it's frustrating that this process would take so long. >> does anyone from the staff want to speak to this first? >> mr. curto. >> good morning, president james, commissioners, dave curto, director of contracts and facilities, yes the board of supervisors add-back process has always been a troubling process from a procurement standpoint. we understand the well-intentions of our supervisors by identifying groups and constituencies and making promises and then when it comes through the budget, we have to go through a formal procurement process. we cannot just make the awards based on the supervisors. as many of you are ware of aware that the grand jury says you could not do targeted add-backs, but there is some great benefit to providing targeted funding to specific

neighborhoods and we all acknowledge that, but from the procurement standpoint we have to first of all get the funding and get feedback from the supervisors' office of what they really intended for the funding and then we have to fit that into our normal procurement schedule. so often times board of supervisors add-backs as well-intentioned take 3-4 months to fast-track and this particular one, because we were fortunate to get a number of add-backs and greater amounts to put out notices of funding of availability for these various areas to try to fit the supervisors' desires with the needs that we have identified for those communitis that were receiving the funding. so we have to go through the process. we tried to streamline it. we're trying to get the awards out the door, but quite frankly, it puts a lot of work on the staff, at a time that we're also renewing contracts and as you see from the next

item, we're adding domestic cost of doing business. and in the circumstances where the additional services once an award has been made, we have been very flexible about using the existing funds in the grant to go ahead and start the service and back fill the funding as soon as we get through the entire process. yes, it's taken a little longer and it's always troubling when it comes into the holiday system because stuff does slow down. so we apologize for that, but in my 18 years' of doing this, we have never found a really good way to incorporate these add-backs. so i don't mean that as a rationalization, but it's just the factors. >> commissioner. >> three questions, how much is the add-back? and what are the monies going to be used for?

are they getting the money and if not today, when do you expect them to get the check? >> is that? >> three questions, yes. >> the add-backs are varied. first of all, we have to go back to the supervisors, and get a little feedback of what they intended the funding to be for. and then we have to fit that into our existing service categoris and compare with it our gap analyses of the needed services that the department feels are prioritized. so there is that little dance that going on about where is best place to put the funding? and how to make sure this intended district gets a fair didn't opportunity to compete for it? there has to be a full and open

competitive process. you are can't just give the money that. is one. once we make the awards they have to fit it into the budget coordinate with the staff to make sure we're getting accountability for the public dollars. that is the process and sometimes it takes a little longer than we will all would like. i will say that the add-back funding is available for the year. the encumbrances essentially we can't get all of the awards in front of you until january. once you approve these modifications, based on nofas, we'll add it in. if it's an urgent case we have the ability to pre-fund them ahead of your authorization from the existing funding that that organization gets.

now the add-back funding is good for this fiscal year, and next fiscal year. they are all good for the immediate fiscal year, and the next one. and we'll see what comes out in the budget, because we're on a two-year budget cycle. so the expectation is for those truly urgent and i don't know of too many that we put in that category, but those funds have been available. it's funding that we're taking out of the existing grants that we'll back-fill once the process is complete. we have have to go through a whole process that takes time. >> i asked you three questions and you answered one. how much are we talking about? half a million dollars? i know, you don't have a definite. >> i don't have the exact amount in front of me. >> not exacty. >> overall, $2.5 million. >> $2.5 million. >> okay. my second question, how are you going to use the $2.5 million?

>> that was the subject of our notices of funding availability, where the non-profit partners submitted proposals of how they were going to spend the money and how it was going to serve their clients. that goes through a review and a whole process. once we make an allocation of a specific set of funds based on a proposal received, then the daas, the staff sits down and works out details of how they are going implement or expand on the services that they are providing to use this funding. >> commissioner serina. >> thank you, dave, we'll be able to have a full discussion next month when those are put before the commission. >> that is correct. >> and the emergency procedures that the department has made available to the contractors so essential services are not denied because of the process themselves. so

i think we can have the discussion next month. >> in most cases it was addition of services that we already have in place. there are new locations and of course, those take longer to identify the site and identify the contractor and put the parameters into place. >> i'm sure that is why the financial committee they've been trying to look for a date and coordinate with the staff. so they can get this going. thank you very much. you have one other question, commissioner loo. >> since the money is coming in late, and if they can't spend the money, can the money be carried over to another year? >> it's basically a two-year funding amount. so yes, in certain cases we can request it to be fund ed or allow acceleration. they still have the full fiscal year amount to use this and

some of it we may be able to roll over into next year. they have gotten total funding for a two-year period. >> thank you. >> commissioner sims. >> just quickly, i want to say that while i have great sensitivity for non-profits and ngos operating on limited budgets and stretched beyond imagination to accomplish the good work that they are working on, i am as a kind of good government advocate, comforted to know that your department is as thorough as you are, and as careful as you are in the allocation of these funds and not -- we're not at-risk as the general public to see those funds being pushed around by the whim of any single elected official. so thank you for doing the good work. >> thank you, we appreciate that thought as well. >> i remember that process. thank you. any other general comment from the public? hearing none, we'll move on. old business? we don't have any.

new business? so here we are. the last item, the department requests authorization to modify the grant agreements with the non-profit service providers for the record period of july 1, 2014, through june 30, 2015 in an aggregate amount not to exceed $393,993. the purpose of this increase is to help compensate the non-profit service providers for the increased costs associated with providing the services on behalf of the department of. could i have a motion to discuss? >> so moved. >> second. >> commissioners, dave curto again we're asking your authorization to modify the non-profitgants that we have under the daas portfolio for a cost of doing increase -- a cost of doing business increase

of 1.5% granted by the mayor's office in the budget process. traditionally, the board of supervisors usually matches this every year. this year, the board of supervisors did not. so our contractors had an expectation of getting one around 3%. but daas was again very fortunate to get other add-backs and allows to us modify grants by 1.5% that carries forward into the future. this process we're in the process now, we have notified the contracts. they have to go in and allocate 1.5% throughout the existing budgets. so the total amount this year is $393,993 in an aggregate amount spread between probably 150 different daas grants.

>> i heard 50. >> there abouts. >> our general policy of how we allocate the cost of doing business adjustments an salaries, benefits, et cetera, hard costs we generally only apply these to county general fundss and we never allow the cost of doing business to apply to a brand-new program that we're starting up or something that was a result of an rfp or even an add-back funding because the contractors gets an opportunity to negotiate the first-year budget and will forward costs that they anticipate. so it kicks in during the second year of

operation. any questions that i can answer? >> i was wondering how many organizations that you distributed and you said approximately 150. okay. >> commissioner sims. >> one, was there any rationale with the board of supervisors this year for their resistance to match the mayors? >> i think they had other targets items that they had taken a higher priority over matching the cost of doing business. i know it was discussed at the open budget hearings and non-profit partners expressed dismay at not getting the add-backs as was done many times in the past. it was a different set of priorities coming from the board of supervisors this year. >> okay. any questions? hearing nonely call for the vote. >> all in favor? >> aye. >> opposed? ayes have it and so the motion is carried. >> thank you. >> thank you, commissioners.

>> next we have public comment. do we have any public comment on this? hearing none, announcements? public comment? we have already done that. can i have a motion to adjourn. >> so moved. >> second. >> it's been moved and seconded that we adjourned the meeting. thank you. [ gavel ]

you very much (clapping.) >> in ♪ ♪ ♪ ♪ ♪ ♪ in voter in san francisco before each election you receive a voter information pamphlet in the mail it has the information for each local proposition on the ballot how did is context sometimes complex issue get simplified >> i don't know the process and it is done by committee every time there are proposition phenomenon the ballot they have a ballot simplification. >> there are 3 steps the city attorney's office creates a working digest the ballot holds public meetings the final

simplified digest is published in a voter guide let's toothd this over a proposition as has been approved the city attorney's office dwrafts a working digest each digest we prepare a hass has a couple of different sections the terrors is the way it is now that provides the overview before it goes 0 into effect and the second section the summary of the material of the mare measure and finally at the bottom a yes vote and no vote means and in preparing those we try to let's the voters know if the vote passes. >> city attorney's office delivered to the members it was created in 876 nominated by the

organizations rep joufrt and educators two members are appointed by the pair and 3 by the board of supervisors they hold meetings. >> the chair of the committee has an extraordinary ability to run a meeting and direct the discussions there's no politics involved at all because we're all people that work with communicates that have a goal the free right to communication without any jaupdz and bias or political involvement tall. >> before the commission meets each member rectifies the digest along what the associated documents. >> we get the protective text and the actual backgrounds we

get letters from different departments we get letters from the advocates. >> we prepare for the meeting sometimes four and five days in advance and sometimes someone will say do you understand all this we don't also understand one hundred and 25 packages they want us to put it down into 3 hundred words. >> have are the general bond measures and the complicated tax measures it is hard to explain what a general obligation bond is. >> we talk about it in session not before the year. >> the committee can accept the city attorney's office draft or edit it. >> the reason we rewrite the city attorney's office digest is because it is oftentimes in legal words that the voter can

understand we're quick to ask questions you know we don't come in with this is the way it is going to be most of us come in as journalist questioning exactly what this is so we can button u pout into the digest exactly with the legislation is. >> the committee that may hear in the drafters and consult with the education specialists to make sure it is written as closed to the go eight grade reading level. >> we also say to her ann is this really an eight grade words sometimes she says yes and we have to grab the dictionary and substitute words. >> the proposition language allows all of the you - >> during the committees discussion it is displayed on

large monitor or. >> there's no secret. >> they hear all our discussions what each of us is thinking. >> after the committee has discussed the proceedings are open to the public. >> people have a right to voice their opinions in democracy politics is serious and the people are dead serious depending upon which side their passion is strong. >> the unification committee as you can see there are a lot of arguments pro and con. >> well, you could take out the voter initiative. >> i want to address some that the gentleman said gru before you. >> i contagious exception to the previous comment. >> thank you after public testimony the committee discuses all the points raised in on open session

and sometimes we change our draft and sometimes redo it after the public comments have been discussed and changes made the committee takes a final vote to adopt the idealist. >> i move we adapt. >> at least 3 members. >> all in favor, say i. i. >> the public has twenty-four hours to request the committee reconsider the digest by submitting a written request the city meets to decide combloo to adapt the final digest. >> what we really want is for the voter to think for themselves read what we say and read for themselves and look and make up their own minds we're in their corner and police commission politicians fight

with us often it sdpeert our obligation and i say that more than once our obligation to the voter we 79 them to look at it and understand it learn brown more before the body committee at our website before every election you find the ballot information committee which is available in english chinese spanish and filipino it is mailed to you all registered voters prior to the legislation and found at sf elections.orgadjourned.

♪ ♪ ♪ ♪ hello and welcome to this presentation. i'm san francisco purrs since

that time we've helped people clean up their criminal records. we created this to help you understand how this worked. we'll plan or explain all the steps. after watching this program you'll know what to expect after completing the process. hi there are i'm deputy and i'm part of the clean slate team. the first thing we will need to know whether your despicable to have our convictions dismissed can't be on parole or currently charged with a crime or serving a sentence and it must be from san francisco. while your colleagues will get to know your circumstances there are 3 steps.

getting the clean slate process started it simple you can get them done in the same day. first fill out an application and they can be opinioned on sf defender.org. next you'll obtain a copy of your rap sheet that's a rap sheet going 80 the hall of justice at 850 bryant street on the fourth floor. the bureau is open monday through friday from 8 to 5. it's located one block away from the public defender's office you'll need to bring our photo id. finally, there's your our own

your rap sheet to the front desk. you'll receive a letter from 2 to three weeks explaining the next steps. let's review the 3 steps if that fillist the police stations and on your police station and 3 deliver our rap sheet and application $0.40 to the defender. it can help with financial aid for colleagues. i want you to meet a client who did the clean slate program he refunds a nonprofit literary series. please meet joe. peep at the clean slate program worked with me today, i i am an author of 3 books a husband and

a father would you recommend clean slight to another person >> i would definitely recommend that. so, now you have a better understanding of the gibt address benefits of the clean slate program as well as highway to get started. let's hear some common questions. keep in mind those are general questions you'll you may be seated with an attorney who be provide more information based on our circumstances >> just to be clear i don't have to tell my employers will my ejections. >> yes. as well as convictions that have been dismissed. if someone runs a criminal background they'll see the charges but it's dismissed.

you will be able to legally tell your employers person never convicted >> i don't to tell anyone is there a way to rears them. >> there's some cases you can. maybe you're arrested because police thought you were someone else. wound our arrest record is sealed you can say you were never >> if i wanted to clear my record if i was convicted of a felon. >> it is also known as a one letter officer the clean stating hit. >> may be able to get it raersz but if i went to prisoner you

may quality for a correspondent certified document saying you're a lay abating citizen are. you had should be aware for some state jobs state agencies are allotted to consider our criminal history. those jobs are private security jobs health care workers and other careers involving the children the i can sick or elder. it will benefit you human resources here's some of the things clean slate can't do it doesn't prevent an old conviction to there the sense of a new criminal action. the court might connotes more

sentences even if it been submit you can't own or polgs possess a firearm. if it bars you from carrying an firearm eclipsing our record won't change that. submittal doesn't rove a sex ejection. if you're required to register as a sex offender that process will continue even if your record has been cleared, however, other forms of royalties maybe eligible. we look forward to helping you move forward with your life ♪ ♪ so, now you know a little bit more about the program we encourage you to apply go the sf purifying

purifying.org or stop by any place for our clean slate program. our team looks forward to serving