the juvenile and the health courts and in san francisco we have now almost ten speciality courts where we provide legal reputations. we served 23 client in the last year and here you see a break down of the clients who we represent, ten percent are non engish speaking and five percent are undocumented. 15 percent are severely mentally ill, just in the criminal system, and as you're aware, supervisor farrell, we've had this discussion and we represent thousands of individuals in the mental health system and most are below the poverty level. as you see here, african americans and latinos are disproportionately represented. we started a region in our office and we're working with the university of

pennsylvania law school to exam statistics relating to arrest, bail, plea bargaining and sentence nothing the system and expect we'll be able to have a greater impact on these numbers in the next -- in the year and years ahead. this is a summary of our budget, and fte's. as you can see, for the most part, our fde and budget have remained flat comparing last year to this year, the difference between those -- our budget and numbers are $500,000 is due to negotiations by the city over labor contracts. the fde's, from 157 to 158 as i mentioned later are due to two positions

that will be used to fund our legal education advocacy program. we measure the quality of our work through the work load. you can see, this is our felony in miss demeanor case load. we handle 10,000 case loads and 6,000 miss demeanor cases and you'll see our annual case load in all categories is beyond that, which is represented by the american bar association national association's standard and you'll see we use case waiting which measures the cases and work hours done by each attorney. the work hours for an attorney is 61 hours and for miss demeanor, it was 16 hours a week. the case load exceeded that provided by the american bar association and

clearly the work. i should note that our attorneys are paid by salary, so they're not paid by the hour and we don't pay any of our staff overtime. our investigators, here we had over 2300 investigation requests. one thing i'm happy to report is that it took us nearly a year to hire three investigators. the mayor's budget office took time to approve our recreation and we had to go through base testing and it took us nine to ten months to reinvestigate it. we're up to staff and so our ratio is 1-5 which is close to what it should be. our magic programs continue. and we have the magic and the hunter's point and in the western addition. our prisoner reentry and clean

slate programs which operate throughout the city, assisted over 5,000 people in clearing their records. this is essential to insure that people are able to lead a crime free life, and become productive citizens. tomorrow, or friday will be the quick off of the summer learning program and supervisor breed, you've been instrumental in supporting the work particularly in the area of literacy. our lee program, this is a legal education advocacy program. this is a program which started three years ago and we received a federal grant to hire a full-time educational attorney and a social worker to represent children and families in individual educational and plan proceeding, expulsion and suspension proceedings. this program has been extremely successful

representing over 300 children and families over the past three years. what they do is they - about half of the kids who wind up in the juvenile system because of incidents that he -- because of incidents that occurred on the school ground. they make sure the kids stay in school. the social worker conducted over 1,000 school visits and 40 -- the rate in the juvenile system is 50 percent and for the lee program, less than 60 percent of the kids got in trouble and all the kids stayed in school. this is 30 percent over capacity meaning we have 30 percent more requests for assistance than we can provide. in year, the program won the

mayor's fiscal advisory award, ordered by spur, and we also won the public defender's association state wide program of the year award. these are the recommended cuts by mr. rose, and i'm going to agree with three out of four of them which i think is pretty good for the public defender. we agree with the $15,000 reduction in the medical examiner services, we agree with the 29,000 reduction in our equipment budget and again, we agree reluctantly. these are things that we very much need. and we agree with the $5,000 reduction in material and supplies. what we do not agree with is with the $55,000 reduction in attrition savings and this will explain, mr. rose, i'm sure is going to stand up and

commend me and my office for delivering a $623,000 surplus this year. as you are he call, chair farrell, this is the promises i made to you when we fixed our salary saves program. salary saving is that number we've su month poesed -- we're supposed to save with employees on leave. we had an unusual large number of employees who took lead that is year, and you can see the number there. we had 28 employees who at various times took and they weren't out at the same time, but different times but it equalled $623,000 in savings. the three that i've noted here are the three investigators and those three investigators because they weren't able to fill these positions for over nine months, we saved

close to $200,000. these savings are not going to repeat themselves next year. in fact, if you look at -- for 2014-15, we only have 11 vacancies and if you look at your packet, we actually set forth the hiring delays and leaves that we're anticipating. we're projecting a $17,000 deficit and we're going to work to make sure that we don't have a deficit, however, if you you add $55,000 deficit, we can't afford that. and the net affect of this if this is imposed because we were not given -- we were given two off budget positions for the lee program for the educational attorney and the associate worker, their grant expires at the end of

december, and so we were given two off budget positions for social workers and for an attorney and instead of receiving funding for that, what our budget analyst did is that he increased our attrition. so by reducing our attrition by $55,000, here's a net affect, we lose our social worker and we don't want to lose a social worker. this is a program that the mayor supports, this is a program that is growing in terms of its need and capacity. we're seeking a paralegal to also assist with the capacity and again, we want to be able to continue this service, so with that, i'll be happy to answer any questions. what we're asking is to impose the three cuts and

reject the $55,000 reduction in our attrition. >> okay. thank you, mr. dochi. colleagues any questions or comments? mr. rose, why don't we go to your report. >> mr. chairman and members of the committee. just to put this budget into perspective, the public defender is requesting a budget of $30 million. the budget analyst has recommended total recommended reductions of $75,000. our recommendation to increase salary savings by $55,000 is very conservative. it has given the public defender more than what he needs. if he can provide us documentation with two other recommendations, but based upon what we've seen, our recommendations is conservative. you can't calculate the percentage of this reduction to the $30

million budget request. so the fact that the public defender is agreeing with a couple of our recommendations doesn't mean a thing to me. anyway, mr. chairman and members of the committee, on page 68 of our report, our recommended reduction to the proposed budget totaling $75,000 in 2014-15, those are all ongoing savings and will increase $2014-15, those are all ongoing savings and will increase an increase of $1.58 million or 5.4 percent reduction. the total budget is -- $73,000 are ongoing savings and $29,000 are one time savings. these reductions will allow an increase of 1.2 percent in the 15-16 budget. we'll work with the public defender in the

weeks. if he can provide documentation, we'll go with it, if not, it had be modified. >> colleagues, any questions for mr. rose at this time. >> if i may add one thing. >> real quick. go ahead. >> i know it's hard to impress their roseman. i did include at the back of your packet, the actual salary savings that we're projecting for next year. i want to point out one thing, in terms of our attrition savings, we're behind the ball by about $200,000 already. what we're saying is that we'll willing to wrestle with that $200,000 deficit and we'll find a way to cover that, however, if you make that 40 thousand or $55,000 worse, there's no way we can meet it. so we have provided the documentation. i did provide that to mr. rose's office two days ago and they still are recommending what

they're recommending. >> okay. president mar. >> i was going to -- i was going to ask our public defender, mr. dutchy, so the slide that has salary savings, the 28 vacancy from this year, was that a projected number, did you know it would be that high? >> well, we had anticipated that we would be able to hire the investigators in a shorter time period, and we just had a number of employees who were out on either, you know, short term leave, maternity leaves or medical leaves, and that is not going to repeat itself. if you look at the attrition savings that we had over the last four years, we provided this information to the budget analyst office as well. you'll see that what we're projecting this

year is more align with what we experienced in 2013 or 2014. we can predict with accuracy what our salary savings are going to be, and that's why when we had the problem a year and a half ago where we had to come back for a supplemental, i pointed out that i said during the 2013 budget that we were going to have a short fall due to under funding of salaries, so again, we're willing to wrestle with the $200,000, but we can't sustain an additional $55,000 and maintain our lee program speaker: mr. chairman. >> mr. rose. >> you recall what mr. dochi and what the defender's opening statement was. he said it took the system ten months to hire three positions. that's what salary savings -- that's what

increased attrition savings is all about. it's not to penalize the department at all. it's just a matter of the bureaucracy. when people leave or new positions are added and we have vacant position and you try to fill those positions, it takes the bureaucracy a long time to get those positions hired. we take that as the mayor's office does, we also take that into consideration. that's why we bumped up what the mayor has as attrition savings to this additional $55,000. it's not to reduce services. it's not to hurt the department. it is simply to reflect reality. >> yes, and the reality is we're not going to experience that delay in hiring. we're staff -- fully staffed at this point and we are expecting 11 vacancy. >> mr. dochi, you mentioned

that reduction would lead to the loss of a potential social worker, is that within the legal advocacy practice project you mentioned? >> yes. >> and you mentioned the paralegal that isn't funded after the loss of the federal funding this year, so there's another position that's lost? >> yes. there's a paralegal position that we asked for in him budget and it wasn't funded by the mayor. >> just having been on the school board for eight years and i know talking to current school board members, what a great benefit for the school district and especially the young people in the school district and the low recidivism rate, you said 13 percent -- >> 13 percent. >> that's incredible compared to past data from many young people that needed more support in the school system. my hope is that the program can be continued with

adequate staffing and it seems like different proposals you've made still leaves the leap program without adequate staffing so i'll be looking at different suggestions in the add back program as well to help with this award winning and i think critical program for our kids and juvenile justice system, but thank you. >> thank you. >> okay. colleagues, no further questions or comments. i look forward to seeing you next week. all right. we'll move onto superior court. mr. nguyen. >> good afternoon, mr. chair and supervisors. michael executive officer. the court always appreciates the opportunity to visit one of our sister bran -- branches

of government and today is no different. i want to thank our staff, mrs. howard, thank you to your staff and tony and the mayor's budget office and thank you to mr. rose and your staff, campbell and kd and the budget and legislative analyst office. it has been a pleasure working with both offices on the part of the city budget that relates to the court. the defense is apart of the court's budget which is funded and the rest is funded by the state. but it's very important to us because it provides defense representation to defendants who the public defender can't represent. it's the amendment of the united states constitution and section 92 of the penal code and most important to the court, it provides quality representation to all defendants who are

innocent until proven guilty. so this year's budget for defense includes rate includes for attorneys and investigators who are appointed as apart of the program. it's a rate increase long overdue. the last increase for this program was seven years ago in 2007 and because of that, the judges of the court unanimously supported this increase because again, the courts interest is to make sure that not only do defendants have representation but it's of the up most quality and this increase will help prevent quality attorneys and investigators from leaving the program. the program has cost savings to the tune of $1.3 million. so the budget proposal that's before you that was included in the mayor's budget has a portion of those savings, $810,000 to go towards the rate increase and the remaining

$500,000 is reduced from the program's budget and as mr. rose indicates to you in his report, the program is projected to not have access funding so he has not represented any reductions and the court has no problem with that, so therefore we're in agreement with mr. rose, so thank you for your time and i'm happy to take any questions if you have any. >> colleagues, any questions. i'm glad to hear you're in agreement with no cuts. >> mr. rose, can we go to your reports. >> i'm shocked that the department concurs. speaker: you have to understand what a rarity it is to no cuts. >> it demonstrates the agitated -- >> if we can't make a cut, we're not going to recommend that. but on page 72 for the record, mr.

chairman and members of the committee, we do not have any recommended reductions for both fiscal years 14-15 or 15-16 and we recommend you approve the budget as up. >> thank you. >> we have our sheriff's office up next. >> honorable supervisors, good afternoon. good to see you. i think that there is a presentation that is being handed out to you. we'll make this quick. we look forward to answering any questions. i'm ross, sheriff's. this is bree,

our cfo. i want to thank the mayor's budget office for their ongoing collaboration with our department and our cfo and i'm glad we're here before you now. the first part i want to give you and our department is mult a facetted and we're known for our in custody supervision and management of our jails, but we also have 49 percent -- 51 percent of other duties that helps spell out our role in law enforcement. facilities and equipment services, administration fiscal division, courts did he vision, recruitment and training, security services, felleds and support services and programs division and 49 percent custody. that goes into what makes our department a substantial department, but

more than just public safety, it shares the other omission of doing everything we can to try to keep people out of jail. the next slide, our jail population which is historically at the lowest point seen in in this city and the most crowded populated system. as a result of that ongoing result from our custody side and program did he vision in civilian staff side, it contributes some progress in where we're seeing traumatic changes with our jail population and how criminal justice is evolving in san francisco and thanks to our partnership with the criminal justice industry. this is creating a see change in our operations that really has not been witnessed before and how we might want to modify our role in managing people in jail, and

in contributing to law enforcement. we had reported before that in november 2013, we shut down a jail, known as county jail number three which exist on the 6th floor of the hall of justice. that was significant, not because of their jail population is declining but because the conditions in that jail were so bad and some of you have seen that. so to redistribute that population in other parts of the jail was a part of us managing a more sophisticated jail population. we had progress in improving anti- recidivism and repeat offender measures and our programs of rsvp and road and sisters. we see a tremendous progress with our

electronic monitoring in our swap sentencing which it has improved to nearly 50 percent. us as the first county joining in the state of california and as i hear in the united states, to be designated as an enrollee in the obama care. it's getting off the ground and there has been over 400 inmates that has been assisted. we assisted city college where they started last month with two classes in the jail system. it's a significant initiative because over a year and a half ago, the city college, we reached out in trying to woo them into coming into the jail system because we're doing a good job with their charter high school, there's no next level and we're happy over this last year, year and a half, we've managed to come to now a piloting their class and

hoping to become a permanent feature. the same with vote programs that never existed before, vocational programs not just for those going for their academics but those going for their hard skills and solar installation. until our administration, san francisco sheriff's department had the lowest visitation hours for families and loved ones in all the nine barrier counties. i found this -- it was better bonding between families and loved ones and those with the incarcerated and to help make that happen, one element is helping increase visitation especially the children of the incarcerated. not only the inmate population that we're taking care of, our import is

about stemming the generational tide of those who might become in the criminal justice system. it starts with visiting hour and starts with the level of intervention that we've never done before in san francisco. we're happy to see that happening. and as recently with the support of the jo committee, we're certainly making an initiative to roll back the high phone rates that inmates and their loved ones are shoulder burdened to have to carry. it's absorb that this utility company phone industry was never regulated in the united states. i think there's been some unchecked exploitation of poor people in our jails, by us doing what we're doing here, while this, i think, is a noble initiative for us right now, i just want to for warn the fact that we're cutting against what funds programs so that the general funds does not have to so we can lower inmate phone

rates. and the money from that program is generated from these commissions. those who are in custody programs. in our -- overtime slide, thank you -- we're sort of on par, even better than years before, but it increases because of our obligation now for something that the department never had to pay, and that is for what is known as a 15 minute mustard, when there's a shift change, they must get together and this is required and before we didn't have to pay for that and now we do. otherwise our overtime would be significantly under budget but that's having to cover cut and that puts it up a nearly $10.4 million. our staffing summary is next. while it's known that our jail population

is declining, that doesn't mean that there's less to do at all especially as i outline for you all the areas that the department impacts. my concern is on part of the vacancies that exists, i want to thank the mayor's budget office and others for the academy class that had he help with your help, support funded last year which just now graduated. our first academy class in five years, we look forward to another one, but we have a staffing deficit of 69 fte's even if we did an academy class of 20, 25. something we want to be mindful of. we're committed to the effort of doing everything we can to save. in civilization, it's something we're committed to just as we had launched with our it, we want to do it with our records unit.

so fte funded seven and we believe in civilization, we'll realize it in the future. it wasn't that long ago, there was a tragedy at san francisco general hospital, and what that -- what that very, very unfortunate event had spotlighted were needs for improvements at san francisco general hospital in a security infrastructure and the infrastructure of protecting in the surrounding community. we're very pleased with the corporation collaboration of the department of health. they helped us make improvements that should have been quite some time ago