r, and i'm not sure exactly what that means in your mind but it probably means that at least one of our agencies thought it important that you have some sense of independence and responsibility with respect to the financial things, the financial situations and the financial decisions, and the financial modeling. is that your reading as well? >> i have to confess i haven't really thought about it. the chief financial officer prior to us really having much in the way of financial work was ed harrington because he was the controller of the city and county of san francisco and there was very little in the way of accounting transactions. we had -- because we were a sub grantee to muni they were the

accountant so to speak so we had an excel accounting system and little for ed to do. once a month we would sit with him and he would look at our journal entries and he would sign off on them. as activities picked up we implemented our own accounting system and ed was moving to puc at the time and fred clark who was at mta and trying to retire but we went let him and he was appointed but he was with tjpa as well and that seemed like a natural progression and i do take my duties very seriously. >> as i do as well and board officers are special and it's fine being -- you need to be an

employee. i don't want to denigrate that or misdirect that at all but in my mind should suggest to you that you have a degree of autonomy beyond what you would otherwise think and for this budget and for other financial things you have a degree of responsibility beyond what you would otherwise have -- at least that's how i would read what being a board officer was intended to be from the agencies that signed the organizational documents, and as i say it's a little unusual, at least in my experience. nonetheless it needs to be honored, and you should be as well and i was surprised to see it. i didn't realize that. i had forgotten it really what it means but this is very critical in terms of the

way you should look at this whole process in my mind about that. the other -- the thing that concerns me is the fact this is late as you point out or as mark pointed out. i don't remember which. and we're not meeting in august, is that right? we usually don't. >> no. >> so we're right up to taking it right to the edge of what might be -- may or may not be comfortable for this, and i really do -- i really wish we could get it done in june so that we would have our last meeting to do some sort of thing to resolve some things, and i don't know what you could do to advance that and get it more on a schedule, but as you say now we have to do an interim budget because it's that month late and that is more of a pain. >> if i may. i am not

concerned at all about the interim budget. we have done it in the past and just as a reminder we are a bit unique with our fiscal year budget. it is really is just a slice of the overall program budget. it's really not the driver behind budget decisions and operational decisions. it's really -- it's done frankly to comply with the budget policy but we really live by the overall program budget and if construction is accelerated going on faster than participated than the fiscal year is amended appropriately to reflect that or conversely if something is not moving as quickly as we might have anticipated when we did the fiscal year budget, so we have done the interim budget before. i don't recall the last time but a couple years ago we did an interim budget for the july and again it's just 1/12 of the fiscal year budget. >> and you have no reason that

the fta or anything would look at this fact askance? >> no. >> could have been done this earlier? >> no. and we report to them really on a grant basis so they're looking at quarterly financial information based on the grants they have awarded. >> what will we be getting in may? >> it's a narrative outlook. i can send you what we did in previous years for the fiscal year budget. it outlines what we accomplished in the previous fiscal year lays out the categories of expenditures and a narrative description of what they are as well as the funding sources, describes the funding sources, so it will be that but larger because it's fiscal year and program budget. >> i hope that we could add to that would be in may some of the issues that you are looking at and dealt with in terms of this is what is coming up. i know

for example one that recently that has come up with a couple of board members is whether the idea that the money that would come from sponsorships would be operating money or capital money and that is an issue in may here's why we think it should be one or the other because i know that's surprised me and another director as to the categorization of that, so issues like that i think is what i would like to see in may so we could then in june when we just are looking at numbers we could say okay these numbers reflect issues that were discussed in may and so then i think we can look at okay june is a pretty safe document and at july at the last meeting before we take our summer break maybe safer with. >> we can certainly address that issue and i anticipate

that we will be discussing the issues in the risk assessment as well and pointing those out -- >> that would be a very good one to add to that. >> yeah director harper what we're doing in may is giving updates to what is in the slide today and how much bidding and exposure is left and the results of the risk management meetings and results of the sponsorship. sponsorships come in at the end of april. we may have indication at this point also on the revenue source, so it could be more update with more information. by the june meeting we would open old bits with the exception of the ip network and tablet it'll us the availability of funds. >> >> and how much we need and we would finalize the risk management and what we should be doing to reach the recommended

levels in the june meeting so we will be providing information as we move forward. >> okay. >> i pointed out on the schedule it does show the drivers and we want to finish the plan to see this going forward and the chances [inaudible] >> may is a big meeting. that's what i consider to be the meeting because out of may will follow a number of things. >> and i am glad you agree i should be an employee. i love this project but i need a paycheck. >> no problem with that. we get the directive and blame you when something goes wrong. all right. thank you. any other? >> all right. i wanted to mention two other things with respect to the temp nal and the first is on february we had a

chance for the public to look at the double decker bus they're looking at as part of a pilot study to see if it makes sense to be part of the fleet and the bus would work for the new terminal and the transit and we are making sure the vehicles can be accommodated. with amtrak we entered into a lease with them and operating out of the temporary terminal and i wanted to give a quick update on that so the public understands where to go to get the shuttle buses that are operating out of that terminal. >> good morning directors. i am with the program management team. i have a brief update on the amtrak bus service at the temporary terminal. just by way of background they were previously at the ferry plaza

building adjacent to the oakland alameda ferry location. this board approved their lease back in october of 2014. the lease area was shelf space basically within the greyhound building, unused space they opted not to lease. amtrak proceeded with their tentative improvements and included new store front entry, ticket counter, waiting area, small office area, storage room, a break area for the employees and employee restroom, and that was completed in early march so they began passenger service on march 1. amtrak runs approximately 56 buses a day in and out of the temporary terminal and their service

primarily is to oakland and emeryville stations to serve the corridor train lines. they also do have some bus service going down to san joaquin area and the pacific coast and the bus runs on the coast. this diagram is a site plan showing the temporary terminal and you can see in red the two end bus births are exclusive use for amtrak and always designated for an alternate carrier so we are anticipating a carrier like amtrak come in and in blue is designated for greyhound and the two in green at the end are shared spaces. amtrak's lease also gives them two parking spaces within the customer parking lot and this is a

diagram showing the interior of the building so in red you can see the amtrak space. in green is common shared space with greyhound. it's primarily a waiting room and greyhound is shown in blue on the west end of the building. and this is a more detailed floor plan of the tenant improvement for amtrak. the area in black is the build out area. the areas in blue are existing so you will see they're sharing the customer restrooms flanking both sides of the build out, but they have a ticketing area. you can see the break room and restroom and office, a baggage and storage area and they. >> out the -- they go out the door and bring baggage directly to the buses. >> >> this is a photo shot of the graphic that we worked with mtc so this the digital graphic on

the mountainament signs around the temporary terminal and showing the amtrak logo and how you access it from folsom street and there are photos showing the bus. there is a bus leaving the temporary terminal and exiting and an interior shot showing customers at the ticket counter. any questions? >> i have one comment though. being from emeryville i am quite familiar with amtrak leases. i was on the council when the station was built and i can tell you the experience of at least that lease is that the attitude of amtrak employees who have to follow it and execute it is well there is some amtrak operational thing and this is what we do whether the lease allows it or not, so you need to be careful -- >> we are watching out for that. >> maybe i don't know maybe

the bus is a different thing but they had a caviler attitude on how they would operate no matter what the lease says so watch out for that. >> okay. >> i was surprised to see that west cat is in the temporary terminal. >> yes. they always had one birth there. >> they have a lease with us or who? >> ac is the master leasee for the area and have a mou with west cat. i'm not sure if it's in place but they're working on it. >> i think we're looking for it. okay. >> thank you. finally directors i wanted to mention that we have our applications out for the high school summer interns that would be employed out of the offices as well as the tjpa. applications are due

march 31 and as students begin working on june 8 and they can download the applications from our website and. >> to the section "about tjpa" and internship opportunities so we had a success program in the last couple of years and look forward to receiving good applications. that concludes my report. thank you. >> thank you. >> we will move into the next item and item 7 is the citizens advisory committee update. >> good morning directors -- pardon me. >> sorry, i meant item 6, i'm sorry. >> i was very happy to hear paul's presentation. i certainly will ask to have that presented to our cac. tremendous figures which i am always looking at. at our meeting this week we were very

sorry to see margie clellen's retirement. she has been invaluable to us and the only benefit they see that -- many benefits for her in coming retirement but the main benefit for us instead of being our wise and silent partner now she can join us in the public and have a say in whatever we discuss. the second point i would mention is that in the fall scott is going to program on our schedule to meet with the police commander for the vision zero so this is something that's a concern of the city, but we're very grateful that we will be meeting together, and vice chair nuru we will be implementing those films with our contractors too, so we were very happy to hear scott speak to that. we heard mark

and sara speak and we're very grateful for sara's expertise in this and the historical perspective so we were assured by that as well as we were with steve's overview with steve and the team and the contractors about the delays and their fiscal responsibilities there, and so we feel it's in very good hands but something that we remain looking at. the last thing i would mention would be in terms of public discussion was brought up as it is perennially in all the years i have been on the cac about sea level rise, and we just wanted to be sure of how our center will fare and look forward to

the staff and the city getting together to make sure that we're protected. any other questions? >> are you asking for a dike or what? >> thank you. [laughter] >> we were looking -- especially at tidal -- >> supervisor kim. >> i wanted to thank the cac and particularly for the advocacy on vision zero. it's great you're meeting with all of the departments and i would love to come when the commander comes and i don't know if i am available. i should know the answer to this but i don't. it's not for the chair although you may know the answer to this. i know that sometimes when there are large scale constructions that the project will hire additional -- either sfmta traffic enforcers or sfpd to guide traffic and i know congestion is an increasing

issue in the south of market. we thanks to the leadership of ed reiskin we are doing more don't block the box with the sfmta parking control officers which is great for the neighborhood. i am curious how the project also adds to that with the staffing that it hires to make sure that traffic is moving, that cars aren't blocking the box and getting into crosswalks with pedestrians and bike lanes. >> so the actual traffic officers work on the block the box. when contractors can employ they use the off duty officers and they're scheduled out days weeks, and months in advance to be at key positions and points. when we were hauling dirt at the beginning they were there 24/7 and the parking control officers are in addition when they see certain lane changes and certain parking -- or traffic permits in use

they will apply parking control officers for those as well. >> and also just as a reminder part of the operating budget at the temporary terminal is with an agreement with sfmta and there are parking control officers i believe in the afternoons in the blocks surrounding the temporary terminal. >> not to add to the agenda i think this should be an item on the agenda with the cac and where they see a lot of issues. i know i get emails from residents and increasing over the last couple of months about congestion issues in this part of south market. it's not just the transbay terminal. there is construction at every corner of that neighborhood but i think it would be great for the residents to give feedback in terms how to better deploy the resources. i am sure it's done well now but i would love the residents to give future feedback. >> we will add that.

>> yeah. >> okay. item 7 now is an opportunity for members of the public to address the authority on matters not on the agenda. i don't have any other members of the public. >> mr. patrick. >> good morning board directors. two issues. one i mentioned this at the meeting a couple nights ago. bolts bus i think that's the name of it. they take lots of people to los angeles for a very cheap price and i happen to stop at the east oakland -- west oakland bart station and they're loading with people every everyday suitcases and everything else. it seems to me this should be a tenant of our temporary bus depot whether we're pursuing them or not i don't know but this sets the standard for the train to los angeles and this is the genesis of that, so they're taking a whole lot of passengers and i

hope staff is reaching out trying to corral these people as a tenant because i think it would be a good policy. number two i am promoting the notion of a gondola to take people from treasure island and bikes and using the bay bridge as the king post for the gondola and have it land at the transbay depot to complete that measure and recently to expand that idea to make it part of the dtx system we have to build a tunnel between the -- down fremont street to market street to connect the bart stations. why not use that money instead of building the tunnel use the vehicle to perform the same function? a thought but i want us to think outside of the box a lot bit and move beyond and i think we're getting kind of parochial looking at the construction minutia and not

looking at the larger picture. thank you. >> thank you. >> okay. that concludes members of the public to address you under that item. we can move to the regular calendar. >> thank you. >> number 8 is approving a amendment with contract no. 08-04-cmgc-000 authorizing webcor/obayashi joint venture to execute a trade work subcontract with southwest specialty contractors in the amount of $928,900 and design services increased direct costs for the same amount and authorized the construction. >> so the scope of work for the group is for the design services for the system covering 235 square feet at various locations interior and exterior of the transit center and the

bus deck and grand hall and bus plaza. and next year perimeter of the entire center. the ceiling is a two step process used for the awning as well as the [inaudible] system. as part of this procurement the subcontract is paid to [inaudible] to budget. once the design is completed and the total construction cost is negotiated with the contractor the second step will come in and we will enter into a change order after board approval to do the construction work. with this picture the contractor will work collaborative with the tjpa team including the designers and the [inaudible] and webcor in order to design something that meets the budget for the [inaudible] for the tjpa. an agreement on the construction costs cannot be reached the document is the property of the tjpa and the tjpa can issue for bid for design of construction comparatively for the sealed

bid process. this group originally advertised or released as a sealed bid contract. however because of input from the bidder s they recommended that we go with the two step process so this package was subsequently restructured as an rfp and released to the public for bidding in 2016. on february 173 firms responded to the rfp. however two were inresponsive. one was incomplete and one came in after the deadline and as a result they decided to reissue the rfp. on march 3 there were three firms that responded to the rfp. proposals were directed for lump sum of design services, construction fee percentage and

construction overhead percentage. proposals were evaluated on a 850 point system and 500 points or 59% weighted for the price of the construction and 41% weighted on the criteria for qualifications, financial strength, experience as well as safety records. for the purpose of determining the proposed price the construction fee percentage and the construction overhead percentage were multiplied by [inaudible] construction costs. southwest specialty contractors scored the highest and the other two firms had less points. >> >> the total cost for the sealing based on the southwest specialty contractors proposal is 26 million and [inaudible] for the construction costs and 4.8 for the describe service

and construction see and overhead. the total estimated costs on the proposal is [inaudible] and the total [inaudible] construction costs on [inaudible] proposals is $25 million. the estimate for the total cost is 24.$1 million but the budget approximately 19.8 million dollars. >> >> this is recommended award design services for the metal ceilings to southwest specialty contractors for $928,900. the construction service of the contract will be presented to the board for recommendation after the design is comfleeted and we -- completed and we agreed on a construction cost. >> move approval. >> okay. we have a motion and a second. okay. call the roll please. >> sure. no members of the public to address you on that item. director kim. >> aye. >> director lee. >> aye. >> director. >> aye. >> director nuru.

>> aye. >> chair harper. >> aye. >> item 8 is approved. go ahead and call the next item? >> yes please. >> item 9 is authorizing the executive director to amend the professional services agreement by increasing the of $2 million with legal services. >> sara will report on this item. >> i understand that we will have quorum issues so i will be brief and information for you here and those that weren't in 2012 we did a competitive procurement process for legal firms that covered a variety of services and $8 million was authorized at the time. we have authorized most of that budget and so this is an increase to the compensation for the bench. it would be $2 million. i anticipate that this would be an incremental authorization and

we would come back for future authorizations for the bench but it's important to note that the overall budget for legal services is just under $30 million. we committed under 55% of that to date based on what we know today and projections moving forward i feel fairly confident in saying there will be savings in the overall budget line item, and i am happy to answer any questions. >> go ahead ed. >> i think it's good to hear that we think this will track within budget which we would all expect but given we're also expecting to see continued budget short falls when the next budget comes i am wondering if there's opportunity to use more city attorney resource for the legal needs of the agency which i presume would be considerably less expensive than some of these fine law firms that we

have on our bench? >> we do use the city attorney for several items now. debra works closely with the city attorney on the imminent domain litigation. we work with them on various matters. of course we used to work with them almost exclusively on the construction side before we lost staff to the airport but we will continue to reach out to them and as long as they have the resources we are happy to use the city attorney. staff is also very conscious of using legal time. just last week i tried my hand at writing an affidavit for a records request and baby -- and debra complemented me before she made the necessary corrections. >> i noticed again looking at their foundational documents that our legal