i think that is an improvement certainly. >> is there a motion oh i guess i should. >> i move that we adapt option 2 as amended, 3 and 4 as written. >> second. >> public comment? all in favor, say i. >> i. >> opposed? hearing none that motion passes option 3. >> have i got the right page? okay. so the task force suggested option 1 regarding authorized representatives ; is that right? and a >> yes. i think that is worth

clarifying and having read former chairpersons hope memorandum coming her, she makes it clear better than i do the issue why am my response to 3 is garbled it's a bit of a in his normal we need a knowledgeable representative we perform a valuable intense but unfortunately constrained fact finding admission we need someone to answer questions like what efforts were made to go through our staff persons e-mail for records we need someone that knows the answer like that this is a request we need someone knowledgeable about a complaint

i'm mindful the possibility of this violation reaching the xhoiks is the rarest of the 3 am i wrong on that regard. >> they seem to be usually included in other violations. >> again, this is a scenario by the time the results it's referred to ethnics we've admonished this is not working we need the inclines so you can tells you more and send someone that knows not only an authorized representative we'll have experience where someone comes and says we conducted a use but that is an unauthorized

representative that is option 3 but not suite our concerns with the investigation of the complaint and everyone comes to the issues at play and little violations necessary. >> yes. we've had occasions where a staff person comes and reads a statement then be unable to go beyond that didn't draft the statements had no improvements whatsoever in anything so there's not much we can do with that. >> i can't speak for the vice president but one frustration i think without clear allegations at the outset i know you don't write the allegations but they have a complaint it's not clear they come in and then sort of

the allegations more so it's hard unless your peppering involved to answer those questions by clearly it does the statute permits a representative so there in i agree 2 will be helpful whoever went is prepared in order to be prepared if you weren't involved you need to know the allegations to prepare to answer the questions that's a bit the republic so far as i can see. >> going back to how we were talking about issue number one but for the chair and mr. washing burn our clerk victor young and city attorney collaborate on a memorandum that

isolates the issues it is better than what the complaint stated but it is still facilitating we do a lot of investigation and fact finding but that memorandum which goes out to the respondent if usually is good enough to put the respondent ordinance notice who to send to respond to the allegations that railway and acknowledging we see a lot of complaints but railway you get an instance the person can't talk about it at all i can't help but thinking the representative the terminology is someone that knows what's going on who can give us some direction. >> what is that document called that they will get in advance of appearing before you you referred to it as a memorandum.

>> i believe the memorandum it says memorandum on top from the city attorney and the administrator to the respondent. >> right and it is sometimes the complaint although the state attorney will say he's not sure what exactly the complainant wants we'll have the relative law sections of the ordinance state law will site case law if there's some that is relevant and suggest lines of inquire to us and along with that our office supporting documents the complainant has provided and the respondent that's the package we get beforehand but the memorandum i rely heavily on it to starts thinking about the case before we have the hearing.

>> this it is the city attorney's memorandum to the respondent? >> to the task force. >> to the task force. >> right. >> and does the respondent receive it as well? >> yeah. >> that is all part of the agenda package that's posted on our website in advance of the meeting. >> i understand it will be posted for the public but are the respondents sending i'm. >> the respondents are sent a copy of the agenda prior to appearing at the task force hearing. >> we get a copy of the agenda but not the city attorney's opinion right up we have to pull that down off the website 5 days before the complaint. >> we also receive it 5 days before the complaint and the way we representative it it appears

to be a ph.d and each the file number is a link as a disguised link i'm not sure have you ever tried to click on that. >> i put it in a binder and go through it is inclusive of the city attorneys write up. >> is that memo usually sufficient to identify the allegations? in our experience >> no not necessarily no >> information comes in after we get that we generally bet get the notice of the meeting much earlier than the 5 days and so it comes to us to give us the heads up we need the task force it gives a statement of whose complaining and maybe a line about the complaint but not necessarily enough to know what

the issue is. >> all right. >> unless the ethics commission things this is a moufrs it is at the outset of the procedure and the lady has not appeared but i know she's indated with sunshine and public records request she's the representative that is variable when she comes to speak and assists us in naekt the issue in many cases it is not an issue aside from an abate like ms. christen batteries by records as the public right, of course the understanding it is of they start off in mover of us

it requires a knowledgeable person. >> so if a person has to make a good faith effort to respond i'm sympathetic to wasn't ms. christen is saying if you don't know at the outset whether the person violated the ordinance you and know what the allegations were. >> it is a mixed bag some are much clearerer than others if we file to send a representative in my experience how could you not send a knowledgeable representative you know we'll exercise discretion if so it so bad i get it i get that but if

something is clear as one individual requesting a personnel file if so a pretty cut and dry records request within boundary then it's easier to find a violation well, a person didn't know what's going on. >> in terms of the condition adapting a policy to clarify the means i think adding in a good faith be prepared to respond to the allegations i think it's fair and hefbable i don't know what the other members of the commission or chairman thinks any objection to that you look skeptical this concerns me.

>> i'm just trying to think in terms of i mean good faith effort i'm trying to think in terms of the commission having one of those allegations before it and judging what is good faith and not good faith. >> should we say prepared to respond to those allegations in the city attorney's memo? >> yes. >> at least take the responsibility. >> as long as that person is prepared to respond to the allegations in the city attorney's memo i'll leave it to you guys what it is called. >> with respect to the don't faith comments i think the assignment gets the bad faith

should be presumed where the section would be an instance we've reflected over and over going again for a person to come and speak to us and they review refuse what's the prepared language. >> prepare to respond to allegations in the memo whatever we call that memo what the name of it is so ms. christensen comes we'll download the package and she's prepared to address it if you guys raise thing not in there she'll go back but not being in violation for not answering the questions that's something i view as - >> i think that sounds like

reasonable our usual scenario the department sends no one to the hearings. >> that's the other. >> that happens. >> that happened together r tonight. >> public comment an issue 3? is there a motion to adapt option 2 as amended? >> so moved. >> second. >> second. >> all in favor, say i. >> i. >> opposed? arrest hearing none that motion passes. >> thanks again to say task force and ms. christensen coming and the staff did a great job as well thank you thank you and mr. halfway in her nice to meet i and thanks again for the

memo minutes. >> if i may i missed a typo i'd like to draw your attention on the bottom of page 2 the last photograph it was stated to have been two i think the word nice belongs between the words nice and two. >> unbelievable any other comments on the minutes? public comment on the minutes? is there a motion to adapt the minutes as proposed to be amended? so moved >> second second. >> all in favor, say i. >> i

opposed? hearing none that motion passes the executive director report. >> i'm not going to do highlights i know you have a plane to catch. >> no, no go ahead. >> actually i don't think i have anyway. >> don't blame me. >> in the mayor he put out his instruction so dollars no catch for the city departments where does that leave us with outstanding positions i thought there was a reduction in we were i don't know if we were proposing it but prepared for it so staffing wise are we flu staffed. >> we have an investigative position we have the funding but didn't fill it because we didn't know if we could fund it but the

budget distributors are the same and the fact we seldom have but we'll have a budget proposal in january. >> i don't understand does that mean because the position was not filled this year that the money was not paid for other position you've lost that money? well we used a lot of it for other things >> i mean, there was no line item that said the money had to be used for that so we used it for staffing. >> you used a lot of it all of it. >> no. >> that you didn't use because of the mayors instructions you're not going to get. >> no, that was last year's budget the money is not in the budget year now we are not going

to lose anything but last year, we used all but $30,000. >> so the question are you going to use the direction for the coming year. >> it depends on on our budget for the fiscal year that starts in july. >> is it your intention. >> i'm not anxious to ask you to authorize more than one you additional staff. >> okay. >> anything else on the executive director report. >> public comment? items for future meetings? anything that the commissioners would like to add public comment? is there a motion to adjourn

>> so moved. >> second. >> all in favor, say i. that motion passes the meeting is adjourned

leaders. >> hi everyone i'm patrick the director of earthquake safety forever for the stoifbl and we have the ryan white fair to teach people about the made sure soft story ordinance and connect them with the services they need you can save thousands of lives and if those buildings are rooiftd people will be allowed to sleep in their own beds while the city is recovering.

>> we're here at the earthquake ryan white center for people to comply with the ryan white or do a ryan white on their property to connect with the resources they need. i came here wondering what to do as a owner of an apartment building moderate to comply with the must rules that went into effect last year >> we don't want to go to 10 different events people said so we advise people of the event. so we try to be incentive not everyone is going to be able to

come 0 so this fans the afternoon and the einstein >> i've decided to be here it's amazing to see all those people's here it's critical to be prepared and to recover from disasters as finishing as possible. >> i've been to a lot of shows and this one was a trufk turnout a. >> since the structure the building represents the super structure the lower part of this particle on the buildings on the corner they shack quite a bit. >> so for the floors above as shaking that top floor is fog go-go have no more mass and we saw in 1984 more structure

destruction where we're ryan white this by adding a steel frame typically you want to brass in both directions and see how strong the building is. >> we've adapted a thirty year implementation program i worry about that was a retrofit requirement this is what we do to mitigate the shom and have's evacuation for the people and our partners. i had questions about what kind of professionals are involved in this i want to start to put together a team of people to help me get through this. i'm a structural engineer and i'm thrilled at the quality of the contractors and engineers

>> we've taken one civic awesome and put all the vendors in one place. >> you have financing and engineers and contractor and they come here and every we're rebuilding are that the office of the city of administer and the depth thought i environment and other partners. >> all those things one little piece of a resilient piece of - >> and i felt more positive about things i thought about how to pay for this. >> we didn't want to have one financing option it didn't work. >> we found information about financing they are different

options for different types property owners. >> we've seen them offering financially and a pool of styles for a complicated way of saying they'll be able to pay back their loans over the next two years. >> we have 3 options and secondly, to get a loan for the ryan white and the third becoming in the past program participants in that. it is encouraged along coastal easier where we have set time like sand and a high water table to a cause the sand to shake i'm going to get this visitation on

the same bridge you'll see the water come to the surface this knocks the foundation over and pushes out the ruptured pipeline >> it is intimidating i'm talking to people as a layman who needs help. >> this is a difficult process for people to navigate we're only focused on outreach so we've got the informational and we've spoken to many different owner groups and community groups all across the city. >> outreach is critical for the retrofitting program the city has to get out to the community

and help people said what they have to do and do it and raise finances so this program is an advocate and resource for the community. >> so why not skip to the theme. foremost and most to come we've been presenting community meetings and going face to face with community owners and helping people understand what to do >> you may be wanting to know about the sf green but this will allow you to have is a loan for the property so if you have the property the loan will be summoned by the new owner and this is pay back for your property taxes and the low rates this is a fantastic option.

>> i'm in favor of the program obviously we're going to have a earthquake this is from an investment stewardship. >> after a few minutes with folks even if you don't agree you understand the concept. >> we've talked about being able to do this now we're going to be forced to do this it's a good thing but to pay for it. >> it's not only protecting their property but every dollar is for mitigation it truly is protecting our investment overall the city. >> it's the right thing to do. you can look at the soft story building and theirs like the buildings that collapsed in the

earthquake and your shufrtdz to see this >> people are getting caught to get this done and if people can find a place in our homes of shelter it will keep people in their homes. >> together we'll work out of getting out of 0 disaster and making the community bringing back to what we love. >> as a level of folks we've talked about we make recommendations to make everyone mitigated their soft story problems no other jurisdiction has tried to tackle this ordinance and we're set to have our program complete by 20/20.

>> the quality of the people are here because of the leadership. >> it's a great conversation statewide how to do this and i can only stress this enough if we didn't have the community of the san franciscans that are concerned people, you know, talking about our financing is options and our engineering requirement if you altercated all our work it's consensus driven to provide options we don't have one path but one relative for people to get there. >> it's been an excellent consumption of the services i think i'm going to need if i go through this yeah, i'm very