but we're projecting for the upcoming fiscal year last year, we have a slight in the appeal volume and went below the average number of appeals for the first time in about 5 years but it looks like the appeal is down again, i think that perhaps last year's spike was less to do with the comforted economy and the apt apt appeals that increased our numbers we're back to the fiscal year 2013 rate. >> have you done the calculation. >> it's 41 so to the same one hundred and 60 something appeals per year but if we keep on going we'll be back to one hundred and 60 something okay. so moving and looking at

79 current year budget on the revenue side we'll end the year is is surplus and looking at a small deficit in the filing niece but the surplus we're seeing will offer come that deficit and then be some so 32 thousand by the end of the year roughly and on the expenditure side we look to the projected so we'll have savings there there was a clerical position that become vacant so we have fringe savings and some of the costs with the processing of the appeals since we're having two appeals that went projected will be saved as well so when we order the address notification for the requirement the sf sfgov coverage and all of that will be

down a little bit and expect about $85,000 in expenditure savings so we are going looking at $118,000 in the black by the end of the year that money b will go do the rhd - rainy day fund then turning to the budget for the next two fiscal years coming up 2016-2017 be looking at the revenue side first, we will need to continue to evaluate the surcharge rates to make sure those rates s are sgiend to capture the efficient amount of money to cover expels but their generating revenue for the different departments for instance florida dbi appeals represents 60 percent the

surcharge will generate 60 percent of the boards budget in april we'll get data from the various departments on the projection for the volumes for the coming year and link that information with the information we have on our appeal experience to figure out what the right proportions are for the department and look at the surcharge rates to be adjusted the controller has the authority to adjust them up if firefighter adjustments are needed we'll take that to the board of supervisors. >> i move 3 even though their dbi defer time cases their because of planning. >> we actually breakdown that so when we give this to the controller we separate out the

number of appeals dbi only and 3e7b9 appeals and the appeals that have the planning components to them and also separate the va ones we separate that and the surcharge for each the different planning and dbi. >> so it is calculated. >> yes. on the fee side no proposed changes it's a small pox and comes in the same amount and we left that alone expenditures in the next few years we're looking at a small there those increase is tied to the agreement that were entered into last year the infringes in salaries and fairly minor and they're off set slightly by a change in the job clarifications so when the clerical position became vacate last year it was

changed in a jen clerical job to a legal clerk that gave us a better pool of applicant applicants that have experience in the documents like the ones in the office and fortunately for us it is a position that is less expensive so we'll have salary savings as far as non-expensive savings to the work orders we're paying for the staff time for the city attorney and the folks running the cameras but i don't expect expenses to go up the largest contractor was an outside vendor that gives information for the neighborhood notification and we negotiated a 3 year charter we're in the first 3 years so it will remain flat for the next

two years going forward the recommendations are simply to work with the controller and the mayor's office to work on the proper surcharge rates in a particular to look at the dpw rate is suggested not only because of the cases but the other increases in the types of cases we're seeing from the department perhaps a reduction in the rate that is charged for sfpd cases there are so of you of those in the last few years and look at whether we should broadened the types of cases at dpw not only tobacco cases but restaurant operation permits and massage parlor permits and no sewer a charge on the applications and, of course on the expenditure side to continue to monitor our interest closely to make sure we stay within

budget. >> dpw is pending legislation about their green zones so we'll probability see an increase because of that so maybe there should be some adjustnts. >> the materials is the details if the president to get two the weeds and the surcharge rates and itself filing fees we're currently charging so hoping that you will adapt the budget proposal so we can submit them next week i'll be happy to answer any questions that you have. >> only one question. >> yes, sir. >> are we still the smallest department in the city by budget. >> i don't know the answer to that i don't think so but we're within the bottom two. >> or 3.

>> whether we were expanding our broadening points of interest we're shooting at some numbers. >> the smaller in the number of staff are larger in grants. >> other comments. >> so i think you know the budget you've got a good handle on and you know it's interesting perhaps just a one point for my fellow commissioners like the analysis that the director has on not only this by the way looking at effort of all of us for the types of case by the types of permit it is quite interesting that the preliminary results that she's developed is that some of the cases take a

long time to resolve it is not necessarily a strike correlation between our amount of effort but perhaps something she'll continue to look it over the next year. >> absolutely. >> questions. >> first of all i commend you on the way you manage the budget i think it is terrific that you've managed it to generate the surplus and create the day fund it's a sensible approach it's tough you don't have a lot of control over the aspects of it which leads to my question i really don't have much discretion do you in really the major line items. >> certainly not over salary and fringe the bulk of the budget i

was only able to reclarify some things over the year i don't even though with the city attorney and the sfgovtv there's with the city attorney there's a negotiation of the number of available hours likely to be but not control over who my city attorney is i think robert is but what his rate is with other city attorney's. >> is there a difference in city attorney's. >> yes. because of level of responsibilities yes they get billed out at different rates as a lawyer that's been there for 25 years there's the mailing that has 6 hundred pieces that's the mailing we don't get to say no to the mailing. >> in terms of the rent again, i'm sure you have no control

over that; right? >> we've been fortunate it real estate has left our rent flat no control. >> i mean unfortunately, the way our surcharges are structured we don't have the risk to be able to afford to stay in our space we can adjust those. >> it wasn't that long ago i'll have to pay rent why are rehaving to pay for city services which pretty much are in the budget you know anyway lost that battle a long time ago. >> remind me what specialized services. >> the companies that gives us the notification. >> the interpreter and right

interpreters right exactly. >> and then one other small thing some of these items are i mean it's by the numbers are very specific and in 2s and 4s and 8s and all it do you for purposes of your 17 kind of carry over the number from 16 because that's the best you can do or - >> well, some of it - well, a lot of of it is the cost for instance, the rent and salary fringe is sent to me by the controller's office to be calculated on the positions and the fringe benefits some changes in like the specialized certifies like the interpreter

our rates changed dromobut the postage goes up dramatically something like that but things tend to be pretty - >> so your equipment remedy and you computer support you don't see an inflation adjustment. >> well, the equipment rental is in contract that last for several years and some of the costs like the rent order is fluid but tied to the salary and fringe benefits for those people only a few years we know because of the go contracts that were entered into that have a 3 year term but going into next year we'll have less of a clear picture of 2018 that will be outside of current contracts.

>> i also want to commend our director on the short time i've been on the board he's it's very clear to read and understand i do appreciate all the effort you've put forth bless you. >> i have one last comment i think i've raised last year are we staying on top of technology you know, we have a budget we have some variance to the budget in terms of technology is important some of the departments get new computers every year. >> i think that's a very important thing to keep looking at i am working with the

department of technology to try additional improve the way that we all can share information within the office we are actually not networked as a group so really and so they have come up with a solution that should be implemented in the next couple of months moving forward you have a good point i brought on a new employee yesterday, i wonder if but computer should be upgraded and there's room to look at we have the room in the budget is make some of the improvements. >> we need to stay on top of i would encourage you to do that and make that investment. >> i have know you've been bucking to go electronic rather than paper and it will help a

little bit we pay for the delivery of the packets and some reproduction costs that will help a little bit it is not a huge cost to us. >> okay. >> until you get rid of at least one old commissioner. >> or get very modern with how the information is - >> exactly there's eventually a cost to that as well there's a lot of labor intenseness to make sure the packages are in order and photocopying and man-hours and so maybe you know at this point, i'll be willing to looking at that as well and do my part. >> that's a trade off do we spend the labor time getting things posted in a way that

useful to all of you or do we spend the time getting the packets to you some of it is limitations with the city's web service and file size and all of that. >> i was surprised how limited it was you know. >> you know we were just to be specific we are that talking about the coding so each of the items being submitted whether it's appellants brief and drawings could be open a separate pdf. >> this makes the most sense i like the paper i have the ability to put something aside and go back to it. >> we'll continue to explore that. >> absolutely i appreciate all

the push. >> that makes sense. >> i don't know how to - >> i will call for. seeing none, we do need a motion >> i will move to adapt this well define budget. >> thank you. >> there you go and there's a motion from commissioner fung to adopt the budget proposals on that motion commissioner president lazarus commissioner honda and commissioner wilson. >> ion the well funded project. >> thank you the vote is 4 to zero those budget proposals are adapted. >> commissioner president lazarus there's not other business before the board we're adjourned at 549. >> wow.

>> i declare -- [gavel] i declare the february 12, 2015 meeting of the health systems service board officially open.

would you please stand and repeat after me the pledge of allegiance. >> i pledge allegiance to the flag to the united states of america and to the republic for which it stands, one nation under god, indivisible, with liberty and justice for all. >> i will ask our secretary to please call the roll. >> president scott. >> present. >> commissioner breslin. >> here. >> supervisor farrell. >> present. >> commissioner ferrigno. >> here. >> commissioner lim. >> present. >> commissioner shlain excused. we have a quorum. >> the printed agenda is before us, and i know that we're going to be going through the minutes and so forth, but i'm going to reorder a couple of

items and i will indicate what they are during my ordered president's report. and so we will go through the minutes first and then i will pick up after that so item 3. >> item 1 -- action item approval with possible mod i wases of the minutes of the meeting below of the regular meeting of january 8, 2015. >> are there any amendments or adjustments or is there a motion? >> i move to approve. >> second. >> it's been properly moved and second that the minutes of the january 8 meeting of the board be approved as distributed want is there any discussion by board members? any public comment? there is public comment. would you please come to the microphone. please identify who you are. >> my name is is aerial go

tey. >> i am sorry. all right thank you. >> and the comment is not just for those in front of me -- hello catherine but those behind me standing behind me and sitting who are part of this process. in october 2009 during the storm like the one that just passed i was walking my horse to the paddic and found it was taken down for repair, and there was thousand lot -- thunder and a lot of noise and i went from a standing position to being on the ground. i was not certain that what happened. what happened this

1200-pound beast took a step forward and when we heard it and he hoof made contact with my face. he broke the orits to both of my eyes, my nose, my nasal passages, wiped out a third of my pallet and jar. i wear a prosthetic thanks to modern medicine and the before sitting before me now because i tried the best i could -- my husband and i. without a handbook -- there is never one when you have a big accident. something that generally isn't seen in the public sector but instead the prosthetics i wear today inside of my mouth, a lot of titanium. i set everything off front and i had to explain to them it's internal but there

is only one other person in the country that wears this like i do that allows me to speak and supports -- if you put your finger where you're sitting and that bone i don't have and i don't have all of my jar and missing part of the pallet still and i have a jar that is implanted. there were numerous bone graphs and five years of multiple surgeries to get me to a place that i can stand before you and say thank you. i am here to say thank you. thank you jennifer sitting back there and lisa who is no longer here. chad who is jennifer's predecessor and all of those i can't name because they choose not to be named and obnoxious from my point of view and i know you have to protect yourself

there is so much that happened and people with ill intent and i had no idea how to move through this and literally a here of being denied. they said it was cosmetic. forgive me. this comes out. i'm not just this. i am ashamed but i wanted you to see what you allowed to happen with your care and thank you. everything is bone graph and titanium. forgive me once again. this prosthetic is not just a denture. it allows the rest of my bones in my body to know through contact that it's still viable and being used so that the rest doesn't disintegrate and i know you

have a crazy agenda and you're busy and i wanted to let you know if it wasn't for the day i wandered into lisa's office and everyone went by and catherine was there. i didn't know that at the time. she knows the story. i said "i don't know what to do." i was at my whit's end and felt there was no place to go. i didn't know i wanted to live the rest of my unable to swallow or speak or chew or breathe because it also supports the flesh that comes over your naval passages and lisa said to yourself and to those behind and in front of me this needs stewardship. i want to say thank you for that. thank you for concern enough that qonz i knew how and i

didn't but i did everything i knew and going into the offices and who to talk to and if that didn't happen i would have missed out of things because i wouldn't here and my husband's appointment and the relationship i have with my son which was strained at the time. i would have missed out on so many things. i was ready to give up so know those people that come before you are often -- there is no handbooks and the hospitals don't give you a step by step process and then you will do this and this. it has to be figured out so not only thank you but if there is anything i can do. i'm not very articulate. >> you're doing very well and we thank you for your statement. >> thank you. >> i can be an advocate. if there is someone that needs to

be spoken to just to be calmed or someone that you answer to that needs to hear a voice i can be more articulate than today but please use me. >> all right. thank you very much for your statement. >> thank you. >> so on the item is there any other public comment? hearing none we're ready to vote. all in favor signify by saying aye. >> aye. >> all those opposed. [gavel] the ayes have it. next item is -- we're getting ready to according to the agenda move into the rates and benefits discussion and then finance committee matters and then on to our regular board meeting. i am going to take the prerogative of reordering the item number 12