offsets the operating costs the recommendations will allow the department to assess and monitor and adjust the budget and be able to allocate or adjust the resources accordingly it is in the process of implementing all the recommendations and ms. g g of the assessors r0rd office is here to discuss the recommendation. >> good afternoon mr. chairman and members of the public members of the committee i wanted to thank the csa staff for helping us the state government code authorized all couldn't roareders to collect an additional one dollars fee in order to help protect the social security numbers to reject the

first 5 digit numbers going back to 19 in 2008 the board authorized the recorders office to begin charging the fees that sun sets in 2015 and those are to redact those audits the assessors office was to implement the social security numbers from official records starting in 2009 when we start our go forward process the ordinance required two reviews this was the first view to be implemented and another review that the county recorders meetings needs to do the recorders use their due diligence to meet this deadline if funding was not sufficient only a fraction of the public

records can be redacted our efforts are 3 prolong first of all, we had changes all levels of management in terms of the fiscal administrative staff we brought on a full time accountable and engaged the services of accounting services from the controller's office to implement tight internal controls for the eligible costs and as well as document outline awe our cash reserves so that work is in progress and should be completed if not by the end of this fiscal year but in the fiscal year 2015-2016, and, secondly we moved many of our official recorded documents into our employee only area of the office and so those documents for better protected were 1kurd

during the day and finally we engaged conversation with our existing contractor to begin redacting back to 2000 about 10 million imagines and to release an rfp going back to 1980 we're not complete we don't intend to be completely in the next frng but do intend to meet the monitoring of the internal controls for the eligible spots. >> thank you. i see no questions. >> thank you. >> do you have anything else? >> finally we'll highlight another performance audits that our office issued last year for the sfmta taxable service division we had 42

recommendations to the department and were going to report that 36 have been implemented and two of the open recommendations insure that sfmta equally oversees the promote and high quality paratransit services that is provided by contractor and strengthen the administration and the oversight of the program. >> the other 4 open recommendations aim to strengthen the controllers our the taxi complaint permitting process insuring that citizens are heard and the taxi drivers meet the health and safety requirement today kate from mta is here to speak on those projects. >> hi good afternoon kate sfmta taxi and assessable services

division i want to start by thanking the taxi staff that worked on the audit and the controllers staff the term fine tooth comic is in order very professional staff and thorough and we bend from the audit so we have 86 percent of the items closed many closed shortly after accident audit was completed we have 6 open items and i want to just take a minute to go through some of the items one item about collecting on time performance for our group and our paratransit group fund the recommendations is to collect data one hundred percent from on broad computers we have a moving target in this case the full population of vehicles that

had mobile computers that were completed by the end of the audit we added 35 paratransit vans after the audit was completely we're not able to use one hundred or circulate on time performance one hundred percent based on those numbers because we've another 35 vans we've had an effort to procure more on broad computers we have 20 to be installed we've received or identified funding for 10 additional on board computers from a lifetime grant and retiring 5 vehicles and those vehicles will the on board computers will be moved into the newer vehicles what i would say that is a good story the mta is managing our

resources well, so instead of retiring 35 vehicles immediately out of the par transmitted program we were able to add those vehicles and now sinking up the connecticut on board computers also one of the elements from the controllers audit to implement the industry best practice for the perplexity related to software passwords this is for our paratransit program for two softwares system and our debit card central system after the software products our vendor or the mta and sfmta we don't control the password standards we've requested we've asked the par transit broker to request in writing the password standards for complexity as recommended be

implemented and trap he's will be implementing the new standards in their upgrades in versus 14 that will be completed by a preponderance of this fiscal year and for can be connect they don't have the ability to make the change but as the paratransit engages in the new transit practice those process they'll make that a requirement in terms of our open taxi go items two role to driver the medical condition of the driver and we've had xhulthd with the city attorney and done research and there are no prevailing state requirement on this matter so what we're going to do is add on the technique

application form box for drivers to attest to their health condition and their ability to drive so we'll close two other items related to that issue and we'll close that soon and an item related to drug and alcohol testing we've xetd completed an rfp selection and selected a contractor and now bring that contract forward and expect the contract to be in place and approved by the start of the new fiscal year and lastly there was a recommendation related to reviewing expired taxi driver permits that's been implemented we've been in contract with controllers staff and implemented that with a manual process it remained open because we added language about an additional process that will be

coming down the pipeline but because in fact we're doing it manually that will be slated to be closed that's all i have to say today thank you. >> thank you. >> no questions. >> thank you. >> thank you supervisor yee and supervisor breed so we're done for today. >> a questioning quick question on page 6 of the report i noticed it 31 percent of your requests to departments for i guess answers. >> yeah. >> were answered more than 31 days. >> yeah. >> is that sort of a usual thing. >> we'd like for it not to be a usual metric, if you will, simply because again with

anything we'd like on time response and we tried to make sure we gave adequate time for the departments to respond but on the other hand, we recognize that the departments get real busy and there are times we at least acknowledge and ask for additional time and 09 depths we need to constantly say we need this information so we're diligent about trying to get responsive answers and from our clients, if you will. >> okay. >> okay seeing no further comments any public comment on this item? seeing none, public comment is closed i guess we that's the report so - we will need to have a motion to continue this item to the call of the chair.

>> so moved. >> okay. >> no objection it passes thank you very much did you and wong let's see item number 4. >> supervisor. >> yeah. >> supervisor yee i'd like to make pa motion to excuse supervisor christensen from this meeting today and no objection the motion passes. >> madam clerk item 4. >> would you like me to call items 4 through 14. >> item 4. >> are answers arthur's the settlement for the city and county of san francisco. >> are there any is there any public comment? public comment is closed. colleagues a motion to convene that closed session. >> there what. >> a motion to convene this closed session. >> i make

>> we're back if closed session thank you committee members deputy city attorney thank you for your times and consideration just to reporter out the committees action they've continued item 14 to the call of the chair and forwarded 4 through 13 and item 15 to the full board with reception. >> thank you very much just to

close those items not to explores those items. >> okay. would no objection madam clerk, is there any other business before this committee? >> there's no further business. then nothing further this meeting is .

>> all right. good afternoon, everyone. at the moment april 8, 2015, budget & finance committee we have a quorum of 3 members i want to turnover after our clerk makes announcements then i'm going to turn it over to supervisor mar. >> electronic devices. completed speaker cards and documents to be included should be submitted to the clerk. items acted upon today will appear on the item one examine whether the entrants of arts program that meet our city's goals of access to resources inform cultural and arts organizations that serve community of color. >> supervisor mar. >> thank you supervisor tang

i'm asking my colleagues to continue this item next next week the various departments and arts organization need the time to prepare so that's grants for the arts and other arts reps and community-based arts groups i think the focus on arts and equality i want to thank the budget & finance office but this allows a successful hearing next week i ask we continue this until april 18th. >> thank you we'll take that without objection. >> would you like to have public comment. >> oh yes any public comment on this item? seeing none, public comment is closed. and again, we have a motion and if we can take with a positive recommendation this item is continued until the next budget

month to month michelle's >> no madam chair. >> all right. this meeting is adjourned