a public version of the records r0rd with the social security numbers that will protect individuals personal identification and the audits found the records office is not necessary to show case the assistance is numbers of records from 1980 through 2008 so it is actually a state requirement we need to fulfill in the city and county of san francisco and the audit found that the does want if account for and record the indirectly the costs for personnel costs and the proper accounting and document team will help recorder to determine whether the revenue generated from the program offsets the operating costs the recommendations will allow the department to assess and monitor

and adjust the budget and be able to allocate or adjust the resources accordingly it is in the process of implementing all the recommendations and ms. g g of the assessors r0rd office is here to discuss the recommendation. >> good afternoon mr. chairman and members of the public members of the committee i wanted to thank the csa staff for helping us the state government code authorized all couldn't roareders to collect an additional one dollars fee in order to help protect the social security numbers to reject the first 5 digit numbers going back to 19 in 2008 the board authorized the recorders office

to begin charging the fees that sun sets in 2015 and those are to redact those audits the assessors office was to implement the social security numbers from official records starting in 2009 when we start our go forward process the ordinance required two reviews this was the first view to be implemented and another review that the county recorders meetings needs to do the recorders use their due diligence to meet this deadline if funding was not sufficient only a fraction of the public records can be redacted our efforts are 3 prolong first of all, we had changes all levels

of management in terms of the fiscal administrative staff we brought on a full time accountable and engaged the services of accounting services from the controller's office to implement tight internal controls for the eligible costs and as well as document outline awe our cash reserves so that work is in progress and should be completed if not by the end of this fiscal year but in the fiscal year 2015-2016, and, secondly we moved many of our official recorded documents into our employee only area of the office and so those documents for better protected were 1kurd during the day and finally we engaged conversation with our

existing contractor to begin redacting back to 2000 about 10 million imagines and to release an rfp going back to 1980 we're not complete we don't intend to be completely in the next frng but do intend to meet the monitoring of the internal controls for the eligible spots. >> thank you. i see no questions. >> thank you. >> do you have anything else? >> finally we'll highlight another performance audits that our office issued last year for the sfmta taxable service division we had 42 recommendations to the department and were going to report that 36 have been implemented and two of the open

recommendations insure that sfmta equally oversees the promote and high quality paratransit services that is provided by contractor and strengthen the administration and the oversight of the program. >> the other 4 open recommendations aim to strengthen the controllers our the taxi complaint permitting process insuring that citizens are heard and the taxi drivers meet the health and safety requirement today kate from mta is here to speak on those projects. >> hi good afternoon kate sfmta taxi and assessable services division i want to start by thanking the taxi staff that worked on the audit and the

controllers staff the term fine tooth comic is in order very professional staff and thorough and we bend from the audit so we have 86 percent of the items closed many closed shortly after accident audit was completed we have 6 open items and i want to just take a minute to go through some of the items one item about collecting on time performance for our group and our paratransit group fund the recommendations is to collect data one hundred percent from on broad computers we have a moving target in this case the full population of vehicles that had mobile computers that were completed by the end of the audit we added 35 paratransit

vans after the audit was completely we're not able to use one hundred or circulate on time performance one hundred percent based on those numbers because we've another 35 vans we've had an effort to procure more on broad computers we have 20 to be installed we've received or identified funding for 10 additional on board computers from a lifetime grant and retiring 5 vehicles and those vehicles will the on board computers will be moved into the newer vehicles what i would say that is a good story the mta is managing our resources well, so instead of retiring 35 vehicles immediately out of the par transmitted program we were able to add

those vehicles and now sinking up the connecticut on board computers also one of the elements from the controllers audit to implement the industry best practice for the perplexity related to software passwords this is for our paratransit program for two softwares system and our debit card central system after the software products our vendor or the mta and sfmta we don't control the password standards we've requested we've asked the par transit broker to request in writing the password standards for complexity as recommended be implemented and trap he's will be implementing the new standards in their upgrades in

versus 14 that will be completed by a preponderance of this fiscal year and for can be connect they don't have the ability to make the change but as the paratransit engages in the new transit practice those process they'll make that a requirement in terms of our open taxi go items two role to driver the medical condition of the driver and we've had xhulthd with the city attorney and done research and there are no prevailing state requirement on this matter so what we're going to do is add on the technique application form box for drivers to attest to their health condition and their ability to

drive so we'll close two other items related to that issue and we'll close that soon and an item related to drug and alcohol testing we've xetd completed an rfp selection and selected a contractor and now bring that contract forward and expect the contract to be in place and approved by the start of the new fiscal year and lastly there was a recommendation related to reviewing expired taxi driver permits that's been implemented we've been in contract with controllers staff and implemented that with a manual process it remained open because we added language about an additional process that will be coming down the pipeline but because in fact we're doing it manually that will be slated to

be closed that's all i have to say today thank you. >> thank you. >> no questions. >> thank you. >> thank you supervisor yee and supervisor breed so we're done for today. >> a questioning quick question on page 6 of the report i noticed it 31 percent of your requests to departments for i guess answers. >> yeah. >> were answered more than 31 days. >> yeah. >> is that sort of a usual thing. >> we'd like for it not to be a usual metric, if you will, simply because again with anything we'd like on time response and we tried to make sure we gave adequate time for the departments to respond but

on the other hand, we recognize that the departments get real busy and there are times we at least acknowledge and ask for additional time and 09 depths we need to constantly say we need this information so we're diligent about trying to get responsive answers and from our clients, if you will. >> okay. >> okay seeing no further comments any public comment on this item? seeing none, public comment is closed i guess we that's the report so - we will need to have a motion to continue this item to the call of the chair. >> so moved. >> okay. >> no objection it passes thank you very much

did you and wong let's see item number 4. >> supervisor. >> yeah. >> supervisor yee i'd like to make pa motion to excuse supervisor christensen from this meeting today and no objection the motion passes. >> madam clerk item 4. >> would you like me to call items 4 through 14. >> item 4. >> are answers arthur's the settlement for the city and county of san francisco. >> are there any is there any public comment? public comment is closed. colleagues a motion to convene that closed session. >> there what. >> a motion to convene this closed session. >> i make

>> we're back if closed session thank you committee members deputy city attorney thank you for your times and consideration just to reporter out the committees action they've continued item 14 to the call of the chair and forwarded 4 through 13 and item 15 to the full board with reception. >> thank you very much just to close those items not to explores those items. >> okay. would no objection

madam clerk, is there any other business before this committee? >> there's no further business. then nothing further this meeting is

>> i will call this meeting on thursday april 9, 2015 to order, the transbay joint powers authority. [inaudible]. i want to thank sf gov tv staff, jennifer and jessie for the broadcasting of this. >> thank you. >> i'll go ahead and note for the record, director [inaudible] has a scheduling conflict and will not, with that, director kim? >> here. >> director lee? >> here. >> director riz kin?

>> here. >> (roll call). . you do have a quorum. >> thank you. next item, please. >> item 3 is communications and i'm not aware of any. >> okay. and we'll move on to item 4. >> item 4, board of director's new and old business. >> director lee? >> thank you for a few minutes. i wanted to report out from the jpb on an item that's up i think several months ago, cal train is continuing to move forward with this lek ri fi kaition project, and one of the challenges we are working on was whether or not it made sense to have compatible boarding heights, similar to that of high speed rail, so that we could have shared platforms at shared stations along our corridor, and the technical

team has been hard at work, the technical team being a combination of cal train and high speed rail staffing consultant and is the team reported out to the jpb at last week's meeting and it's part 1 of part 2, it's literally a technical analysis on what is feasible and what is not. the message at the board meeting was cautious optimism. the team has completed interviewing several vehicle makers who have stated that they are able to modify vehicles that they have previously made to allow for double sets of doors that could accommodate the lower boarding heights which can be compatible with our existing platform heights as well as the higher boarding heights which would be

compatible with that of the high speed rail is planning for their vehicles. the other good news was that the vehicle makers also said they could do this in a timeframe that meeting our targeted goal of having electrified service by 2020, so this was good news and it was a little bit of a surprise, we thought our schedule would be impacted and we weren't sure if it would require complete customization which would be a pretty intense effort, so we found information that was actually counter to that. we will have a second information item at our next jpb board meeting and that one will focus on, okay, if we were to operate these double sets of doors at different boarding heights, what are the operational assumptions and parameters that our cal train operators would deal with and how would that work with our customers would would be

interfacing with those vehicles, so that information will be presented next month, and so i wanted to take this time to report out because this was a topic of interest to this board and i had also wanted to ask with the jpb's goal of taking action on the vehicle procurement in july, that it would be timely for the technical team to come and present to this board either in may or june and so i wanted to make -- ask for that as an agenda item. >> thank you, we will agendize it. >> that's cautiously good news. okay. excellent. any other old or new business? seeing none, next item. >> alright, item 5 is the executive director's report. >> good morning, everyone. i understood today was walk to work day, so that's why we started our meeting a little late today and a number of our

board members, supervisor and chairperson kim and directors nuru and reiskin were walk to work today, today's another special day because today's nasal american transportation stand up for transportation today, today at 1:00 at the temporary terminal, we'll be hosting an event with all of our raoen nam partners to reauthorize map 21, we need public infrahave you beening khur and projects like the transbay center to provide access and jobs that are sorrow needed in the united states, that will be happening at 1:00, i'll be there and director reiskin will be there as well as the south day and north bay partners, and speaking of jobs and economic opportunities, i did want to remind everyone of our policies to give back to the community as everyone knows, that's something that's personally very important to me to give back to our community

with our project and one of the things we've been doing is working closely with john o'connell and tech 21's program, we got 3 students with us here today, they're going to be presenting in a moment, the good work they ao*f been doing. we've been donating equipment, we've been participating through our turner contraction manager, through webcor, our general manager, and we started an internship that runs through may 7th with three of the students, [inaudible] i'm proud of the work they do and justin is also here today with jvs, justin brown, jvs works closely with the tech 21 bram and i'm going the ask him if he can come up to say a few words about the program and introduce the students who have a special presentation prepared for the board. justin? >> hi, good morning.

my name is justin brown, i'm here with jvs and i work closely with john o'connell high school, and some of our incredible students. i want to quickly give you an opportunity to see some of the work we're doing at john o'connell, i'm groining to introduce you to some of the great work that's going on and hope to continue moving forward. john o'connell for many of you may know that john o'connell used to be a trade school, this has been a great opportunity when we look at our work base learning and how to approach some of these industries to set up working on a precedencebacker dent of what we had before, what we're looking at doing in the future. this year, we are able to develop integrated labs, they put three hour blocks of time either in the beginning first three periods of the day or at the back end of the day to focus on that industry and what those give you are three components of one hour each,

every lab has an english component, every lab has one of your subjects so you're looking at your [inaudible] when we're looking at our building and construction trades lab, tla's your geometry, one hour of geometry, english and they all work with a trade teacher, at our site today, we have chris wood who is the building and construction trades teacher who has 30 years of experience who has worked in the field and are going to give the skills these students need and to know what to look for with that. with the [inaudible] we're able to have, this gave us an opportunity to put what's called work base learning opportunity for these students, they can use those three hour blocks once a week which we started this year to go out into the field and really discover what they're interested in and maybe opportunities also what we say is what they're not interested in, so some students who are in these labs may need that for

credit needs, the good majority of them are looking at these classes with opportunities of what is the next step, could i really do this and we get to sort of cultivate that relationship and see where that goes. so, with that, we've been working closely with partners throughout the city, we've had edward senior of john o'connell high school had an opportunity and still are going out to the different sites to explore and all these students are part of that program where they go to york with jtpa and turner and different partners throughout the city to give them an idea of what the city wants and what they want to do with their lives. the question is what does this mean for our local workforce and for you all here today. we've been able to identify students this year as the first year we've been able to rev up this program and what we call the trade track program, put

these students in a trade track program, students who have identified what they're interested in and what they want to do. as of this year, we are looking at several students who are going straight into local 21, jvs has an mou with the carpenter's union and as of this week, we spoke about which students those are, what they're doing to look at the excitement on their face to be able to go into this is a huge fete in itself and for myself personally looking at giving students for them to get a minimum wage, we work closely with the puc and lock at loss medanos and their instrumentation tech program, these students will go through that program and have -- we have an agreement where those students will graduate out and come and work with the puc. we are looking at expanding obviously through that and seeing what partnerships can we continue to build, how can we

identify and let everyone know that john o'connell is the place where we are cultivating students to have these skills, these on the job skills for these after school components the students learn carpenter curriculum, math, they're learning specific trade skills working on the skill saw, working on these different tools and getting a real feel for that. we believe this is extremely unique and a great opportunity to look at what these students are doing. as you can see, they're learning framing and this is in that building and construction trades class, this is part of the three our block where you have your english teacher there, your construction teacher present and jour geometry teacher to help build this out and how can we integrate angles and area and perimeter into this unit. >> can i ask what they're building? >> absolutely. there it is, this is the tiny house, this is actually my work encompasses both our building and construction trades and

environmental technology lab which is where we bring students sort of together and figure out where they want to go and what the next step is this was a collaboration between both of those labs, you have the building and construction trades lab and they frame this out and focus on different installation, each side of this house is built differently and they get to test which is the most effective way in different parts of that unit, the second is the environmental technology students to come in and make this a greenhouse, we have the solar panels ready the trades, into

the carpenter's union, we want to expand that and look at local 39 and get them into stationary engineering, the labor's union to continue to get students who are getting these skills that cannot be found elsewhere in high schools and get them out. i want to introduce our three students who are here with tjpa and turner and have them share with you some f the opportunities they had and what they do at john o'connell. >> i just want to add, it's a really great problem. at public works, we have three or four students who are in the program and they come once a week and they work in the shops and learn trades also. >> absolutely, they're there to