session. i was on a conference call yesterday and it's sounding like it may not come back up in a real solid bill until 2017, so we'll update you on that and let you see. the white house conference on aging, though, is still going forward. they are still speculating that the convening of people, which will be a very small convening, will happen in july. we will keep an eye on that. clearly we want to do a san francisco response to that event and will be engaging you thinking about how we might be doing that and getting you all involved in that as well. i also wanted to mention we are getting closer and closer to the opening of what we refer to as 2 goth. it's a building at the corner of goth and otis and it's been empty for a while, it's been reif you are nirbed and remodeled inside and we had

a tour about six months ago, really exquisite office space in terms of openness and the ability of staff to work together. so we are now in the throes, going to be moving medical, cal fresh which we would call the old food stamps program, our information and assistance program, part of our ihhs, together into that building. this will become a public access building for us. we've always made the opportunity for people to come in and discuss with staff any issues that they might have in the building that we're in, but we believe that this building with the kind of access it has and its visibility will provide more of that and we'll be doing more outreach into the community to let people know that that's where we are. veterans will be going into that building as well. we had hoped that would happen right after the first of the year but it's looking like spring, april or

may, and we'll keep you updated on that. also wanted to mention in ihhs, one of the biggest issues there is the overtime issue. i may or may not have mentioned that actually california is the only state that has really gotten out in front of this issue and in not this budget year but, yes, last budged year the governor and legislature took steps to make sure that there were things in place so that california could move ahead with the new federal regulations. but moving ahead in terms of the dollars allocated and making decisions about how much overtime, would there be overtime, you know, all of that, but now it's to getting the detail, right, how do you make all of that work in the local ihhs offices, how does payroll really make it, how do you keep track of people's hours, how does that payroll work, all the things

that need to be done. so we'll at some point have megan elliot who is the head of our ihhs office come in and speak to where we are in this process, but we're the only state that has actually moved forward on this. all the other states were hoping that there would be legal work would stop implementation but that's not what's happened, it is going forward. there's been a little bit of a delay but nothing is going to stop it fully. and i think that that's all i have to report today. >> commissioners. >> thank you, anne at the time that megan reports on the administrative aspects of the overtime changes perhaps we can have some information available on the impact these changes are having on the clients that are being served and their ability to manage their workers because that's a significant concern. >> yes, it is, and we can

combine that in because one really does relate to the other. and it would be good for you to have the whole picture on that. >> thank you. >> i have one question, a couple questions, on the office. is that close to where the new veteran's building -- new housing? yes. so the school district has a building across the street. if you were to go by 2 goth right now what you would see is a smirnoff reflector sign which will be gone by the time we're there, then you have our building on the other corner. i think that's an at&t building but right beside it is the veteran's building. and i did have one other item i wish to speak to i guess after the questions. >> the other question was about the white house conference on aging. i've noticed quite a while they did

them, instead of just having one they did them in different sections of the country, like one was in los angeles and one was in dc and one was in the south. is that something what they are thinking of or just having one general one? >> so that's a good example, i think, of what we're going to see to some extent. that was the hearings that took place on the older americans act and so what the administration for community living had done was we all had a chance to look at the act, determine what kind of feedback we wanted to give, what kind of changes we wanted to see, then they held hearings and yes, you're right, there were several in california. i think for the white house conference on aging it's 10 years, about every 10 years this is what happens. congress through the budget process allocates money to the white house for this event and then congress is very much involved in the event. it's called the white

house conference on aging but always the hope is that there will be policy recommendations that will come through this activity, those will go on through congress and become the law of the land. because we are on a continuing resolution we don't have really the full budget. the white house has actually had to find the money really practically on their own so it's a much smaller budget than it typically is, so they will not be having elected delegates from all over the stais. that's normally how it's been done in the past. i think that chuck iello was one of our delegates from california. so instead of having these elected delegates and because the budget is so small, they are going to be looking to all the states to put something together that can move information from the states to the white house. and the california association of

(inaudible) on aging just met about two months ago, we are now working on what could be a state-wide response to that. a lot of social media will be used to do this but i think san francisco is in such a unique position, given all of the computer labs that we have and all of the senior centers and people that are so involved in our community that we are believing that we can pull together different people here that can send that information on to the white house. so it's exciting. the only other thing i meant to mention in my report is that occasionally at commission we have members of the public who get up and speak to issues that are very, very important to them. and i just wanted to assure the commissioners that we follow-up as a department every time these things happen here. we're not always able to come back to you and give you the 1, 2, 3 on that, but i just want to assure you that we

do follow-up on those kind of things that come up here. >> thank you. yes, i did ask because i was just concerned that the public made a public comment on these needs and it was pretty hysterical about it. i'm not saying, i just felt that he really wanted something to be done so i'm glad that you followed up on it. thank you. can we have the advisory council report? >> good morning, president james, commissioners and director hinton we met on october the 15th and one of the topics that was covered was kelly dearman from public authority came to talk about the overtime matter and some of the details that you just addressed here. there are questions about how it will be implemented, how it will affect the clients, all the issues

involved in adding a new layer to payroll. we also discussed membership and we're working hard on membership that will reflect the communities. somehow the membership of the advisory council right now just really represents a portion of the community so that's going to be our effort. we need more people from the chinese community which, you know, it fluctuates. sometimes there are a lot of asian people and sometimes there aren't on the advisory council, just a matter of who's available. we went over the site visit reports and, you know, it's abundantly clear that what we need to do on the advisory council is look at the actual structural aspect of the congregate meal programs, are they easy to find, is transportation, you know, available to get to the sites, are they well

advertised. it's real basic information that we need to assess and send recommendations about. it's not about the meals so much other than whether people are generally happy with them. there was a selection of the nominating committee for new officers and it's ann karushkin and she's also the person who is the new senior legislator to complete norma campbell's 4 year term. then there was a selection of the joint legislative co-chair and that's diane lawrence. >> any questions? thank you. >> thank you. any questions? thank you. next is the advisory council's joint legislative report, commissioner ow. >> thank you, madam chair.

we were discussing the word of the california council of seniors. they met in october and they list 16 legislation that was passed by the legislature and signed by the governor that become beneficial to the seniors. and they list 13 legislation how each of these our legislator voted. few tank, 100 percent for the seniors. every one of those items, they voted yes. and ammiano is 73, he did not vote for one item. it's really

an outstanding record and hopefully all these legislature will serve us time and time over again. and we also, as i say, the congress of california seniors, they are about 100 members like san francisco, we send three of them to represent us. and they do work in the capitol and in the month of october maybe for the last two weeks they take over the assembly and they, you know, occupy the space, occupy the whole room, and they conduct their business for us, the seniors. and after discussion and they pick up 10 legislation that they are going to

work on next year, then -- now there's another layer of sort of oversee what this department can do or recommend including the joint legislative committee that in our city we have a legislative committee, the city, and they will sit down and discuss, pass on, what we can support and what we cannot support. so in a few months in our joint legislative committee we are going to discuss all the 10 recommendations by this california senior congress and i will report back to you as we come to some conclusion then i would ask this committee

to support what we recommend by the legislative committee. thank you. >> thank you. any questions? >> i hope i make it clear, but if i have not made it clear i will do better next time. >> thank you. long-term care coordinating council. >> good morning, president james, commissioners and hinton. i wanted to let you know last month you heard about the community connect. that happened and it went really well. there was probably between 75 and 100 people that showed up. we got positive feedback, there were a lot of providers that showed up. we're going to be planning another one in january and hopefully that will be just as successful.

anne hinton gave an update on the scan foundation, mentoring in three counties, yolo county, stanislau, the housing upgroup is working on the portal which will offer information on wait lists and where applications can be completed. palliative care advisory board approved to develop under the ltccc, the oversight care committee is looking to reconfigure work groups based on needs and new recommendations. work group and addendum recommendations discussion will continue at next meeting. aging and disability friendly presented a work group to develop a web site for the group currently the group profile is age friendly world dot org and

they want to change it to friendly san francisco dot org and then currently kathy will own that and then whenever the ltccc request she turn it over, she will. finally i am happy to announce there is now a work group for the aging in hiv community. we're going to be putting together policy and recommendations for this population. currently i have 10 people lined up for this work group and hopefully there will be more and i'm really excited about this because currently in the country there are no recommendations or policies for the hiv aging community and nationally there are 4.2 million people over 50 living with hiv. so it's a well-needed and i really want to

thank the ltccc for allowing me to put this work group together and i'm really excited about it. and that's it for me. >> thank you. any questions from commissioners? thank you. thank you very much. tacc report, cathy >> hello, supervisors, i'm cathy russo with tacc as you may know, tacc is a group formed by the state commission on aging. we meet quarterly in sacramento and it is made up of a representative from every advisory council in california. the meetings have been this year because of state budget cutting and all reduced to quarterly meetings so our next meeting is december 2nd and 3rd so i will be making a report in january.

>> i just have one question. i know anne had, we had passed well, approved legislation to fund -- is this one of the committees we wanted to be taken out of the paycheck to support this group as well as another group? remember anne warned, we passed legislation --. >> that was for the california senior legislature. >> that was just for california, okay. >> anne warren, that's an entirely separate group. >> thank you. okay, next we have the case report. >> good morning, xhirs, petition with catholic charities representing case. we have several committees

still working on our legislative and advisory and budget requests that we're going to be presenting to anne later this month. we have about 4 or 5 different categories we're working on, so more to come. our next meeting is monday, november 10th. it's going to be at project open hand on the second floor. our meeting is going to be about self-care, you know, burnout, stress, morale, and how to help employees and their leaders deal with those kinds of issues especially this time of year with the holidays coming and it gets really busy. in december we have our annual holiday party. it is going to be moved to the first monday of the month so it will be december 1st and the place will be announced and we'll let you noah know ahead of time. on january the 6th we're going to be

inviting dave kurto, he's already committed to coming and talk about contracts and how to work better between the cbo's and the departments and see if we can work out some of the glitches that have come up over the years. so very exciting, there's a lot going on, we have a busy crew doing all this subcommittee work and budgetary work. so lots to come. any questions? thank you. >> thank you. okay, next we have a by laws committee report and i think we have some copies, i will give that report. we met and went over our bylaws. i will tell you where there were changes. i have about three or four copies, i hope i don't have the wrong copy, but

anyway, i'm going to take the one that i have marked. >> i ask a clarifying question, you say you met, how many people were there when you meet. >> each committee that's what's in the bylaws and we'll go over that. >> no, you were talking about this committee, the committee, the pars3 bylaw committe. the people on the committee were myself, commissioner itani and (inaudible) that was all we did. we did seek the city attorney's approval, it was clear that we could change the bylaws and we did, okay? so we presented them to the commission for approval, okay? >> yeah, but you asked the

city attorney see if you can meet and make the change and after you met and you make this change you did not show your changes to the city attorney. i just want to know the process. >> well, i think we need to vote on the changes that we were going to present to her and the whole commission need to approve them, then we will give them to her for approval. okay? >> very good. it's clear in my mind now. when i follow you i know what to look for. >> thank you very much for asking. any other questions from commissioners? okay, we will proceed with page 1. the first thing we needed to change in our bylaws was our address. we had 875 stevens so that was one of the first changes we made. we added the new address on page 1 which would

reflect the 1650 mission street and the phone number. so, with that, that's the first change we made to the bylaws. >> president james, for some of us that's page 2. it starts on page 1 then goes to page 2, just so you know. >> yes, it starts on page 1. we had the old address was 875 stevenson so we changed it so it would reflect the 1650, which is on page 2. okay, could i have a motion to discuss --. >> so moved. >> so moved. >> second. >> okay, are there any questions about this change? is there any

questions about this change? if none, i will call for the question. all in favor? opposes? ayes have it and so the motion is carried. the next change on page 2 we added words, if a commissioner misses more than 4 regularly scheduled meetings or committee meetings unless there are extenuating circumstances, which is family emergency or illness, could i -- we changed the words because i just remembered some time ago we did have a commissioner that had a, i think a hip replacement or something and they had complications so i thought about that, a long illness, and i thought about that, that might need to be inserted to accommodate that commissioner. so that was the rationale that we came

up with for changing this extenuating circumstances. is there, could i have a motion to discuss. >> so moved. >> second. >> okay, are there any questions, anybody want -- yes, commissioner seriina. >> i think this is a very good idea. i just have a question, is there a time period involved, is it four meetings within one year, 4 meetings within an individual's term? it just says four so i didn't know if there was a time period. >> can we change it to four continuous absence. >> hold on. i want to answer his question. well, we thought about that. i looked at four regular scheduled, that seems to say if they are regularly scheduled meetings that would be four continuous meetings. you know, they are

scheduled so that means you would have four regular meetings. at least that's the way i am interpreting. any other discussion on this point? >> yes, i have --. >> wait just a minute, i'm on this point, not on yours. so that was --. >> let me make sure i --. >> let him --. >> let me make sure i understand. if the meetings are scheduled for november and december of one calendar year as well as january and february of the other calendar year, that would count as four consecutive --. >> right. i think in june or july we always miss july meetings so that's not a scheduled meeting so that's why i like the comment in terms of regularly scheduled meeting because we usually miss the month of is it july when you go to the convention, we usually do not have a meeting, a scheduled meeting in july, i think, or august, one of those

months. and director hinton >> so to the commission secretary we have to report to the mayor's office about absences. do we do that on an annual basis or a quarterly? >> quarterly. >> but is it for a calendar year? >> we are expected to report to the mayor's office about attendance. we do it quarterly and we do it based on a calendar year. >> commissioner ow, you have a question. >> i just wonder from four regular scheduled meeting, changing to three regular scheduled meeting. that's my purpose. that's my -- let me

make a motion that from four regular scheduled commission meetings, instead of four, substitute three. >> you'd have to get a second. is there somebody want to second your motion? otherwise the change is already listed as four. do we have a second? hearing none, your motion dies. so it stays at four. there's no second to your motion. so it stays as it is. your motion dies because you don't have a second. okay? so i'm going to call for the question. all in favor of leaving it as the four regular scheduled meetings say aye. opposes? the ayes have it and so the motion is carried. that one is passed. now we are moving forward to

page 3. page 3 we had an added paragraph which is something, could i have a motion to discuss this? because this was not, this was, how shall i say it, there was an on-going appointment and we wanted to add to to make it legal to add it to the bylaws. this is something that was being done but we wanted to make it legal in terms of putting it in our format. so that's why it's added. >> so moved. i make the motion. >> okay, we have a motion to have a second to discuss. >> seconded. >> you wanted to discuss it? >> i just think it's appropriate to read the motion. >> okay, we will read t the president

will appoint one member of the commission to the public authority in home support services governing body subject to confirmation by the san francisco board of supervisors. so that's the way it's read. as of now, commissioner seriina is serving in that position and we just wanted to, there was not in our bylaws and we're adding it to the bylaws. any other commissioner? >> is that for one term of four years or annually? >> it's subject to every four years, i think, approval by the board of supervisors subject to the appointment by the president. but as president james has pointed out, it has been an on-going practice that has not been institutionalized in the bylaws. >> currently or in the past i think we require con firmed by the board of supervor