a number of request we had to turn down due to limitation. the translation of one document of three of more languages requires 35 hours of staff time and replacing text. there is a good deal of time also spent on researching complex, policy related content and appropriated terminology for the different types of documents we work on and for accuracy and appropriateness and editing an appropriate version. the project can be anywhere from 35 hours from a simple translation such as a public hearing notice to a complex project where in the past year we've spent as many as 175 hours of staff time on a more detailed and lengthy project.

>> so just to close, supervisors. our work is is is is to better serve the monolingual; communities and low income and housing residents because we also work with them. our goal is to create ways for the vulnerable and under served communities and residents to participate in meaningful way. so language access helps with communication of local law enforcement, emergency responders and city department and most of all it goes a long way to building trust. we look forward to working with the clerk and the board to make sure this pilot is successful. we are going to do our very best and we'll be glad to answer any questions you may have. >>supervisor norman yee:

supervisor christensen? >> thank you for the work you do. being from district 3, i know how valuable it is. are there methods to allow people to know that these services that are available for us to build on this program? >> yes, absolutely. not only do we have our own in-house crew of interpret terrace and translators, we have our community ambassadors out in different communities. we don't have ours in the district 5 or 7. we have in the crime areas where there is a lot of diversity, a large influx of immigrants where you have an area of low income residents and really trying to make sure there is peace and understanding. we also have the community grand program and that really does the majority of outreach in education to residents. >> i certainly know i would like to work with you and supervisor

yee to make sure we get the word out so people know to take advantage of this. thank you. >>supervisor norman yee: i know that we just stated the word 21 request for interpretation. i have a feeling it's probably the request itself, but as i sit here in the chambers during meetings, many of the times we needed interpretation probably there weren't any request asked because, for instance, i think it's a week and a half ago. a woman was up here testifying. she just rattled off in chinese and left. i don't think we had enough time for her to request for interpretation. that happens more frequently than not. i see other times when people are lined up. people are talking and looking for somebody to help translate within the

audience. so my feeling is that the number that you gave is probably an under estimation of the need we have in the city. so, i don't know if that's your perspective on this or not? >> yeah, i think we are going to try to do our best during the pilot to work with the board in anticipate whg you might have a large number of individuals who need an interpreter or language services. sometimes we'll look at the agenda and we know we'll hear from the community and we'll do our very best and we'll try to do things from the pilot where we'll try to stay at the meeting which will probably not be the most productive. but if we know there are things on the agenda. we'll see if it works on that.

>> okay. i'm glad you are going to try. as i probably mentioned to you personally and i have mentioned in public that what i have seen successful at least at the board of education state that they are available and hang around for a while and probably realize you are not going to need it today and they leave. that seems to work for them and it's been going on for years and years and people know they are there. so my hope and my guess is that we'll somehow let the community know it's available we'll see more participation by that community. any other questions? seeing none. >> actually i have one. do i understand that we will proceed with the translation of legislation or not? is that going to continue to be

part of the proposal? >> yeah. we are thinking about amending this and making that not mandatory at this point. i haven't had time to really look at it thoroughly to know where we are amended. city attorney, do you have any suggestions. the issue here is whether or not some of the translations are doable or not. some aren't practical for certain things and we are trying to find a way to amend that. >> deputy city attorney, john gibner. the ordinance currently as proposed requires translation of two different types of documents. the agenda for full board meetings and the

legislation introduce documents that the clerk produces on the thursday following each meeting. this ordinance would not require translation of the actual substance of the legislation. it only requires translation of the agenda and the legislation introduced document. prior to this meeting, in conversation with the clerks office and supervisor yee, i understand the translation of the agenda possess some logistical problems turn around because of the time the clerk office produces the agenda on thursday and the board actually meets tuesday doesn't give time for a full translation and posted translated gnd. i understand supervisor yee is considering removing the translation requirement from this ordinance. that's an easy amendment you can make today. it just involves changing the title and line 21

where the agenda translation piece is required. >>supervisor norman yee: i also believe it's noted on -- line 7. page one. >> in the title itself where it describes the ordinance. we have changed the title to remove references of the translation of the agenda. >> okay, we'll make those amendments as soon as we have public testimony. anything else? >> no, we've been in consultation with your office this morning and there was discussion about removing the agendas articulated as well as adding some additional information around the public notices that we do. we can work to ensure to get those done as well. not the entire notice but at least the information that the public needs to

be aware of. >> my purpose is now to fully understand what you just said. should we wait until we bring this to full board to make these amendments. >> that's right. you can make the agenda amendment today and whatever the clerk and your office work out on noticing as well. i'm sorry, you can make that at the full board on monday. >> i think we can make those today to get those ready for the board. >>supervisor norman yee: yeah, but i haven't seen it. i would feel more comfortable to see what i'm talking about. >> my point, if we can remove just that today and you can work on the other additions, is that all right?

>> the agenda is fine for me. >> thank you very much for your presentation. we look forward to working with you on this. >> any is there any additional public comment? seeing none, public comment is closed. supervisor christensen, would you like to make a motion for the amendment. >> i so move. >> it's to remove the agenda. with no objection, the amendment passes. supervisor christensen would you like to make a motion to pass this out to, i think it was at full committee report. >> refer this item to the full board. the report is so moved. >> no objection. motion passes. thank you very much. madam clerk, item no. 2. city clerk: 150692.

[civil service commission rule change - sick leave rules] sponsor: breed motion retroactively approving amendments to the rules of the civil service commission beginning july 1, 2015, to incorporate changes to the rules governing paid sick leave to conform to the requirements of the healthy workplaces, healthy families act of 20141234 okay. i believe that janie white. >>supervisor london breed: can i make some remarks, supervisor yee ? >> sure. >> >>supervisor london breed: colleagues, today we are making a revision in the civil service commission rules because of a change in state law. so this is just administrative fix and we have sandra inc. the executive services officer and jamie presenting. >>supervisor norman yee: thank you, supervisor breed. >> go ahead and present. >> good morning sandraing of the civil

service commission. the committee approved the civil services absences to harmonize the state law healthy workplace and healthy family act of 2014. we have from the department of human resources to actually broaden. san francisco has been well-known because we had 12w of our sick leave where we have expanded the ability to even as a temporary exempt employee, as new employees, what has changed now is the ability to begin using the sick leave within 90 days, we've also expanded the definitions of child and we have janie white here from the department of human resources who can answer any questions and also go into specific details of the

changes. >>supervisor norman yee: okay, go ahead. >> thank you, sandra. supervisors, i am janie white as i said. i'm the medical leave program manager with the city's department of human resources. the civil services commission and the department of human resources have worked on these amendments. we are here to request your approval on the amendments to the series 20 civil service rules for governing and employees. it alliance with the new california healthy workplace healthy family act that came effective july 21, 2015. the city will stream line it's leave management processes and reduce the burden of complying with multiple rules.

it will grant sick leave to employees who have been exempt from an accruing sick leave at the regular rate. that will be a new accrual rate of 1 hour for every 30 hours worked for employees who are currently casual and seasonal laborers who do not accrue sick leave. it provides access to sick leave from six 6 months to the 90th day of employment and this is consistent with state law. the proposal expands the covered reasons for using sick leave to now include employees who are victims of domestic violence, sexual assault and stalking which are not currently covered by our sick leave rule. the proposal expands relationships to include children of any age or dependency status as well as

grandparents or grandchildren. the covered reasons and relationships for using sick leave does address the employees need to care for persons who maybe not members of their immediate household and this is consistent with the city's obligation to comply with state laws that require care for relatives defined outside of our current civil service rules. i can say that speaking anecdotally there was a 2011 study by women's policy research that shows that passage of the san francisco paid sick leave ordinance which is very similar to the state law did not result in a dramatic increase in sick leave use. approximately 73% of employers reported that sick leave use following passage of the paid sick leave ordinance remained consistent. so we see these rule amendments as a positive first step towards

creating a sick leave benefit that incorporates many of the provisions of the state law and local law and makes those benefits available to city employees. again, this will ease the administrative burden of complying with multiple sick leave rules. we'll be happy to answer any questions you have. >>supervisor norman yee: any questions? seeing none. i have a few comments. first, thank you for this work. i know the city will appreciate the expansion of this definition and it gives it more flexibility to how we use sick leave. i know it's important when you have a variety of a situation and you are struggling, am i legally taking sick leave at this point. it really helps. i know that people struggle through that a lot. outside of city workers, many of the other work places don't

even provide half the flexibility and i think this is really a shame. thank you. >> thank you. >> any public comment on this item? >> public speaker: today after this meeting, christensen, norman yee and second meeting with katie tang. 2 days ago, mr. john -- i have been calling for 2 days. to see my friends. sick leave in connection -- the last

chance will be with some exceptional cases. is there any additional public comment? seeing none, public comment is closed. >> colleagues, any other thoughts? seeing none, colleagues i would like to have a motion to move this item. >>supervisor london breed: i will make a motion to move this item to the full board as a committee report for the meeting of july 14, 2015. >>supervisor norman yee: okay. no objection. motion passes. madam clerk, could we have items 3- 17 called. >> city clerk: items 3- 17 are various agreements through san francisco. >>supervisor norman yee: before we conclude, is there any public

comment? is there any additional public comment? seeing none, public comment is closed.. colleagues, is there a motion to convene this in closed session? >>supervisor london breed: so moved. >>supervisor norman yee: >> >>

>> we are now in open session. >> deputy attorney john gibner. during the closed session the board voted unanimously to recommend items 3- 14 to the full board with a positive recommendation with item 9 as a committee report. >>supervisor norman yee: colleagues can we have a motion not to disclose what happened in closed session. >> okay. motion passes unanimously. madam clerk, is there anything else further in the agenda? >> there is no further business. >>supervisor norman yee: if there is nothing further, this meeting

is adjourned. >> [ meeting is adjourned ] >> >>.

>>