since july of this year we've hired 17 positions and their permanent there's only one temp here so we are working on that part of the issue is developing lists it takes a while for the process to i'm aware of the two positions we can't do the appointment because we're waiting everyone has to be fingerprinted to we're definitely working on that especially i wanted to thank all the hiring managers it's a lot of work and in addition to doing our day to day you have to do interviews so i want to thank the hiring managers with working with our staff this is something we prioritize on. >> thank you

as a point do we know how many prop f. >> i will check. >> i understand it isn't. >> i have a note to check on that but i'm not aware of having that many prop fs i want to go syndrome the 2014-2015 i didn't include a report for you today through august here's away why here's my disclaimers july and august have been weird to say the least because director huey mentioned the 7 percent reduction a lot of activity can slow down you wouldn't get a clear reflective of the revenues although the first business day was september 2nd in order to

get a good idea of the revenues we have to see september 2nd going forward because of the now a fee on expenditure we saw few because of the first month in june we're seeing the purchase offends so july orders are mother paid until september so at the first that meeting i will include july through september that will give us a better sense of where we are at revenues for the 7 percent reductions that's temporary it was effective september 2nd i believe we're going to february or so but by the time we'll collected our fee study with you talked about the fee study you've been in connection with the controller's office and the whoem hope we'll

coming to the commission next week month we've been working on time estimates and kind of vacuuming volume daylight there's been trying to get our numbers are worked out out well, that the controller's office and the consultant they've said they've 40e7 this will be completed by the end of the month that's it for 2014-2015 any questions on the current fiscal year. >> happy days thank you deputy director. >> item 4b update on 3r0e79d legislation. >> yeah, because he is not here this is the opportunity to introduce my new go conversations confusion

manager. >> there's updates this past monday we heard supervisor david chiu's legislation rergd short time rentals the committee will delay voting on it questions came up rewarding go insurance and another item perspective item is supervisor cowen enhanced ventilation system it's been referred back to dbi and the commission for a public hearing or a recommendation and it was sent from the land use committee so their looking forward to a response on the state level ab 2128 it passed both houses this month it will compel it is signed by the

governor at the end of this month to inspect now solar and that concludes my update. >> commissioner walker. >> yes. regarding the what do we call it not the airbnb but the short time rentals i believe we're going to be talking about that in our joint meeting with the planning department correct? >> i think. >> no. >> i don't think it's an agenda item. >> so we're going to when are we going to agree on the agenda item. >> this week. >> can i let you can about the i'm trying to catch up i know there was communication to madam

secretary. >> relating to code enforcement but not short term rentals. >> i really building that this is san francisco historic preservation commission we should be talking about commission to commission because it don't effect our department so i'm hopeful we, make that happen or at least agree that we talk about it. >> if i can interject while i was watching the haergs that was requested by the board of supervisors and director ram mentioned that but you'll have to. >> this is for the joint meeting. >> it was called out. >> now that i'm back maybe i can get back to you commissioner walker i know it is a big deal it have it on this agenda. >> thank you. >> commissioner mar. >> another question on the

legislation did our code advisory committee have a decision on it. >> yes. >> and what was their. >> at the didn't support it. >> yeah. remember with had that in our last meeting. >> i've not seen it since it's amended. >> and what was some of their reservations in terms of noted supporting it. >> enforcement. >> the general consensus this is a okay. because the issue of it is under 41 a actually, i think it's a mistake to put it into our jurisdiction because the planning you, you know, this is more for example, there's no classification change when you rent our place to something else

now planning said it should be under there that's where the conversations start and doing a co- advisors meeting they need to highlight a hotel and other stuff more concentrations that's why they didn't support it. >> yeah. it's complicated and i think it's like many issues around use your departments both are engaged somewhat so it's a good things to get presentations from staff. >> so commissioner walker since the cac heard this item do i think we can invite them to the joint meeting in case we have questions. >> why not do that at the end of the meeting i'm very interested to hear how the land use committee went this

is coming back to us bill is not here and it's coming back to code enforcement or the commission. >> that one i don't know much about i didn't attend it more is going to come back to us the technical how to do that. >> okay. that's been our issue appreciate it and welcome abroad. >> item 4 update open projects. >> good morning commission sngz compared to last month the major project jumped a few percent now the monies up to one percent increase we were expecting it to increase a little bit more with

the warriors arena we'll be going forward with that including the tracking but not the cost because we didn't finalize it any questions? >> so in the indecision discussion from deputy director madison she talked about the permits are we seeing that in general a big project applications going down or. >> actually leah mentioned the worrying community it's a big project you, you know, we have a two office tower and parking and all those they wanted to started construction next year but i've seen the schematic and also you you've heard about one thousand

unit in the area that is going ahead and same as the bay area area but it's pretty well stable for the project but the main thing is, you know, on the fifth floor it is hard to control depending on the time of the day people depend on the weather maybe sunny or lease but it is stable right now. >> okay it's a good to know. >> but i expected when the soft story come and the deunstabletion come there will be more and more projects it will be huge. >> the smaller projects. >> we try to push it out and i'm trying to hire a few more engineers and inspectors to

staff up to this point. >> okay. great. >> item 4 d update on code enforceme enforcement. >> good morning, commissioners this is the models update for code enforcement for building inspection division they've performed last most for 5 thousand 70 complaints 2 hundred and 68 republicans wherein twenty-four hour was 2 hundred and 19 containments for first notice of violation 67 and others 2 hundred plus complaints for

violations were 2 hundred and 50 and related to code enforcement were 47 the amount of violations were investigated and they were closed housing housing inspections performed 9 hundred and 38 and complaints responded was 2 hundred and 99 complaints of notice of violation were one hundred and thirty. >> ability violation were 3 hundred and 20 number of cases sent to hearings being 2 hundred and 38 for the code enforcement division number of cases sent to directors hearing were 95 and number of abatements orders were 25 cases under advisement were 27 number of cases abide were 2 hundred and 8 number of cases

referred to building inspection volkswagon was one we included the grafts the housing complaints activities the building inspection and the code enforcement activities and a graph of the inspector. >> thank you deputy. >> thank you is there any public comment on item 4 through d on the director's report? seeing none, item 5 decision and possible action for the projects backing system >> good morning, commissioners i'm henry part of the portfolio

organization i arrived on the building inspection when director huey reached out for support so i joined the project full-time the last week of august and the efforts that i've been leading since that time is really educating where we are with the project and how to get to o a live update i want to talk about the understanding of the timeline current looks like and why is this timeline different than the previous timeline if i was sitting in our seats i would be asking those questions going through the timeline and please feel free to ask questions but right now in september the long pole and the activities on the project is state of conversion for projects such as this removing the

platform one the major activities it is foremost difficult to get the old data from the old platform to the number two, new platform there are a lot of these permits and other documents to be acted on the old system when we cut over so the data action team is really very heads down and finishing up the last remaining details of the conversion we're not started from scratch but cleaning up we having a checkpoint in early october those are critical it's one of the ways we will be able to let tom and his leadership team and panel said where we are

and are we still go good on the date we don't want to wait until the last minute we'll continue that throughout the project during the month of october we have a few things that are starting and rhyme running we have is a dry run it is to make sure we as the technical team at dbi are able to go live on the platform it's an exercise of the task that are required to actively brings the system up and testing the applications itself and so that's the dry run testing we have another testing that's critical for the leadership of the building inspection department all the leaders of dbi will be hands on in the system and going through

the test scenarios to be ready to sign off and is yes, this model will extort the system in particularly we'll start our training to make sure the department is ready particularly the folks that are interacting with customers to have the training we have three weeks of training planned for all the departments within the building inspection group that will be go on. >> and at least in november we have our go live preparation this is preparing the system and making sure that all the data is there besides the data that's going to be converted all the data loading up the user profiles so people can log in

and the contact information for frequent customers and other folks that are often at the billing department and the architect and general to prepare the system to go live we're going to have a checkpoint october 31st that is around making sure that the data conversion which happens we do a full data conversion prior to dry run to make sure we're locked in on the data site it's important for you the success of the project then we'll definitely have a go-no-go decision before december 8th and it will happen two weeks out with the sponsor team when commissioner mar and commissioner walker attend as well as the leadership team and the vendor

to make sure that we've achieved the milestones so no severity one and two issues so it will not allow dbi to do their day to day business you may give e anything that is a cosmetic process we'll be ready so the successful data conversion and completed u a t and having it signed off by tom and launch on december 8th although the timeline shows two months we have 3 months of go live support they'll be on site we'll voluntary people on every floor so the yourself as they're getting uses to the system there's users if they happen to get stuck or if they forgot what

they learned in training any questions about the timeline and i'll talk about the organization. >> commissioner walker then commissioner mar. >> i want to thank you for joining our team and i think we've put together a new team as the lead on this stepped away for awhile i think that this timeline is about relic of reality that's xhovth as far as staffing i want to can a couple of questions one is i appreciate a lot of the training that's going on i know a lot of the other departments before us working on training and we have a healthy training program as part of this what about the public have we

developed any sort of training that people can participate in off our website as we roll out or is there community meetings planned to let the public know about this. >> yes. absolutely i'm working with the colleagues on the public outreach there's a meeting we're going to hold we are reclaend it was originally for september and now it's we're thinking october as we get closely closer to the holidays we might lose the audience but demonstrate the ac a it's the portal for the public to log in and make payments it's to go is

finey so the intention is to someone can log in and as easy as ordering a book from amazon and schedule inspections and find out where the approvals are. >> and the public that wants to access their system in our office or at home to find out about projects at the time not the users of the inspection systems but the availability of data and correct so we'll have more details soon about the actual formulate of the information. >> the other questions regarding staffing going forward i appreciate everyone coming together to help us to the finish line but this system does allow for more input more direct

input from staff we're president more and more data available to the decision makers and the public i'm hopeful that we really look at that as we take this to the finish line inadequately staff our department. >> yes. commissioner walker i agree with you that's why we put up to plan besides, you know, to staff up but we want to cross training like for example, ground floor we want to have the information staff to learn how to do cashier and soft story people will learn how to do the information then you'll have customers use it easy also in the record management we'll ask some of the people on the fifth

floor the more information you need the more time to issue the permits they'll will be trained how to do the permit just hiring someone from the street street we want the departments to know to utilize everything. >> okay. great. >> commissioner mar and so again, i want 0 echo what commissioner walker said henry thank you for jumping on board and helping us through the glitches i just had one quick question on the data conversion my understanding it's complete; is that right. >> we've completed the assessment of where the data conversion sits as far as the task and activities as they've gone through the testing of the data conversion it's scripts

from one place as their tested the issues get raised this ended up in a different value so there's a list of issues that are associated with the testing of the scripted that are being addressed between now and mid october. >> but most of it has with the exception of the conversion most of it has been completed and the scripts exist and have been exercised i will put it that way we've not successfully converted all the data we are aware of the issues and that's what we're doing t is cleaning up the issues we have a set of scripts. >> so the data is not converted until the scripts get approved. >> correct.

>> mr. barkerly once again thank you for stepping in my question two-phase request i don't know if i'm getting ahead of you forgive me question would be seems like one the fundamental problems who we have had to the process is obviously a city system and policies are snabl evolving so they're kind of happening so i think it was explained there's 1, 2, 3, 4 as far as they are concerned, and in scenario 3 you're not taking more information and 4 is goal but you're still getting stuff sent to you that needs to go into the system so as we evolve here how complicated when this system is

needing more information how difficult is it to do that. >> i'm not an expert i can speak from what i've seen what i understand is the old platform the craft is a good way to approach that data is based on a web based server system the software is designed so changes what about made for quickly so one of the examples that needs to be denouncing done in the platform talking to the m i s team that implemented the fee in production the fees as that system is evolved over a decade at least feces fees have ended up in many places in the data

they're not in one table where we can update but selling is a all the fees are in a table or two within the data so if someone has to do a fee reduction it's localized why where the fees happen and the testing is easier because the testing was done in one place that's necessity exposure to the selling is a program it's a modern system so changes in this type of businesses are facilitated by the design of the system. >> okay. so because that's, you know, for example, commissioner walker you're talking about the ab and b if this passes that will have to be in there i'm wondering about the complexity from your understanding it is set up to

constantly evolve and update without having to reslint vicinity the wheel. >> i talked about the back door ends so the front end the users will see i sat with the developers and when asked to make a change to the users phase so basically when you log in you've got boxes to fill in data they're able to in a matter of minutes move the boxes around and add logic so when i fill in a number here it triggers logic if i do this you need to do this pop up form all of that stuff was easy to accomplish. >> okay. >> compared to old systems from 10 to