>> mar. >> here. >> lee. >> here. >> mccray? >> thank you walker. >> here. >> clinch and melgar are excused. we have a quorum and the next item is president's announcements fp >> before we get into the president announcements, if i could get the commissioners a heads up that on item 7 we are

going to somehow go in between 9:30 to a quarter to ten, and there is no objection, then if we are in the middle of something and i might stop and go right to 7, okay? because we have some people here waiting for that. and it should not take too long, in the closed session from what i understand, okay? >> so with that, >> karvin began to work with us and spent two years with rec and park, 2001 and 2003, and then we turn to dbi from 2003 to november, 2029 and 2014.

where she retired after 17 years of public service, good luck and enjoy your retirement, smith retires after a ten year career with dbi and good luck to you and enjoy your retirement >> a big thank you to the electrical inspection staff who received a letter from the customer who expressed the gratitude to the excellent way that the inspections have been conducted. thank you to rod, and paul, and brian, kher ill, rose, and benjamin yaoe. roger roselio. and also, thank you to two members of the housing inspection services as well, and bar bra and nicole rosino for providing excellent customer service, during an

inspection and in the office >> thank you for the covering of the budget situation and the inlaw dwelling units. and congratulations also to director hewe y for his radio interview on kest and where he has been interviewed on the wide range of questions about dbi operations and core functions by host james eu. he is requesting a quarterly interview to help the cantonese speaking and that is a lot of work, i will be listening. >> thank you for hosting a meeting to review the proposed

nice noise permit issuance policy, and the questions were responded to and the over all consensus for the meeting was supporter of the new policy, contractors and developers as well as residents and particularly pleased to have access to night noise permits and not posted on the dbi website that includes the map that shows locations of the work well done in that and i believe there was a lot at that meeting and i am glad to see that there is progress, thanks to the dbi staff who were prepared to respond to last week's major storm. emergency contact protocols were updated and dbi was posted providing tips >> is there any comments? >> item three, general public

comment. the bic will take the public comment on matters within the jurisdiction that are not part of the agenda. >> discuss and possible action to approve and swear in members of the access appeals commission william scott ellsworth, experience in construction and arnie lerner, experience in construction. terms to expire november 1, 2018. >> and i would like to ask commissioner lee. >> good morning the nomination committee met last week to discuss the expiration on those recommendation for the access appeal commission members. what happened was that there is the seats for the two members that have experience in construction expired in

november. and we met to discuss what we should do. we typically would announce the expiration and the seats being opened and then ask if there is anybody interested in applying for those seats and we would accept applications, and then we will review them and then, recommend somebody to the bic. but in light of what has been happening at the appeals commission there is a lot of work there. and there is more upcoming work because of a proposed legislation that supervisor tang has on board to recommend that the role for the commission and the two current members in those seats are working very closely on that legislation. there was thought that maybe we will forgo the application process, that we have done in

the past and just go ahead and rerecommend these two members to those seats. and we thought that it would be best to bring it up to the entire commission and let the entire commission decide what we should do, if the commission decides that we should go through the application process, we would and if the commission feels that we should reappoint the two members, we could do that too. there is no rule in the code that says we have to go through an application process. so, that is why we are bringing it up today and see what we should do. commissioner walker? >> i would like to thank the sitting committee members for serving on the access appeals commission, it is really an intergral part of our process of making sure that everyone has access. so, i feel like the issues that are up right now are very

complicated and have a history getting to where we are. that these folks have been part of. so, as we go through our legalizing units and solve story program, and the small unit construction, i mean there is many issues coming up that are important and sort of demand a history, and so i support it. and if you need a motion i will move such. >> why don't we see if there is any public discussion >> i would like also to recommend that we appoint and also being on the nomination committee in the past even when

we do open for applications it is a very rare process that we have a lot of people apply. and i feel that we want to have the committee in full force to implement some of the new policies coming on-line. so i would recommend that we also that we appoint these two members. so who are willing to serve again. >> is there public comment on this item? >> seeing that there is none. >> i move to reappoint william scott ellsworth experience in construction and arni construction, to the access appeals commission to expire, november 1, 2018. >> second. >> a motion and a second, to

approve mr. elsworth and mr. learner and i will do a roll call vote. >> president mccarthy? >> yes. >> vice president mar. >> yes. >> commissioner lee. >> yes. >> commissioner mccray. >> yes. >> commissioner walker. >> yes. >> and that motion carries unanimously. >> we will need to have vice president mar read the oath of office. >> if you will. >> if you could both come up? >> thank you. [oath]

>> congratulations and thank you. >> thank you. >>

>> thank you very much. >> congratulations. >> the director's report. item 5. >> if i may, madam secretary. , if we could move and go to item six, that will do the tracking system and then director if that is okay with you we will do after item seven and the director's report. just trying to be efficient with our time here and we can go back in and because i don't think that it will take that

long. >> item 6, discussion on accela permit and tracking system. >> my name is henry and i am the project manager for the project for dbi. and thank you and good morning commissioners director, and i am here to present the monthly status for the project. every department in dbi has gone through the user training and we have also completed all of the uat testing which was

both our functional testing which is wave one as well as our data migration testing which was wave two. wave two completed in early december and we have actually started all of the work to fix those items and retest them and actually started towards the

end of november because we had the wave one items at that point and now we have all of the wave two items known, and the fixing and testing of all of the items is really the driving task and chunk of work that is determining the go live date. we are schedule to come back on the ninth with that committed date. at that point, all of the dbi,

as an example, what are the kind of issues that we are running into that needs to be fixed? >> with wave one, and the functionality, we had 71 items that were raised and these are

mapping, and when we ran the full data, on the weekend of october 31st, we started testing it, and we found that there is a lot of mapping or mapping that was not correct. so we had many thousands of inspection records from pts that came over without their comments, with inspections there are multiple dates that are stored in pts.

these have to go back and hand in the corrected mapping which is actually the code that does is the migration, is it in the mapping code or the data field problem? are we putting it in the field or the data and at a very basic level that is the explanation and the reason that something gets mapped to the wrong field is the data base came up in pts, which is basically the scheme is basically the structure of how all of the data is stored in multiple tables and then there are relationships between the tables that is a system that has been maintained and enhanced over its lifetime, 14 or 15 years. all of the folks that have performed the maintenance over that period are not all with dbi and so they have retired and moved on to other jobs and

so, even understanding the pts data structure is some what of a process of discovery, there is a lot of expertise on the team, but there are some aspects to be able to move everything to a new platform. the as i talked about the specialized user training which was led by an ainstructor that was completed by the beginning of december and we have refresher training and a couple of rooms set up at dbi where we

have got folks from every department, that come in whenever they have schedule the time and just basically get more time and hands on the system and refresher training to keep that knowledge fresh. the items in dashes are confirmed on friday and committed to and we do, as we talked about last year, i talked about last month, we have a business simulation pilot that we will be conducting towards the end of the uat fix and retest period, where we will have some play at times a conference room pilot where you have the group and people from each division within dbi will come to the conference room and have a table and an area set up for them and we will simulate taking the counter permits through the process and the site permits through the process. and going through the various iterations and the goal on that

is not functionally testing because we have already performed that this is understanding how long it will take to get through the types. >> it is a good time. >> where we have to call the people on the 6th floor to retest the items fixed we have been able to pull people away easier. >> yeah, we just had a status

meeting on monday and they do have a couple of issues that are worked on in general it is going well. they do have a couple of items that were critical to them and there is one item where they have a process where they store it back and that process is not working and they also have the time and materials billing >> okay. >> and then, last but not least, the go live preparations there are things that we are doing every day as a project team but that work will continue up until go live. >> i appreciate this and i know

that it is a moving target to wave one and two issues and so we are looking at confirming those items are, and i would not consider them fixed in their place, but, and we do have, and we do definitely have dates in mind but i need to have those reviewed and approved by director and his staff. >> is there a reason that you put them where they are. >> yeah, that is where they are trending to land. >> yeah. >> i don't expect the significant movement there, but again, we don't want to talk about a date until we have a chance to review it with the dbi management. >> so there is still again

thanks for this report, and your work but there is still not a fixed go live date as of now. >> correct. >> we will have that on friday. >> and the next question is there a date to to have the retraining that we have brought in in the planning department, i remember, a couple of months ago, when somebody of the.

and we did start the new web pour tal, and we have started the friendly contractor testing last thursday and we have the contractors and across the building and plumbing and electrical disciplines that were sent the information on how to register and a set of test to perform just so that they can log in and try out and pull in a permit and schedule the inspection, and things that they do today on the website. thank you. >> thank you to you are and your staff for all of the hard work over the christmas. >> is there any public comment on item six? >> okay. >> seeing none, which item would you like? >> commissioner walker? >> one more comment. you know, will you let us know

on friday, what the new schedule is? and inform them. >> i appreciate it. >> madam secretary, if it is okay, i think that we should go to item 7 now and do the closed session. >> okay. >> we are going, and we are now going to be on item 7, discussion and possible action on conference with legal council. and is there any public comment on that? on all matters pertaining to the closed session? >> okay. seeing none, is there a motion to convene the closed session? >> so moved. >> second? >> second. >> okay. >> are all commissioners in favor. >> aye. >> any opposed?

>> we are now in closed session, it is 9:37 a.m.. [closed session] >> this is the meeting of the building inspection commission and we are on agenda item 7 d. reconvene in open session to vote on whether to disclose any or all discussions held in closed session. >> i move non-disclosure. >> second. >> second. >> there is a motion and a second to not disclose are all commissioners in favor? >> aye. >> any opposed? >> okay, the commissioner which? >> item 8. >> okay.

>> we are going to item 8, discussion and possible action regarding ordinance amending the building code 107 a.2 to refer to multiple data sources for cost schedule for permit issuance fees. >> good morning, kirk dbi and technical services we are proposing a code change to the san francisco building code administrative chapter, to add back in wording allowing us to use the statuses updating the cost schedule. >> currently the building code the valuation is to be determined by the building officials who gives him the final authority on determining that. he can use a cost schedule or you can use the actual cost which ever is greater. the cost schedule that is referenced there may be updated annually based on construction data reported by the valuation

engineers. frequently and over quite some time, san francisco unique area and requests come in to clarify and costs for items that are not covered example might be tower cranes or seismic up grades or things like that remodeling things that are not necessarily uniformly nationwide. or covered in these documents. so this change will allow us to continue to gather information from authorized sources that help us put together these costs to help the general public come up with the valuations that they are permit fees are charged based on. the cost schedule is not necessarily the exact cost, since we can use the exact cost of the actual cost or the cost schedule cost which