>> is the monitor not on?

>> good morning today is tuesday, september 22, 2015. this is the welcome to the regularly scheduled meeting of the building inspection commission i'd like to remind people to turn off the electronic devices roll call. >> commissioner president mccarthy commissioner mar commissioner lee commissioner melgar commissioner mccray and commissioner walker commissioner clinch commissioner clinch is excused presidents amazements. >> good morning and welcome to wednesday, november 18, 2015, bic committee i have annunciates special thanks to the fire department and the dbi staff that responded to a 3 alarm fire

in the mission at 16 for the entire shop burned down and damaged a adjacent apartment building 20 residents per the engineering recommendations for that director huey signed a permit for the immediate parapet that is eminent to public safety and the demolition order applies to the remainder the building the apartment has code violations was red-tagged as unsafe for occupancy due to the fir damage and posted with a notice of violation for unsafe seriously dry rotten rear stares with the demolition on the way this past monday staff admonished the building owner with the order and the possibility of a serious pli

safety reflex especially last sunday's high winds  big thank you to dbi staff along with the other city family representatives how volunteered their time on a saturday to help educate people in chinatown community fair in 2015 the gratitude we saying i really appreciated everyone to help another effort to help the dbi customers the public in jean when louis and overview lane forgive me attend the city update kudos to our planning review services that received a letter mr. howard is a level of expertise has truly helped to us complete our project if a timely manner that we had helped to meet the growing demand for

housing congratulations inform commissioner walker in the san francisco examiner she urged supervisor wiener ordinance requiring tenant notification aimed to those in illegal units of an permit to remove that the boards supported this ordinance which is expect to take legal effect by the first upcoming new year the director stan designated bring to your attention on the cannabis legalization task force they'll be covert and overseeing the district 2 we will have 19 members in total and make finding and recommendation to the local implementation ones the state acted a ballot measure is expedited many thanks to

commissioner mccarthy and thing thank to the fire department and the sfpuc who had the final merging the board ordered interagency task force on and on over the next month they'll finalize their recommendations and get back to the board with the fire and life safety in multi-unit buildings that are at risk for serious injuries and finally to the staff to have the blow quarter 3, 2015 please send in our nomination to william at sfgov.org as soon as possible to allow the recommendation committee to have the december meeting mr. secretary that concludes any

announcements. >> any quo on the president announcements. >> the bic will take public comment within the jurisdiction not part of agenda. >> seeing none, on to item 4 discussion and possible action to approve a member of the code and 5150s for the engineer fee appointment recommended by the nomination subcommittee is bryan expiring august 2016. >> commissioner. commissioner lee or commissioner melgar. >> the nominations the committee met 10 days ago i suppose we drilled bryan sandra on his desire and willingness and knowledge about the fir protection seat on the code

advisory committee and found out him knowledgeable about the fire engineering and protection engineering and he's also a resident of san francisco so we would like to unanimously recommend that he be postponed to this seat today. >> commissioners any comments >> also on one hand if he is here. >> like to address the commission or - >> you, you don't have to. >> i am bryan i've been a practicing engineer in the city for 5 years and i've this was passed on to me there a colleague i reached out to so on a i can't i'll be interested in serving on the committee.

>> thank you. >> thank you. >> so i will there that i am on this item i'd like to take a motion on that item. >> okay. i'll make a motion to accept his nomination through the nomination committee and appoint him to the commission. >> second. >> there is a motion and a second. >> second. >> okay. >> roll call vote commissioner president mccarthy commissioner mar commissioner lee commissioner melgar commissioner mccray and commissioner walker pursue okay. the that motion carries unanimously congratulations and have you come up one more time

(clapping.) >> thank you for volunteering so, please repeat after me >> i. >> do solemnly swear. >> (repeated.) >> (repeated.) >> the constitution of the united states. >> (repeated.) >> and the constitution of the state of california. >> (repeated.) >> >> (repeated.) >> foreign and domestic. >> and that i will bear true faith and allegiance. (repeated.) >> to the constitution of the united states. >> (repeated.) >> and to the constitution of the state of california. dooildz. >> (repeated.) >> without any mental reservation. >> (repeated.) >> or purpose of evasion.

>> that i will well and faithfully discharge the duties. >> (repeated.) >> and during such time as i hold office. code advisor committee of the san francisco ethics commission. >> (repeated.) okay that's it congratulations thank you (clapping.) >> thank you. >> on to agenda 5 discussion

an is tracking system. >> now we're - >> good morning, commissioners director huey i'm henry with the department find technology project manager for the prelims at beginning. >> i'm john working on the limitations for dbi. >> we're represent the current status the third party assessment which we spoke about at last months meeting of revenue went on, on november 3rd at the time of in front of 16 the dew dates as of the 12 when we prepared this since then hearing back if the marketplace vendors we've stated that to the november response

time due date and just to reiterate during this project rewith not actually engaged with the dollar resources at this time we continuing to do activities on the project team dbi staff and shawn will give you an update on those. >> with regards to the project progress we are still working on testing to the some of the fixes incorporated we still have in terms of configuration and reporting there are still a total of one hundred 41 critical outstanding issues we're testing in the status of waiting the users tests and finding for defects their increasing over time

there are still 70 important migration issues open and the statistic the reports worked on by excel and 60 total 14 have been accepted and the internal dbi there are 71, 11 accepted on the next slide as you can see the status this is the number of defects we've found you'll see their increasing their increasing because no vendor activity the defects are not fixed it is up slightly as expected as we continue to test and find more issues. >> we had been asked for at the prior meeting for more detailed list of the total

project expenses to dates it is what is provided here a total of 4 contracts signed and the four contracts are numbered here the initial project and permit tracking system agreement that was provided at the last meeting there's a software and license agreement 4 major agreements that are signed within between the city and excel 21 tech the initial project for the implementation of the software has 6 amendments to date all of the contract with the "x" sell 21 tech partners an unpaid balance for where we are through amendment 6 and balance set for held for unmet deliverables and future dlieblz activities

this is a more complete accounting we need more time to compile the fingers this is what was asked for . >> i'll be happy to answer any questions. >> i think you're off the hook commissioner mar. >> first of all, thank you for i want to thank the deputy director madison for the projected budget but i have some follow-up questions maybe not for this meeting but a followup meeting about the budget which is again you're right last meeting we got the full agreement project tracking system number one i would like the agreement for the amendments because it is important for the

commission to know what we're getting for the dollars that would put out for each amendment there's been a little bit find a back and forth about whether they were a change of scope of work verse the defects things like that it is important for us to said and also there seems to be blank dollars amounts on the filipino-american and the other all the time. >> the first amendment i have to do this from memory the first amendment and the 6th amendment was a push anti loan no dollars amounts when we get you the detail you can read that. >> okay. >> commissioner walker please. yes, so. >> we have now spent as much

as we initially budgeted in the last 3 years. >> for amendments so i just want to point out that to the commissioners that is double. >> yes. >> and that's just in the last 3 years so i know that last meeting we spent a lot of time putting blame on the beginning of this or whatever we still have problems that have not been solved in spite of the budget being doubled i wanted to point out that we now have a reset as opposed to a pause i'm hopeful that reflects the fact that commission has no more patience with the details on this project i'm concerned that

the vendors is not involved in helping us identify the defects flo undergo this process that doesn't make sense i wanted to understand why this is the case. >> the vendor is not involved because we're not occurring more vendor costs. >> are we identifying our problems internally. >> we're identifying problems with the software that was implemented. >> are we identifying the problems internally. >> yes. >> were pointed out not appropriate data gathered at the beginning so we're focusing on this right now? as we are. >> we're going to come out of the reset with our ducks in order. >> yes. >> yes, so the foundational

reason to have done the reset this was a large topic of the last discussion was the very large gap in the operational dbi verse the requirement that were documented during the firefighter of this that gap remains that's what we are trying to fill whoever does the assessment it is so obvious that gap needs to be addressed we're mobile listing and starting to work on that this is fundamentally the issue that is bringing think this project when you look at the vendor and say what they're looking to those requirements are incomplete and the department has to be fulfilled before we have any vendor build this dbi business use. >> what is the projection of

what this side to the timeline when we anticipate getting the vendor to finish this project. >> we haven't received until we have responses on the rfp for the assessment we don't know how long any of them might bid to do that work we don't want to see that go out months and months and months we expect it assessment on one of the criteria it is done efficiently. >> we need to put a timeline it is our job to say we want an ascertainment back in the timeframe we're handing out i mean, i'm not sitting here defenders the vendors we have a vendor that is committed to us and han this project up i think because of our own lack of progress so i would like to put a timeframe on the process of

reset. >> and we do - we purchasing didn't set a timeframe because we want the folks responding to give us their honest assessment of what it will take we definitely are not accepting an assessment that says oh, 6 extinguisher 8 or 12 months and i'd like to see the commission put a set time in the morning 60 days for an initial report and a report a month later to get going i mean, i'm just looking at i've been in all of the meetings i've heard the same thing over and over and over again, i can't give a timeframe without that definition we're here 4 years later saying it is not even clear how bad it is. >> so i have no more patience

i'm not going to if you say 6 months brown for a report this not acceptable i have no more, more patience. >> commissioner melgar. >> i'm not going to repeat commissioner walker i think i was clear at the last commission meeting about my position on this i don't think we should have taken a pause but unfortunately couldn't make it to the meeting but i want to get a commitment if you director because at the last meeting we heard from the gentleman from the formally grand jury who remind us of the fundamental problem that the scope of work was not developed properly to begin with that is not an it

issue per say an issue of our staff you know focusing in on what they need out of this process and making that codifying and finalizing it so to what you know commissioner walker was asking about i want to make sure that we're not just putting it off on a third party assessor what will look at a defect e.r. whatever you want to call it we will if we're going to the tremendous risk is a g big risk not engaging with the vendor for 3 or 6 not telling us long i want to make sure i have you're showing commitment we'll end up with a proper scope of work with a commitment that on a he does to be involved in the by his side to do what their populated to do in addition to the it issues we need to

resolve. >> commissioners morning tom. >> i have you know hear you're showing concerns regarding the scope of work that the way before any time, however, they divide that one thing for this is to here on behalf of the appellant because we didn't move forward advertised not only the timeframe we turn it on and that's it you have the customer suffer you know because right now you know the how to begin the scope our business as mentioned we need to have a calculation up to now how many months we're talking about how to fix the fee calculation initially they proposed to do a hand calculation and my staff did a hand calculation no way to

do that the customer calls for 5 hours to get - it is unacceptable just only want to do a time turn it on we need to look at right now i don't want a good quarter and the department of technology controller and everyone jumping in to help me, you know, february if i can turn it on tomorrow i would but unfortunately, i turn it on the whole system messed up and the system in the city then it will be worse. >> let me clarify director i'm not asking you go turn it on right now this is completely unreasonable and clearly not working i want you're showing commitment to addressing the

mental issues not it issues it is at the root of problem a management on or about of making sure that the scope of work is where this it supposed to be. >> the minute i take over the directorship i instead of being closed i had my order end yours to commit to work and begin the scope unfortunately, the contract with the consultant we are fighting back and forth i have brought on 14 months and can't resolve the contract issue you know the scope of work the scope or defect that's what the argument and then that's why the dollars amount goes up you know trying to hopefully finish that and can go out and fix it every

time the quality of work not satisfy us not fix the amount and come back and again, if you want and we can give all presentation regarding those items. >> can i ask commissioner mar will be up next i don't want to hick hick commissioner mar. >> i want to address commissioner melgar i'm category vices this as miss findings it's been documented i think the issue we are facing all of us currently today is the genesis of that those business pros processed we are familiar with and documented it way back

so i'm talking about a number of years; right? we do have those and all of our subject matter experts do come to the table with the requirements already prepared and they use that assembling to do the yours test for old and legacy data we've done that and they're also looking at trying to create brand new ones you know just like a psych tuesday business the contractor can't get on the website and use the access portal and create a permit and we're finding the problems are inherent in the ability to do that we know what is required it is just it is the inability

to marry all the requirement to the software itself i want to make sure this very clear commission our staff is dedicated, a they've put in their time to go in much to their consternation you see the circle it goes around and around it goes with the 8 point zero interface the vendor is quite knowledgeable about the deficiency because as captured in the community and expressed you think online and i know we have unique situations for us in terms of of an agency and yet there is - they're not so unique that the agencies may not face the same

problem so please, be of the understanding our staff really don't understand the business process and work diligently to convey to both henry and shawn during those testing sections what their finding is issues i don't want to can go grizzly and characterize as defects they're not able to conform to our business needs that's where. >> in fact, i said at the last commission meeting he was total clear. >> knew what you were doing when what we heard from the grand jury representative the original scope of work was not where there should have been there were disagreements i was referring to not in any way to

you're showing ability to know what is going on you know, i know you got it but i want a commitment that fundamental issue will be addressed i don't see how it had been addressed without our input and the input of our staff if it is not i don't want to leave it to the third party vendors you know to have a say that is about staff i think. >> i fully expect when the third party is selected embedded in the process is sitting down with the staff individually the subject matter experts made up of permit issuance and inspection, etc. so also the incorporation of other agencies as well in the process so i

would be shocked if we don't sit down and go over that and then put all the cards on the table that's probably the only way to get to see the lights at the end of the tunnel a reengage of staff and you know the whole process itself again, i'm not here in purpose to achieve to stand here and point fingers the process itself we will be fully engaged that's my exception with the support of senior staff and also the director. >> thank you commissioner mar and commissioner walker. >> i want to concur with a lot of the comments commissioner mar said but not repeat like herself not repeat anything she's said commissioner walker said the problem with this whole reset or whatever is not the bic is not

engaged i feel like regarding the scope of work is not just the staff that should be engaged it showcase bic i feel like the city attorney when i asked about this made the decision within the directors purview to do the reset boom it was done now i think the beck is less engaged i'd like to ask for something they next meeting we have the third party going to be higher i believe the rfp be written for the thirsted party person coming in we don't know what the rfp says ; right? so i got a business card in front of me miguel junior of the city information officer as opposed to be on top of this; right? i'd like him and asked had i met him could he

come to the bic let's see know what is going on and maybe the city attorney says he didn't have to well, if that's the position then at least send us a message saying i don't have to tell you what is going on i'm asking pubically i'd like to the officers who is going to put out the rfp and hiring the third party consultant to come before us and answer some of the things that commissioner walker said what is in the rfp how much are we paying them and how long will they take the rfp should say but with that, and he might come back and say i don't have to tell you i'm pubically asking. >> may i respond from the department of technology. >> yes. and the follow-up points as long as no reason i can't we'll send you a copy of

revenue that was issued to the technology and marketplace i thought that was a public venue but happy to provide it not including a dollar amount here's our proposed timeline and the exception of the deliverables their this is the third party assessment not result in the full set of requirements we expect that obviously will be one of the finding that vendor dbi you guys need a full set of requirement to complete this project that's the step we are starting with the dbi stakeholders to start doing that work we know it will be asked for not- and so i know miguel will be happy to present here beyond the scope you don't know if it was formally asked of him

to attend i'll be more than happy to do that i want to respond to one clarification on the requirements in general any software project is not unlike building a house you as the customer know what you want you higher the engineers and people knowledgeable in building in this case the software implementation partners to do that work the dbi business owners own the requirements they know what they need it is the responsibility of the software vendor and implementation partner to get those requirement out and documented and numbered so that this is what you develop and test against that is what you accept the system yes sittings it's satisfied the requirements that's the piece missing until that is complete my

recommendation we don't continue to spend the rate marries money building something without a firm definition. >> thank you commissioner president mccarthy. >> my issue about the rfp that was spoken. >> commissioner walker please. so i also want to see the rfp i think we need to see that and talk to this guy where the commission and our job to oversee this department and whether or not we are actually, the ones that issue it didn't matter i also wanted to know what the timeline that was put in the rfp can you answer that right now. >> yes. i mentioned earlier there is not a proposed timeline we want the folks responding to the rfp to propose what we on the timeline is. >> that's a huge mistake i'm sorry what we have here is drift

and we've had drift from the beginning i think that when we maybe the only person on the commission when this start there was a set e e set of best practices whether or not this get translated or our staff was engaged i have not been this involved but certainly since 2012 since 2011, 2012 when we had you took over i believe in 2012 we have been involved people have been engaged on this project and none of this was identified so at this stage of the game that is a management problem and in my mind is it a crisis we'll condominium instead of $3 million now $8 million, 4 years later and no closer to

this is a managed problem not a staff problem i think the staff probably would like this to be revolved on one hand but it is not going away the system will be put in and so i would like to see a timeline from the commission no more than one month to get a report back about it taking at vendors being able to do it in 60 days to get a report back and 90 days to reengage our vendor and move forward and give us a timeline shortly thereafter, i mean this is insane i mean, i expect to be if 24 place if we didn't spend $7 million i could have gotten us in this mess. >> if i could quibble refer. >> i'm going to - the meeting

with commissioner mar and commissioner mccarthy represented from miguel miguel the state his timeframes the two to three timeframe but we minded the respondents to the rfp to give us their timeline and commissioner melgar and i'll talk. >> i pointed out to the point of spending the rate payers money having a pause and not engage the consultants while we resolve those issues is actually not fruitful you know it is the short time verse long term strategy that's my problem with the pause everyday the consultant is not engaged the day you're losing this brain capacity that's been built up

over 3 where's years with that vendor and staff that is moved on to other projects i think this is a cross benefit analysis; right? of you know okay. we'll pause and paws for two or three weeks or a month is very different in terms of the cost benefit analysis of 3 and 6 months it makes me very uncomfortable we're not putting a timeline in this instance we 50 don't have a say at the least to get the staff to commit we're not spending the rate payers money is not correct we've already invested $3 million through the contract in building up the capacity with that the staff and that vendors and everyday that it goes but we're losing that investment.

>> commissioner lee and i if i may. >> please don't accept my silence on this issue to be in agreement with the staff i'm more in line with the commissioners here with my colleagues here it is frustrating very frustrating what you need to do is rebuild our confidence in you okay henry you've bun with us for 14 months that's a long time and it took you over a year to get to this point to tell us this big problem? if you told us maybe 2 months into our time with us yeah. maybe i understand you're doing this correctly and know what is wrong but a year later asian-american we're starting to lose confidence that's the issue until we redeath and injury that confidence we'll be asking tough

questions. >> so if i may i really want to communicate with the notice this is important i agree with pretty much everything commissioners is saying the commissioners that dealt with that for many years on the other hand, i felt commissioner mar was there and an open debate but where i was on that meeting a lot of people at the table invested to get this done coming to the conclusion we deal with our demons now we're talking about money commissioner walker we're sensitive from the taxpayers point of view but this could be a lot more money later on if we don't we deal with that now and face our pain right now it is going to be a lot more expensive later on and wanders to miguel i came away with

strong confidence and he pointed out in the meeting not his first rodeo but dna to let the process happen and at last 8 or 6 months and letting people do their job to get to the point and come to the conclusion too many red flags to continue the path with regards to the timeframe commissioner mccray and commissioner mar and others by the end of the day it is the fundamental big issues along with the tack to commissioner melgars point not lose out on to because a lot of people engaged my understanding from that that meeting once the vendor is

selected to henry's pointed image in the next the dependent vendors will be done in the next week or so they'll give us a comprehensive timeframe now if that timeframe is a month that's great we don't know we'll have to get a better point but my understanding this is no problem but want to point out one thing the idea of bringing this independent person to have the transparency at a dependent both sides are represented we have to be cafeteria of our demands of the dependence and be sure they're fair and equal in their analysis of what is going on what necessary come back we're guaranteed that is not clear when they had their ducks in a row we'll have any time to sit down and communicate with them what our a past experience

the commission and concerns they'll take that and do with a report but the timeframe on what you i think we need to figure out but we rodent e won't have the honest answer yet that to be hopeful in the next two weeks we're going n but we're helicopter maybe a couple of others weeks. >> commissioner walker. >> yeah. i see our vendor i wonder if we could hear from our vendor about our vendors i don't want to get into pointing fingers but about our process i'm nervous the vendor is not involved in a reset because there are partners 0 whatever this is happening right here i'm glad and happy that we are looking our house and putting it in order we have a lot of

problems in house i want to make sure our vendors commented to us and whatever this independent thing is going on they'll figure out the details of anything can we hear from the vendors simon someone want to to weigh in. >> the assessment includes all stakeholders. >> that's fine i want to hear from the vendors. >> no one is excluded their sitting down would everyone. >> we're talking about not a engaging them in problems that effect them. >> well. >> inspect the work. >> to the is he set the independent person we'll be talking to. >> you have questions or when a want me to - >> i'm concerned we're double into our budget and 3 times the amount of time it took and i'm not laying blame i think there

is a lot to go around but what are you're showing feels about the steps our process is taking right now. >> what what is happening with the pause you're showing vendor team obviously not engaged. >> speak spot microphone. >> sorry so obviously be the vendor team is not engaged and the test is going forward without them their continually finding defects so historically when we look at the log we see a variety of categories so there gambles in requirements when they see and feel it is missing or a title not what we want or functionality things like that so gallops in the requirement and two things that something has been coded not working as designed and that seems 20 percent of less what is logged

so when we are in the situation like this where each time a user groups comes in to do testing at a layer of requirements basically so layer after layer after layer of requirements adding tour our configuration this is unstable requirement based and therefore the configuration becomes unstable so we need to affirm solid requirement before you will see that firm solid configuration so some of the concerns that are brought up by henry and shawn about the defects that will stabilize and those numbers will come down when we have those final so we can look at the report for instance, and take with an specific work and look

at the history and show you the history and how many times it cycles it is kind of in a motorcycle micro coming and cos getting. >> we test it and fix the bugs and move on those are r were gathered and tested not what we want we need dweekz to make that work and test it not quit it we're not cycling with this pause; right? we would like to see rather than future testing i believe that shawn alluded to this and ron talked about the

large gaps then testing without the vendor partner it would be anymore beneficial for the teams to colonel together and really solidarity not a pause but include the vendor partner and getting the requirement to back to have a normal cost implementation to work and work well with the requirements and do the testing fix the bugs it come out and have a stable environment that's what i feel right now and the second thing i want to talk about the third page they talked about the all the times i don't know if you want me to go into that nower other questions on the topic of where we are now. >> deal with the questions

that kind of have been asked. >> just want to add i'm with the chapter two 1 tech without having wanting to doing any blaming my take on this i speak for the vendors group i wish we could sit down with dbi and say which requirements work and which ones don't what do we need to do with the documents and get the commission to sign off and go forward it doesn't seem to be something that warrant this growing bigger and bigger and bigger and much more expensive i mean it will cost so many to get anyone in for an ascertainment and getting into worrying about things and fingerpointing and

starting the process from scratch we are 80 and 90 percent of the way there less than a year ago we sit down and said when we finish testing this functionality is in phase two we want it in phase one give us everyone they came up with 25 items and difficult requirements and got sign off this is delivered they're testing we need to go live it was very, very urgent we did that is seems like we have those requirement what seems like the issue the normal 25 items earlier those requirements have live holes in them let's go back and clean that up i think the effort in doing the requirement with the right peep from the room from dbi is not very long we've got a

lot of that done it seems like the whole things seems overblown and much more expensive. >> thank you yards to the we can you'll have a chance to do public comment on so i'm trying to keep it to - you'll have a chance for public comment. >> okay. >> go ahead. >> what's the question and i wanted to get from our vendor their assessment of the process we're going we have a lot of concerns about them not being involved. >> so that's yourself public comment. >> you can use this other microphone. >> i'm leann the senior vice president of the company i've been involved in this project in the beginning there were requirement as part of revenue in fact i think another study before we started this project i

concur with the experience described by my colleagues and understand the frustration of dbi president to get the system right so do we so i believe this is going to take us you'll working together we do this everyday we know how to document things and configure them it works all over the country's so strongly recommend we get back on track but we remain committed if so the point we're here we're not letting go but see this through to the end. >> thank you. appreciate that. >> commissioner walker. >> yeah. having heard that i have a strong preference to include our vendors in our current process to help us with coming forward with a list of qualifications or requirements i think that is not a senate thing

to include them i agree that testing during the process is mute until we have our requirements agreed on and put in writing to it doesn't make sense to test something. >> shawn please. shawn. >> you know i just wanted to respond to what's been said for the last few minutes and respond for directly to some of the commissioners concerns that were raised actually that was good to hear from the vendors they agree will be layers upon layers and we need to begin the set of requirements the problem is if we keep doing exactly what it is we're not seeing amendments we'll see amendment 7 and 8 and 9 up until 2, 3, 4 moment

building to the old set of blue chips that were wrong; right? the whole purpose to get a proper set of blupdz and what's what is needed that's why the reset is needed if we keep on with the same people following the same methodology i'll guarantee you'll see amendments 7, 8, 9 with the whole the point of this reset to stop and do is it correct once do it it properly once we had a problem throughout this process to follow a methodology how you gather and develop and design the system and this process is what you hire a vendor to do you follow their methodology that's why you hire them they've done it before this is if the working to date they own the documents

and analyzed building equivalent to building the set of blue chips they were mirandize to be the architect with blue prints. >> we still don't are a blue chip and without the project pause and reset whatever word we're using we keep on doing what we've been doing and bleeding million dollars we don't want to do that. >> again one second. >> commissioner walker yeah. >> i mean i think this would be helpful to see the original requirement submitted as part of this project. >> if you want - that had been

we can easily provide pate e what's been document. >> our part to figure out what is added to and missing still i don't know i mean at this point i'm not certain where they're not complete it seems more our bad than their bad a person drawing the blue prints will only draw them to the specifics like the person - >> the history of how it happened at the last meeting we explained that the truth was the truth was the shareholders and people that own the businesses were not involved in the first accept 19 set of requirements the vendors said 3 waves of requirements first one i don't want to get into naming the names the first two if you go back and watch what was recorded

last months the first two didn't involve the shareholders the blue prints were drawn up without the proper people being involved the blue prints are wrong it is no minor thing; right? the assessment is important to help us fit and begin what needs to be done what the proper next steps having a third party clearly two major forces of disagreement here having a third and partial body is important here the phrase use somebody's.org not in the fight that's what we need and the third party assessment is needed trust me if you think we can keep on doing what we've done and coming up with a firm dates that's wrong. >> i did not mean to suggest

go along with what we do. >> to the point better to be safe than sorry we as commissioners need to get to the bottom but keep on digging and don't want to do this as commissioners we agree - armor control i think it is fair play what i find amazing about it debate we're arguing the same point i know i joo just don't want this to be a vesting session i know we're up set and really every hat is in the right place let's get this fixed and i'm kind of surprised we're going director borden's i thought we needed to

agree to get this down loud and clear when we have that person in place we'll answer those questions and hopefully, a list of over demands that are acceptable and i really feel at this point we can really keep control of that going forward be involved in you'll see issues that let us down in the past commissioner mar. >> i want to speak to commissioner mccarthy's point we're talking about and passport each other one issue that is touchy i've raised it and i feel that it is a very touchy issue i appreciate commissioner lee raising it the grew up left out right now and the bic and staff the bic and dbi are not the same

entity sometimes, we greeting get treated the same but the bucks is supposed to oversee dbi sometimes the city attorney says we can't oversee that part but the thing about permit tracking is because the grand jury and some of the citizens in this city says we don't know how the heck you guys give out permits some people get it and some don't some have a harder time this is about is how transparent do we want to make the permit tracking system i think when i say people don't have a dog in the fight come on we have been hats has a dog in the fight the people at the it department through who the mayor's office hired has a dog you're showing

friends get the permit the people that contribute to certain campaigns get the permit and others don't what is did permit tracking system actually going to show the citizens and to me we should be involved when you talk about the requirements we should be involved in that discussion how do you find out and track a permit how do you track who touches that permit from the minute the guy walks in the door whether a design professional to every plan checker and clerk that touches it and signed out of how the public looks like that i feel that this being taken over by the it department the bic we don't get to say and look at

what is going on right now so it's my little thing. >> i concur i think that we're going to guess what all the requests commissioner mar i'm clear as president commission we have particularly to the stave building you're showing rep our ratios as the city i respect that and know there is something there this is really why i'm more i'm sitting on the fenced of the reset but convinced now i appreciate you're making our argument here i know you believe shawn and henry and your committed to getting this right housing and urban development did you want to say something. >> quickly on what is visible online we'll demonstrate if i

want any of the commissioned wanting to see what is online for the sentences to see in terms of the approval process on various stops this is all demonstrated now so we can certainly provide you that and answer those questions. >> i think a healthy conversation needs to be done and commissioner walker with two tight sorry dr. mccray this is most stimulating i've heard one thing that troubles me and this is i want to raise the question often the management level who is going to take responsibility for the staff reengagement that needs to happen? who's taking

responsibility to make sure that the vendors are reengaged or engaged throughout how have this process is going on while they're sitting or not sitting? who is going to take responsibility that it has got what it needs to get from us who is doing that because what's been raised a management problem and that troubles me a management problem who is taking responsibility for managing this that's my question. >> if we're not in terms of of our governance role who is? >> yeah. please henry maybe the director maybe henry. >> the fundamentally the types of items you've listed belong to the project team and management that works under the direction

of the dbi director so we're - we definitely feel greatest owner 100 percent ownership this is that responsibility given to us by director huey so we're responsible. >> okay director huey. >> besides i ask henry and shawn and my assistant director we've ordered the documentation from the last few years you know engagement with all the you know supporter and user e.r. the documents we send to the consultant document what we require and then you know, i took the full probability for the whole young that's all i don't feel comfortable with the way it is going so i want the reset. >> thank you. >> so at this stage open up

for public comment if no more commissioners. >> i have a comment. >> okay. >> madam secretary. >> been promoted. >> good morning. i'm jerry i would last week to make a few comments on the department of building inspection preemption of the sell last year system and the building inspection oversight of this important project dbi has spent $8 million in 5 years implementing the system and on the bic meeting last week director huey said the building inspection wants to terminate or kill the accelerator project the best results are sdounl due to the miss managing by dbi and the lack of oversight by the bic i'm encouraged in the last 14 months

dbi has secured professional management to manage the project and the bic has taken an active roll in the oversight project suspending the prelims by dbi needs to be fully explained and understood is this the first step in terminating the project or the suspension of reset in the invitation of the project what we learned in last month's bic meeting the planning department of the city has successfully implemented the system it is an important initiative and killing the project has implementations beyond the department of building inspection the ceo thought the company testified many counties like alameda he building that dbi has accurate funds to complete the system he also said that the company will

do what is necessary for insure a successful implementation of the system. >> talking about the current activities during the reset and not specifically providing clarity around the adequacy of backdoor requirement and the specific plans for addressing business system problems is a continuation of the bad prior behavior that created did current mess i couldn't emphasis that more at the risk of being overdramatic i'll character that type of behavior like reretaining the beck deck chairs on titanic what is the plan how is it going to get fixed i can understand the need for dbi to reset to develop a plan for the system, however,

i suggest the bic require a written statement of intentions from dbi that includes the purpose and observation of the project a list of specific activities that are planned during the suspension period and completion gates dates for each scheduled activities the existing systems - sorry i'll have to ask you to wrap up. >> it's been acknowledged they're not adequate and mentioned that dbi is working on them so it is unclear what the scope of the consulted the new consultant is are they going to accompany and do a gap analysis or complete the requirements that's totally unclear. >> thank you your time is up. >> is there any additional

public comment? >> thank you linda 21 tech i'd like to look at the third page of the budget i have a question about amendment 7 which is not documented here so the project team used the funds through amendment 6 on the around the 12 of union since that time we've been working on amendment 7 in conjunction with dbi and i find it concerning the work on june 12th go forward is in no way where he remembered working on the project june 12th there october 5th with full this go be knowledge dbi has signed amendment a 7 so i find it concerning and want to

understand the logic not being represented. >> can i ask how much money. >> through the chair. >> we're still doing public comment. >> that was the ideas of through the chair. >> so you have a question commissioner walker. >> amendment 7. >> amendment 7 is 1 mount you will million dollars, 4 hundred thousand is allocated to the planning department for future enhancements primarily amendment 7 was the result of february 2015 look at some of the larger caps requirements and additional functionality that dbi required to go live originally they were plans for phase two and around february it was determined restraining orders are important for the speed of the clerk and how they do their work and

grandfathering needs to be in place this is kind of their orients of that amendment 7 to take care of the 25 items which were supposed to and the intent this is this is what we need to go live my hat's off that's amendment 7 the project team worked on that through the summer with the go live so i'm concerned and i'd like to understand why amendment 7 is not represented here. >> is there any additional public comment. >> hi 21 tech i have one commit for the appearance of complete non-conflict of interest if this third party's assessment company is coming in i thought it should be done to

the mayor's office or is controller's office to do an agreement dbi has been managing it for them to hire someone to side did ascertainment there is a red herring so our suggestion that this should be handed by someone with no conflict of interest thank you. >> commissioner walker - yeah, so is public comment is closed. >> is there any additional public comment public comment is closed. >> so commissioner walker then henry and i'd like to know about the amendment 7 i tenderloin to agree the controller's office would be a period of time third party so no conflict of interest it didn't matter structurally

but the controller's office is historically been good at coming in at least managing it make sense. >> i don't have the answer. >> not our ferry recognize it seems to be a. >> it is not killing the project and naomi's office is not killing the office not the intent to the but a pause to see a assessment compared to the timeline and spend a small amount of money the reset and pause it temporary i want to make sure that is on the public record the plan of addressing

the requirements that's one the dliebldz when i get the rfp this is one of the dlieblz to provide a road map where the gaps needs to be filled that's one of the dliebldz from the rfp. >> sxhaushgs through the chair. >> do you have a comment about bring in the controller to oversee this as an independent third party you work under the mayor's office or the administrators office. >> yes. dbi reports to the office. >> and naomi is the vendor. >> the rfp is coming back to d t. >> one of the parties; right? that's what i'm saying if we're going to do a third party's assessment it should be. >> t stepped in and managed the

project on behalf of the manage d t responsibility is at the city level responsibility as they get the system implemented. >> i mean where i'm sitting if we bring in someone independent they'll be independent so, i mean from what the department. >> the controller is dependent that's a good idea. >> each year but the person off the list is someone that you have on the list a few people that can step forward and do this. >> otherwise we'll have to glottis- >> i'm not talking about the vendors but who manages the process as for selecting the vendors. >> yeah yes, if it is asking for reassurance celebrating the vendor to have the controller's office involved. >> yeah. >> i don't know if it is

appropriate or not. >> personally i i mean, i don't have a problem commissioner walker but not sure what triggers off some efficiently if we go two the nationwide search it could take longer i know you don't want that. >> i'm not saying it should be changed but who makes the call of out of appearance of independence. >> why not offline i'll report back you i understand what you're saying. >> commissioner melgar and do you mind in the director goes first. >> i don't want to drag this on the controller didn't know about it the vendors. >> they know what is going on. >> i think my problem to begin with having a third party come up on the project and then we'll

putting it farther out to someone after expertise may not be that it makes it more complicated and director and then shawn. >> commissioner walker the controllers we have meeting with him and then also, we also may and you with the mayor's office this project i presented to them we have you know we were doing before you know have ordered the meeting with shawn to explain the situation you know it is very transparent everybody knows about is and we're trying to make sure we all do the right job the dbi and others and tech and accelerate needs to be on top of that. >> i'll report back on this. >> thank you. >> i wanted to two responses

to items that have been brought up amendment 7 amendment 7 dbi had asked for the vendors to provide one final date one final estimates what it takes to achieve goal live what was proposed amendment 7 a 1.8 percent $5 million close to $9 million you can see the piece of paper and it is not fully and executed in the process of being executed we were informed it was insufficient it it was built on assumptions that no further defects or issues were found basically, not enough we're still looking for one final estimate one final project plan that seize us through go live

and permanent another $9 million of anticipation that's amendment 7 one note i said to address commissioner melgar we're seeking and looking for professionals who can come on board the methodology and dlieblz and look at it their state of efficient not building code and dbi experts we should find that and ramp up to peed we're looking for the project materials themselves to be audited and assessed and gaps and recommendations for how to improve and go forward i'll not worried about them getting up to speed dbi we're looking for management and methodology expertise. >> i'm skeptical i'm worried about the learning about the dbi

but learning about the project and whereas you know even skeptical to begin with you could probably do that i'm sure someone in the controller's office to see that but let's - >> just a clarify. >> i could talk for the next 3 hours of my assessment but to use the mother for someone who's dog is not in the fight all thank you for everyone comments and coupling come into so next steps and obviously commissioners this will be on the calendar next month and i'll clear on some of the questions here that answers to be gotten back on and working closely with the staff at least a more detailed report on times timeframe and move that independent person is going to be and some of the questions can be answered how long this will

take seeing no more questions madam secretary. >> item 6 discussion and possible action for the proposed change to administrative bullet ordinance and technology provisions regarding the evaluation and also i'm sorry going to read item 7 as well because number six and seven are related discuss and possible agency to be the code change to the san francisco building code structural observations for the case general to delete the reference and replied with an itemized applicable date

may want can i ask are items six and seven urgent do we need to discuss those now. >> i was told not problematic. >> what was that. >> staff said those are not. >> can we continue to the next. >> yes. >> i'll second. >> the commission likes to continue items six and seven. >> any public comment for the individuals that were here for those items. >> ? seeing none, then item six and seven will be continued we'll do a vote commissioner president mccarthy we'll do a roll call vote to continue the two items nobody is

objecting all in favor where we were at number 8 discussion and update on code enforcement. >> good afternoon president mccarthy and commissioners thank you for the opportunity to present before you today today is presentation i'll provide an overview code enforcement their code enforcement is section and hazard inspection services further process the dbi staff investigates complaint enforce the code regulations and receive complaint online permit tracking system i'm or in person which we

receive seven hundred plus complaint a month it might be persevered we have backlog this is not case the open complaint that are currently going through the code enforcement process open complaints are cases actively in place for the code enforcement works for directors hearing and posting notices and scheduling on calendar and cost assessment on this slide with dbi code enforcement we generate a case as previously mentions for example, to include vacant buildings and mandatory soft story project we've received seven hundred complaints roughly three hundred and 50 to 4 hundred complaint for building and housing with the owners fail

to comply on the afternoon an estimated two months before the it sent to the directors hearing as we needed to complete it and schedule over-the-counter and prepare the case their conducted weekly with tuesday for implementing and wednesday for hazard 60 properties with rough will i 15 a week for housing 195033 properties processed on an average 0 monthly with 8 of them a week when we have exhausted the administration process we refer the cases to the deliberation committee for the city attorney for litigation as you can see no slide 4 since 2000 we have over 15 hundred

open complaints of the one thousand plus us code enforcement processed 37 percent with order of abatement order of abatements are cases out of the code enforcement process gets received to another competent but the board of supervisors every year era referred to the city attorney's office their 12 percent within the directors hearing while 20 are one percent on those the vacant building list and for the last two years the numbers of open complaints are 4 hundred and 520099 or 70 percent are issued in order of abatements you see one hundred and 6 of 4 hundred and 5 or 26 percent are waiting directors hearing it is important probation officer note

that the code enforcement is a dynamic process it changes daily matt haney at overwhelm numbers may and do change distancing an important point to remember those customers comply but the bad actors are providing what is required with the administration process we will work with the customers to dhuf compliance and try to provide sufficient time to account for the wide sidewalksal or personal family circumstances we're committed to insuring the building safety is safe and the folks are the overwhelm majority or abatement roughly 95 percent of complaints with resolved without code enforcement some of the list are addressed by property owners

when we refinanced usually a lion on the property when they don't good to refinance they'll have to get the necessary or pay the fees as you can see we've worked diligently to manage it by getting through the process that concludes my presentation. i can now take you're showing questions. >> i wanted to note that commissioner president mccarthy has been executed commissioners, any questions. >> i had a brief comment if no other comments first of all, i asked for in just to off the record discussion i'll put on the record i had wideputy direcr lourey i appreciate clean power up that i want to echo agreeing

with staff 95 percent of homeowners property owners probably do the right thing to get an nov to fix it it goes away what we have the problem is about 5 percent of bad actors or like the poor lady that went before us with the abatements appeals went to planning and found out 3 years and $7,000 later couldn't have the deck tore it down with one month we issued the first nov and saved 7 thousands with with the pain and unfortunately planning don't a long time and took her through the ringer and couldn't do it anyway, that's one of the things i wanted to for us to help a clear the backlog of novs one i

discussions what the staff is suggesting we need more inspections sometimes yeah i'd like to spend more money for inspectors than continuing this on with that said, the 5 percent of bad actors we spend a lot of time on it and i was wondering and want some direction from the staff in a future meeting 0 could we have special inspectors focused on some of this long-standing novs so it is just not sending out the same inspectors paying attention to it clear the backlog and the other thing i'd like to do if it is in planning a notification that it is in planning and i think that the other thing

we know that people use planning for two reasons one is the honest people go through planning because they obviously think they can fix the problem through planning and then other bad actors that they go through planning knowing it is a convenient tactic they don't center to readdress the problem and takes 3 years fine i'll leave this sitting there for 3 years so we have to work with planning and maybe some other departments and is look we have to clear this up is this a remote possibility the owner will legalize this thing or this person is unpermit work using it as a installing tactic i think i feel like if we have to designate special staff more staff to do this i think that

should be a serious discussion on the part of bic so i wanted to thank you to the department for clean power the mass and some of it is out of our hands so to speak so commissioner lee. >> that's why it is very important for us to category grizzly those things commissioner mar said a planning for the purpose of delaying action how many do we get is it 90 percent of people doing this if so it we need to take this up with the planning commission that's one. >> regarding our presentation i have a couple of questions

i like to see you don't have to answer it dbi but the next meeting i'd like to see the reasons behind the awaiting directors order awaiting the directors hearing why are those one hundred and of waiting for a hearing because of resource problems on our end or people are asking to postpone their hearing why i'd like to see why and the other question i have the order of abatement issued we issued 200 and 99 do we follow-up to see from the person that received a completed abatement and this it removed to we check on that track those? well, i mean if you need to wait until next month that's fine

>> yeah. do you want - >> do you have any other comments or answer any of the things we've raised. >> we can respond next month we did do a period previously before the 2009 to 2013 we took the complaint and had that power presentations and end up with three hundred plus complaint and took the three hundred plus and broke down those for the 5 year period so it is a very small percentage. >> okay. >> commissioner walker i guess had a followup let i am pull up the power point.

>> what was at question in the past a question after the power point presentation. >> right. >> we did so from 2008 to 2013 we took those cases and look at every single one and had that okay. it is out of those cases okay. the open complaints from 2009 to 2013 were one thousand plus abated and closed complaint due to permit finalize and hazard abated is 6 hundred plus the total number of open cases 200 and 64 we took the open cases to see what they were were out of the 200 and 64 open cases the permits to clear the notice of violation they took one hundred and 46 permit to comply with the notice of violation and the restated were 10 from suspension of planning are under

the bic filed for 36 they're taking action and suspended for 10 and the first notice of violation were 4 they took a permit out and had 70 projects take a a long time we hold the notice of violation and trying to conform to the work the cases due to continuation is 29 that was a breakdown for year we could do this for the last 5 years. >> great commissioner walker has a question. >> deputy i want to thank you for bringing us through a better level of code enforcement all of us recognize the fact it is one time better than when we started talking about that the board of

supervisors is looking an enter departmental enforcement coordination we deal a violations at dbi that rests on our records for 3 years while planning does something not fair to us or the public one of the hopes that as much as we're getting our ducks in order we'll - a lot of the departments are taking care of the vicinity we'll serve as an example thank you very much for doing the work. >> thank you any public comment on this item? >> good morning i'd like to

talk about the building inspection of over this important dbi the management of complaints received by dbi is important, however, not all complaints in dbi are the result of an notice of violation and frequently dbi receives several embarrassments for the same day violation code enforcement begins when the building cod violation has been documented with an nov it is confusing and disingenuous notice of violation are potential public safety hazards as a current member of nov approximately 15 or 16 hundred does dbi have operating standards for resolving novs

where no department operating standards no accountability the need for detailed report that address the problem of nov problems needs to be addressed without specific numbers the bic has no idea how small or large the problem is reporting in the establishment of departmental operating standard is where the bic needs to exercise it's oversight responsibilities the failure of gi to provide meaningful management information of novas is a serious problem the bic needs to aid thank you. >> is there any additional public comment. >> thank you. >> seeing none, item 9 director's report 9 a update on

dbi's finances. >> good afternoon from the department of building inspection before you the october finance report i'll take a moment to go over the highlights on the revenue our revenues have strong we've collected about this million dollars of july of this fiscal year that is $2.8 million more than last fiscal jr. 2014-2015 and a million dollars more than this is our best on record the preliminary reason page 2 as you can see actually see the permit in the evaluation and so basically our permit zaegs is up by 48 percent and in the month

of october with the permits valued awe at one hundred million dollars in four months i think in 2014-2015, of throughout the entire year and particularly in electrical permits and building permit and plan review those are primarily what you see a lot of the growth on the expenditure does it is a little bit more than before and if you look at a comparison to last year you'll see $2 million left from last year that is primarily because services among the departments is work order is $12 million by now we'll receive higher billings so we expect it to go up in other areas we're actually spending more than we were in the prior year

i'm available to answer any questions i didn't make any revenue projecting projections a couple of things happening not a lot of time those few months october so make a separate line may skew should revenues we'll wait until december with a full 6 months of revenues and by then the after two full months of the new tiers and fees will be in place the other projections are straight line collections once again they're only do it based on the two years i'll be happy to answer any questions. >> questions. >> yes. >> other services that we generally have received emphasize what is causing they're not submitting. >> off their services for example, the technology and controllers we have a lot of

large work orders and decided maybe not to submitted a work order sometimes the departments wail for 6 months you have a controller's office report it is i am perfect to get those together and sometimes, it is off but not from outside outlet city departments that are providing the services. >> okay services what's the projection over a quarter. >> a lot of it is not quarterly base it varies somethings did controller's office will pay for using and the users to be for special assistance on an audit or report that's nationally not a quarter not quarterly it varies so much some of the ones more consistent frnlgs we paid funding to d hr they handle the test this is more consistent but

symmore is consistent. >> okay. thank you. >> any other questions for the commissions thank you. >> thank you. >> 9 b update or relevance enacted legislation. >> good afternoon bill legislative public affairs first thing director huey's want to make sure you're aware that the department will have a holiday parties december 11th we hope you'll be able to come and join us at don ramona's restaurant i think pubically known to a lot of people other social occasions for the department so on december 11th i believe other than 4:00 p.m. if you feel to help us kickoff the holiday season we'd like to have you on the legislative side

commissioner walker mentioned the code reform ordinance that is on the land use thirty day calendar 4 different items 3 of them if supervisor wiener including that one dbi has participated in a meeting with supervisor wiener staff and we have actually arrived at an agreement only some of the language and process there maybe a few refinements still to come we've been meeting with the fire department part of this reformed legislation would require the fire department to dwo do a process for similar to us and the novas and holding of hearing things that the fire department is not currently doing that aside there is also supervisor tang's ordinance to exempt from the vacated building

ordinance properties that are in probate preceding those often average several months to get close out she would like anymore latitude and again, a thirty day calendar i don't expect those to come to the full lunld land use until after the holiday some may get pushed into the new year one by supervisor wiener on gray water systems we talked about before and that is one the chief pumping inspector is meeting with supervisor wiener's staff to refine that language and make sure that works for everybody we did meet director huey and one of our tech services people

met with supervisor campos this past week we're looking at some code modifications in the coming new code cycle is it underway in january for gender neutrality bathrooms and trying to make that more available for small businesses with limited space so that is a matter that is under discussion and we will continue to cooperate with the supervisor on that we're joining the supervisor at a community meeting thursday tomorrow offering 0 e evening on the 16th street and shop well recent fire as you may know about 20 million people displaced in the adjacent apartment building to get an overview of whether or not the owner has been responding to the notice of violation

as of my discussion with staff yesterday not had the order come into do that i will say the owner has an issue are tenant access to cover items and throughout the responsibility for the liability with his engineer to escort people into the safe areas where this is possible and there maybe areas of that building where it is not safe, of course, and you can't really be of much help there but we have encouraged the tenants and represents to try to speak directly with the owner we've been encouraging the owner to cooperate and assist the tenants with that issue one final thing on the actual demolition for the tire shop which our engineer to cut is it

from 15 days requires to be immediate. >> we did have restored certain elements legislation

bringing more appeals directly to the fwik and eliminating the abatement appeal board it is back to this process i feel like we are getting to a point where everybody will have success with that. >> any other questions. >> item 9-c update on project. >> good afternoon siding the major point this is few of the last boards meeting we roughly is have an increase percentage for the revenue of the construction that is why you'll see the c p cars with the revenue come up to because into this in the admitted any

questions. >> on the race election a couple of projects the voters approved on the giants stadium and side warriors has anything i know that will probably be a long process even though the voters approved that any projections come in in terms of work on this site. >> first of all, giants not coming in that much yet but the wirings warriors warriors we review it candle stick is coming in and trying to push it the major tinge that the r e d the rec housing project coming in.

>> is the rad program mostly upgrades their existing; is that correct. >> a combination of both because that is a new one and mostly the exit buildings with the schematic retrofit and the system. >> thank you. >> item 9 d update on code enforcement. >> good afternoon, commissioners dan deputy director inspectors services a code enforcement and monthly dbi update for october b the containments are 3 willed and 57 complaints 72 hours were 200 plus the complaints of first

notice of violation migrants received and abated without notice of violation were one and 42 public school the abatement containments with notice of violations were 23 and exactly notice of violation we referred to the code enforcement were 1 the housing inspectors services performed were nine hundred and 12 complaints 4 hundred and 88 complaints between 2 henry adams were complaints of violation were one and 41, abatement excitements with notice of violation were three hundred plus number of cases september to the directors was 35 couldn't u orange county inspectors three hundred plus the number of cases stent to the director were 45 and the number of order of abatement were 10 and number under advertised time were 10

and number of abateded number of cases to bic was that and this was the update and shows the activity. >> any public comment on director's report 9 a there d. >> item 10 pitifully of may 20th, 2015. >> move the approval of the draft minutes may 2015. >> location any. seeing none, all commission in favor >> i's. >> > opposed? minutes are approved. >> item 11 commissioners matter increase the staff at this time the commissioners any ask about the housing practices and procedure that are interestingly to the commission. >> i want to raise a question

i see our city attorney has departed but if we find the need for a closed session regarding the company how do we go about getting that done. >> that was asked before it can't be done. >> you can follow-up on it, it is did response they're only a few items it what about discussed in closed session like the directors valuation and certain things in closed session and certain things public i'm not the expert on it you can defer to john. >> the only reason i've raised the team will make some manage yearly high decisions. >>