shoeish. >> good afternoon, commissioners about a year ago february 20th i was here and talked about what i was concerned about the noah valley i gave you a list of resident 52528 sold for 6.65 and another for 5 and quarter million dollar this of the 865 noel so my concern the issue of affordability and the idea of the regulations you have the tan

mount demolition and it seems like if you have regulations it would be great to be enforced a lot of times they're not enforced and it didn't seem like a fair process t i came with a couple more today older please on okay wood that's the house that was there this is my photo this is was there now here's one 168 jersey that's the house and there's the photo in fact my husband went by there this was taken taken two weeks ago in their listed under the permits as remodeling i'm not going to lay it on you i don't think some came to you i'm going to raise the issue of the building inspection what are the

red flags whoever takes those should look at them maybe a facade or alteration or massive expansion in the rear maybe you know going up i don't know what the red flags are those certainly have red flags thankful talked about facade altercations and other one in the paper on sunday they kept the facade for the real estate section but there was a unit merger you never saw they talked about that on the permits and took them by in the article in the real estate section nothing about the second unit so they're asking $5 million for that so i just think that there's something there needs to be construct new noah valley i

worried about can't walk everybody everywhere everywhere but worried about the excelsior in the bayview like i said, i wrote a letter and never heard from spur. >> thank you, ma'am our time is up. >> is there additional general public comment? >> hello, i'm judith i live in burr no heights i'm concerned about two things having to do with the eastern problematic eir in the news this week the opening of the ucsf hospital that has a helipad they're going to do organ transports transportation by car and also in potrero hill there is the police have the emergency bomb squad and their, of course, the

event in paris where the public safety is getting you know the right people at the right place quickly and in the eir what was certified in 2008 they didn't take into account any of the emergency services and as we entitle a lot of projects near the facilities the impacts of the circulation on emergency ceqa's services is not examined the other thing the king wake this week we find out it was the hottest year on record in terms of global warming there are a number of easements it city of san francisco hold for drainage and sewer i want to insure that in project consideration that those easements are considered

public and don't count towards open space that is provided by the dispensaries those are any two issues this week. >> thank you. >> thank you additional general public comment okay public comment is closed. >> commissioners that places you under our regular calendar item 7. >> commissioner richards. >> i want to say in relationship to one the folks that talk i know that ms. hester brought this up anything you see those logical the complaint with the zoning administrator so those can go on record as being investigated. >> commissioners, if there's nothing further we've move on to the regular calendar proposed department budget and work programs this an informational

presentation. >> good afternoon john ram with the department we're at this time again it seem like it just came around where we don't deal with the budget is getting shorter and shorter we'll be meeting with you in early august about the budget i'll shortly turn e i'm going to turn it over to my colleague to make the bulk the presentation just to tell you where we are with respect to the budget and activities the department is experiencing almost enprecedent services for growth we've not seen since world war ii and the population is officially about 8 hundred and 50 thousand now i haven't seen the exact number based on

the number of jobs and folks that were estimated to be in the city in mid-2013 also we're seeing unprecedent growth on the job sites in 2010 there's been over san francisco new jobs created in the city that's interestingly enough 40 percent of the total projected between 2010 and 2040 now whether this maintenance as this current phase obviously there will be leveling off in the coming years when in happens we don't know it's driven by the growth in many industries and driven by interests of millennial and the baby boomer generation i think this is a functional shift from where we are this type of urban

growth is in many cities certainly the edifying and boston and new york are seeing a subject growth in the city in addition to the impacts on our demand with respect to the applications there's also the department for the first time is involved in a broader range of policies be optimistic the affordable housing is the mayor is asking us to do a lot of work the transportation you'll see more requests related to transportation the office allocation issue will hit us this week and we'll be coming back shortly and obviously the short-term rentals legislation i mentioned is going to be a substantial hit on our resources as well as regional issues we're getting more and more engaged we have the opportunity to meet

with the new mayor of oakland mayor shaft and an interesting time for the department we're that standing quantifyly but the projects we're involved in a broad range of policy issues that effects the city before i i'm going to turn it over to keith when we sent the memo the memo made mentioned anticipated separately coming to you with a budgety request we've changed our thinking owe no longer going to do the budget supplemental instead we've asked the pair to approve temporary action for the current fiscal year and those positions will be in permanent positions it's a slight change we don't expect to come to you

with a separate supplemental at this point with that i'm going to turn it over to keith our finance manager thank you. >> thank you director ram good afternoon, commissioners i'm keith the financial and it manager it's my pleasure to present 2015- 2016 proposed budget and work program for the planning department here's the agenda for the presentation today covering our proposed work program and volume trend our proposed revenue and expenditure bruth budget and trends i'm coming to you with our entire proposed budget this is different than prior years our entire budget involving programs and new requests this is a little bit different than prior reinforces you'll see that in our proposal today.

>> on december 15, 2014 the mayor's office related the budget for the cycle at this time they're proposing this will have a shortfall of $16 million in 2016 and under million dollars in 2015- 2016 and shortfall are much more favorable than 2, 3, 4 prior recycles that director ram talked about what we're experiencing now historically we received very the general fund support from the city and county our target in 2016-2017 is just over 14 thoutdz for that year it is a significant reduction we're required to meet this chart shows the breakdown

of staffing levels as full-time equivalent or ftes position by the 5 major drigsz divisions within the department in our 2015- 2016 budget overall the count is going to grow by 7 ftes in 2015- 2016 to a total fte count of 2 hundred and 18 ftes that's just 2015- 2016 attachment one shows the detailed breakdown of the allocation around the 5 main divisions and the projects that those ftes will work on and higher level chart next i'll move on to specific ftes for the six divisions start with current planning proposed to remain stable over the next

two fiscal years the largest portion is dedicated to entitlement applications and building permits we've seen a instead there i'll show a slide at a high-level we have a dedicated amount of effort and continue to do so the memo goes into detail about the great work in this division for the next two oars moving on the division is reorganizing into two major component in line with the 5 year work plan that was presented to the planning commission last thursday and the mayor's office so the first core work program activities are for ongoing work s that klutz the maintenance and policy and stoning and planned

implementation and informational and analysis city design and city administration and the second group of activities is on this slide include a major planning initiative and including bridging the bay and city of neighborhood the generation and the waterfront again, the memo into goes into the detail of the budget cyclers they're proposing to increase staffing in n.y. 2015- 2016 compared to the current fiscal year. >> so moving on to the environmental planning division division is proposing to increase the staffing slightly in the upcoming year they've experienced a large increase in application review requiring

ceqa review the division has been macro concert effort by adjusting and changing the internal processes and expand staff in the administrative and management line in order to support the planners to insure efficient progressing of application right irs that were create the moscone center project and the effectiveness program and the housing element as well as other eir documents described in the packet. >> mroefg on to the zoning administration that includes the zoning administrator and the code improvement and the sign program and saturday if february the short-term rental program division has experienced minor staff growth in order to address the backlog and the complaints

coming and the 3 new ftes dedicated to the short-term rental programs that director ram mentioned earlier the administration program the directors office and it and operation the commission affairs group and special projects and the memo describes some of the core you know key programs and projects that the staff will be working on in the two fiscal years the staff level is declining because of the reassignment of specific staff to focus on more high priority projects and continues to look at the backlog applications shifting gears here starting to talk about our volume and budget expenditures the memo talks about some key indicators we

review annually in order to inform our budget function the economy is strong with high employment levels and those railroad mentioned the assumptions are underlined in our budget in our current year we projected a one percent title mrangdz with 6 months to date we're experiencing about flat the volume growth but the mix of those applications are for much larger application types so which require a more extensive and timely review those applications require a much higher intact fees the applications are bans the estimated cost so we're clept a budget surplus in the coming year this chart shows 15 fiscal years of volume trend with the lines

the percentage change in the prior years to the first 4 fiscal years we've experienced growth and in the two upcoming years we're expecting flat volume from the current year. >> so moving on to the revenue budget as i mentioned we're expecting a minor budget that surplus in the current fiscal year due to the mix of applications with the in take fees being higher over the past few weeks we've been working with the mayor's office instead of moving forward with the supplemental we will be that he man to use the surplus in the upcoming years you'll see the or so or so i quiz going forward and seung authorizations to hire 10 positions as quickly as possible so we can work on those

programs for immediately you'll see our charges for revenues and it will be growing over the next two years primarily with the steady increase of volume we've seen in recent years as well as the cip indexing for all our fees that's 2.84 percent in the upcoming 2 years the branch revenue is declining due to the large funding we got from the fiscal year for the rail yard project the department receives a small percentage of impact fees programs and here you'll see our general fund support line this is declining pretty significantly from the current year into the proposed budget year. >> moving it on the expenditure side of things department staff

continues to be the largest percentage of departmental expenditures over 71 percentage the salary increases take effect in the two budget years at 2.5 percent and somewhere between 2 and 3 and quarter percentage depends upon inflation our rates are declining due to negotiated caught with health care providers the proposed budget includes 12.62 new ftes in 2015- 2016 that in all lists to fingerprinting ftes in 2016-2017 to help with the departmental initiative the next slide shows the requests you'll see our non-personnel line due to the it related professional services

and other professional services required for the department including updates to guidelines and manuals and environmental review and various economic analysis to support the work program and doing extensive updating of our departments core network and cable channel 78 to insure the upgrading of the staff other than that the services include the rent at our state this to the department of real estate and as well as city italy's services that are sponsored by the entire city as mentions earlier we are requesting over 12 ftes in the upcoming budget recycle this shows the new position requests

and the new division and like i said we were planning to request the number of positions through the fiscal year we've since decided to include those our budget going forward there's thirty no impact on what we're proposing this is 2, 3, 4 appendix a at the allocation departments counter grants portfolio included 0 total of $8.4 million of grant funding projects in the years and several years to come we're the led agency on many of the project but the mta and dpw receive a significant amount of grants to implement many of the priority projects attachment 3 is a meow memo from our grant

writer that talks about our portfolio and many of the grants we've been awarded over the past years last friday we presented a capital request for the brady block project that will be funded for the omaha's - aortic we tracked those performances on a base to make sure we're providing services to the people that file plaques to the department most of the measures are measures of efficiency that show how x perishing we do the work those are known thresholds that go on in the normal cycler with the new tracking system that was live in october of 2014

we will have much better much better realtime data as to understanding really our review process throughout the application types in the door to hope in on efficiency and operational practices they review thousand dollars or thousands of applications and due to the complexities of the planning code and the time it takes to bring new staff on board and the time it takes the department has been unu unable to meet the targets for the conditional use and discretionary review and although we've made improvements on the application review over the past year the citywide planning division is designed with the coordination activities which make a lot of the activities hard to track using the

performance measure we've improved the processing time recently and the plan prelims group has successfully got the impact revenue to be used to implement the capital projects identified in the capital area plans. >> moving on the environmental planning again, they review hundreds of applications everyday and irs stack two years or longer to complete the review and fiscal year 2014-2015 we had fewer irs that meet the two year target the performance measures for the other environmental applications as well moving on to zoning administration the division closed over one thousand

enforcement cases in 2014 and continue to begin the enforcement proceedings on the complaints that come in on a timely manner as shown in the administration division staff has involved in other activities that meet the overall goals in legislation fisherman's wharf the staff addresses those and the department has successfully implemented the tracking system i mentioned earlier and the italy's staff continue to maintain the up time and help to respond to requests in a timely manner yesterday, i delivered the same presentation to the historic preservation commission and today in front of you february 4th i'll be going back to the historic

preservation commission for their recommendations of the proposals and on the fifth i'll be coming back to this commission talking about the changes we've made to the budget over the past few weeks including feedback you've offered and come back on february 12th asking for your approval of the departments proposed budget for the mayor's office for the march 23rd that concludes my presentation. i'm happy to answer any questions you may have. >> before we close commissioners a couple of things to mention one is that the process for especially for the new commissioners it will be helpful after i give us feedback if the h pc this existence is charged with approving the budget to the mayor we're required by february 23rd at this point the mayor receives the budget from all departments

and has the authority to change it before it goes to the board he sends his to the board by june 1st. >> in terms of the performance numbers that you saw some of them, of course, are not as healthy as should be the one thing i mean, i'll mentioned probably a few weeks ago we set up a project team to focus on the project we've hired staff the good news that's not rescued in the numbers that team as actively be able to review 2 hundred projects in the last few months that idea of having a team focused on the small projects is working we're trying to use that model in other departments and for preservation so we're growing that team and

the advantage not only the small projects get processed faster the larger projects don't sit on the desk the entire team is here to answer questions about the work thank you. >> thank you why not on for public comment first any public comment on that item? >> why are you calling before you have the rest of the presentations. >> sue hester there was maybe i missed it was there a report on what happened when i were meeting last week

with the rec and park commission they turned down a prop k issue you have a pay attention to how you fulfill the law and there's a couple of laws that are not well-favored one is prop k which basically blew up last week at the rec and park commission second thing is all the plans and prop m was passed by the voters in 1986 there is massive claet e cheating going up and down by people commissioners houses to office it is dropped off the radar some of the things that people like me