vacant storefronts are there? and those types of buildings were often not in our vacant building list because the housing above the vacant storefront is still occupied and so the building is not a vacant building. but what seems to be the goal here is to try and identify how many of these there are. and where are they? and what kinds of incentives come forward to encourage the owners to actually release them? and that gets fairly challenging from an enforcement point of view. and based on the conversations that the director had with the supervisor's office, and recently, and we are hoping that the first year of this ordinance assuming that it passes, will be spent in community out reach and education with a lot of support coming from the mayor's office of economic and workforce development as well as from the

supervisors offices collectively and even the small business groups and commissioner that is active out there, and of course, we in dbi and out reach and try to make people aware of this. but, at some point, we would issue a notice of violation after 30 days if they don't register as a vacant storefront just as we do with a vacant building. however, the second notice of violation would not be issued until 270 days after to give them ample opportunity to actually lease the property or make improvements taking building permits and so forth, and that would take it off of that list at any rate. but the director, has a lot of concerns about identifying all of these and even more importantly, i think, one of these incentives are sufficient to have releasing take place by the owner. but, at any rate, we are

involved in it and i expect it and the legislation will move forward relatively. and the final one that i am going to mention today has to do with the media briefing, supervisor chiu had yesterday and today about having to regulate the short term rentals and dbi has the responsibility through this interesting approach that was taken by supervisor tang a few years ago that we should be the responsible enforcing body, even though everything that i am reading or told about says duration of stay belongs with the planning department. and yesterday, at this press briefing, the planning director made it clear that it would be amendments coming forward to the planning code, and that they in fact, are already getting and responding to the increasing number of these types of complaints.

we at dbi and interestingly enough, and we have not had that many and we did receive 8 from ted gilikson and his attorney just last week and at the looked like they are primarily buildings that owners have gone through earlier evictions, and turned the building into tourism rentals for the revenue. whether or not that item from the building code point of view, really remains to be seen. and the press and the grant yesterday that they are prepared to file a civil action suit to try to make that happen. whether they have grounds for that, i have no idea. but the real challenge that we continue to work with the supervisor and trying to find a way to achieve his goals. but, the code enforcement side of this is rather difficult.

>> commissioner walker. yes. i think that we run into this with the use issues under the jurisdiction of planning but we are the inspecters out in the field and so hopefully we can work with planning. sometimes we have to act as their eyes and ears, >> and of those complaints, how are you processing them? what are you doing? >> well the chief housing inspector is reviewing them and it has been that part of the dbi that in the past has been

responsible reviewing initially any way the chapter 41 a violations which these fall around. and so, we are trying to sift through that and obtain the information, i guess that would be needed in order to conduct whatever investigation. and i just don't know if that is going to be quick enough process prior to any action >> i know with the residential hotels we often had an issue with the musical rooms where the people will be terminated before a 30-day period hooked in and there is a process that they used in the housing division to check on that. and the reports, in these buildings. and so, it is not without precedent, it is a different

category of use, but i think that it is an interesting delima that we are in, i mean not just dbi but the city and in protecting its housing so... >> commissioner mar? >> yeah. i think that one of the issues that have or has come up is that there are also some land lords that are actually opposed to tenants being able to sublet. and so i think that that is another challenge and it is not just the tenant community that is worried about it and also it is land lords who feel that they have rented out their apartments to long term tenants and then the tenants themselves are using the apartments to make a little side money and i think that is where it gets complicated and we are in a way planning does have to come in with the zoning issue and it is whether or not it is allowed in the residential neighborhoods and so i understand the fact that dbi and the fact that we

do have many more inspecters in the field than planning but there are some that are under the purview of planning. and i want to thank the department and the staff for working with the supervisor on this, because it is important legislation, especially the tax aspect that we have not been getting. and even if the rentals are found to be legal, the city is not getting any tax basis for it. and so that is an important issue, but at the same time, at what point do we allow just to kind of go on ward? but i had another question and i was wondering if i could raise it on the other legislation and so on the fast track permitting for the illegal inlaws are we also doing that for supervisor weiner's district? ten, because, those are not necessarily illegal units but his district has been ear marked, where there has been

kind of the zoning regulations i believe has already been loosened up so that the single family dwellings now can be and they can put in the in-laws and so we are also putting those units in the same kind of fast track? that was one question that i had. >> and yeah, both of them, it was going to go together because it is part of the what we called, you know, become a legal unit in it. >> yeah. >> and we have been trying to get the information sheet. and we have told them to see what they need to check to become legalized. >> okay. >> and i would say that yeah, we are definitely working with everybody involved in this issue. >> okay, great. thank you. >> just, it will be interesting after the investigations of those and how they played out and the recommendations and everything, and the enforcement i think that we are all scratching our head on how we as a department are supposed to

enforce, correct? >> correct. >> and if i got this right bill, i know the quick talk and i know that you don't have the answer and that is fine, about two years the president chiu introduced the legislation and it was passed. what part of that was passed that kind of applies to this here? >> as i remember correctly, and i can check this for you if it is not correct. but the idea was to tighten up chapter 41 a so that the people could have stand to file the civil suits that had been missing before. and i think that that was the one key element that was different. none of the shared economy element that is announced in the legislation to introduce yesterday, was tied to that particular element. there is one kind of tenant protection in the new legislation if i understand it,

which is that if a tenant does do a short term rental, and does not realize that the lease prohibits that, right now, they are subject to summary eviction, and under a just cause element as he explained it yesterday which means that you don't really have much of a chance of not being evicted and in the legislation you would have 30 days to cure that as not knowing that you have a lease like that and so you would not be necessarily evicted if you stopped the practice. if in fact your lease prohibited you from doing that? >> at any rate, this legislation has a lot of complicated elements and i would say that it is not yet finished is my guess over the next few months we will be meeting and i know the director hopes to meet with the supervisor and his staff some time next week to run through

some of our issues about the code enforcement side of this. >> one thing that is interesting what i gathered is that the rent cannot be more than the rent that they are paying. >> that is correct. they don't want and he does not want, what he called profiteering so if you have space and you have permission to sublet your space you have up to 90 days in a year, the calendar year that you could do short term rentals. >> you might rent your place for three nights, and essentially, charge what your monthly rent is and you would cover your rent for that one tourist rental. >> but you can't do that for 83 years to make a nice nest egg.

>> it is going to go through the committees and the board of supervisors. >> if there are additional planning review and planning code amendments and they are not in the current legislation but that is going to say to me that there is going to be a substitute bill and we will see that in a couple of months and i don't think that this is going to happen on a very fast track but it may happen over the next few months. >> yeah, keep us posted, okay that one is going too, okay. >> thank you. >> item 4 c, a bid on the permit tracking system. >> i have a presentation, reporting.

so this is the implementation phases of the project as you can see, the highlighted step three and step four that is where we are, currently. and we are towards the tail end of step three and we have gone through in the phase testing supporting and so we are pretty much towards the tail end of testing and however we are still getting through data conversion. okay. through the data conversion and like i reported last three, and reporting period, we have four rounds of the data conversion and we are doing the review and logging the issues for the round one of the data conversion, thank you.

>> we do have specialized training that is coming up and again a summary of what we talked about and where we are today is to the big items which is data conversion and round one for review and the testing.

we are expecting to be done by june or soon and her we give ourselves extra time and that is going to take the longest and go through the mid august and again, we have some estimates that depending on how the run goes as we speak today, we have it takes five days to run the data and so it is about five days and the vendor is doing their part to cut it down and so there is a possibility of cutting this down but we want to give ourselves time but we see that the data conversion will go up to the middle of august and the specialized training we are projecting that we will plan around that time where we are stable with the environment and i think that we should be ready for the specialized training and again after the two components are done we are going to go into the readiness and we are going to prepare for the go live, and again, it current

scope that we determined and signed off on and we have it in the last year and we have made adjustments based on the requirements and what we need and how critical it is for the

business. from now on anything that is critical we will take into account and anything that can be moved to go live we will place it for bids too. and of course, we are expecting the deliverables to be delivered on time and that is depending on those happenings and the times projected. we do have the risks in talking about the resource availability, that is the number one risk again it is so far and continues to be the risk and every week we monitor and make sure that we are keeping to the time lines that we planned for. and again, the turn around time, the vendor and the staff are involved so we review the data and give them feedback and fix it and some of them we do right away and the risk is that if one of us does not keep up the time we end up pushing up the dates and scope again is another risk and we just talked about that and we have had the situations where sudden

functionality is not available or not adequately available. and we raised that as an issue and in most case wes have found and walk arounds and the functionality and in the cases where there are not, and if it is not critical and then we table it and we find a solution. and so that could be a risk if things come up and we cannot find a solution. >> this is the last slide and it is the id resource status and i think that we briefly touched upon that one and we