force behind me right now but i think that is an improvement certainly. >> is there a motion oh, i guess i should. >> i move that we adapt option 2 as amended, 3 and 4 as written. >> second. >> public comment? all in favor, say i. >> i. >> opposed? hearing none that motion passes option 3. >> have i got the right page? okay. so the task force suggested option 1 regarding authorized representatives

; is that right? and a >> yes. i think that is worth clarifying and having read former chairpersons hope memorandum coming her, she makes it clear better than i do the issue why am my response to 3 is garbled it's a bit of a in his normal we need a knowledgeable representative we perform a valuable intense but unfortunately constrained fact finding admission we need someone to answer questions like what efforts were made to go through our staff persons e-mail for records we need someone that knows the answer like that this is a request we need someone

knowledgeable about a complaint i'm mindful the possibility of this violation reaching the xhoiks is the rarest of the 3 am i wrong on that regard. >> they seem to be usually included in other violations. >> again, this is a scenario by the time the results it's referred to ethnics we've admonished this is not working we need the inclines so you can tells you more and send someone that knows not only an authorized representative we'll have experience where someone comes and says we conducted a use but that is an unauthorized

representative that is option 3 but not suite our concerns with the investigation of the complaint and everyone comes to the issues at play and little violations necessary. >> yes. we've had occasions where a staff person comes and reads a statement then be unable to go beyond that didn't draft the statements had no improvements whatsoever in anything so there's not much we can do with that. >> i can't speak for the vice president but one frustration i think without clear allegations at the outset i know you don't write the allegations but they have a complaint it's not clear

they come in and then sort of the allegations more so it's hard unless your peppering involved to answer those questions by clearly it does the statute permits a representative so there in i agree 2 will be helpful whoever went is prepared in order to be prepared if you weren't involved you need to know the allegations to prepare to answer the questions that's a bit the republic so far as i can see. >> going back to how we were talking about issue number one but for the chair and mr. washing burn our clerk victor young and city attorney collaborate on a memorandum that

isolates the issues it is better than what the complaint stated but it is still facilitating we do a lot of investigation and fact finding but that memorandum which goes out to the respondent if usually is good enough to put the respondent ordinance notice who to send to respond to the allegations that railway and acknowledging we see a lot of complaints but railway you get an instance the person can't talk about it at all i can't help but thinking the representative the terminology is someone that knows what's going on who can give us some direction. >> what is that document called that they will get in advance of

appearing before you you referred to it as a memorandum. >> i believe the memorandum it says memorandum on top from the city attorney and the administrator to the respondent. >> right and it is sometimes the complaint although the state attorney will say he's not sure what exactly the complainant wants we'll have the relative law sections of the ordinance state law will site case law if there's some that is relevant and suggest lines of inquire to us and along with that our office supporting documents the complainant has provided and the respondent that's the package we get beforehand but the memorandum i rely heavily on it to starts thinking about the

case before we have the hearing. >> this it is the city attorney's memorandum to the respondent? >> to the task force. >> to the task force. >> right. >> and does the respondent receive it as well? >> yeah. >> that is all part of the agenda package that's posted on our website in advance of the meeting. >> i understand it will be posted for the public but are the respondents sending i'm. >> the respondents are sent a copy of the agenda prior to appearing at the task force hearing. >> we get a copy of the agenda but not the city attorney's opinion right up we have to pull that down off the website 5 days before the complaint. >> we also receive it 5 days before the complaint and the way

we representative it it appears to be a ph.d and each the file number is a link as a disguised link i'm not sure have you ever tried to click on that. >> i put it in a binder and go through it is inclusive of the city attorneys write up. >> is that memo usually sufficient to identify the allegations? in our experience >> no not necessarily no >> information comes in after we get that we generally bet get the notice of the meeting much earlier than the 5 days and so it comes to us to give us the heads up we need the task force it gives a statement of whose complaining and maybe a line

about the complaint but not necessarily enough to know what the issue is. >> all right. >> unless the ethics commission things this is a moufrs it is at the outset of the procedure and the lady has not appeared but i know she's indated with sunshine and public records request she's the representative that is variable when she comes to speak and assists us in naekt the issue in many cases it is not an issue aside from an abate like ms. christen batteries by records as the public right, of course, the understanding it is of they start off in mover of us

it requires a knowledgeable person. >> so if a person has to make a good faith effort to respond i'm sympathetic to wasn't ms. christen is saying if you don't know at the outset whether the person violated the ordinance you and know what the allegations were. >> it is a mixed bag some are much clearerer than others if we file to send a representative in my experience how could you not send a knowledgeable representative you know we'll exercise discretion if so it so

bad i get it i get that but if something is clear as one individual requesting a personnel file if so a pretty cut and dry records request within boundary then it's easier to find a violation well, a person didn't know what's going on. >> in terms of the condition adapting a policy to clarify the means i think adding in a good faith be prepared to respond to the allegations i think it's fair and hefbable i don't know what the other members of the commission or chairman thinks any objection to that you look

skeptical this concerns me. >> i'm just trying to think in terms of i mean good faith effort i'm trying to think in terms of the commission having one of those allegations before it and judging what is good faith and not good faith. >> should we say prepared to respond to those allegations in the city attorney's memo? >> yes. >> at least take the responsibility. >> as long as that person is prepared to respond to the allegations in the city attorney's memo i'll leave it to you guys what it is called. >> with respect to the don't faith comments i think the

assignment gets the bad faith should be presumed where the section would be an instance we've reflected over and over going again for a person to come and speak to us and they review refuse what's the prepared language. >> prepare to respond to allegations in the memo whatever we call that memo what the name of it is so ms. christensen comes we'll download the package and she's prepared to address it if you guys raise thing not in there she'll go back but not being in violation for not answering the questions that's something i view as -

>> i think that sounds like reasonable our usual scenario the department sends no one to the hearings. >> that's the other. >> that happens. >> that happened together r tonight. >> public comment an issue 3? is there a motion to adapt option 2 as amended? >> so moved. >> second. >> second. >> all in favor, say i. >> i. >> opposed? arrest hearing none that motion passes. >> thanks again to say task force and ms. christensen coming and the staff did a great job as well thank you thank you and mr. halfway in her nice to

meet i and thanks again for the memo minutes. >> if i may i missed a typo i'd like to draw your attention on the bottom of page 2 the last photograph it was stated to have been two i think the word nice belongs between the words nice and two. >> unbelievable any other comments on the minutes? public comment on the minutes? is there a motion to adapt the minutes as proposed to be amended? so moved >> second

second. >> all in favor, say i. >> i opposed? hearing none that motion passes the executive director report. >> i'm not going to do highlights i know you have a plane to catch. >> no, no go ahead. >> actually i don't think i have anyway. >> don't blame me. >> in the mayor he put out his instruction so dollars no catch for the city departments where does that leave us with outstanding positions i thought there was a reduction in we were i don't know if we were proposing it but prepared for it so staffing wise are we flu staffed. >> we have an investigative position we have the funding but didn't fill it because we didn't know if we could fund it but the

budget distributors are the same and the fact we seldom have but we'll have a budget proposal in january. >> i don't understand does that mean because the position was not filled this year that the money was not paid for other position you've lost that money? well, we used a lot of it for other things >> i mean, there was no line item that said the money had to be used for that so we used it for staffing. >> you used a lot of it all of it. >> no. >> that you didn't use because of the mayors instructions you're not going to get. >> no, that was last year's budget the money is not in the

budget year now we are not going to lose anything but last year, we used all but $30,000. >> so the question are you going to use the direction for the coming year. >> it depends on on our budget for the fiscal year that starts in july. >> is it your intention. >> i'm not anxious to ask you to authorize more than one you additional staff. >> okay. >> anything else on the executive director report. >> public comment? items for future meetings? anything that the commissioners would like to add public comment?

is there a motion to adjourn >> so moved. >> second. >> all in favor, say i. that motion passes the meeting is adjourned

[ gavel ] >> the health commission will please come to order. the second will call the roll. >>clerk, please call the roll. commissioner pating, singer,

commissioner chow, commissioner sanchez, . >> the minutes of december, 2014. >> a motion is in order. i hear a motion and second. are there any corrections to the minutes? seeing none, then we are prepared for the vote. all those in favor of the minutes for december 2nd, say aye. >> aye. >> directors report. >> good afternoon commissioners. i wanted to share with you that on december 9th, supervisor wiener shared a conversation with michael baxter director of family planning service for mcah. he has worn many hats. michael baxter is ill today and he has

been working tirelessly for youth. so he was given a special accommodation by the supervisors and many of the staff went to support him on that day. our health officer thomas aragon joined the advocacy network and other organization rights to speak out on the stigma of ebola virus and went to west africa. there were several speakers in the african immigrant communities in the bay area to further stop the stigma against ebola advice. tomorrow we have project connect 57. it will take place in the civic auditorium and this will be the last event of the year. if you haven't volunteered at the project

homeless connect, it's a great opportunity and serves over 1,000 individuals and we usually have almost 1,000 volunteers. anything that you can think of that an individual would need is right across the street. we encourage the public who are in need of services to come. it's particularly targeted to homeless individuals. health at home had a successful day of public health recertification surveys, there were eight homes conducted with the surveyors and our missions and compliance with home health title two regulations including title care and personnel record reviews. i wanted to acknowledge the san francisco general hospital

osep sis mortality and quality leaders award. an award that shows and recognizes the improvements by the california health system. the hospital accepted the award on behalf of the sepsz task force at the annual conference. two awards were given to two dph collaborative change initiatives grants of the eat fresh fruits and vegetables grant program. each program will receive $400,000 from the hell man foundation to strengthen the partnership and improve effort to improve lives in san francisco for having access to god -- good food. i wanted to acknowledge dr.

alice chen, the new chief medical officer. cmo. dr. chen is responsible for providing clinical leadership, vision, direction and expertise in oversight operations in our own san francisco health network with the focus on clinical integration, access, quality and care. strategic initiatives and programs for enhancing clinical effectiveness. doctor chen has been at san francisco general hospital and also our integration officer at the hospital, so we really want to acknowledge her and welcome her in that new important role. i will end it by just acknowledging, we do have a retired admiral from the navy from resource services and health at home and she

received the military award for her outstanding performance of service in the united states navy. thank you very much. i'm available for questions. commissioner singer? >> a comment and a question. i want to congratulate doctor for her talent award. identify a -- i have a question about the low tolerance of the hospitals. any information about our city? >> i will get that and i will follow up with the assessment program of the task force.

>> commissioner sanchez? >> i would like to acknowledge you for the great report and acknowledge our men and women in public health. i want to note particularly one of our very distinguished colleagues not only does she serve in the general but also in honored honda and we have an admiral served. she not only received the distinguished cross, this is the second highest cross awarded in our military services. the one above that is a congressional medal of honor. this is in honor of serving in her command and serving the men and women in armed forces and bringing training

to not only services but to sf general and other facilities where trauma facilities and these protocols are done. i just want to make that note. thank you. >> thank you. i had a question on anna's market. is this a store that is going to be reopened. it says reopening. i'm not sure if it's reopening or repurposing itself. >> i do not know anything about that. dr. aragon? >> my understanding is that this is a store completely renovated to be able to provide fresh fruit and vegetables for consumers. i think that's why it's reopening. they closed down. they renovate the location, but

the other important thing that this program does is that in order to provide fresh produce, in fruit you really have to have the whole supply chain set up and all the particulars in place and we have that service that provides the technicals set up to provide the solutions. >> that is where they have appropriate foods for the communities and i thought it was important to understand how this was working and this is the beginning of trying to bring another opportunity for the purchase of good food. >> correct, the program now has the work being done in the tenderloin and bayview and it's a very comprehensive program and i think it's a really good model. they presented a little bit at the public health committee,

but it doesn't go this much in depth. >> i think it would be good because it's part of our wellness program that we are working in conjunction with other agencies of the city to help support that and thank you. >> we have our own program and the city has the program built off the work done here . >> we'll do a follow up on another calendar date. >> any other questions of the director? any public comment? >> there are no public comment request. >> thank you, next item. >> next item is general public comment. i'm not receiving any request. would anyone like to make a comment? >> we've move on to the community and public health committee report back. he will report