8 thousand plus per student per year. what do we do with the numbers we took the numbers to figure out the cost of servicing the steno thousand plus students there's a range if you take the excel cost per student we've got 16.5 million up to the e e d per

cost per student and averaging it out. to serve those additional 10 thousand plus students arrest as commissioner wynns (reading.) the be it resolved there was a mention of the copayment so in looking at the price tags per year what's the reasonable amount for the families keeping. it's going to take time to understand the copayment system but for purposes we choose the simple route so if you look at the percentage of the case students eligible at 60 percent so if we are looking at the

copayment we'll be linked in some way we can say that those families those 60 percent of the families let's say at the don't pay any copayment again, this is an estimate there's 40 percent of the family of the 26 thousand students are not eligible and probability going could pay the co- payments so for the 26 thousand 5 families that's 10 thousand 4 hundred families that potentially pay a co-pay pay. following there? did that make sense so if you say on average each of the 10 thousand plus students would pay half and average of half 8 hundred and

plus per student we worked generate 8.4 million a year again looking at the unfund portion that's a 8 point one million so where do we find that. if you're following the previous slides into the other portions it could be unfunded for excel and looking at at the o s t it's averaging those costs it's 9 that is 3 million those are for the purposes of thinking about what is the cost that might - >> so was it led up to the lump sum grand total how does it breakdown. the 9.2 million is in grant and the next a match and the out

ever school funding 8.5 the family co-pays we'll generate that from 40 percent of the families eligibility and here's the unfunded f this is the square i didn't part 1952 where the iced role 8.5 i call it district contribution the unfunded (laughter) >> and then there's 2 million for the fee based contributions that's the breakdown as best we could estimate it right now. that's our best working with the numbers. this was a lot of working with the numbers how does changing the start times effect the cost at all. all right. so here are starting times for the elementary schools

this is a new slide sorry >> and we don't have it. >> you want to follow along if you want us to follow along please slow down a little bit. >> that's fine but i want you to slow down. >> because you like the sound of my voice thank you commissioner maufas. so how would the start times actually potentially save money? already here are the various start times this is what is really important a grant funded after-school program must participate for a anytime of 3 hours a day and must be open 6:00 a.m. it end at 150 that

after-school program mustang must run for one hundred 50 actually 6:00 p.m. that's a 4 hour program and the next one that after-school program must ran for a 3 hour program. both school and a a and b receive the same funding 750 per day per student one is a 4 hour plus program and the other 3 hour program if we're rushing the 3 hour program the start time is going to be a difficult conversation to have at some schools and i want to illuminate how that will have an impact because now those early out skrlz schools are paying and

it's hard ask commissioner fong i wanted to illustrate that point back to melody >> okay. i don't think there are any more surprise slides ahead of you. as you can see my slides are not as fun as kevin's. so so far we've talked about the estimated cost for providing after-school programs to the students and the estimated revenue for co-pays now the impacts we basically took it every be it resolved and turned

it into a task and broke it down to say what are the vice presidents impacted and what systems. all of those things don't have dollar figures yet but just so you know that $18 million price tag could go up or down some will be ongoing costs so a simple online application a system will have to be implemented and we'll have a system that accommodates people that have access to the interject or able to do a paper enrollment system there are some we can work with a we have sf go kids but still some collaboration in developing a

competitive. we need time to figure out that to visit it through the stakeholders an online payment system that is impacting quite a few departments to calculate and collect the fees we're not set up right now to be revenue to take in a lot of revenue so that will be a system that is an ongoing cost with that. shared space agreement that's another one that's got a lot of departments this is a great thing that's going to get the departments to work he together. again, the development of the shared space all the time apartment we don't know about

the cuss to tell we don't know the quality program guidelines we're actually pretty set in third year this area working with the professional development and changing the school start time i ran out of energy so what we don't know i think i've figured out we don't know how many of the constitute will desire after-school programs but we're currently working on the dcwf and they're a company we'll be doing some random surveys to find out what the desire will be and we'll be doing the survey by the end of the school year in spanish and

english and chinese and for the whole population so we'll be able to say it's a strategical confidence we don't know what the revenue is going to be generated from the co-pay because we don't know what the costs will be and the start up ongoing confidence he's talked faster than i. one might be achieved but we're not sure even if things but there are achievements we could achieve the number of schools that currently have fee base programs like the ed vice president they're one of the most nimble their quick the excel programs that are currently charging the fees and

have the infrastructure in place this would simply require more classrooms in other areas. so private state license fees may be able to add capacity to their license so there's overlooking another area of growth. we could figure out a copayment structure and get if ready for the next school year and start with the research and identify with the application system and figure out what the costs would be for that. and we could do it a space agreement for the following school year >> so those are the to do realistically the timeline we can do those are what we can commit to for 2014-2015.

she was very concerned with we move this needle so those we feel confident now for the following school year >> right we think with the fee based system we could have more programs and roll out prepare to really out on online application system in 2015-2016 the following year same thing with the payment system and is there anything. >> oh, and that concludes the kevin and mary had a little lamb i didn't show. all right. yeah. >> can i clarify so evening

we'll vote on the revolution without having definite number is that it. >> the numbers. >> there's a lot of could and would and might you're not knowing how much the start time and how much the parents would contribute so we're voting on a revolution based on guesstion. >> those are the best guessed so we can't move forward with the certainty but next year we can begin to insure those waiting lists to see - the being of the 10 thousand students how many want the after-school programs we don't know until we quantitative those lists so we're right now estimating we

say all what if it were all that's the big number right there that can function i cannot. those are the best numbers to offer >> other comments or questions. commissioner >> one question i have is to explore a little bit more on the money side we have an unfunded amount of 8 hunters . point one million dollars so what are we community investment & infrastructure commission to spending next year there are questions about how quickly we can move whether to change the start times all the questions what are we community investment & infrastructure commission to next year with this revolution and what is the cost impact of

that? is it factored into the budget work for the 2014-2015 school year already? >> we're actually not community investment & infrastructure commission to any cost increases next year. next year is comploefrg what the cost will be projected we're working on expanding spaces like the waiting list and the fee based we can expand to start take kids off the waiting lists so we're looking at the schools that have waiting lists and we can begin to collect how many students that are not enrolled in an after-school program at the their site. we have to look at the fee based scale we can implement so we can simulate next year if he were he if you were to do this what the

students and next year is a simulation new not community investment & infrastructure commission to money >> so then two questions beyond that. one the $8.1 million price tag is not a price tag at all it could be much less >> that's the worse is could possibly be. >> and the next yes are we prioritizing next year's a the capacity and b the most demand and able to match up. >> it would be difficult unless we committed a revenue the way we're looking the low hanging fright the fee based program already in place but the district needs to commit to the

space to accommodate those students and the fee based is keeping the waiting list it's not enough space other programs the space issue is well, as the other issues. >> we're trying to but not necessarily prioritize the needs. >> commissioner wynns. >> thank you. i hope i thank you enough but i want to thank you publicly for the quality of work that's been done and publicly thank the city i have other folks who helped. it's really more than i hoped for so thank you very much. i just want to say a couple of things. i'm kind of astounded by how

inexpensive this is the $8. million is i mean for me to hear that the cost of an after-school program for a student is 16 hundreds for them and we're proposing for people that we ask those who can pay to pay half of that if we get to the point to serve as. people as potential to pay half. for a person who is employed pea paying for after school care to be able to get an after-school program for $800 a year or less than $100 a month is astonishingly affordable in today's world let alone in san francisco. so i'm amazed i know what people pay for after school care it is

way, way more than this once they found out they should be flocking to the programs. that's why i think we should be aware. i want to know how you know how many kids are in off site programs when you after the first slide you say 12 plus school sites and other how do you know that >> that data is from dcwf their tracking data from rec and park department. >> so those are programs that are connected to the city the health department funds them. >> or the human services. >> so we know there are lots of kids that are involved in the after-school programs the church

programs those kinds of things. >> okay. >> so that's the tuesday. and then i was wondering if we've had any discussion i know we've had discussion elsewhere but i don't know if this has taken us 0 into the discussion c have we talked about an online application for school? so since we're not talking about having an online application for a after school yet being a goal seems like we should talk about that at the same time especially because we want people and i want to publicly thank you for you know when we put this revolution forward and the staff worked with me and a we put that in there on line and before we printed the school application but we i mean them and put in an

interest box to sign up for after-school programs eventually it seems like that's a good thing for us to have an online school application >> so commissioner wynns that's a really good suggesting suggestion we're exploring all the applications and looking at an app for enrolling in school and information. the backbone to making that happen is a robust system which we now have that's definitely in the works. i would also is whatever we do going forward as we go to an electronic environment we're looking to enter grading our functions electronically so a precursor coming attraction and that puts me in mind of one of

the others things that your presentation brings up i saw in your earlier analysis i saw another column on the heros all the things we not to do and this is what it will take there's a column on staff to run this and that. and i'm wondering in going forward on the notes don't we have people already enrolling kids in after-school programs so i'm sure we'll want to know some of the systems we don't have it all so obviously technical and program based on or expertise based people not in our staff but on the other hand, there are ought to be efficiency i's we

can do tell us where you're talking about that >> yeah. absolutely you can see in the list of the departments impacted we named everybody we thought would be involved it and budget and this is really going to be a collaborative approach at the district level. >> i have one more question about what you said about we're talking about the information system so everybody knows everything i want not tonight but know the specification and other information and that's seems like the perfect kind of place we don't want to build a separate system unless you tell us there's a reason but on the other hand, what we want to do

is make it as easy as possible for people looking for the information and not reintensity the wheel. >> lee did you have something to say? >> well, i think kevin associates for, true it addressed the question that commissioner norton raised about the costs reflected if our budget year 2014-2015 but sense i have the mike if i could mention one additional consideration that came up in the budget and business committees review of the resolution and this relates to the point of what the possibility of saving some of the costs if the bell price changes. it's a caution of what might

happen what might be reeled readily in the analysis the early start times working with the late start times those two start times can be supported by a single school bus so we repeal purposed the same bus that can make two runs at the staggered start times so if they all become uniform that could be an offsetting in terms of transportation costs. i know that is something we'll want to take a look at we're looking for possible savings as the superintendant mentioned >> thank you. >> it's really both and might have a significant impact. >> thank you superintendant. >> commissioner maufas. >> i just wanted to make sure i

understood exactly what you were saying regarded the number of students desiring after-school programs. i thought you mentioned i know that number with the related consistency i'm talking about students moving out of the k 5 cohort into middle schools and something like that and students coming from pre k you have an idea that 10 thousand number or the students don't participate in our after-school programs will desire it; is that correct? >> we know there are 26 thousand students and if the k 5 number stays instead as students rise up and come into the district we have the capacity with the funding we have to serve about 16 thousands of them and leafs 10 thousand students not being able to access the

programs on their school site we don't know given the option how many will choice the option for their school site. initially will may not be as many they're happy with their ymca sites and as people come into the site it's hard to know but we're diagnose doing an opinion survey to get a sense of the number. am i answering your question >> yeah. and secondly, the number of students off site you may have mentioned it do we have an understanding of how many or polled and seen how many will switch. >> we are in the process of doing that and have the information by the end of june. >> okay. and the last question