ing the bay and city of neighborhood the generation and the waterfront again, the memo into goes into the detail of the budget cyclers they're proposing to increase staffing in n.y. 2015- 2016 compared to the current fiscal year. >> so moving on to the environmental planning division division is proposing to increase the staffing slightly in the upcoming year they've experienced a large increase in application review requiring ceqa review the division has been macro concert effort by adjusting and changing the internal processes and expand staff in the administrative and

management line in order to support the planners to insure efficient progressing of application right irs that were create the moscone center project and the effectiveness program and the housing element as well as other eir documents described in the packet. >> mroefg on to the zoning administration that includes the zoning administrator and the code improvement and the sign program and saturday if february the short-term rental program division has experienced minor staff growth in order to address the backlog and the complaints coming and the 3 new ftes dedicated to the short-term rental programs that director ram mentioned earlier the

administration program the directors office and it and operation the commission affairs group and special projects and the memo describes some of the core you know key programs and projects that the staff will be working on in the two fiscal years the staff level is declining because of the reassignment of specific staff to focus on more high priority projects and continues to look at the backlog applications shifting gears here starting to talk about our volume and budget expenditures the memo talks about some key indicators we review annually in order to inform our budget function the economy is strong with high employment levels and those railroad mentioned the

assumptions are underlined in our budget in our current year we projected a one percent title mrangdz with 6 months to date we're experiencing about flat the volume growth but the mix of those applications are for much larger application types so which require a more extensive and timely review those applications require a much higher intact fees the applications are bans the estimated cost so we're clept a budget surplus in the coming year this chart shows 15 fiscal years of volume trend with the lines the percentage change in the prior years to the first 4 fiscal years we've experienced growth and in the two upcoming years we're expecting flat

volume from the current year. >> so moving on to the revenue budget as i mentioned we're expecting a minor budget that surplus in the current fiscal year due to the mix of applications with the in take fees being higher over the past few weeks we've been working with the mayor's office instead of moving forward with the supplemental we will be that he man to use the surplus in the upcoming years you'll see the or so or so i quiz going forward and seung authorizations to hire 10 positions as quickly as possible so we can work on those programs for immediately you'll see our charges for revenues and it will be growing over the next two years primarily with the steady

increase of volume we've seen in recent years as well as the cip indexing for all our fees that's 2.84 percent in the upcoming 2 years the branch revenue is declining due to the large funding we got from the fiscal year for the rail yard project the department receives a small percentage of impact fees programs and here you'll see our general fund support line this is declining pretty significantly from the current year into the proposed budget year. >> moving it on the expenditure side of things department staff continues to be the largest percentage of departmental expenditures over 71 percentage the salary increases take effect

in the two budget years at 2.5 percent and somewhere between 2 and 3 and quarter percentage depends upon inflation our rates are declining due to negotiated caught with health care providers the proposed budget includes 12.62 new ftes in 2015- 2016 that in all lists to fingerprinting ftes in 2016-2017 to help with the departmental initiative the next slide shows the requests you'll see our non-personnel line due to the it related professional services and other professional services required for the department including updates to guidelines and manuals and environmental review and various economic

analysis to support the work program and doing extensive updating of our departments core network and cable channel 78 to insure the upgrading of the staff other than that the services include the rent at our state this to the department of real estate and as well as city italy's services that are sponsored by the entire city as mentions earlier we are requesting over 12 ftes in the upcoming budget recycle this shows the new position requests and the new division and like i said we were planning to request the number of positions through the fiscal year we've since decided to include those our

budget going forward there's thirty no impact on what we're proposing this is 2, 3, 4 appendix a at the allocation departments counter grants portfolio included 0 total of $8.4 million of grant funding projects in the years and several years to come we're the led agency on many of the project but the mta and dpw receive a significant amount of grants to implement many of the priority projects attachment 3 is a meow memo from our grant writer that talks about our portfolio and many of the grants we've been awarded over the past years last friday we presented a

capital request for the brady block project that will be funded for the omaha's - aortic we tracked those performances on a base to make sure we're providing services to the people that file plaques to the department most of the measures are measures of efficiency that show how x perishing we do the work those are known thresholds that go on in the normal cycler with the new tracking system that was live in october of 2014 we will have much better much better realtime data as to understanding really our review process throughout the application types in the door to hope in on efficiency and

operational practices they review thousand dollars or thousands of applications and due to the complexities of the planning code and the time it takes to bring new staff on board and the time it takes the department has been unu unable to meet the targets for the conditional use and discretionary review and although we've made improvements on the application review over the past year the citywide planning division is designed with the coordination activities which make a lot of the activities hard to track using the performance measure we've improved the processing time recently and the plan prelims group has successfully got the

impact revenue to be used to implement the capital projects identified in the capital area plans. >> moving on the environmental planning again, they review hundreds of applications everyday and irs stack two years or longer to complete the review and fiscal year 2014-2015 we had fewer irs that meet the two year target the performance measures for the other environmental applications as well moving on to zoning administration the division closed over one thousand enforcement cases in 2014 and continue to begin the enforcement proceedings on the complaints that come in on a

timely manner as shown in the administration division staff has involved in other activities that meet the overall goals in legislation fisherman's wharf the staff addresses those and the department has successfully implemented the tracking system i mentioned earlier and the italy's staff continue to maintain the up time and help to respond to requests in a timely manner yesterday, i delivered the same presentation to the historic preservation commission and today in front of you february 4th i'll be going back to the historic preservation commission for their recommendations of the proposals and on the fifth i'll be coming back to this commission talking about the changes we've made to the budget over the past few weeks

including feedback you've offered and come back on february 12th asking for your approval of the departments proposed budget for the mayor's office for the march 23rd that concludes my presentation. i'm happy to answer any questions you may have. >> before we close commissioners a couple of things to mention one is that the process for especially for the new commissioners it will be helpful after i give us feedback if the h pc this existence is charged with approving the budget to the mayor we're required by february 23rd at this point the mayor receives the budget from all departments and has the authority to change it before it goes to the board he sends his to the board by june 1st. >> in terms of the performance

numbers that you saw some of them, of course, are not as healthy as should be the one thing i mean, i'll mentioned probably a few weeks ago we set up a project team to focus on the project we've hired staff the good news that's not rescued in the numbers that team as actively be able to review 2 hundred projects in the last few months that idea of having a team focused on the small projects is working we're trying to use that model in other departments and for preservation so we're growing that team and the advantage not only the small projects get processed faster the larger projects don't sit on the desk the entire team is here

to answer questions about the work thank you. >> thank you why not on for public comment first any public comment on that item? >> why are you calling before you have the rest of the presentations. >> sue hester there was maybe i missed it was there a report on what happened when i were meeting last week with the rec and park commission they turned down a prop k issue you have a pay attention to how you fulfill the law

and there's a couple of laws that are not well-favored one is prop k which basically blew up last week at the rec and park commission second thing is all the plans and prop m was passed by the voters in 1986 there is massive claet e cheating going up and down by people commissioners houses to office it is dropped off the radar some of the things that people like me have been pushing for making people accountable in the department to fulfill the mandate of the law and it is difficult for people because of the way the city is set up to

not catch massive housing fees trans yet and childcare fees because people say tenant improvement is not a conversion that is going to be a factor that will change the budget you can't not do valuations because evaluations and there's been massive cheating going on so it's a current planning problem but it's a current planning problem that effects the income to the city the assessments to the city and the money that should be paid to expand the housing and the transit in the city and pay attention to shadows as well but you have to do comply with law when people go to the ballot

and put things on the ballot you can't say two hard two hard prop m and prop k are the law by the voters. >> is there any additional public comment commissioner ronnie wasn't going to speak but john rams last comments rang a bell a few months ago when john was at the meeting of housing i pushed him on the idea that small projects and small i can't nearly call them developers were beinge. held up because of the massive building that's going on in the city and so i would like to thank you, john for putting together and team that is handling small projects in an efficient manner those are the

people that can ill afford to wait for two years for something to happen so thank you. >> at the. >> next speaker. >> hello, i'm judith again, i would comment that your - the documents like the notice of preparation or the draft eir are posted electronically, however a lot of them have references to the underlying documents like the traffic study are the toxic study i guess as. >> plan for the department that be useful for projects with strong public interests to scan the documents and may be make them available electronic there are electronic versions of most of the documents and matter of posting them it's hard for a

consumer of those documents to actually go to the planning department during business hours and pull the file they have critical information in terms of the you know how the eir was conducted so - >> thank you. is there any additional public comment okay public comment is closed commissioner moore. >> i want to thank the gentleman in our department to giving us us the reporting report it's been give by him for a number of years it still leaves questions but i provided a structure of priorities where the waiting is and clear margin for us to support but also to interact with the core functions of the department i'm grateful for having that ability and like to suggest i suggested a few

years ago and i'm concerned that the short-term rental program because it is a new initiative would at least for a certain time require additional support in other words to be one hundred thousand percent effective given the great concerned by the city is entering into the program instead of starting slowly and making mistakes along the way i'd rather have a fully for the record if i had workforce sorry if this is a poor choice of works or words on indeed deliver the results by which the efficiency ultimately will be able to minimize staff i would strongly courage that the startup has slightly larger number of people available to

support this program i think a lot of criticism will come from the public if this is not done properly and it is for that reason that i would strongly support a temporary further increase in the number of personnel in this category. >> commissioner richards. >> i echo commissioner moore's comments on the completeness and looking at the entirety of what going on in the department i very specific comments let you know i was a few minutes commissioner before i grew up and i have a couple of closing comments on the process that needs improvements i guess for mr. jocelyn do you have project

manager or so working on twenty-four hour 7. >> we have technical staff and specifically staff supporting the new efforts that john ram described the special projects team is that what you're referring to. >> there is so much input through our organization what i found and kind of become standard practices you've got people that look after processes full-time versatile doing the work probably the people that accident the work got promoted we all do that some of the things i saw around the small promotions but this is really their job to maximize.

>> it's an ongoing process we're, of course fixing things and keith referred specifically to the opportunity that the firm provides us to deeply understand the efficiency and we went live this fall we're starting to aggregate that data and talking internally how to best slice and dies and provided additional opportunity. >> i think my feedback would be in the have a very large organization of '75 people you might want to think about one person to manage the improvements versus having it part of other people's jobs. >> we have done that to some degree we have a small group

focusing on that. >> thanks. >> second question i think general comment on the overall assignment of the people aside from the comments on enforcement we're lining up where you want to go we confirmed we want you to go that's good a number of couple questions the zoning administrator i guess the question do fines pay for the staff the 17 staff how where do the fines come from. >> they did fines one set the most successful for general advertising it this can be spent on the enforcement of general advertising and other penalties that go got department come back

and support our positions but mr. mar 10 can speak. >> keith for the majority of the code enforcement staff working on the general code enforcement complaints and workload we've recover the cost of the staff through an overhead on what we charge for applications it's a overhead function be, if you will. >> i remember 3, 4, 5 four or five years we were asking for 4 enforcement officers dedicated to the staff and i was the president of any neighborhood association it is hard to see 17 and a half that's the right thing to do but i echo commissioner moore's concerns around the 3 additional staff for the short-term rental program there's a learning curve you know a 10 thousand listing we're going to have to go

through here i'll support a supplemental for the addition of the team to augment this if we don't do it the right way with the short-term rental zero it was legal and people were doing it there wasn't a lot of enforcement and now we have actually a law in place we don't have this a volume it is filed by the comboofr behavior to legalize it or change one other quick question mr. sanchez the percent of one hundred what were the complaints that are valid. >> the number of complaint that come in that represents a planning code i don't have the exact percentage it is quite high we often get complaint that are real violations and part of that is it that violation of the planning code or the building but a high percentage -

>> there's not a lot of waste then great. >> a few more questions so the one time funding allocation of $3 million for the ftes for 2 1/2 years we're bringing forward for the next year's budget can you explain that is this something that was spent are we committed to the next 2 1/2 years how does that work. >> keith department staff just to summarize in the current year the 2014-2015 e the board adapted 8 permanent positions over 2 1/2 years to continue to reduce the backlog of the applications we have staffed up i think if most not at all there's a total of 15 positions we have staffed up and that money will be spent over the

course of the review. >> one other question i saw in one of the comments a 6 month lead time to get people up to speed once their hired and the department has vacancy do you have a policy around where you create a beverage you know you know your attrition rate is going to be hard so you're not behind the curve can you talk about what your philosophy is on that. >> sure in general when we know persons are going to be leaving we'll start the h.r. process to fill those positions as quickly as possible and there's a gap where the position a vacate for a number of months we assume that reduced the expenditure.

>> do you have to wait for a vacancy to put an application in i guess if you're attrition is 5 percent you keep a hiring machine going knowing that the attrition rate is going to continue. >> tom department staff we have to follow the city's h.r. rules if we know someone is going to retire through the city's process we'll submitted what they call an advance requisition if you leave tomorrow i don't know when our leaving i'll file the position as far as the attrition the city has to have a vacancy audits h.r. won't approve the acquisition. >> it creates a