>> good morning, everybody and welcome to the san francisco board of supervisors budget and finance committee meeting for wednesday, june 17, 2015, my name is mark and i will be chairing this committee and i am joined by katie tang and yee

and mar and weiner and breed as well and i want to thank the members of sfgtv covering this, and the clerk of the committee miss wong. >> do you have announcements? >> yes, please silence all cell phones and electronic devices speaker cards to be included as part of the file should be submitted by the clerk and items today will be appearing on the june 23rd, board of supervisor's agenda, and there are currently six supervisors in the chamber and we are convened as a special meeting of the board of supervisors. >> thank you. >> and the departments want to thank you for being here after the warrior's victory and i want to get going, call 1 through three. ? >> on the budget up dates from the mayor and the controller and the legislative analyst, including balance, shortfalls, strength and additional revenues, two, proposed budget and appreciation ordinance, all

estimated receipts and all estimated expenditures for departments of the city and county of san francisco ending june, 30, 16, and june 30, 17, and proposed annual salary ordinance and positions in the annual budget, for the years, 30, 2016, and 17, continuing creating or establishing these positions. >> okay, thank you, madam clerk, colleagues we don't have anything for item one and so we will continue that item later along with two to three to tomorrow, but up first, we have the city administrator here to begin. >> thank you, supervisors. kelley the city administrator. i wanted to start off the presentation in and i don't see the slides next to me. there we go, okay. and so i want to start off right away, on my fiscal, 2015 through 2017 budget with just an organizational structure of all of the different departments, and the divisions

and programs that are under the city administrator. and as you can see there is 25 of them, and however, the department of public works in the public of technology will be here later, today to present their budgets but everyone else, and including treasure island development and i am going to run through their budget right now and i don't know, if they are going to be here later, because i will cover treasure island and it gives you an order of magnitude of the departments that we are going to run through today and the next slide is the two year budget out look. and for current year for fiscal year, 14, 15, $309.two million and fiscal year 16, we are proposing --. >> sorry, real quick, could you call item six with this as well. >> it is the title budget. >> resolution approving the budget of the treasure island

development authority, for fy 15, 16, and 16 to 17. >> thank you. >> continuing on to the capitol investments for the year 15, 16 we are proposing 30.million and 19.5 million and as you can see underneath for the 15, 16, budget you can see the net increases to the different departments. but the biggest ones are the department of real estate at 21.6, and the medical examiner at 11.2 and i just thought that i would note the office of short term rentals which is a new division, that would proposed to come under the city administrator's office for 475,000. and some of the net changes for real estate are the garden and transferring from opii to the former redevelopment agency into the real estate department, and then, other you know, two million dollars in

capitol investments for our facilities that we manage and the hvac and that nature and 2.5 million and the new space cost for leases whether it is finding space for the department of public works or a department of technology and then, other operational changes, and the medical examiner, the lion's share of that is 11.2 million and 9.5 million, and the furniture and fixtures for equipment, and the move from one new haul, and from the hall of justice to the one hall street. and i can go and through later if you have other questions about the net increases. and on the next slide is our fy 15, 16, department uses by expenditure types and as you can see about 42 percent are non-personnel, services, and that consists of you know, operating the convention facilities and paying down the debt, to improve those facilities and about 28 percent

is our salary. 11 percent is services to others and documents and 4 percent is materials and supplies and the lion share of that is the fuel that we consume for the city fleet. and 9 percent is capitol. and the biggest part of our capitol in this city administrator budget is convention facilities and managing our real estate portfolio, and then 5 percent for grants. moving on to the next slide, is all of the different divisions under the city administrator minus the department of technology and public works. but that you can see the different the budgets per each division, the biggest budget is real estate, and at $109.2 million and followed by convention facilities and the operation of moscony convention center followed by fleet management and that is primarily not necessarily in salaries but our fuel budget.

and followed by risk management which is a small division, but we buy the insurance and procure all of the insurance for the lion's share of the city and county departments so most of that is insurance premiums. and again, we can come back if you have more questions later. our next slide is our fte. position changes. so, for fiscal year, 15/16, we are proposing 49.88 additional ftes, and it comes down to the very few sort of following the fiscal year for the fiscal year, 16, 17, at 6.52. and part of the 15 and 16, and fte changes are prior year approved position and there is 3.85 ftes for real estate and which are laborers and we are carrying those over and we agree to those positions due to

the labor agreements and having those positions in our budget and then the other positions are positions for the animal hear and control which were the ad pact positions last year which were only in last year's budget we only had one year of funding and annualizing it for this year's funding and into our budget, and those were the add back positions from last budget year and so the new positions, and i will just run through the biggest ones, and ocii and as part of the settlement agreement and the charter change there were eight employees that decided that they wanted to be employees of the city and county of san francisco and not of the former redevelop. agency and so we have agreed and they are sitting in my budget, but functionally report to ocii. and but they want to take advantage of our labor agreements and our retirement system. for our real estate, it is we have 4.62 additional ftes there and everything from custodian

and media, and sustainability officer and the surplus property sales, analysts do to sell off of the properties. and that will go, to affordable housing. and the office of the civic engagement is an additional 3.85 ftes, and two of those positions are to work on doca. and translation and one of those in the access ordinance will be translating russia and for the office of labor standards and enforcement and there are three additional fte and this year a lot of those came from recommendations of the wage task force and the progressive alliance and along with the office of labor standards and enforcement and enough to hit many new pieces of legislation from everything and minimum wage and formula retail and family and friendly workplace and bending the box

and paid sick leave and then the contract monitoring division, they will have three new ftes for this next fiscal year and a lot of that is to deal with the expansion of the local business enterprise ordinance that was adopted by this board of supervisors and the mayor in january of 2015, but expanded the coverage of the local business and enterprise ordinance and it went from only not just the city's contracting process but we also extended it to the public, private partnership and private building, and building constructed on public land and we are expanding it to leases and we are expanding it in addition and we are increasing the threshold and increase the number of businesses that would qualify under the local business enterprise ordinance and on top of which we are looking at creative programs to help subcontractors who are deal be with timely payment of creating a mentor program, and also working on an lbe advanced

payment program and so all of these positions are to help with all of the requirements that came out of the new legislation adopted by this board of supervisors and then as i mentioned there is a new office of short term rentals and in which there are three new positions and to help with the registration and in stream lining and enforcement of all of the new short term rental law that was adopted and possibly soon to be amended. and that is where we are on changes, and our next slide is major initiatives. >> just one question, there will be three fte and this will be through your office and planning and dbi and have their own stuff as well. >> it will be split between the city administrator and planning and dbi will not super a role other than advice, yes, because

the enforcement and the current law has all of the enforcement under plan and they have ramped up and hired positions and so three positions will remain at plan and three with the city administrator. so we are going to co-locate and as well as at the planning department and we are working out the roles and responsibilities but we will focus on working with the treasurer tax collect and her planning and the regulation process to stream line that process and we will work out the complaint process, along with planning. >> okay, so a total of 6 ftes so far for the entire office. >> thank you. >> okay. >> major initiatives, when i come to this body during the budget season and first and foremost that is important to me as a city administrator is improving the public safety and

health and so i, and making sure that the medical examiner's office is strong and the animal care and control is strong and we are also looking at moderizing the systems and infrastructure and the medical examiner will have a new facility and a new hall and equipment in there to stream line the processes and we are working to renovate, and the animal care and control and we are in the mist of facility planning and along with the fleet management we will have the money in the budget for telematics to explain to the entire city fleet and not just in the control of the city administrator and the fleet manager. and in addition to increasing the government accessibility and community participation, and the office of civic engagement and affairs and it is important to us is the language access along with contracting opportunities for local small businesses, and our ada transition plan and

projects. and also, as you know, treasure island transferred the property from the navy and to the city and that was closed and before the board of supervisor and so the development of treasure island over the next ten years is very important to us. and so, we are not in agreement but we have been working closely with the budget analyst and we look forward to continuing to work well with this department, and over this next week and so we will be and i am here and available and i want to thank the budget analyst for all of the great work that they are doing and putting into the budget and i can answer any questions, if you have any. >> supervisor yee? >> thank you. >> and thanks for the presentation, and i am glad that your initiatives that you listed and especially in the category of the increased government accessibility. and i recently introduced the legislation to require interpreters. and to be present at every board of supervisors meeting. and can you talk about the need

of additional staff as at that particular office, and i guess that it will be under the community and engagement and the immigrant affairs is it reflected in the budget at all? >> i believe so, we have three positions right now, under the language access ordinance, that is correct. and let me just confer real quick. >> right, so we have three, 1842 that have been added to translation services. >> and yes, they are, i believe it is upon request and their legislation if you need it or is it just for every, every single board of supervisor meeting and every agenda or is it upon request? >> it is for every board of supervisor's general meeting. >> okay, if does not mean that they have to stay here for the whole duration, they will be asked to come here at the beginning of the meeting and stay for a little while to see if there are any requests for

it rather than searching around when we need it. >> i believe that we have enough but let me get back to you next week on that. >> okay. could you sort of describe the implementation of the recently adopted language of access ordinance and what changes you have made to the budget to reflect any of the requirements. >> the language access ordinance, we have three 1842 positions that are put into this budget for the language access ordinance. and of those positions one is for russian, and they are available to do translation services. what i can do is i think that adrian pond is here and she can address what the three positions will be doing. >> good morning, supervisors the three positions are to provide services, language access services to meet the growing demand that is coming not only from the city departments, but from the board

of supervisors, and mayor's office and even community-based organization and we currently only have three staff available, one for each of the required languages, chinese, spanish and filipino and we have seen the increased request for russian and the chinese requests are out the door and we cannot keep up with the demand, we get requests to assist with hearing not just for the board of supervisors but for other commissions and entities and we want to be able to provision for this. our work load is more than double what it was, we now have to provide tools and resources,

training, and assistance, to over 67 different city departments. and we just finished training, most of the liaisons but as an ongoing thing that is a daily activity and it is not something that we can just do once a year and expect them to be able to comply with the law. >> i will be happy to answer any questions that you may have. >> i am just curious, i mean, i know that the name of the position, --. >> i guess that it was the 1842. >> what exactly is that called? >> do you know? >> i believe that it is management assistance, and the title that we use is language service specialists so in the original request there were five positions three for language access, and in two for the deferred action requirements that we are now, that are now under our office. >> okay. >> and that is helpful thank

you. >> i have one more question. in regard to the minimum wage now that we have the, and our new requirements for the minimum wages and i assume that we need more staffing to look at, whether the people are actually, meeting those minimum wages or not. and >> so the additional provisions in the budget are the positions not only that we, not only that were recommended by the office of labor standards and enforcement but there were

additional provisions that we talked to not only with the wage that is the task force but also with progressive alliance and we believe that is the positions are enough to believe to enforce the ordinance that are proposed in the budget. >> thank you very much. >> supervisor mar >> thank you, i appreciate how many different types of departments that you have to juggle and like supervisor lee, i am appreciative for the languages and the immigration community engagement office. and also, that the number of position haves been approved but i know that the

partnershipwise the community based organizations have been critical in insuring that proper out reach with cultural sensitivity is done, and the existing staff and community based organizations and i wanted to just say that today, and through this budget process i am going to do my best to be focusing on equity in different departments. and i know that quite a few of your documents really have great programs from technology on digital inclusion and i guess having a little bit more specifics on how our and the gsa, budget for technology includes effort to reach out to the low income communities and isolated seniors and the staff of the family that don't have the high speed to the home but i am hoping to get more specifics on the equity and digital inclusion and i was also talking to supervisor breed about the neighborhood

and there is an incease of $900,000 on top of the $2 million from the previous years and so the data like the district by district and the projects will be really helpful, and neighborhoods that don't have as much of an advocacy capacity, are considered in addition to the neighbors that are always asking for funds and so that information will be helpful. >> i did want to ask a question to miss pond about the new budget and i know that that is a large one with the labor council and the immigrant rights and sf island and the community coalition, but i was wondering how that fits into the budget. >> thank you supervisors, we have not asked for additional

funds, and to do that except for the two positions for deferred action and those are critical and we are partnering with the san francisco labor council and for that system and we will probably be providing them with two interns this summer for the green, sf program. and however, we have not, i think that we can cover the expenses for working with them, through our existing grant program and i think that we, and it is critical that we have the two positions, for the deferred action because, although there is an injunction granted by the 6th district court in texas for the new expanded docket program and the newly established dofa program we cannot move forward with any registration for those programs, and the existing doca program which was established in 2012, by president obama is still in existence and, that is not affected, and we have a great number, the number of eligible has doubled in san

francisco and we and our work is almost tripled in that area, we have a lot of youth in san francisco that have not applied and who are eligible and we have never had any staff to provide for those services. and so those are critical to moving forward with immigration. >> i think that as a u.s. conference of mayor to kevin johnson to the other mayers, and visiting san francisco they will be looking closely at the office of immigrant affairs and civil engagement i am sure for how we engage the immigrant and the language minority communities and thank you for the great department and the work. >> kate howard is going to respond. >> through the chair, the mayor's budget director and just to add one additional point to what director pond mentioned, the mayor's budget doesn't include funding within the office of mayor's office of community, and development and housing for the sfisland proposal, and so, the fund for

immigrant and legal and education and the legal services and education and it was $300,000. >> and thank you. >> and i did see donna get up a moment ago and the director of law enforcement and i was wondering if she could address and do we have adequate staffing not only for the raising of the minimum wage but also the retail workers bill of rights and other policies as passed. >> thank you, supervisor. the mayor's budget includes three new positions and two, entry level investigators contract compliance officer position and to enforce both the minimum wage ordinance and the retail worker bill of rights. as well as an 1824, administrative analyst, and that is very much needed in our office. and this year.

with, and our one analyst, and spent a lot of time on it, and administrative guidance for the phasing out of the health reimbursement arrangement provisions and the healthcare and security ordinance and now working on guidance for the retail worker bill of rights. and, you know, some important tasks just are not getting done and we did not issue an an annual report, and next year we will issue two years at once and simply the reporting on the healthcare reporting is not atrack and the sweat free monitoring contract and so we desperately need another analyst, and the mayor's budget will support that need. >> thank you. >> actually i did want to jump

into the grants to the art but i know that breed has questions but i didn't want to take up all of the time. >> tang? >> thank you so much and along with my colleagues and suggest that supervisor mar and yee and that we are happy to see the additional staffing and i know that we had donna up here as well and i am glad that we are adding ftes and one of the things that i wanted to bring up is that in our work around human trafficking and a lot of the massage establishments that have been problematic and i hope that with the increased ftes that we can use some of the existing laws that we have on the books whether it is minimum wage to have it as a way to reach out to the potential victims of human trafficking that exists in our establishment and there is a way to figure out from the

various departments, and also through olsb to tackle this very difficult issue from all of the angels and i am glad that there is increased staffing and i hope that can help that situation. over all, again, i am thrilled that we are going to be beefing up and strengthening the ways that we can help with the language access in our city. and especially preparing for the lifting of the injunction for the ex-expanded thank you. >> president breed? >> thank you. >> thank you, mrs. kelley for your presentation i just have a couple of questions specifically i know that supervisor mar mentioned, neighborhood beuticication and i am interested in receiving the data because traditionally it had received on an annual basis and $2 million and this is a significant increase and just to understand where the

existing funding is distributed by the proposed new funding in detail could be helpful. >> and the other i guess that is a comment and not a question. >> he can provide that. >> great. >> short term rental and that money is going to come from where specifically? i'm assuming that maybe the anticipated hotel tax from the short term? >> this is general fund. >> the additional hotel tax will go to. >> okay. >> the reproductive services, their funding comes from other city departments. >> that is correct. >> which is why of the increase. >> because of the additional and they don't do additional work because the duments are asking them to print.

and risk management why is it increasing. >> insurance premiums. >> 1.4 million. >> that is a huge increase. >> and also, how is that possible if the city is self-insured? >> do you want to come? >> all right. >> adam wynn my budget director. >> to answer your question supervisor, for insurance the increases are basically due to large claims that swre had in previous years and, we have things like accidents at asiana and other claims. >> so some of those and not just the lawsuits, but there is other s? >> and there are items or properties that we were required and that we