>> total of $5 million in grant it is funding projects in the fiscal years and several years to come although the planning department it the lead agency a significant mulch it is for the mta and the dp attachment 3 of your memo today includes a detailed grant memo from sherry sheila that is in details about our grant program. >> this tackle shows the capital requests we've submitted for a project that is an brady

block out of the octavia area plan it going into a description about this project as well department tracks the following performance measures on a base to make sure we deliver the services in line with the vision most of measures are efficiency and informs us he and the public about our reviews have within and our targets for the types of reviews the assessment is very simply thresholds that curb during the normal review of projects for the project tracking system that recently went live in october of 2014 we anticipate lighting much more advanced reporting capacities out of that system that helps to

inform the potential bottle necks e and the management resource operational decision for the recent performances on the measures in current planning division they review the dynamic applications and due to the complexity of the code and the time to bring staff on board and the increased volume the division has been unable to meet many of the targets although we've seen reduction in time of the applications in the recent close of the fiscal year we'll continue to monitor those performer measures to help inform varies management decisions. >> moving it on the citywide planning division t is engaged in policy energy agency

coordination activities the division has improved the action times and the implementation grew up u group has successfully accounted on the revenue to use to implement the projects in the plans environmental planning division reviews hundreds of cases due to the planning complexity ceqa the irs typical take 2 remembers or longer to complete a small number of irs fiscal year 2014-2015 and all of them met the two year targets set for them you'll see the trend on other environmental fee applications on the table

through there are a number of code enforcement planners they've closed more than 11 hundred cases in fiscal year 2014-2015 a substantial volume volume of work and continue to show the performance measure moving 80 on to administration again, the staff performs a variety of activities they continue to address the issues to the planning code and successfully implemented the tracking system in october and the it infrastructure customer service continues to provide this service to our department staff and finally here's a tackle of the remaining calendar items come before the historic planning commission i'll deliver the same presentation to the

planning commission tomorrow i'll come back to the holistic preservation commission on february figure out where i'll be asking you for your recommendation of the two year budget and seeking approval from the planning commission on february 12th where we will then submit the departments proposal to the mayor an february 23rd i'm happy to answer any questions you may have. thank you very much. >> thank you very much and thank you to director ram tim frye and others happy to hearing hear it looked like we've got someone full-time on the designation program the addition to the citywide survey because this is coming from preservation and going to benefit development and go beyond preservation is there

anything myself or my fellow commissioners what promote or notes to the mayor's office of budget. >> sure (laughter). >> i mean any help is needed the formal process with our recommendation and our recommendations to the planning commission the planning commission has the authority to prove the budget sent to the mayor the mayor looks at all the budget and makes changes in his office perpetrates the final budget sent to the board i forget the date june 1st, the mayor you know between the end of february and june 1st, the mayor's office is looking at all budget across the city and on june 1st sent to the board of supervisors for their consideration and about a month the mayor will have this budget. >> maybe shall i try to get a letter from metcalf from spur.

>> certainly no reason not to it is clearly up to you. >> it seems like a minor deal but we all support and love to get going it's tough under the idea of preservation it get pushed away i wanted to make sure we said the benefits. >> we've tried to make a point the survey is a helpful to all of our work in much of the city because it indicates the need for project managers to individually determine whether it's a individual process but ultimate it's helpful to project sponsors and helps to streamline. >> in our commercial all the way down to residential it will help folks thank you director ram and commissioner johnck. >> i'm really glad you picked up on that was that on of the things i focused on when i read

the memo in the packet and i think this citywide historic survey i mean you've got it number one there and to me everything else of the work program is listed under that and the one of the things that's interesting this huge special project it's a huge effort and i was reading that how are they going to do the citywide historic survey i guess my ideas on it to get it done whether you mentioned the temporary asking for some traverse that's in addition to one the 4.5 would that be - number one add tmz to

the one and a half person and ask spur to donate or pay for an interim ask architecture heritage to donate an interim i'll donate my time you know to walk the neighborhood one the prongs i did when i got my master's degree to do something else this in the town of lo rose and santa fe state had a hair whole class do the survey it was a graduate program activity and you know we ended up nooment our district out of it so i guess those are many safe my ideas abused 4 to 6 years could take to get this thing done and i guess if you've got the money and my other idea there's a lot of information that already

exists that maybe super bowl 50 is pouring over their records that's a matter of walking neighborhoods how you get this done is something that you would you know know more about that in terms of labor those are some of my ideas and i'd be happen to were they write a laser donate my time. >> tim frye those are great comments i want to clarify the citywide survey manager comes from the supplemental appropriations that's a temporary position your comments about the power that it takes and the number of bodies it takes to complete one the surveys is exactly what we need this able to do we do it in house or contract it out those are different impacts on our

staffing level if we do it in house neal we have to hire a small army of surveyors pursue interims we hope to have a couple of i have summer interns with this new pilot program so we can see what the pros and cons in house versus contracting it out. >> in conclusion getting this duplicate will make a lot of work particularly on those special projects and liaison departments more meaningful. >> commissioner matsuda. >> thank you. i appreciate the view of the budget thank you very much for doing that i'd like to you to see if we can sit down time aside before we go ahead and make further comment about the budget for us to do a

more micro view of kinds of preservation projects and alternatives and priorities taking place i see it here and there but would like to ask specific questions specifically about landmarks that was something we discussed last year as a priority it's moved a bit forward but not to the expectation of we had for this fiscal year i had questions about some of the information that was provided in the i guess the larger memo the second page talks about this including equity in remaining i mommy maintaining the economic diversity for the work program i'm curious what specifically that meant and then where else

under the new i guess the major planning initiatives it talks about the city neighborhood this is kind of what we are that trying to look at neighborhood and trying to see how we can highlight and focus in on specific and special aspects of neighborhoods i didn't see any kind of preservation components in this at all and then i think i have a few more questions comments sorry i should have postmarked those oh on page 23 it talks about what is in the power point today again historic projects and the grant for the historic preempt this was different in terms of how much grant monies have goum

i come in for historic projects this is page 2 of the supplemental memo i know it gave a larger amount could you clarify that - yeah. it see the one created by sheila dated january 21st talking the i cannot for $28 million and under agenda items 6 and 724 o h p grant and 22 o h p grant that's it. >> i'm going to answer our question and maybe director ram can address our other questions she beulah's memo is talking about the grant we've been award over the past number of the next order of business years the local talks about the o hshgsz p

grant and $22000 grant for the green community program in our program go forward we anticipate 35 thousand every year in o h p if the number is different we can augment it and make sure it's the right amount. >> commissioners in this probably should have been clear in the memo some of the issues you're asking about the maintenance of social and economic fist and the neighborhoods program is related to the citywide division the long division their 5 year work plan they're currently developing we're doing since mr. kelly came on board the work plan for several years and kind of thinking what are the city's priorities over the next couple of years in terms of our