>> good morning today is tuesday, september 22, 2015. this is the regular meeting of the abatement appeals board the first item on the agenda is roll call. >> commissioner clinch

commissioner mar commissioner mccra

>> good morning today is tuesday, september 22, 2015. this is the regular meeting of . >> good afternoon today is wednesday, september 23, 2015, this is the regular meeting of the b commission please turn off

all electronic devices commissioners, the first item on your agenda roll call. >> commissioner president mccarthy commissioner vice president mar commissioner clinch commissioner lee commissioner mccray commissioner walker city manager commissioner president melgar is excused next it presidents familiarities to you to the commission to skrauft their schedule to host the september 2015 bic meeting in convenience felt obvious advance of the loma prieta kudos to dbi staff for the additional requests to launch the dbi seismic safety outreach preamble and supervisors of district 5 and 10 and awarded arrogance if

working groups radio underway in helping san francisco prepare for the next big one thank you to director huey and others that participate in tomorrow's working group on the adu's which will be held at the firehouse in fort mason on 6:00 p.m. by the apartment association that is an opportunity to explain explain the dbi process for the initiative by the mayor and the board of supervisors to increase the more affordable housing city to encourage the property owners to provide more affordable housing and the mayor's that the planning review fees for those who voluntarily legalize a occupant in early september this means the owners participating in the program can save $3,500

with the legalizing a unit we look forward to an increased number of issued permit thanks to the reductions and i'm sure my my fellow commissioners that address that and thanks to david of the plan review service for assisting the owner by guiding him in the process and state in his letter he was helpful congratulations interest for our service and a big thank you to the directors office that provided a great customer service with issuing the permits and thank you for your professionalism and the members of the public anytime dbi we'd love response thanks to the fire department and wanting. >> ss puc who just convened the

public meeting the board ordered the fire safety task force with 3 more public mergers the task force have about recommendation to improve fire and life safety in old multi-unit buildings we know are at risk for fatalities and serious injuries a task force public hearing on october of and october 27th and a final meeting november 10th prior to the issuance of the task force report thanks to all dbi and all in the training class that taco took place place into september 4th to september 27th and by participating dbi staff is better to implement the safety codes that are so important to san francisco special thanks to ron tom and beginning emergency corresponds who are preparing for a

rehearsal this october with dbi department operation center to enable staff to have response skills so we're ready for the next major earth additional a final not the simulations of the dbi for the quarter 32015 please send our nominations to william strong at city government as soon as possible to enable the employee recognize committee to choose their member and madam secretary this concludes my announcements. >> any questions on the president announcement item 3 general public comment the dbi will take members of the public on issues not on the agenda seeing none, item 4 the

5th street floor and over-the-counter process. >> good morning commissioner president mccarthy and commissioners thank you for giving me the opportunity for the over-the-counter process at our last commission meeting on august 14th commissioner vice president mar had questions we hope to answer those questions through our presentation and it's processes so what do we do before i start, i want to give you quick facts of the occ process is on the affirmation floor by 45 plan

checkers and there are 14 within those 45 plan checkers are standard plan checkers and 7 mechanic engineers assist by 24 collects clerks that includes the bureaucracy not over-the-counter a public counter this is located on the first floor and gives direction and fist floor in take and payment section as mentioned we patrolled all of permit for occ on the fist floor the first and second floor are wherewith the submitted plans go on the forgives floor the permit application requires one hour to process for a discipline sometimes you can break it up for mechanic and one hour for

structural and slide 4. >> the occ process on the forgives floor a fast and efficient not only it dbi - occ locked on this floor we're joined by public works and puc and public works and planning because of this many permit are approved on the same day and they can rapidly go to the process it is a one stop process within a timely manner we've gotten great feedback from the customers on it number 5. >> number 5 is a general overview of the over-the-counter

process it shows what you - what the minimal amount of stoogsz to navigate the help desk it is staffed by three or four clerks they give a very quick review they don't scan only to simmer you get the right form that is filled out properly and if someone has a question about a block they'll find it if everything smekz checks out you're allowed to go over-the-counter and starts at the 2, 3, 4 take it is much more in depth i'll speak more on this and shows you go to the actual plan check your issued comments if you get approval you'll go to the payment counter that is

where the permit is issued slide 6 okay like i say those are 3 points of in take start at the first floor if it is an involved job with planning conditional use you will be directed to the central bureau your plan is in taxed and submitted and usually outside the department the planning department if this is not and deemed small enough to be looked at within the one hour rule your

directed to occ open is first floor on the fist floor i'm sorry on the fifth floor the in take they friday morning assign you a number you're in the system they look for a plan size, they look is it okay - is this plan okay for to be scanned and micro filmed that at a later time they check for font size and check the index and they don't give you a plan check on everything but the code if it is deemed acceptable you get and number and allowed to go to plan check. >> the applicant now may proceeded to lane context for the project is a sign-in sheet

on a first come first there they'll to fill out the name and if no response to the name the applicant must start at the bottom and after the plans are marked approvaled a written plan is approved and it is kept on a log for future checks when corrections are made the applicant may reassign the list for project review they have the same plan and engineer or same plans extraordinarily for completeness when the applicant wants to see the same folks it is the recheck a reviewed as far as the records retention the clerk book on fist floor and those records are kept for one

year the sign in sheets/86 are reviewed by the floor manager and sent to the second floor by the deputy director the sign in sheila's sheets are kept up to 3 years. >> once you have an approved - now our permit will be approved you go to payment this is issued that's the difference after it is approved the payment collect clerk on the fifths floor should verify that every item matches the submitted application and the clerk should sign occupy the sign in list in order to verify architect and engineer and add contractor if not already added or add the owner for the database and the documents provide the sufficient documentation

fire and planning and fire inspection and san francisco public works dpw street spaces and mta and sidewalks a number of pages on the plan and then also, if there's a fire only permit you charge for the fire department not the building inspection you enter the information and po s to check the scanner are the clipper card it swiped and the permit is printed and now done and that's - >> number 7 a list that was asked and it's if august in

august we in dbi we this list claims we did one .739 i hesitate some are doubled counted but i can with confidence i'll tell you we did well over a billion dollars in august for approvals and as you can see we have what 87 pages and it is every permit that came interest dbi in august and captures two paid for the permit firm name, the roll, the contractor, the owner, the building address pretty comprehensive and that's it if there are any questions i object to take them. >> thank you deputy director and i'll say we have recognition

first, the staff for this comprehensive analysis to give us the data we need to have this decision and commissioner mar. >> to first of all, deputy director sweeney and huey i wanted to thank you guys for putting together this report i was the one that asked for it before i get into the harder questions he want to say the sheer number of permit issued is a very good thing in the sense the amount of work this department does and i wish that our sisters and brothers in planning maybe did a little bit more and we would not be forced into kind of a gridlock situation and sometimes it is the numbers we have to do i think which is kind of raises why i asked for to report and

the harder questions i'll ask as a followup one of the things my fellow commissioners know i was one of the fans for the fifth floor when we killed q masking a lot of questions from the homeowners and small office spaces saying how are we're going to disprove what we've been accused of the preferential treatment for contractors and previous rental treatment some for the purpose get they're quickly and some people wait in line i think this is recognized

by the mayor and how much revenue we bring in the reason i asked for this report is there is sill still concerns the reason he keep push we've got to o get to last night on the agenda i did is with this kind of data the only way to disprove some of that the public transparently see this is the permit we give out this is who checks that and this is the person we check that for i only asked for one 90 month this is a lot of work i apologize to staff i know they did a lot of work to put this together and i know that some commissioners complained how heavy their packet is because of agenda. >> but it is here on behalf of the appellant and we killed a lot of trees and in color at the same time there is still

questions i have so for example, you know one of the first questions he have is this reflective of all the over-the-counter permits in august any way because you talked about a 3 step process you come in and go the fifth floor and get triage we used to call it triage if this is being small enough you can head up to the fist floor but complicated or has ottawa other issues written e lifework variance you have to go to planning we understand that but i've also been told that a lot of people don't have to go do the fist floor walk in and call somebody heal ahead of time and walk their appointment to the plan checker i'm asking if he - because no

sign in for the first floor not data for who comes. >> the first floor is triage. >> yeah. if we looked at every permit in august hundred percent over-the-counter. >> i believe they are. >> hundred percent. >> yes. that's what i asked to be provided. >> i want to stop here. >> do we want to hear public comment or then - i'm open do you want to. >> i thought we were going to go first. >> i'm just open okay. >> so commissioner walker please yeah. >> great. >> thank you really for putting this together i know it is a lot of information and to support commissioner mars request we deal with it and it's good to

have all the information to look at the volume of work and if it is working or not especially number two, of the fact we tried to deal with the issue by putting in q masking did work we're trying to make sure we're following up and doing due diligence to provide equal opportunity and equal service to every member of the public this is great i know it is a lot of work we appreciate it here i have a question because there is a lot of issues around land use conflicts i know that is a planning issue but as i live in an area that has a lot of pdr which is you know manufacturing and industrial a lot of occasions tech offices come in that immediately causes problems

for the manufacturing and the art eric businesses we use as we look at this schart there is a point at which the occupancy is evaluated do we take the word of person applying for the permit as the use, huh? how do we determine what a company is do if their mosque into an industrial area he personally know there is a lot of office use in pdr i want our department to help with so how do we deal with that. >> first off you live in the north mission and yeah. >> most of buildings built before 1940 we don't have the original plans and let's it is a

it when it was industrial property nobody living there before you my time nobody cares it is industrial property and maybe the building inspection went down there the building inspection and planning department are having conversations i believe we're putting together a map similar to the south of market map for other displacement because we have problems with the people going into the old industrial property turning it into residential we have a moratorium distinct south van ness and market i believe bryant so the planning department and builng inspection are talking putting together a map for the north mission let me back up any pdr district. >> it is also along the waterfront. >> planning m right direction r

disrespects south of market there will be like a check once you see the check oh, because your not pdrs you have to go to planning. >> oh, that's great. >> so there won't be any over-the-counter per say until you take care of that. >> that is a very good solution i think i mean it seems to me looked at the history of permit and what not getting us here people call it whatever they want to on the application we try to help i am not in a different world it didn't matter but certainly now and appreciate that we need to do that on a lot of issues on planning. >> right now what happens it is looked at briefly on the first floor they're triaging half the thought people are coming down and saying hey, i'm going open of an additional or i have a technical question realtors come

in and say y where do i go. >> some people are told point blank you have to go to the planning department so a lot of the stuff is that and a lot of is like homeowners they don't know what this is and have to be told we do not put pressure but on the first floor into in take that's one of the things like for the story we require them to look at google although this is not the greatest it is a down hill lot you - they don't see the two stories we try our best a lot of items on our people everything on the form 348 is verified the best we can so so you.

>> so there's a point they check that against the r data so unit numbers or those types of things and if there is a conflict we send to planning. >> you have to get documentation educate you're saying an f two everything we're shown those are storage units we don't agree you'll say have to show us a cf c sometimes, we don't do the best job in records management to update. >> especially in older buildings not a history of permits. >> what not yeah, okay. that's great appreciate >> a quick follow-up besides this being a complete form 8 for the month does everybody have to come in. >> 3 years. >> oh, do they have to come

through - everybody has to stop at the first floor first there's a lot of people with experience - and they head straight up to the fist floor. >> you'll be surprised a lot of people stop and engineers they kind of want to know what's union on our database okay. this is an right direction r 3 and in take says it's an r one so they have to start on the fifths floor anyway. >> i'm concerned the sign ins i know there is a sign-in sheet which you know still rubs me the wrong way that's okay there are plan checkers on this second floor. >> it is appointment only

that's in take or nc c they can call you up and say i've got our corrections can i see you a troushgs or 1 o'clock. >> how do we know that checkers waited in line or are those for recheck. >> he get our number through a clerk not a billing kindly. >> that number it is q masking if comes on the board we're talking about a paper sign-in sheet basically. >> it's been a long time since i was on the fist floor but a simple sign-in sheet sometimes in terms of who is signing. >> from time to time i find them. >> i think you're asking if you make an appointment on the second floor without going to

the first floor. >> you're not supposed to. >> it is possible. >> it is possible. >> can we capture the numbers. >> it is against the rules for any of my plan checkers to entertain anyone for occ you're going around the system if we catch you, your in trouble. >> sorry commissioner mars point this reoccurs we're trying to get to the transparency process somebody couples and there say they go back to a different department it is in the same swoop that person might go back to that plan checker. >> that's okay. >> i don't want to interpret it as starting over. >> if someone makes a comment about our initial in take. >> your finishing on the job.

>> no objection. >> no. >> can i get the overhead. >> then let's talk about if i may about the policing of it obviously like every large i mean the vacuum i'm not going to say that someone tries to abuse the system; right? you and i have a san francisco historic preservation commission of people if i were a betting man, you could count them in your hand and someone tries to keep doing it again and again their staff are on to them is that too much for the record. >> they're designed professionals. >> their trying to clip corners. >> some people do. >> i've find people complaining particularly they've spent that 34 hours but in their eyes a two

hour job. >> i'm not proud of that. >> but they complain i asked them it's been 20 minutes so i find when you actually investigate and ask the questions it didn't add up and they talk about a experience a month ago. >> if you show up at the billing department at 7:30 you can shoot a can off but if you look at that like the permit services that is called i scratched my head who is this guy a turns he's the guy from sears restraining order buck gets 25 there's a permit we have a program there if you are a frequent flier you know the system and everything is filed out beautifully he types everything he comes in at 7:30 there are windows and kitchen and baths and works for a couple

of roofing companies charges 25 a permit and comes in he might have up to 12 permit and hands them and gets them and pays for them we offer that to all the roofers and window companies and the guys that are doing kitchens and baths. >> just to keep them moving and so that actually is interesting comment i got from anyone that was complaining about upcoming how long some of the things took for people without expediteers everybody should have an expediteers those people are professional their seasoned veterans. >> (multiple voices). >> if there were any assistance

like do something about the service if you're a lost person or didn't file out you could get a tip iuoe how to fill out the form. >> in the next few months three to four clerks and one is dedicated to that. >> the only time i was there people complain of the payment it took a little bit longer than. >> it is in the middle of the day and might be to the middle of day to pay their payment i kind of get did you go through the monoxides and it takes the longtime part. >> the expediteers are not in line from 11 to 2 it is point also usually 7:30 or 8:30.

>> that's the best time to come in. >> director you were putting your hand up and first of all, commissioner mar mentioned the q masking we temporarily put it out it is not you know running in our department right now with 6 stories back and forth we moved to the new building we reconsider it because it will be on the same floor to run that a couple of things you mentioned we open 7:30 because we try to help the small contractor and the homeowner and then especially, when one item you mention in the occs when those homeowner want to remodel their kitchen and bath go and they can go right away to get the permit

until wron one hour or less that's what you're department we try to help the small contractor additional homework that's why we moved to 7:30 and also to mention the process in the future we think about online too but right now you know still shuffling a lot of stuff but we - you can find my safe is doing something out of ordinary give me the name i'll not hesitate to do any action okay. but i perception you can say nothing you want but i'll see all the items people also contain it takes longer but you know the same i'm sitting thirty

minutes but say 4 hours and i run through the whole thing i watch it on second floor all of them are doing the check you see they are going upstairs but we find someone to appointment to do those that will take action my deputy director mr. sweeney will not hesitate to do it give us the name we go after those individuals and commissioner mar. >> sorry to hog i appreciate that and i think one of the issues on the over-the-counter is not actually waiting two along i here that it is from some folks they feel probability some permits that go through planning they're bigger we originally thought and what happens again, i feel like

planning should be a little bit quicker for everybody but at the same time what i'm concerned about is two things one of the one hour rule which is that some people feel that is substantive one hour there is massive plans or massive commercial property that are doing tons of work in a building but every office is being remodel it is the same but that's one question is that how many orally permits can you pull in one address is it unlimited and also one hour rule how do we decide that you know, i have raised this in the past even though i'm not a designer or a contractor if - what can we have

a more technical rule than a one hour rule. >> it, it is difficult i have plan checkers that are extremely detailed they're one hour and some of my faster plan checkers that is night and day someone goes to one of my plan checkers or engineers that are slower and turned down they have the right of appeal go to the floor manager probable three or four times a week i get somebody that comes to me and request i take into account their permit i did one yesterday for wendy argon she works for a general license contractor he have that right of of appeal not because a plan checker says not door is closely on you. >> this is a reverse question

which is not we're giving we're not fast enough on the permit some people feel this is favorism we're issuing two many permits for big projects maybe should go to planning and next thing you know. >> a single-family dwellings goes to planning any addition goes to planning so really occ the vast majority is it stuff in the building nonetheless you're talking about a ti but the most popular thing is ada. >> and commissioner mar one thing we 80 have to understand what triggers planning and go to the building and change it materially if you're remodeling and opening the floor and a dbi scenario noted to you

commissioner walker i'm not talking about the use this. >> the one thing that happened. >> (multiple voices). >> so i think if you have people wise enough to go to planning i have talked to one of the things i find is when we get to those situations it is misinformation out there things - when we get a project and say why did this project not go we usually get to the bottom and understand why that happens. >> keep in mind 90 percent come over the orally and 10 percent won't ask the document this is our back check and the corridor is a our cattle prod. >> in terms of if you los

angeles county it you'll see permits their valuation of $1 and permits for 20 over and over thirty thousand what we do with those we'll call the customer the other imply and say hi we've got a permit for $20,000 fill out a form and we'll let you go over-the-counter we're trying to get more and more over-the-counter. >> director. >> commissioner mar to answer your question my field i work in a condo for a long time and deal with customer and look at the drawings myself as a civil engineer when the customer come in we have a ab which one group you know for example you changing use no way to issue a condo right away we'll reject it but the for manager or anyone how can the change the use to

over-the-counter we have the ab to say which one to what and second lots of judgment call for example, a single example thank you, however, the drawings you're only looking a few handicap it is combined this is a reference and don't need to do too much that depends on the plan checker the experience that's why we need more training for the staff and then we put more information sheet out we'll interpret the same thing as the public everybody goes to the same thing but, of course, human being are a little bit different we want to level it alleyway off that's why we have the training so we will do the same thing we closely monitor every job and as you may know some plan checkers

are easier but you know anyone goes through the same thing but to answer your question how do you know this is one hour why not 10 minutes my planners 90 know no way to finish it in 10 minutes i have no problem to help my staff help that he i had a tougher job from a to b with the floor open we rejected them 3 times but you know that's lots back and forth fighting all judgment call that's why we truit try to help the staff you know but their wronged we need to ask them to correct it that's all. >> i think we've answered once again thank you on behalf of the

commissioners and it's nice to have this conversation we have to remind ourselves you say one billion dollars. >> it says 1.7 or 2 point or 3 i think 440 in mechanic check. >> just alone. >> just keep in mind we don't have any more space for plan checkers we have one and now moving clerks back because we can't keep up that the volume and we're not doing what we are supposed to do we're supposed to start site permits within two weeks and regular permits within three weeks that's a load. >> well supportive of the new this on the record everybody on

one floor and bring back this (laughter). >> that will be debated so otherwise that is public comment. >> public comment on item 4. >> thank you i think this discussion is another example where data would prove the quality of the discussion and why it is important i think specifically two examples if you had electronic sign in then you could measure the lapsed time when someone signed in and served also, if you had transactions times you get look at how long it takes to serve a specific transaction so again, the absent of data is really holding back the bic in making good decisions

and i guess we'll find out last night in the meeting. >> thank you your name. >> jerry traveler. >> thank you. >> i second that. >> i third, that. >> next speaker >> good morning, commissioners joe architect in the city a long time customer of the permit process since 1983 permits should be easy to get and expediteers the public coming for a fast permit not so much but someone 0 on the first floor to tell a preliminary you want to add space to our bathroom but if you took that act out of your application you getting could get it over-the-counter expediteers know that it should be fast and

efficient and the fifth floor is great it with works well, the departments are not represented in the numbers i hear not enough room we need the planners on the same floor that will provides transparency the most that staff has spent preparing this report would be done by an i t person and the machine will do it overnight not a reason to be laborious over the work on the 3 points of in take and firefighter everyone should be assigned and a a number not just the people that know to go to the first floor or fifth floor and the license should include their registration you'll not get to go upstairs if you're on

the fifth floor you don't get to continue and in take counter check the worksheet for the fees okay one show be able to get a permit online they should fill out the application and the computer should tell them no, that's not the right evaluation. this scope of work when we check the contractors licenses and busy and insurance why not verify the occupancy of the building the owner of the building should provide their california's driver's license number of it is a corporation there is a chief the current letter dated and signs for the j.c. to allow an architect to pull an permit the conditions on the plans with the cf c are documented in the field licenses should be current for

everyone the engineer and architect certify of insurance let's do all of this at wince to tie to building and public works and dpw where their evictions or commercial or residential tenants what's the story count of the dates of construction and the accessibility could be answered online before you come there >> thank you, mr. butler and mr. sweeney for a matter of record here. >> i heard some inconsistent sisters as a contractor your license has to be current. >> done at in take you're not allowed to go further. >> agency a contractor you have

to provide insurance. >> sometimes caught at in take always looked in payment. >> okay. >> so mr. bullying r byte letters comments the policies he's excusing their implemented. >> which ones are not implemented and as a homeowner you're not - would it be consistent if you're going to take a permit auto at a homeowner not allowed to the fifth floor. >> the second floor or the fifths floor. >> if you're confident that your form is filled out right as i mentioned earlier most of design professionals most of expediteers start at the first floor that is usually something we want classification the database is there and as a homeowner if i have no contract i'm dialed to permits.

>> right. >> in this case, i don't say to have a contractors license to demonstrate i'm the owner. >> sxhaushs. >> you do if you're - i can't be it further resolved build a 3 story. >> but a remodel permit sorry go ahead. >> it seems to me a lot of the actions mentioned by mr. butler are the issue was more about the accusation taking care of i want to say it undermines the selma program there is a lot of it came back automateed and taking all the data and making sure the application it consistent with the data on record and you know go to the right place so this is

those are the things we've talked about in the cecelia and making sure the fields are there so that can happen because it would help a lot if there were not options their supposed to have upcoming we used to kingdom and pull a permit with any address we wanted it was not attached to a legal address 20 years ago but you could create an address any address now we have to have a real address and upheaval hopefully and able to check the physical records of use and the status of building but pretty soon online and not change the description by putting someone on an operation after what is true this is one of the reasons why some of us

have been pushing feverly to get it implemented he think that all those points are valid i think most of folks in the department support that that is kind of where we're headed. >> commissioner i agree that's part of transparency we're still using paper as part of sign-in sheet i appreciate deputy sweeney we keep the sign in she's for 3 years. >> yes. >> and there was the recheck list one year. >> it is kept for one year one half. >> so some of this pops up with the convert i've checked some of the complaints by the number of permits what happens oftentimes a contractor will picking up

pull a permit to do foundation working; right? they'll pull one and the next thing you know they'll do the whole place that's another issue and so there should be a way for our staff not only them but the neighbors and neighborhood groups to go online and say this address has 20 permits in the last year or this - >> you can do that today. >> you can but south park should be able to track the property. >> as far as the land use statistic that's done for me, the first few days of each month i track who is busy and who is not busy i've been doing that for over 3 years it gives them a picture of who is quick and their doing larger jobs it is

provide by a clerk takes her 10 minutes to side and i can signaling tell what everybody dozen this hundred page plus review was done within a couple of hours all right. >> so we're - what i'm trying to say we're partway there. >> okay. thank you. >> thank you deputy and obviously i concur with the fellow that changes a lot i want to be clear we're implementing a lot of policies are in place right now with regard to permit issuance any more - >> if no further public comment we'll go to item 5 director's report 4 a update think dbi

financing. >> good afternoon, commissioners tara deputy director for the department of building inspection before you is the fiscal year year 2014-2015 year in report. >> it captured all the expenditures and revenues from july 2014 through june 2015 and i'll go over a couple of the highlight on the revenue side as you can see the revenues are strong we collected over $70 million in fiscal year 2013-2014 or about $5 million more than budgeted it is actually still less than the fiscal year 2013-2014 but the second best year in the departments history that includes the implementation of the 7 percent reductions in fees of reply and the primary contributor it the plan and the electrical insctors those are

the two plan revenue over $5 million over budget and others 1.8 on the expertise side condition to have expertise savings as you can see driven by sailor savings and non-personal savings our totaled f 2014 even with all the safes is we've spent more than 2013-2014 this year we're spending $55 million with salary spending up by $2 million we're starting to get there overall a balance it is large but decreasing the smallest last year 29 and the year before that $22 million and the year before that $15 million our budgeting

is right side so we're actually doing a better job of budget and spending that's all i have on the fiscal year report i'll be happy to answer any questions and a couple of other financial updates if you have questions i'll stop now. >> very good thank you, thank you deputy. >> a couple of updates in the current year the fees the mayor signed a new fee legislation on september 18th so the new fees are effective on september 19th we have it on our website at the last meeting commissioner mar you talked about this fiscal year to last year of the grant agreement so the grant will expire in june of 2016 so we will be issue a new report sometime by the beginning of 2016 and when do we issue the rfps.

>> i'm sorry we'll issue the report in 2016 the rfp. >> all right. thank you. >> i have follow-up maybe a bigger picture thing in terms of setting aside funds for the new building real estate is so crazy how are we situated in terms of funds and the air marked for the new infrastructure costs. >> right we've transferred some of the funds already to raeflt emt e real estate because we had an ongoing project so it doesn't impact the fees at all wear set with that. >> thank you. >> thank you deputy. >> item 5 b update on the impacted state or local

legislation. >> good morning, commissioners bill strong with the legislative and affairs the fee legislation was signed by the mayor and will take effect on the 19 we're preceding to have those new fee tables put through the computer system we are mentioned earlier that the ot c not the ot c but on october 5th supervisor wiener through land use as requested an update on the legalization of in-law units technically a one year look at requested if the legislation that year inspired expired in the middle of may wear a few months behind and still in a situation i told you

last month issues 61 permits for legalization and another hundred still in review at planning i think among the other on - you know the adu's where aren't to the seismic requirements you can add an adu that legislation took effect last april so far we'll have a 13 permit applications filed and planning is still looking at those and none has been issued planning tells me that possible two or three maybe issued relatively soon but for our working group purposes tomorrow that dropping out will be reporting on at the moment we need more public awareness about this program i'm hoping that

tomorrow nights working group will stimulate the adu opportunities as you may know that's been expanding to supervisorial district 3 and 8 those are take effect october 6th and i guess as a consequence of that legislation we may see an increase of some of that permit traffic as well i believe that is probably it everybody e.r. everything else is detailed i'll mention with the soft story tier one deadline for obtaining a permit was the middle of september we had compliance with almost all of those but for 20/20 addresses we are posted by inspection for

code enforcement earlier this week but each one that i'll mention one item on the state legislation there is a proposal that has passed state legislation it is your on the governor's desk giving property owners a thirty percent tax break doing the seismic retrofiting we have not any wards or wood from the governors office if he'll sign but a big incentive to do so i'm available to answer any questions. >> doa know if you've done the retroactively. >> (laughter). >> if i may defer to my compoundable. >> thank you, mr. strong too late. >> item 5 b update on major projects. >> good morning good afternoon,

commissioners tom huey director the department of building inspection i see from the major project scroll down the number of projects has front yards but in the stable condition not that much changes any questions. >> besides i want to take this opportunity some of the commission to come to our department wide meeting on october 14th and then cfo and paty maybe served at what time in october. >> start at 8:30 i would like to you to come early and talk with the staff. >> can you send an e-mail out directed to the commissioners. >> yes. >> thank you director are finished director. >> yes. >> item 5 b update on code

enforcement and good afternoon, commissioners danielle inspection services i'm here to report on the clvpt and the dbi monthly i didn't want for august 2015 the building inspection they're formed 5 thousand 1 hundred and 73 complaints were 3 hundred and 50, complaint response between twenty-four hour or twenty-four hours was 2 hundred plus and 27 complaint received and abated for that notice of violation was 2 hundred and 76 abated complaint for complaints were - refer to the code compliant division the housing inspection performed 9 hundred and 46 complaints were 3 hundred and 69 containments within 23w0urz hours were 36 and

notice of violation. >> and number of cases sent to directors week 26 route inspections were 2 leonardo da vinci and 12 code compliant services the number of cases were 41 and the number of ordered abatements were 12 and under advisements were 11 and code compliant number of cases referred to da were two this is the monthly update and there are gravels in the back depicting the code enforcement. >> it is a case i'm not sure

where in your spreadsheet but that is a building that came to my attendance in the neighborhood where i live the address is 471 noah street we don't have to discuss it in detail but get a report what can that is almost like a permit problem but since i was already gave the deputy director sweeney such a hard time this is an nov problem because what this place was it was the case was open and this is as much computer knowledge on 111313 an nov issued bets department of building inspection for work without a permit or work beyond

the scope i guess the owner filed for a permit we closed the nov even though it was scheduleed for the director hearing we don't close take down novs until the final inspection and check to make sure that was completed i was alerted to it by neighbors and drove by a couple of times no work being down or done a construction wall made of plywood and sitting so along the first couple of times it was late in the afternoon it is possible that construction start early this is good weather and maybe knocked off early i went by this morning before this meeting no work has been done so what the permit i saw on our

computer system was he had a permit to do a foundation and is foundation is gone the roof is also gone and the whole place is gutted i can look through the construction partition a basically, we have four walls sitting on something no foundation, no roof with a foundation permit and there's a posting in front of vertical addition i believe beyond the scope of a vertical addition i only saw this sitting there since the first original building nov came out in 111313 this vacant i didn't know they

have registered as a abandoned building this thing has been sitting there for 3 years. >> i'd like to gather the facts and report back. >> and where it sits. >> what will happen in a lot of cases if someone has a permit and exceeds the scope the job will receive to planning and it takes time. >> the nov is outstanding. >> we'll have still. >> we'll still are an nov clearly the work is not done and it will not disappear. >> that's correct. >> thank you deputy. >> public comment on item 5 director's report. >> 71 noah street. >> commissioners now we need to keep forum will you repeat that someone was talking over you, you director's report items 5

ab. >> this is jerry i think this is a very good report and reflected the activity of the department however, which one reads the report you don't get a sense of what the nov backlog and not a sense of the backlog of items waiting for directors hearing so you know as you all know we've had a multi year problem within an nov backlog and yet nothing that tells us are we gaining or losing ground thank you. >> duly noted once again. >> are we're going to put a stake in the ground and report the information monthly. >> thank you for your comments. >> if you want it done. >> we do. >> joe butler.

>> commissioners public comment we can't have private debates i need to respect the quorum. >> thank you commissioner president mccarthy so if sign in these are input by the department why not put it up front if someone will take the handwritten sheets and put them into the computer that make sense to put that in is there a backlog for reports for containments i had it on my sheet a backlog report for directors hearings can we see that next month when we see result of the last item that was mentioned so when you go on an online store and buy. >> i think fallaciously boat they've offer you are areas or

arrest engine and etch time. >> click imagine our applying for a building permit what's the evaluation and if you're adding a wall it costs this and elevator that so that takes care of that and the shopper the professional or the homeowner could understand all along the way how to fill out the pink form before we come down now they'll be armed with a pink forearm that was as well typed out as is guy from sears and know in those it is correct it will the cell will will you them to fill out the pink form at department of building inspection has a great resources for checking permits and sxraments and go to other window to look at the planning department who website is far and above what beginning e dbi

offers look at more interactive with photos and street views it is really quite nice if he were tied together it would be for everyone's advantage everyone but this project an noah don't want you, you to understand their permits is outstanding for more than 3 years and there's no work underway and the neighbors are having to live with that plywood box while the owner is off doing something else that is a warehoused building should be on the list but it is not they were accepted if there were a permit outstanding so if you want a warehouse building and doing explorey dry rot there's no enforcement mechanism to

prevent you from an applicant can apply on an expired permit and do the work an applicant can demolish a building with a over-the-counter cracked foundation or make explorey selective demolitions to look for dry rot they approximately found it on noah street if planning were tied together it would not happen. >> thank you, mr. butler. >> is there any additional public comment seeing none, item 6 discussion on a fellow permit and tracking system. >> thanks.

>> thank you henry for coming this morning no pressure now. >> (laughter). >> i'll make comments on all the references to cecelia. >> you can see everything comes back to you. >> (laughter). henry battingly from the project for dbi good morning or good afternoon, commissioners director duffy first of all, i want to introduce this gentleman this is shawn he joined as another project manager in the middle of june has been very structural in helping me out and the project greatly you've not seen him up to new the days are for the meetings were conflicting and didn't make that

possible for him to attend >> spell your last name for the record bullying lane. >> thank you shawn. >> and then as far as i know there were previous agenda items references to p t s and wilson is here if you have more questions from the comments from the commission in the audience i think there is some misinformation and understanding of what is available is if you want clarity we've cover that after this agenda item. >> if you have questions about what it can and cannot do we'll try to address those as well as with the segsz suggestions raised to the matter at hand whether i was last before you we were one day into the ends testing and simulation testing of round one that ran from

august 18th through the 25 and out that have simulation was we've got 71 critical and high defects were raised and again, the end end we brought people prosecute every single division from dbi into the same room at the same time and went through the scenarios that was creating new records in excel through the most complicated site permit to the simplest reroofing and over-the-counter type of permits as well as complaints for housing and code enforcement and also the 3-r process to nerve the ends to end status of critical and highest defects 26

have been fixed and retested the dbi users but this has grown to our list we've already had of severity and critical how's ones have to be fixed as you can see an is consideration configuration it sets at 26 items this runs and also as weave gone into retest the things that are fixed other items logged and in terms of going through and judging whether something is high or critical we've captured them in the room and assigned the severity. >> meet a few times a week with our business sponsor and rush those items from a business prospective to make sure we're