imposition only a mechanic. >> they're waiting. >> got to. >> an update on the major project on the january meeting people you know remember the last two reports we give you the major projects slow down a little bit on december maybe due to people wanted to take vacation and submit the project and go up but january i expect they'll go down we're up and down a little bit that's what i expect my question on that? okay. thank you >> thank you director. >> item 8 d update on code enforcement. >> good afternoon commissioner this is a code enforcement dbi update december the building inspection division

to be able to form over 4 thousand 99 complaints received commandments responses between 48 hours hours was 2 hundred and 26 the first violation 2. and 59 notice of violation were one hundred and 10 abatement complaint of violation were 47 the second were violation of 5 the housing inspectors services they were performed one thousand 59 and complaint response within 24 to 48 hours you hours yours and complaint of violation one hundred and 69 complaint for upgrades 2 hundred and thirty and the director complaints and

ritual inspectors one hundred and 54 for the commissioner courtney the number of hearings were 67 the order of abatements 25 the number of cases under advisement were 18 the number of cases abated were one hundred and 85 inspections performed one hundred and 87 cases referred to the city attorney were 4 and also provided thestasis status for each division. >> thank you dan on just on the this is above and beyond because obviously we're turning the corner on our violation the conversation is in the future portfolio whatever four and a half thousand possible unit i'm

wondering if existing violations where the rehabs are going ton there when you're in your budget meetings those are the intelligence we're going a job i need to understand going forward with this new policy it wouldn't effect our hard work i peppering think it having should be on a spate sheet going forward by the way but to keep our good work in place. >> we can provide a separate sheet. >> any public comment on item the director's report 8 a through b seeing none item 9 decision an at project tracking system. >> commissioner walker as left

i'm sure she want to say be here and . >> and we have a laptop. >> oh okay. thank you. >> good afternoon. i'm herpes from the department of technology and the project sponsor for the implementation what i have before i is the revised timeline for the project the major focus since our last meeting to continued fixing and retesting of the project from the fundamental we've referred

to phase one as well as the data migration effort we have time added to this timeline for the data anything congratulation ems we've had resources from the folks that were not available for 4 days that caused us to miss a milestone we're back on track but missing the milestones we have to extend that for a walk and a half that's why the portion of the timeline has increased u a t work has been testing for the fundamental the way one item there are currently 51 to do the

retesting we apartment anticipate having that done by the first week of february the migration side we gearing up for a full migration run this weekend that results in a round of retesting that will acquire the migration run and one full day of migration run and qualification during the mid part of february that ends all the u a t activities and retesting activities we'll have everything completed as far as budget outlet that is important the refreshing training we have training rooms set up not only on the second but the third floor and we will also continue that right up through go live

event arrest we also have the business simulation pilot that will occur as we get to the end of the activities and that in mid-february 9th semilax pilot a two-day event that semilatsdz lasts the dbi and going through the actions to make sure that we understand the timinging around the expectation of our clients and customers how long things will take and also reinforce those departments that the process and fundamental outlet will work and end and see it in one room it's been done function by function not altogether at once and with that, i'll take

questions. >> commissioner walker. >> so what we're looking at the end of march? yes >> how things are going well. >> there are two things pending which is why we're not talking about a go live date we have a timeline in place that's been reviewed by dbi project team and the two items contributed to resources being withdrawn that was really doing a full look at the budget for the project and having the viability that wasn't available the two items not costs out we have the resource efforts built in the plan are around the reporting piece there's additional reporting to be done in marketing and also

the our reestimating of the remaining effort of the migration all the resources are in place the beginning and the department of technology have this week had meetings with the highest levels of 21 tech to reinforce and make sure they're absolutely committed to the date and that assurance has been achieved a we're looking at. >> your that looking at. >> we're looking at this timeline and . >> and the second part is there a budget adjustment we need to talk about this was part of what happened with the slow down i just wanted to have the commissioners understand you know i mean in that we are over schedule on this i think all of us assume that means over budget as well. >> that's the number that we

still need to refine to taurus we've done the initial part and the ball park is around $200,000 we know we're going to get a refined estimate and more you're talking about additional 2 hundred thousand. >> additional author commissioner vice president mar. >> because the migration was one of the issues that sloend the process i have those wondering if there's an analysis which divisions are having a harder time than others because i don't think everything - we understand the whole project is being held up but i don't believe that in terms of that migration not everything is in lockstep; right? so is there an analysis of distribution which

divisions are having a harder minded with the migration. >> the way i characteristic character it the actual software near the migration the most complex was the system is the inspections so the inspectors records in p t s has many data fields inspections go through a fairly involved process as they get scheduled and pled all of the event in our inspectors are with the system a so the process of mapping those data fields into the system has been the most complex that's the area receiving the most teegs although he we're, of course covering the data but that's the

most complex and taking the lions share of the resources. >> so that pushed me to ask another question case inspections that's a big part find our job which divisions building and which part of building mechanic or electrical or plumbing then the housing and the code enforcement inspections so which inspections have having a harder time migrating. >> the mechanic i refer to the he spishths. >> the building inspection but again so i talked to to someone main it is kind of like putting up a building if the building is being held up you have to find out which step is holding it up so focus on you know is it

mechanic or electrical or the plumbing and what's happening so this is y what i want to kind of bore into what is and what are those obstacles what's the complications what are they having a hard time capturing one of the things when we go live or test we want to capture the old system and the new; right? so they're both joined so you can go back and so that's why it is very important that inspections because again it's a big part of our job saying the six is very general and i'm glad you focused in on building now and maybe less of a problem with housing then which part of the building is it all equal or - and it is staff or just because of the

past records under those areas are not as easy to migrate those are some of the things i'm trying to get my head around this is what's going to come up with users log in. >> the challenges around the migration are not people but it challenges you have a data set to move from one stop to allocate complexities every field has a place to go but that's not the problem part of the mapping process so hear for example on an inspection multiple time stamps captured during the life of an inspection excel didn't have a placing

place to store those what is the critical date that migrates to competently sell that's an example of the types of compleblths are involved in the inspection process and the migration records. >> do we have enough staff on our side getting the support from the vendor to go through this and i know you've said we have the commitment but it seemed to be working better. >> yes. yes. the data migration team working well together but the "x" sell resources we have daily status calls everyday another 3 o'clock if we have roadblocks i resolve

those that's working technically. >> okay. >> i think that's it thank you henry thank you very much for that update. >> any public comment on item 9? seeing none item 10 commissioners questions and matters at this time commissioners may acquires to the practices or procedures that are of interest inform the commission >> commissioner walker. >> per the public comment can we get an actual report back on the 21st street project i know there was concerns about it going over the counter i feel like it may expand into a conversation about serial permitting and our levels and stuff bus it's helpful to go over in more detail that project

i'd like to have that on the next agenda and lemon them know. >> so it's a two week request i'd like to i know that the commissioner would like to contact xhaufshg and update it and all of the commissioners were sent an update i don't know how you receive those e-mails. >> i don't believe all the commissioners got it. >> i'd like to to be on the agenda i know the public came to us about that. >> okay. no problem. >> i think what we got on the e-mails; right? if not all the commissioner got was was the permits as they show up on the website i believe so i think as a followup maybe to staff for the purposes of the public they attend and they're concerned about the project can explain

the process of those permits being issued over the counter through dbi because it is one thing to look at it and as it is on the website and that's why we've been asking questions x semi you can see things and not understand what you're looking at we can agenda device it and make the staff explain what that process entails. >> director of the building inspection i believe deputy director sent an e-mail out summarized how manyful there were and each department and then also during the weekend commissioner vice

president mar asked regarding how to get the information if online in an existing pd system we can glow each permit, however steve men's how many permits there are electrical and some are all actually not that many permits we can go back to each permit and show you what it is and what is is for i building scott wiener we have so many of the plan checkers summarized i don't see any outstanding item, however this project is you know because the owner and the people trying to - i think we are going to summarize is.

>> i think the issue we have a pretty large project dollars wise. >> can i - i don't mean i don't want to get both that if we go to calendar i'm okay with that, i want satisfied it was addressed he felt this should have had a hearing so i'm totally okay with calendaring we'll go through the details i'll recommend though we do outreach to the permit holder to let them know there's a hearing so if they want to send someone not representation with that that's agreed on any more? we're kind of taking both stems here >> item b meeting and agenda the commission may discuss and

take action with a special meeting. >> on commissioner walker's request we're dealing with ab we're k4r5ur7bd it and discussing the policies. >> okay. >> yeah. >> we're addressing both items but as far as the future meetings the next meeting is february 18th we have a special meeting as i meningitis for the budget on event third. >> this will be february 18th hearing. >> yes. on february 18th the special meeting. >> commissioner walker and commissioner vice president mar. >> to the issue we had on the agenda for the properties i think that we should probably gave me our c opt folks in this process you know certainly invited to our meeting but we

talk about a budget i budget we need to look at the potential in the services might be with them with our provider or our whatever they're called community organizations. >> kind of a k4r5ur7bd on what we refer to partnerships that are involved. >> yes. >> and the work. >> that includes us we're part of that where we're going if that got you. >> i kind of in the same vein i'd like on opinion from the city attorney to let us know if they see potential clvrt for prospective managers and even if

there's no there's no k346r9 there's a good set of guidelines so when we put out the rfp that incorporates guidelines that's one thing just for our agenda i know that planning is the joint meeting is up in the air but if the last meeting was to be routine by the planning commission, and may be acted upon by a single roll call vote indication they're going to ask us what are the top two or three things you want to discuss maybe in preparation we want to increase commissioner mccarthy wrooel we'll have a smaller meeting and start planning for the next 12 topics by the time they give us a date we'll have something to pose. >> that could be two

commissioners i'll send e send out e-mails i concur i think what is going to drive our planning commission is our timeline and excel that's really that's the strong connection they want to talk about so to commissioner walker's point we could be looking at april 15th so in communicating to them that's okay to give them that intention. >> okay. all right. any more? okay. on obviously we're at the time of the year we have to reappointed the presidentcy and the vice presidency and the committee seats that's on the calendar for february that's that time of the year and on that if we can - traditionally does that have to be done by

february ma'am secretary audience typically the election have in february but it's been continued until march >> if there is a reason to march we're missing xhirpgsdz but if we have a full commission p than that is should be on the calendar as well. >> i'm making sure that is. >> any other items from commissioners any public comment on item items ab seeing none item 11 review and approval of the minutes from the last october meeting. >> i move the meeting october 2014. >> there is a second? second.

>> any public comment on this item? okay. seeing none all commissioners all in favor, say i. >> i. >> opposed? the minutes are approved item 12 adjournment. >> motion to adjourn. >> second all commissioners in favor we're now adjourned job. >> my name is heather i'm an society engineer start as an

interim about the knowing that and after completed my certificates i received my professional engineering licenses and became a an social engineer i work on a chain of multi engineering we work on a plan through conduct and take ownership and are involved from the beginning to the he said end i take a lot of pride. >> where you you planning on uss this. >> at the top. >> at the top of interference. >> it's regarding i've been given more challenging projects working as a designer on smaller projects to tuvenl managing project i'm a huge go property of getting revolved in jerry, it is a field that month women don't know about the more

educated they'll apply for college i love the professionals and the projects i work with its very.

>> good morning today is is january 21, 2015 this is the regular meeting of the abatement appeal board i'd like to remind everyone to turn off electronic devise. >> commissioner clinch commissioner melgar president mccarthy commissioner mar commissioner lee commissioner mccray commissioner walker we have quorum and the next item is item b the oath we'll all parts giving testimony today please stand and raise your right hand