>> well, within our division and if i could clarify, for the committee, capitol programs and construction is just one of the divisions in the mta that in fact, delivers project and that is significant as it relates to our five year cip, and within our division right now, we have 40 active projects. >> okay >> in categories that include, safety and security, state of good repair, and enhancements and of course, expansion projects, of which, certainly is an expansion project, and central subway that is independent, reporting to our director of transportation, and the next larger project that we have would in fact be the van ness project that is coming and there are a number of other projects within the agency and i will be happy to share with the membership, a complete list and bring that back to you and have the exact number of all of the other divisions that will be providing that. >> and i think that i appreciate that and i think that it is great to see all of

the steps that have been taken to address some of the problems that were identified in the recommendations, and i would like to sort of now, where we are so that the 40 projects that you are talking about, how many of those projects are on schedule? >> well, we are actually in the process, and based on our capitol program, and control system, of tracking these projects, i don't have the exact numbers, but i might add up the solution and might be able to answer the question. >> the reason that i ask that is that one of the things that the management audit showed, was that there was not as much of a over all awareness, of what the projects were in terms of the time line, for the delivery and the budget, and so, i would like to know, the 40-plus, and how many are on schedule, and i think that it is a good thing for an agency to know that. and how many are within budget.

>> and as the solution comes, certainly, commissioner, we certainly do track that and i did not have the information initially made but the point is that we do set, obviously the base line schedules and we set up a metric of which we do have a tracking vehicle and we do have that information, if you could? >> chairman, and members, bergun is my name and we are pleased with the progress that we have made with implementing the oracle, software and it does give us the ability to manage performance of all projects. and we have the analysis, and we have based on all of the projects and we have once you set up the base line and we drop the current schedules and the same with the budget and we can say with the schedule that we have a bigger challenge and i can say that 50 or 60 percent are on the schedule and 80 to 90 percent are on budget. and as it relates to their original base line as at the end of the cer and what we are

recognizing is that there is a need to really define what a base line schedule means to the agency and to everybody, managing a project and what the base line budget means so that we are measuring and reporting out these numbers and it is consistent and the expectations can be the same across all divisions that is our next challenge is implementing the sis tell agency wide to all of the other departments. and then using the dash boards to actually report to the committee members here, and other supervisors, as far as the performance over all. >> i think that it will be helpful to get and i certainly will benefit from getting sort of the information on all of the projects, and of the 50 to 60 percent that are within, you know, the time line or the schedule, and understanding, you know, how that worked. and then for those that are, or where you are behind the schedule, is it more of an internal mta issue? or is it perhaps, the

department, or an agency, that, you know, it is, the problem, or, maybe, it goes back to the original scope, and sort of what the expectations actually was? and likewise, you know, i am glad to hear, though that 80 to 90 percent of the projects are on the budget and i think that is a very important thing. but i certainly would like to have that level of information and i think that being able to speak about it in those terms and have that over all information readily available i think is a good thing. >> yeah, we definitely have that and you are right to say that the base line, schedule that we have in the system, sometimes they do reflect the prescope additions and we want to be measuring apples to apples going forward for sure and that will trend at a higher percentage. >> and one question that i would have for the ta, would be for the prop k funded projects,

do you have a sense on how many of those projects or schedule and how many are within the budget? and how are we tracking that? >> mr. chairman for add to that point, and we do produce a number of reports and the one is the quarterly report that does just what you are asking for and i think that it is my understanding and he can correct me if i am wrong, the sfmta and the part and the list of recipients that received the report on a quarterly basis so that you will have a true sense of all of the projects that we are in, and the sfmta in terms of where they are. >> one thing that will be helpful as well is if besides giving us this information, if you could give us the information that you give the mta board of directors, because one of the things that was identified, in the audit is the fact that you had all of these projects that were behind schedule and all of these projects that were, you know,

out of the budget, you know, over-runs and yet, the mta board, consistently approved, you know, giving more money, to these projects without really knowing without even asking if they are behind schedule or within the budget. and so, one of the things that the audit called for was to provide more complete information to that board. >> yes. >> and so, would i like to know, what information you have been providing them on these projects. are they asking these kinds of questions? in terms of projects being on schedule and being within the budget? >> i think that, one of the things that is improved in the audit process, is that even in developing the capitol provement, in the board that approved on the 20th is it dealt with a comprehensive mechanism for establish a list of projects and with that and the board was a part of that. and having that be the case, now the board has a more

understanding of the base that we start with, so that they can ask the legitimate questions and in the quarterly report, and they do receive the document as well, because it provides the information, that the level, that the board can prepare against what was planned and as we continue to improve the tracking system that we are using as he talked about, we will be able to previed the board more information. and thus, answering your questions of what it might have and providing more information, thank you. >> and the next thing, mr. harris, i wanted to ask about slide e, 94, on your effort to ramp up to deliver more projects, especially as it comes up to 2016 and it gives some list of the different staffing needs especially the project managers for the big projects like market street, or geary and i am just wondering kind of how you are planning to ramp up to the significant increase in staffing needs. as you can see here, mr.

chairman, we are really focused on the junior engineers and the mid level, project managers and in particular of the junior engineers because we recognize that this is a long term movement, and we want to be able to bring folks in at a level where they can be trained, and hopefully we will stay with us to the long term, and so, as a slide shows, we are incrementing up at the time that we believe, additional projects will be coming on-line. and so that is the intent of the mechanism that we are using and i would have to say that, the challenges, and providing the staffing resources, is complicated. and over all, the process which is getting better, the hr which was in sfmta is working hand in hand with us and it continues to be challenging so that we can have the persons in place at the time that the projects are being asked to be delivered and that is what we are trying to do here and we are trying to match up that time frame when we know that the funding and the new projects will be coming

on-line and we need to be working on them. >> it seems like the increased coordination with dpw and the other departments is really and will really help with that too. >> absolutely. >> miss cheng? >> executive director, and i just wanted to follow up on the director harris's comments and thank him and director riskin who came to the vision zero committee earlier last week to talk about the project delivery as well and we would be glad to come back working with your office and sponsor and we have the data of 100 to 200 open projects in our program and we are tracking those together with the sponsors who report in real time what the percent complete is, in fact, the members of the public who are interested in any given projector type of project can go to my street sf.com and run a search and see for themselves and see what the status of the

schedule of the project is, according to the project manager and we have a portal, and we can track it against the original allocation schedule and we can provide the reports like that to the board on a regular basis. >> thank you, i think that will be helpful. i think that it is, and it really, it always goes to show, how, you know, prop k money is being spent. >> right. >> and to assure people that you know, to provide transparency. >> right. >> and a final question for director harris in terms of the you had it, one of the questions that came up was the making sure that there was accountability when it came to project managers. and so i am wondering if you could talk about what you have done around that. >> absolutely. and the comment was to make sure that we get the project managers on board and involved, early. and we absolutely are doing that i like to use the term that one of my project managers used and we call it wo mb to

tomb and as soon as we initiate we bring that project manager on board and they are held accountable through the project close out and that is the individual that we hold with the responsibility of knowing what is going on with the project and we are doing that. >> thank you. >> and again, i appreciate the work that has been done and i think that, with anything, you know, you can always, sort of figure out how you can improve and i am just glad that you are thinking about these things and i love to get that information. >> absolutely. >> thank you. >> thank you, mr. harris. >> and seeing no other questions, let's open this up for public comment, is there anyone that would like to speak from the public? >> please come forward. >> (inaudible) >> is there anyone else that would like to speak? >> public comment is closed. >> so colleagues. this item was an informational

item, and so could you call the next item? >> number ten, introduction of new items this is an information item. >> and i see no introductions, let's open this up for public comment. who would like to speak from the public? >> seeing none, public comment is closed. miss cheng call the next item. >> item 11, public comment. >> is there anyone that would like to speak. >> public comment is closed. >> is there any other business before us. >> no, item 12 is adjournment. >> thank you everyone. meeting adjourned.úx

>> present i'm for the record that commissioner akers. there she is. we have quorum. i'm here, too. oh, president tan here >> so the first order of business is public comment any

public comment that is appropriately to san francisco entertainment commission so is there anyone here to speak on. no so seeing none, public comment is closed. the approval and review of minutes one from our entertainment commission retreat mark 7 and june 3rdrd. any questions or comments. >> oh, yes. >> see the minutes. >> yes on is vice chair commissioner hyde called the meeting to order and he present at the meeting were commissioners and then i was absent below that - >> great hopefully that's noted. any other corrections or

changes? guess not happy to take a motion >> i move to approve. >> there's a motion to approve both sets of minutes. >> yes. >> is there a second. >> second. >> okay. we can further discuss this. >> are we talking about the retreat. >> yes. >> if you want to discuss it. >> well, i wasn't absent i was there. >> oh, great. >> it was present on the first page. >> in the roll call. >> oh, and also under c when we took that vote actually

(inaudible). >> you need to talk about into the microphone. >> i'm sorry. on c when what we took the vote it says it was agreed but by all commissioners c was the language i actually voted no >> that's true let the record and the minutes show that. >> commissioner lee i'm wondering on page 4 on your comments if it should state that that tab of xcy was someone else's it would be yours. >> right it wasn't mine. >> you can plead the fifth. >> as a side note the retreat was not in this building off site we didn't have the sfgov

and nothing other than note taking less than verbatim. >> now is our chances to correct them. >> if you guys feel you can't approve those today that's okay as well we can take certainly worth taking the time to be scrutinized a little bit more. >> i want to amend the motion if possible. >> sure. >> can we break up. >> we have to vote on the other hand, and still have a new motion. >> let's vote we're voting on the two so is - there's a motion and second to approve both the minutes let's take the vote. >> commissioner campagnoli. commissioner lee. commissioner joseph. no. president tan. no.

commissioner hyde. no. commissioner perez. no. commissioner akers >> so the motion do not pass. >> i move to approve the minutes of june 3rdrd. >> second. >> commissioner akers second can we vote on that. >>. any public comment on the minutes >> this is to approve june 3rd only. commissioner akers. commissioner perez. commissioner hyde. commissioner joseph. commissioner lee. commissioner campagnoli. president tan. >> right all right. to that motion s is approved we're left with the march 29 minutes do we feel ready to move do we want to poison. >> i'm going to move to continue them. >> is there a second. >> second. >> a motion to continue to the next meeting july 15th pr yes.

>> i have a question so if we continue those minutes what's - i'd like to know what's going to happen between now and the next meeting with regards to the minutes. >> well, the commissioners will take them home. >> because of errors. >> yes. >> and e-mail them. >> yeah. >> and then directly to court of appeals. okay. if you have any changes all right. >> i don't know who made the motion. >> i did. >> who seconded. >> you audrey and then me seconded. >> the motion for june 3rdrd. >> no. >> someone made a motion to continue the minutes. >> i did and there's no second. >> second. >> there's a second here we go >> are we ready for the continuance of 15 of july.

>> commissioner akers. commissioner perez. commissioner hyde. commissioner joseph. commissioner lee. commissioner campagnoli. president tan. >> so moved we're going to move on to item 3 on our agenda the report from the executive director. >> good evening there's nothing in writing not a lot happened. i wanted to update the commission on a couple of things on an ongoing basis i kind of rotate those through there's a few trajectories i thought i'd give you a sound ordnance recession if you recall i think it was 09 maybe there was a similar attempt to put a noise task force together by the board of supervisors on which sit any of the agencies that deal with

sound regulation so there's quite a few agencies in the city that deals with the sourgz of sounds and who regulates there's a bunch of sound nobody knows about we came back to the question of the new sound so we're back at it and being convened by the department of public health which are very involved with sound and noise control i like to call it sound control they call it the noise task force its will unfortunate sound some people don't likes certainly sound so we're working hard obviously on things

pertaining and inspector burke is involved hopefully, we'll brick that to you. really we're trying to create something called a guidance we don't use that that's a policy statement here's the law but how the city interprets the law it's a lengthy document i think you'll find interesting when we finish it as a guiding principle for all who answers the calls if the public facing requests for sound control. so again it's ongoing i hope i think maybe the fall. there will be something to show the commission we'll be certainly happy to show the public health department or someone to come and make the

presentation. also on, on ongoing basis we're continuing to really out the environmental review study that's now trying to capture the economic impact there was an attempt by supervisor campos and supervisor wiener to not only to include the festivals that are lgbt we push hard to add in the rest of the kinds of festivals so there's a survey out about 4 different fairs and festivals and now we're ready heading to pride that will go through the fall including probably outside lands and treasure island as well. so that will be exciting we do it by the end of the year expect

results some big numbers as well we know how many people come and are spending >> when a who thinks. >> howard was the guest at the kickoff at hate street and i can't remember there was one more and so i think pride is next. it wasn't north beach maybe cherry bloom >> so who are they. >> the controller's office is working with us and the festival producers so ultimately the festival producers are trying to capture the data by a survey that was done by the controller and the training is simple. >> i know that pride is dedicated to one person to the effort. i did want to say with regard it

that you know how pride rolls it's the biggest event in the city and how to rolls really depends on political action pride used to driveway seven hundred and 500 thousand people and last year, it drew a maintain 8 because of prop a and this year pride is in toronto and new york we don't expect those numbers the thing with pride that i want people to understand it really depends on whether or not our having share or whether there's a major political ruling coming down from something a report or whatever. >> the way to think about this exercise it's not relevant how pride this year does in numbers we're aiming for a dollar figure for each individual that comes

to san francisco on an average any kind of. >> and extrapolate the numbers. >> and if pride has 8 hundred thousand but next year it would be a million and 8 it doesn't matter just a person coming outside of san francisco and all the stuff you can end up with a dollar finger did that makes sense. >> they tried to do that last year and internally and came up with 80 million. >> it doesn't surprise me we expect bend which the year to have the data tallied and it will be presented to you and the board. and then from there we hope to have further discussions around the costs of fairs and festivals

that the city imposes and bring that conversation that we start here back around with respect to the value number because i think that will move that conversation better. i put in my report an update on the appointment dates and the election of officials and we added the location of officers so i don't necessarily have to report on that i'll remind everyone that commissioner campagnolis term what we call seat 7 that puts numbers on that i can remember will be july 1st a she's agreed by mayor's office we're looking at a candidate being put forward from the mayor's office for that