other technical needs. the remaining budget to rent and phones and the services of outside vendors which is primarily the folks who provide us with the address for the neighborhood notification and also the interpreters that you will see and the folks that deliver the packet and the remaining two percent that just covers the materials and supplies and i will say that the vast majority goes to the post-age for the neighborhood mailing. >> you did not want to do a graph of how many dinners you had to provide. >> i guess that i could add that. >> and i was not going to bring that up, madam president. >> very sensitive, she is very careful about it. >> we will give you $20. >> we try to keep the expenses down as much as possible and we came in under budget, 9.2 percent, this year. and so a savings of nearly $90,000. and the savings were found in a

variety of areas, and a large chunk was from our decision to use the department of technology for the support of our data base instead of going outside of the cities to a private company. and we also had some reduced spending on our city attorney costs and that was about 14 percent less than budgeted. and a little bit of savings on the sfgtv and it is hard to predict where we will fall and how many hours we will have meetings and so we tend to budget more comfortable for that and then typically not use the entire budget. >> so actually, sourcing out is what would be more expensive than using the city and county? >> for that particular item, yes. because the data base was developed by the department of technology it would, and it was much more cost effective than to use them for support. >> at the first that is basically an hourly charge if you will? >> it is just like working with a private firm, we are paid by

the --. >> billable hours? >> yes, exactly. so, with the revenue surplus and the expenditure savings we ended the year with $210,595, left over. and as you may recall, last year, there was a deferred credit account set up for the board a a rainy day fund and so that money will go into that fund and it is something that can be used in future years if we find ourselves in worse economic times where our revenue is not coming in as projected and we will be able to use that money instead of going to the city for a general fundal indication. since our sources are passive, we cannot generate how many people are going to get permits or how many people want to file appeals, it is helpful to have that. >> by having a surplus, does that effect what we can request from the city for the fiscal year. >> it is actually a fund that is set aside and it is not considered for us to use when

we are generating our next year budget projections so it will not reduce the rates or the fees and it is kept as a rainy day fund in case we have past years and you will see in the chart in the report that looks at the past ten years of on page 11 of the total budget, and you can see that there have been years when you know, we have not made the revenue that we have needed for the operating expenses. >> i remember discussing this last year and that is actually very prudent and smart. sxhe. other than the things that i have covered the report has a few other items, our performance measure and things that every department has to have to help to measure the performance from year to year and two unique measures and one that looks at how often a board decides cases in 75 days of filing and the other one looks at how often the staff releases decisions been 15 days of the final action and we exceeded both of those goals in the

reporting year. and the report also covers staffing and we did for the have any changes to our structure or our staff members and we are lucky to have a team of folks who are staying in place for now and i am actually very pleased to report that this year the clerks finished a really huge job, scanning all of the board's decisions that were issued since the board's inception in 1932 and it has taken a few years to get through all of them, there are more than 30,000 files scanned. >> were you on that bortd, frank? >> yes, sir >> and these are available in our office and if the people come to ask about the prior cases but they are available in the planning department data base, if someone is going research, they can see the special decisions that effect that property from the board. >> and actually was there, and i know that it does not regard, and it is not regarding revenue, but it was regarding the decision making of the board on how i think that you mentioned we were the most, and

we voted together, more often, last year. and was that or would that be in the annual report as well? >> i don't have that information, and how many decision decisions were you man maous verses divided? it will be interesting to look at but i have not and i will make a note of that. >> but there are three appendix in the report and one that gives the detail on the board's jurisdiction and the appeal process and the one that gives detail on the cases heard and a litigation up date and so you can see three new lawsuits that were filed and the five cases that were resolved and all of the pending cases that are being handled for us by the city attorney's office. and there is actually just one last item that i want to mention that is kind of hidden in this report that is on page 2, where it says, what date commissioner fung joined the board. >> i saw that actually. >> and that was almost ten years ago to the day and so i wanted to say happy tenth

anniversary, commissioner fung and i know that you served briefly before then and i am amazed and i appreciate your tenure on this board. >> thank you. >> and when i looked at that, it is wrong. >> it is in the city records. >> and so you will have to give me, >> it shows it, 6 months. >> yeah, that is when i was looking at that, i was shocked that it said --. >> you are saying that the report is wrong. >> it says january 88 to june 88. >> it is 84 to 88. >> yeah i was kind of wondering about that. are they making one visit or did they miss the prior visits. >> down there. >> the one in the footnote. >> got it. >> okay, well i will correct that. >> i thought that it was a test with that commissioners, do you have any other questions i am happy to answer them. >> actually i want to say, congratulations, and you do an awesome job as a director of this board. >> thank you. >> and that is our next topic.

>> okay. >> step ahead. >> sorry. >> and i would also commend the director and staff, on the report, it, and every year t has gotten better and i noticed that the graphics have changed, and the graphic format and it is quite clear. and so, i found the report to be clearly written, and quite important. >> i agree, especially with someone who is new, and it is very easy to read and very helpful. >> you are a good tech. >> great. >> and i thought that i echo all of that and even though i ask a question of something that was on the next page and i have looked at it and forgotten and i think that it is comprehensive and i agree that someone picking this up will be a good sense of what this organization does. >> great. >> and because it is not clear to most people. >> and it is nice and i have had the interactions with the office myself and everyone is

very professional, and the fact that we have had no change over, and kutos, to mr. pachako sitting with his back against me. >> pleasure. >> and i need to ask for the public comment. even though we have only a quasi public person here and with that commissioners, is there a motion? >> yes, so moved. >> okay. >> okay. >> if you could call the roll, please? >> we have a motion from commissioner honda, to adopt the department alan youal report for fiscal year 2013, 2014. on that motion to adopt, commissioner fung. >> aye. >> vice president is absent, president lazarus? >> aye. >> commissioner wilson >> aye. >> thank you. >> the vote is 4-0, and this departmental report is adopted. thank you. >> okay. and so the next item commissioners is a possible

closed session, first in open session the board needs to vote on whether to hold a closed session. --. >> and then when we closed the closed session we come back in open session and we make a motion as to whether or not we report. >>; is that correct?. >> that is correct. >> and i will be here to company back and do that with you and there should be a time also to ask for the public comment on the closed session, which so i don't know if you want to first. >> i would like to make a motion to go into closed session to discuss a personnel matter. >> >> okay, we have a motion from the president. >> okay. >> before we take the roll, let's see if there is any public comment on this motion. >> okay. no public comment? >> okay. >> thank you. >> we have a motion from the president to enter a closed session for a public employee appraisal, on that motion, commissioner fung. >> aye.

>> vice president is absent, and commissioner honda? >> aye. >> commissioner wilson? >> aye. >> thank you, the vote is 4-0, and the >> we are in open session and we are in item seven and i think that the next item to consider is whether there is any motion to disclose or any or all of what was discussed in the closed session. >> and i would recommend and move that we do not disclose, what was discussed in closed session. but i would commend the director for a great job. and we thank you for assisting us in doing our job. >> okay. >> and is there any public comment on that motion? >> okay. seeing none, >> one last comment,. there is, that the president of the board

will be writing up something that will go into the personnel file. >> okay. >> we have a motion from commissioner fung to not disclose the contents of the closed session. on that motion, to not disclose the vice president is absent, president lazarus? >> aye. >> commissioner honda. >> aye. >> and wilson. >> aye. >> four to 0 to not disclose the contents of this closed session, thank you. >> commissioners there is no further business this evening. >> we are adjourned.

thanks. >> i example the first thing to point out is the first word is camp tlargz to be bugs and dirt and so long as you can get past that part in place is pretty awesome. you're going to get to our cabin and why is it so small well most of your time is spent outside. programming was our first step we wanted to offer a program that is, you know, makes people happy and leaves them with

memories. >> here and there. >> so more points. >> ready 1, 2, 3. i think a big part is it's coming from san francisco it is real estate a kind of vibe people relate to each other and everyone's living in the city and you can feel the breath of fetish air and the experience you get out here. i think it give us an opportunity to get away from technology you come out here and look at it here and not look at our iphones and you kind of lose users in the city and have a cup of coffee >> i'm corey a typical day increase no typical day.

and just the first time being on the talent show and getting a huge applause and i never expected it is is r is a great experience i'm an executive chief here at kathy serve over one hundred meals a day for the camp mather folks. people love our meals and the idea they can pick up a meal and don't worry about shopping or doing dishes and enjoy and have a great time at camp mather >> grasping grab on. >> i like camp mather it is a lot of freedom and kids run around it's great. >> they have all the things i don't have to do the kids get to

do what they want to do and we basically focus on them that's our only job. >> i like camp mather because i can ride my bike. >> i love camp mather. the children are up here playing around and riding their booiths bicycles that's a gat place to see what the word is like outside of the city.