. >> good morning and welcome to the transbay joint powers authority for thursday july 10. i would like to acknowledge sfg tv which makes all of the meetings online and on the website and transskypes all of

the meeting. can we take roll call? director deal is not here today and director nuru. >> present. >> director. >> present. >> director. >> present. >> director. >> here. >> chair kim. >> here. >> you have a quorum. >> welcome. i would like to welcome our new member to the group muhammad nuru and excited to have you join our board. so is there any communications or new or old business from the board? >> none that i am aware of. >> seeing none we will move on to number five the executive director's report. >> good morning everyone. i would like to wish our chair a happy birthday. >> thank you. >>i would like to welcome our

new director, welcome director. as a tradition every summer i would like to introduce our summer interns. this is the only meeting they can come and introduce themselves to the board because we typically recess in august. we're delighted to be in the sixth year of internships and we work with the san francisco unified school district and a number of community based organizations and the young community developers and horizon unlimited the mayor use and education program and the japanese youth council to name a few. we also work with the college students and the objective is encourage students interested in engineering, community outreach and finance to participate in the program. this summer we have 10 interns on the projects two school and other college students. our two college

interns are from the north and east bay and i would like to invite them to come up and introduce yourself. >> hi. my name is mar sitta pool and an intern from and the [inaudible] dwelling complex located in the mission. i am a senior at balboa high school and excited to work on the program with a female executive director. >> thank you. >> good morning. my name is win winston nu and a high school senior and i work with program management team. what i enjoy most about being in this internship this summer is being able to learn how to interpret

construction drawings as well as going out to the field to see these drawings come to life. thank you. >> good morning. i am allen troy. i'm a senior at san francisco university high school next year. i'm an intern from urs and working with permanent management and program controls team. this summer i have been working on the street vacations and learned to read legal descriptions all of the facets that go into that. >> good morning. i am reid sanbarb and interning and go to the bay school of san francisco and a rising junior there and i am excited to be on this project because it's having such an amazing change on the city skyline. thank you. >> hi. my name is zach moore

i grew up in california. i am interning with web corthis summer and go to school in boston called went worth. i am excited to work on this project because it's going to have an impact on california and others for many, many generations. >> hi i am jerra and a high school at rucker builders and a rising senior [inaudible] in academic high school and i am excited for this program because [inaudible] for me -- for my future an engineer. thank you. >> hi. i am cowees jones and i am here for webcorand i am excited about this program because i recently graduated from tierra nova high school and

i am going to college and i'm very excited for this program because i never thought of construction before but once i got into this internship i love it now, and i am very excited and i want to go to college for construction management now and this program has inspired me. thank you. >> hello i am vincent ham. i'm going to be a rising senior at walburke and i currently am [inaudible] of instruction. something i find interesting we work as a team together with a lot of different companies. i find that fascinating. thank you. >> good morning. i am reggie and upcoming senior at gateway high school and intern with a

construction company and i am excited and i like coming to the office and i like hearing the stories that help me and give me tips for my future. thank you. >> hello. i am jordan gillis. i am interning this summer and into my third year studying civil engineering at berkeley and what is exciting is the scale and the historic value. it will be on the skyline for a hundred plus years. >> thank you directors and that's the intern pool for this summer. it's rewarding for us as well as the interns. now with respect to the rooftop park i wanted to provide an update to open the park concurrent with the transit center in the fall of 2017. i want to emphasize it is a critical and necessary part of the trans bay center program and no one has contemplated or

not building it or delaying. quite the opposite. a significant part of the infrastructure has been awarded and remaining elements are needed for the structure. we are working with the mayor's office and now with director neuroyou and itty opens with the transit center. we will come back with a report in the fall directors as we explore in the meantime all of the available funding options and now i would like to ask steve humphries of webcore to provide an update on the phase one schedule for construction. >> good morning. i am steve from webcor/obayashi. this is an update on the construction schedule for phase one terminal. base the on the june 2014 complease date -- i'm sorry

schedule update that was submitted to tjpa last week we plan to commence in early october the steel plan and the current status of the fabrication and detail support that for the structural steel. without mitigation the phase one transit center with the rooftop park would open at the end of 2017. that is rather than october 2017 which is the current complease date. to be clear the schedule provided last week shows december 28 date of substantial completion opposed to october 23. that is without any mitigation andee we have some strategies they will present that will get us back on track. we're over three months into construction on the project. the highest risk work is behind us and the work in the field is going well and i think there is a very good opportunity

to complete the project on time. so some of the schedule mitigation measures that we have implemented to date just want to quickly run over that. as you probably recall a year ago this past march we received structure steel bids. there was one bid substantially over budget and we elected to rebid it and it took time and incurred a three month delay to the project however we worked with tjpa to work in the purchase order than the package and we mitigated that delay. we did invoicing and recovery measures for the concrete package. that has been mitigated and could have been a five month delay. we have received approval for a water proofing substitution and that's

actually approved project for the project and in the best interest of the project to do that and we mitigated a potential two month delay in the process of doing that as well. we in conjunction with tjpa implemented a strategy for the caltrans plus a plus b where the bidders bid to schedule as well as the cost of the project. as it turned out the low bidder presented a schedule that was a year less than what we previously scheduled so that improved the schedule for the bus ramps by a one year period. we have implemented a number of lodging changes and shorter schedule durations within the current schedule to keep the project on track. and we have resequenced the design submittal packages for earlier bidding of selective trades. so there are a number of mitigation

strategies we have available to us going forward. number one we're going to seek opportunities with scancaand working with ?em and that is driving the erection date. those options are over time for steel and welding, multiple shifts and looking at street closures over fremont and first street. we're looking at shorting bidder and procurement times for upcoming packages. now this doesn't mean more time to bid the project. it's internal administrative coordination between webcor/obayashi and tjpa. we have implemented some lean scheduling processes with tjpa. we're looking to expedite a review processes for the documents before bid and the review of the documents and award after bid and we may require some special board

meetings to approve trade bid packages in the future. we're looking at the option of buying shorter schedules during bidding and has to be evaluated against the potential cost and the benefit and looking at a package to see what opportunities might be there and implement the ones that might the most sense. we're resequencing the schedule for more work simultaneously for the balance of the project. this is more trades in multiple zones and increased manpower ands supervision as a result. we have the option of work on nights and work ends. we're focusing with tjpa to do lean scheduling to focus on the critical activities that need to be done for bus operations at the ends of the project so we clearly understand what is on the critical path and the trades that need to be completed to get

a temporary certificate of occupancy for the transit center so the status of the trade bid schedule we have five budgets packaged for today to be bid and we have -- from october to december we have about 15 more bid packages that we will be receiving bids on and presenting to the board for approval. and then from january to march there's several more bid packages coming by the end of march we will bid out the bulk of the trades. we do currently plan to put the roof top land landscaping out to bid in january of 2015. that assuming that funding is available for the rooftop park and final cleaning would be bid during that time frame as well and october 2015 we plan to bid the

it network and communication packages. those were intentionally delayed to take maximum advantage using the latest technology for the project so in summary with mitigations strategies our goal is to open the phase one transit center with the rooftop park on schedule in fall of 2017. that assumes that the balance of the rooftop park is funded and we're able to award it by june of 2015 and assumes no unforeseen schedule impacts for the future that we don't currently know of. i want to point out the high risk and low grade and ex excavation work is complete and it's behind us. the below the concrete work in progress now is proceeding very well. we have three years of construction remaining so there are a lot of opportunities to pick up two months of time within the next three years of construction.

and of course that does assume that the trade package procurement schedule they just showed you stays on track. any questions? >> director reiskin. >> yes it's very helpful. is it there a reason you're not doing that type of bidding for the big ones? >> yeah and the bus ramps are a standard project. you have one contractor by themselves and no relationship with the other trade contractors and within the transit center you have 40 subcontractors and they all have to work together see to ask one to bid to a shorter schedule they're dependent on the other trades. we don't think it's viable for a project as complex as the transit center.

>> okay. the second question how are we evaluating the cost versus trade off? you suggested that we could be buy savings and double shifts and weekend work. how are we -- i guess who is making that decision? how are we making that trade off? i know we want it done on time but not at any cost and if it's cheaper to have the date slip that might be a trade off. >> absolutely. so there's really three ways of funding over time or shorter durations in the schedule. to the extent of subcontractor is responsible for the delay that is his responsibility and his cost. there are contingencies that they're used for delays or pick ups in the schedule and last we will look at opportunities to mitigate what you just mentioned which might be a delay that tjpa would have to grant a time

extension for and if we can mitigate that for a cost the tjpa can see if it's a wise use of money or grant the time for the completion of the project. >> how are we going to consider that trade off again? i know we want to keep in the 2017 date. if we open at three months later at lower cost that might be worth a trade off. >> absolutely and we would absolutely do that and mark can speak more to this, but certainly we would evaluate the trade offs. we do that at every step of the project whatever the issue is and ascertain what is the most cost effective for the tjpa to do and the agreement with the state will allow that. they're not going to be completely unflexible with the end date. if we can show them it's more cost effective to get a couple more months i think we would be ago okay and that's

what we would do and we look at cash flow and all of this and make a decision on that. >> if i may add director reiskin and we look at the costs and the total cost approach to the program and see whether it's worth it or not to extend one month or go out. >> okay. i would suggest that the total program cost be like the key decision point. >> it absolutely is. >> absolutely. >> it is and i mean that's we're always tracking the total cost, cash flow, et cetera. >> in the end of the day we want to come out ahead financially as well. >> and my last question is based on whatever the oversight there is -- i assume there is a schedule contingency from the risk review we would like to have at this point and i am assuming that the current schedule has zero so i am wondering what the desired

contingency is right now for the transit center? >> he's asking about the -- [inaudible] >> yeah. it's about the float. >> yeah the float. >> you're correct. there is no float in the schedule currently. at this point in the project it would be nice to have 2-3 months of float so at this point we don't so we're looking at metgation strategies to mitigate delays that occur now or in the future. >> okay. thanks. >> any other questions from directors? okay. thank you and i would like to ask steve from turner to give the construction update. >> good morning steve rural with turner providing oversight services to the tjpa. just's reminder how we look at the project for the new board member

the western zone and down to second street and beale street. we had one incident this month, the back strain and i mentioned previously webcorwas putting on a safety fest and it was good for the workers and how they do things and improve the procedures to keep the job safer. i wanted to point this out and i will keep it in the presentations going forward. i included statistics i could get for the state of california and will update the 2013 statistics from the feds and the state when they're available. basically and as far as the work is proceeding at the far west end of the project we're working on the lower level walls and the second lift and the column pors for the form work in that area. in the west and central area the

lower concourse a deck has been pored in several areas and working on the walls on top of the lower concourse level and continuing to form up from more lower concourse concrete placements and moving into the east and central areas we are still working on the lower walls and in the far east the foundation pores and i will give you an update on that in a moment. this is a schedule we brought to you last week. it's hard to tell because it's in quarters but it's reflecting what steve mentioned startz as far as the end date and the steel coming in october. i wanted to run through the critical path and the fab fabrication and the critical path and all of the walls and all of this is critical and has to be completed before the steel starts and that's are critical and we are looking for ways to improve

that. overall the concrete guy is the prime guy on site right now. his work is continuing quite effectively and they're looking at ways to speed up their work as best they can. this is the progress slide. you can see how we're 90 and 100% complete on a lot of the wall placement and moving into the eastern zone getting the walls in place. this is the far western end of the project. you can see where they're ready to form up the second lift walls in the northwest corner and forming up columns in that photo. the photo on the left in this shot shows some interior walls made of concrete that have to be formed up now that come off the train level that provide walls for rooms like diesel storage and fire water storage and on the right is the form for the lower concourse. moving into the central zone more of the work for the concourse and steel

going in in preparation for more pores. two areas will be pored next week and a third after that. they're poring every 2-3 weeks on that level. in the central zone working on the walls and moving on -- actually these are shots of the completed lower concourse level and see it in the photos and -- the eastern zone here and this is poor number 12 completed in june and we have four more remaining. this is the foundation for the light column there and those airchgables will be receiving the steel shortly. further east working on the next poor so these are the final dates and the thing i want to point out this is one day short of when we started. i believe the first

cornerstone pour was the seventh of last year and it was to get them completed before that date and there is a lot of work considering the amount of reinforcing steel so we feel that is fairly successful. looking at the struktsd url steel and fabrication continues up in the northwest with oregon iron works and thompson metal fab and they're working efficiently. we're looking at the dry fittings, basket columns in august and they're getting ready for that and the erections start in october. this is shots fromlet steel fabricators, some of the transfer girders. this is a cast note having connections on to it and it's

wraped in blankets to preheat it for the welding and the fabrication we have done well keeping up on that and almost now almost 170 cast nodes -- i think it's 170. i have to do the math quick. cast nodes in the delivery, about halfway through so we're looking to finish that up. more cast node shots in the inspection stages and ready for shipping out of the fabricators. we ran into one more pg&e line in the work so they have promised us -- right guy? that they will be done relocating that in july so we will finish up that work in august. the contractor is ready to move back in as soon as pg&e gives the all clear sign. going through the next couple of months we will continue the

lower level or second lift wall in order to accommodate the slabs and work on the third area walls. in the east the goal is complete the pores and our goal is by that date and completing that and the planning to be done by the end of august. this is the contingency tracking slide that we share with you regularly. if there are questions we can jump into that in a moment. laborer break down we're running true with 63, 64% of local. the san francisco numbers are holding. same with the apprentice hours on a geographic location and we're up almost to 2,000 individuals that have touched the project in the crafts area. i would be happy to answer any questions. >> questions directors?

director reiskin. >> yes, sir? >> not specifically on this project but we have a bunch of items today that are drawing down -- i don't know what would be the right time to have a discussion about that. i don't know if you want to wait until the first the items. >> the items are put in order and each item we will tell you where we are with the contingency so they're in order how much the contingency drops. we will explain it as we go through each item. >> it's the sum of them together -- >> yeah, do you want to do it now? we could be it now. the only thing that comes at a later date under the regular calendar. >> we can also call the items together if you feel -- >> i feel it's worthy of a discussion whatever the appropriate point in the agenda is. >> why don't we do that now? we can do that now if you want. we have that information.

>> any constwrukz update questions? >> i happen to be down there on a saturday when one of the slabs and impressive to see the line of the cement trucks and flowing in and out of the operation and impressive operation. >> [inaudible] . >> this is -- let me -- at the may meeting presented a mitigation plan that would allow

us to fund construction of the transit center by phasing the park and utilizing the contingency reserves, $60 million from the reserves, $30 million from the construction contingency to mitigate the difference between our budget and the estimate we received in february 2014. since that -- with the trade package we presented today this is a summary of what the estimate is -- i'm sorry. this is a summary what the estimate is and what the bids presented to the board. it shows that the roof top crane is 2.4 $8 million [inaudible] estimates. the temporary facilities $1 million below and elevates 2.9 seven and escalators -- [inaudible] and