r next year changes to the budget first, i want to highlight - some of the recent changes in the department recent mruchlt we think for the year and how wore moderating with the upper market year we are at apace of creating substantial improving our process of 10 percent a month in the last 9 months we've reviewed 10 percent more case and permit reviews each months for the last 9 months keeping with the unprecedent volumes trying to gut u cut back into the wagon we've established a project review team last fiscal year in

addition to the program countering it letting led to a six months backlog and that the disproportionment effect on small businesses so we established a smart business team that supports 3 hundred of the projects out of the cue and looked at it those separately that require public hearing at the planning commission to substantially increase the volume reapprove and continue to grow that project i know that supervisor tang you're interested in the small business aspect we're working with oewd as out of heard on the new position we're funding that position to mash or make sure that happens and that position the work of the small projects team will help we have what we call related to the small businesses a community proprietor progressing program those long names and those projects that can be done simply

with fairly minimum amateur of staff time but require the approval the commission we've reduced the agenda and building that helps expedite those permits for the small businesses as well we're helping approving our community planning through ceqa a process in the plan area where projects did a streamline review through ceqa we our goal to get that process done to 4 months from 8 most we're countering halfway there and progressing the mayors directive on housing for the housing crisis everything under affordable housing sites to staffing to policies and procedures that streamlines the projects and looking at to legal supplies

illegal dwelling units where they can be legalized and obamacare on other microcosms on the short-term rental i know this is near and dear to my heart the late we have 6 hundred plus applications and approves 4 hundred and 25 of those denied 23 of those and reviewing 25 to thirty no about 80 as of right now numbers are slowly going up but the applications the rate is dropping we have a large number unfortunately of no shows when people make appointments a quarter of them they do shut up but we are having that issue and we went live with the new online schedulingystem people don't have to call to make appointments can make

appointments online on the restoration we've looked at the goldberg and the swedish-american on the street and other nominees that are currently in the cue and finally last year the department went live with the permitting tracking system a system we've been working on with dbi went live in october represented i didn't want systems between dbi and their finalizing their should be live in a couple of months wore pleased that can move forward. >> so in terms of case and permit cases are the projects that require a higher level the review and the permits are the permits we refugee have to say we're seeing an unpersistent number of projects this is the most promotions we've seen in

the history of the department this is growing another a rate since world war ii we're trying to keep with the growth this is forcing us and urging us into a higher major critical policy issues affordable housing and transportation and short-term rental the office allocation dealing with the general plan updates and the pdr uses and those are policy issues driven by the growth in the city we're focusing and you'll see on the budget proposal altercation on the major policy issues as we move forward it is no secret this type of growth in san francisco is happening national in the urban centers we're seeing it because of the growth of the technology destroy driven by the 3.4 percent unemployment

rate in terms of our volume and staffing trends in the past fiscal year it has increased by 40 percent our staffing has kept pace the 78 hundred preliminaries for the next fiscal year and another 6 thousand planning cases and as you can see the change in the staffing levels as a result we anticipate by next fiscal year we'll be at 2 hundred and 20 ftes to keep up with the pace of growth on the revenue does the vast majority of revenues from the fees from time development for our charge of services an increase from 4 two to $47 million over the last fiscal year we have a grants budget that is dropping primarily due

to one time grants that have been expend we have a small amount of administrative fees our recovery from other departments and the general fund that is down to the lowest level in the department our general fund represents about 5 and a half percent of departments budget it is the lowest level it's ever been and we'll continue to monitor from the you mean projections we're going to stay here for a while on the expenditure side 2/3rd's is salary in fringe we have a number of non-special xchz that computed dig tiger's our files we have files paper files going back decades and we have a number of professional service contracts to support our

planning initiative like the central selma and transportation and so on the waterfront works and number of italy services and licenses we would like to pursue and a number of materials and supplies and capital equipment to invest in and also like i said trike 80 like to digitize where we review the plans electronically that will greatly make a more efficient review process in the future years. >> so just quickly looking at the position changes we're proposing as you can see on this chart looking to add a couple of positions in the current planning one position current planning recommended to architecture and design review we're proposing a position for a citywide historic survey to continue the process of

reviewing the cyber city and we're looking to add a number of positions in the citywide few minutes ago including a master plan around the civic center and proposing two community specialist positions that work with neighborhood organizations office of the city administrator on issues not related to neighborhood planning but on strategic efforts like the mission 20/20 plans and we're proposing an additional of a deputy director for the citywide planning to focus on policy and support that position as well we also proposing 4 positions in environmental planning again where the largest backlog in the environmental planning and proposing positions for in take for continued project on staff support and also proposing a position that will be funded by

mta that does the super review the matt projects and exclusively devote to side the mta projects. >> finally looking to do a more direct supervision on the committee the multi agency committee we staff that look at the compleez generated from neighborhood plans and we are looking to do a direct supervision over the finance those fees are raising and there the administrative side of the impact fees finally called into the record a minor change to the fee that will eliminate two small fees we have today it will eliminate the fee for installment agreement the project manager can pay their fees over time and

eliminate a fee for refunds we charge a fee to pay them back we're eliminating that fee as well and finally thank you to the budget analyst we've received the report last week and we haven't had a chance to discuss that but will be discussing that this week. >> thank you director ram. >> supervisor yee. >> thank you can you say a little bit more about your increase in staffing for the proposed budget versus the volume of work. >> because the volume of work your projecting not really increasing but you're asking for i guess about 15 more staff members. >> right that's right it is directly co-recommending to the

staffing i guess i lost over this chart glossed over this chart we're anticipating we're being conservative with the projections that the volume will stay at the high-level over the next two to three years we don't anticipate that will increase in vacuum but anticipate it will stay at the high-level we're trying to catch up as well as the work with the major policy efforts from affordable housing the pdr to transportation and so on. >> so, so i guess in converse the staffing you have this year is inadequate and i'm sorry. >> the staffing for this fiscal

year is inadequate. >> it takes us awhile to catch up with the volume so, yes those are it is almost entirely fund through the vice president fees through the general fund. >> thank you. >> okay colleagues any further questions mr. rose can we go to our report on planning please. yes classroom and members of the committee on the items we consider that to be a policy matter for the board and on the budget on page 71 our recommended budget total 563919 of that amount 250s plus are ongoing savings those reductions will allow an increase of one million dollars plus or 5 that is o .1 percent in the 2015-2016 and for 2016-2017 recommended

reduction or ongoing savings we're working with the department we'll report back to the department next week. >> thank you, mr. rose any questions we have item 10 first of all a motion to excuse supervisor wiener in the middle off o our land use commission open up for public comment is there anyone that worries about to pubically comment seeing none, public comment is closed. >> colleagues i'd like to taken a motion to tend e send item 10 continue to the june budget & finance committee and motion by supervisor mar and seconded by supervisor tang we'll take that without objection. thank you. we'll see you next monday mr. rose and next up mayor's office. >> supervisor.

>> on the planning item john gibner, deputy city attorney you can forward that to the july 14th rather than continuing to a further budget meeting. >> can i have a motion to resend. >> item number ten. >> item rescinded now to the july 14th board of supervisors. >> okay. we have a motion pie supervisor mar and seconded by supervisor tang we'll take that without objection. >> sorry real quick to the city attorney's office i neglected to say it maybe from the city attorney's office can you clarify that what that means for the public and those items will be exhausted. >> john gibner, deputy city attorney a few times today, i imagine ero over the next few days the department will agree

with the budget analysts recommendations and they've 1086 noted that the committee agrees with those recommendations as well through a tentative motion essential that is just a note to the mayor's office to the controller's office and other staff just to make sure they can track where the committee is leaning on various cuts but the committee can't take action more taken action until public comment that takes place on friday. >> can i- and supervisor yee. >> i'm a little bit confused for the city planning i thought - >> yeah john. >> did you we didn't have any agreement. >> i'm sorry in addition my comments refer to the aa o the overly budget which is continuing from this meeting in

wednesday to friday and monday a few trailing of legislation like the fee ordinances that accompanied this planning departments presentation could i and the committee can adopt those accompanying pieces avenue public comment so what the committee has been doing is taking public comment on those pieces and adopting them on the larger budget you'll not adapt to gill later next week. >> so supervisor yee we have departments coming forward if we're in agreement we can make a motion to approve the cuts so they don't have to coming come back but technically that is pending public comment on friday when we have our full public comment. >> and those departments not earring will be coming back next monday and can act on those

items directly after public comment. >> ms. housing stock. >> kate howard the mayors budget analyst for the coming two fiscal years i have with me kate hartley the deputy director and benjamin the finance director for m h pd the mission to represent the people of the people in the city and county of san francisco a full live plays for a vibrant environment i'll do a few slides noting what is happening in the mayor's office budget and hand the presentation over to kate to talk to you ta talk about the housing of the community development slides highlights the fact that

the mayor's office budget is 85 percent spent on housing and community development and 14 percent of the budget is used for generosity administrative costs the second slide reflects the same kind of splilt split 76 loans or grants recommended to affordable housing and 14 percent on staff and other operational costs our overall budget this year there's fyi for 16.6 to more in 2015-201685 percent of the budget and growth noted to housing and grants and loans i want to note now and say thank you to harvey and deborah our budget analyst for their thorough review the mayor's office budget we're in agreement

with the elements they make in their report not in agreement with the policy recommendations the administration 0 office of the mayor grows by hundred and $94,000 due to salary for the prelims of the ordinance as well as a one-time the inspiration of a one-time grant for a success program and high-level as you can see in this table major changes by program areas this the city administration changes largely because of open data the office of strategy aspirins it declining because of the expiration of the grant and the community investment side that we'll go into in more detail but

community development and block grant fund and housing for people with hiv and aids and the subsidy program that supports the subsidy for people that are formally homeless i'm going to turn it over to kate hartley to talk about the affordable housing and community development right now. >> thank you and sore madam clerk call item 11 with. >> yes. mr. chair item 11 resolution declaring the intent of the city to invoke the natural bonds independents. >> kate hartley deputy director of the departments the mission of mc d to promote affordable

housing to fund the preservation of our affordable housing shock as safe and descent housing and provide grants to community based organizations to assist families and individuals and neighborhoods in need in order to do this we draw on a wide variety of housing sources to highlight from the 2015-2016 budget items are you we'll be preceding with the second installment of $25 million of housing fund and receive our charter prescribed of 2 housing unit $8 million we will be in receipt of a one-time bond from the investment & infrastructure and we'll be launch an accelerate fund with the help of

200 plus million dollars to leverage for resources for affordable housing on a community development side we will be offsetting federal cuts to aids related programs continue proposing to continue board enhancements for the non-services and section services and provided services to transition aged youth so similar fiscal year we were able to use our resources to help 63 households purchase an affordable home and launched a program ahead stated at capacity 60 units in the pipeline and thirty households that lost their housing due to an ellis

act eviction and committed fund to build housing including over 35 hundred units of public housing we are continuing our asset martin luther king it is over $21,000 housing we have come mentioned predevelopment on at 45 hundred units, we introduced neighborhood preference legislation to help existing san franciscans obscure avenue in the neighborhood in which we live and we work with other stakeholders introduced legislation for a housing bond in november of $300 million we will continue in 2015-2016 to bring all this work to fruition to get more affordable units on line and continue our

transformation of public housing and will begin a new recycle to bring as many affordable units online as quickly as possible in closing as kate howard said we're in agreement with the budget analyst kit recommendations i'll be happy to answer any questions. >> thank you very much supervisor mar. >> real quickly on the small sites shoiksz fund where are those 60 units being acquired and rehabbed. >> approximately, six in the admission and we have units in the castro and selma and in the tenderloin. >> thank you supervisor yee. >> with potential package of the bond measure in november will this require more staffing.

>> we've not proposed new staff for the new bond measure right now our staff i will say is at capacity we're working extremely hard to move the rental demonstration program forward this is very difficult to a staffing effort it is relating short time starting phase one in october and once construction this is relieved to our staff we have phase two starting off that but in construction on phase two in 2016 and once that construction starts our staff will have more room to bring the bond funded projects to predevelopment. >> so would the staff attendance to the bond measure this is so you have potential bond staffing capacity and in terms of project management the

neighborhood preference legislation does acknowledge that there will be a need for additional staffing and one new staff in 2016 but the timing of our rad commemorate should line up acquit nicely. >> thank you. >> supervisor mar. >> i had another question to kate howard just a clarification on the office of strategy partnerships it looked like we created last year through grant and general fund money and in this coming year a director position continues 50/50 with general fund and grant funds the positions are taken on is there a reason why not packaging grant funded. >> thank you for the question supervisor mar so the office of strategy

partnerships the director position is continuing as the bftd report have funded by local foundation and have funded by the general fund the other two positions were added related to a grant that the city received from the irvine to exposure paper success strategies that is basically performance based working with social issues it maybe called social impact fund that grant funding. >>was one time in nature and is now expiring what we're proposing in the mayors budget to things one to continue a position focusing on pay for success and strategy finance issues this is a position that focuses on affordable housing

accelerate fund to leverage the private gallon and working 0 on paper success the second position it really proposed as a enhancement to our hope sf program one of the things we've discovered is that one of the greatest challenges facing the hope sf initiative is data sharing between agencies and departments about the people who are residents in our hope sf sites so many of them the individuals that live in public housing are involved in many of the city's assistants ref health care and maybe childcare or maybe involved or a family member on the joyfully justice or probation system and the data

saoirse is not consistent so this position will be added in order to improve that data sharing and doing more things on effecting the program >> thank you for that i'm reading through the budget analyst report so the open data report analyze we passed two years ago is transitioning grant funded positions to the city general funds so it is another couple of positions that are general funded that had been privately supported before; is that right. >> that's a little bit different the open data are two positions that one is essentially mandated as part of open data ordinance adapted by the board in 2014 the second an additional we the mayor's office added because the consent of implementing the open data