article 5, meeting section 3, when it's a special meeting, at least 24 hours, i think you need more time than at least 24 hours there. i'm not sure how much, but i think something. and i agree with the submittals under section 12. i kind of get eshgd when people submit it. some people don't know about our hearing until an hour before and they have some relevant information they need to share with us. >> quickly commissioner matsuda, the new submittal requirement would not prevent anyone from submitting information. >> maybe we can use more encouraging words. encourages early submittal so we can

have more time to review. something like that. then i think that commissioner hasz touched on this under submittals for the hearing procedures. instead of like kind of limiting the time to 10 minutes or 1 minute. just make it more project specific and make it more to give more delegation to the president to determine specifically with speakers. sometimes there are a number of speakers who come out and even though they maybe in support of or opposed to certain things baunsd they -- because they come out we need to give them an opportunity to be heard. lastly on disclosures. does that need to follow it too. do we need to have a separate section to talk about disclosures?

>> i thought i had seen it here but i don't see it. >> it talks about changes of disclosures for each item. >> we just went to a sort of code within our own commission. >> okay. do we need to codify that code? okay. i would recommend that as well. >> that we add a disclosure section to the rules. >> i don't see that would be a problem. i know you already have a procedure for that. i don't see it as a problem because we have a general requirement for that anyway. so i don't know that there is a harm in reiterating it. >> do you have an example that we can pull from? is there

any way we can get an example? >> we can look into that and see if we can find something. >> that would be great. thank you. >> okay, commissioners, the city attorneys office did provide this commission the disclosure options a couple years ago with a memo that the city attorneys office could forward back to you. i believe there were three different options at that time. >> commissioner john's. >> that was one point. the other point is that we have those dlours -- disclosures not at the beginning of the session, but we have them at the beginning of the item which seems to me to always make much more sense. >> so you are suggesting that maybe when i call the item that i would also ask the commission if there are any disclosures to be made on the

item? >> right. >> seems fine, disclosures and recusals. >> it doesn't make a difference? >> it seems fine to do it at once. >> right. commission matters. i'm back and forth on that one. so. >> yeah. if we could revisit the memo that the city attorney. >> we'll get a hold of that. >> i remember talking about that. >> commissioner johnck? >> there is a couple comments on what's been offered so far. on the committees, i do agree that a little more information item on what the arc can say

or do and provide direction or advice is redundant and to include public interpretive display direction on public at interpretive. i think that's good. i guess the other thing on your point about the submittals, can we actually, is it legal for us to actually say that you must submit a communication to us 72 hours in advance is encouraged. i don't think we can actual require it. >> victoria wong, city attorney. you can certainly set out the rules here for 72 hours advanced submittal in order to be circulation and to ensure full commission consideration. it's a

different matter i think whether it necessarily becomes part of the public record. something that someone would submit at the last second to go into record. you can continue it if you haven't had time to consider it. it's not required for you to review something that was just brought in. >> it could open a can of worms. >> commissioners john's idea on that because he's brought it up several times through several meetings. maybe it's that please be noted commissioners are not required to read submittals within a 24 hours basis. so people look, if i get it and if i have a chaps -- chance to read it, i will read it. like gives us a chance to say look, we'll

read it. i definitely don't read it. >> that's been a problem. another thing that has bothered me frequently is that these people have projects and sometimes their consultants spend an -- enormous time and efforts that's wasted because we don't have time to read it. i wanted the project sponsors or the project opponents who put all this effort into making some presentation to have at least, well it can't be a guarantee but at least a real good shot that the commissioners will have an opportunity to consider their work. there are both things going on and it's such a shame that people pay for this work being done and it's useless.

>> commissioners, i understand, i don't have a copy of your proposed revisions of these rules, but our offices are certainly happy to work with the commission to come up with language to address the concerns. >> okay. commissioners, any other comments or questions at this time because this will come back in front of us. right. >> i like your suggestion of making a statement that in order to ensure full consideration, otherwise commissioners may not be able to have the time appropriate to respond. >> or not required. >> i think we have to be careful because sometimes people do find out about something right before. not because they are lazy, but because they didn't know about it and it's an issue they want to hear. >> to the point exactly. >> that may happen. i think it probably almost never happens. as i see these reports

prepared by attorneys and architects. certainly a week in advance. >> all right. opposed public comment. >> public comment where it might be a neighbor something like that. >> that's different. we always pay attention to them anyway. >> it's the 10 page analysis. >> right. it took 2 weeks to write it. >> okay. i think we are done with this item. if i can reopen commission matters before we adjourn. the second meeting in may we are going to approach the local interpretations of the secretary standards. this is going to be a long process. this will be meeting one for us on this and we have a facilitator that mr. fry has brought in which is great. so what we'll do is either off

site so it's more of a round table discussion than this setting because it's more collaborative that it does not encourage the collaboration we are going to need on this. this will be, mr. fry if you want to speak further on this. mr. michael. >> yes, tim fry, department staff. we are working with vince mikel as commissioner hasz about the facilitator to work on the standards and the origins and how they have been used and applied over jurisdictions over time and to set the stage not only with this commission but the staff and the public on what sort of goals we should set and direction we should go in developing a guidelines document which we hope to have more robust discussions on towards the end of this year. so again, as commissioner

hasz mentioned mr. ion an is looking for a site where we can have this special meeting and we certainly want to broadcast it as much as possible to encourage the public to participate as well. >> what's the date for that? >> it will be may 21st as your regularly scheduled hearing that is being proposed to not cancel but to move off site for a more conducive discussion. >> will that meeting be recorded? or televised? >> that is an item that does not appear on your agenda. but i did have a conversation with sf gov. tv. san francisco television to make sure that it is recorded that it is on-site for people who could

not attend. >> if there is nothing further i would like to make an announcement under commission matters, my direct back up and you will be seeing her when she officially starts. she'll be shadowing me. >> great. if nothing else, we'll close this meeting. [ meeting is adjourned ] >> >> >>you.

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>> thank you. good afternoon, everyone in the the san francisco community investment & infrastructure commission it's tuesday, april 15, 2014. i hope earn filed their tax on time the meeting will come to order at the one 10 >> the first order of business is really call. commissioner mondejar. commissioner singh. commissioner rosales. absent. chairperson johnson. commissioners commissioner rosales and commissioner ellington absent and all the other members of the commission are presented. th