all of these systems are great for dealing with a regional or a distance source tsunami. in a near source an army where we would have 15 minutes to inundation that would be generated by an earthquakeit would be very significant we know that there would be damage to infrastructure and impacts to personnel that have torun these systems. so, we have plans in place so that we have things in line before this would damage our infrastructure or impact of personnel. and also we would ask that we have

evacuation plans to move everyone away from the water. we have a 2016 tsunami annex plan and that focuses on eoc and doc and we have really beefed up the outreach and education plan. there is a separate section in the plan related to treasure island there are some nuances to evacuating the island. we made a recommendation in the plan that ti be afforded priority as far as research allocation because there's so few ways off the allen. we worked with many

sources in developing a priority to make a high resource priority plan and we've also worked with the fire and the police in several government agencies to put this plan into place. this is for evacuation only. another thing that we did was we began doing outreach on treasure island to different community organizations. we held meetings in march and april with job core and treasure island community development as well as community developers to talk about outreach strategies to the public and messaging and preparedness information and then just a couple weeks ago in may we did an open house for the public and we had experts

they are to discuss emergency preparedness and this summer we will be beginning citywide to replace and augment the evacuation signage that you may see around the city. in treasure island we hope to start signage installations in early july and we have worked with developers so as there is changes in july they can be incorporated in the overall signage plan and they can be incorporated as well. that is all i have for the signage plan i'd be happy to answer any questions that you may have. >>thank you very much. that was very informative. do we have questions? >>yes. >>do you have the floor? >>thank you. thank you for the presentation. it is very helpful. it is very helpful and it's hard to imagine if we

went underwater what could happen in these are for the future and god forbid anything would happen today but what if it does happen today or tomorrow? how would we react since we haven't done this? >>i think it will depend on where the synonymy is generated from. if we have 4 more hours we would start evacuating the island as much is possible although it really if everybody gets in a car and tries to get off island it once it would be very difficult so some of our outreach messaging has been around carpooling and people starting to get to know their neighbors as much as possible so that they can drive off the island. we would also encourage people in the messaging that we have done we have a near source tsunami right now you can walk to high

ground off of treasure island and with the development even the extension of the bike path when that happens it will be another way for people to walk off the island. so, we are really looking forward to the ferrys and the bike path and the other world methods of transportation. >>if this were to happen tomorrow does wbi have literature to tell them what to do? >>yes. that's why we have the literature that we have to tell them what to do. we have done a synonymy walk on the island

of something we've done on other parts of san francisco but we look forward to doing more outreach with other residents for exactly that purpose. because people can only be so dependent on city services. we have to be ready to take actions for ourselves. >>thank you. >>thank you very much amy. when you come here i know that you're having all these meetings and what it would be helpful at some point when you're speaking to us to give us a presentation on the outreach plan so it could be for lots of people that are now watching that are coming to the meetings and they could tell san francisco residents what we're talking about here. treasure island is already in the water so i presume or suspect that the waterfront in san francisco would also be affected so that comes into question then the evacuation and you mentioned something here that i wrote down if you have time. god forbid let's

say the entire waterfront of san francisco is affected and you can't get into the bay how do you evacuate then because in the 1980s treasure island was flooded and it was a nasty experience and i don't know if people in san francisco all remember that. so, what you see is the sea and you don't know where palm avenue is located. it is a very scary experience that we would like to have you come back and make a full presentation and we will make provisions for you to do that and we would like to know

in the worst-case scenario where is the plan that you have and if there's not time to evacuate how do people get in if treasure island is flooded. this is a very serious matter and something we need to make sure we understand here. >>thank you. i would be happy to do that and share about the outreach and how to prepare people. >>thank you, mr. dunlop. >>thank you. i live there and also i am a good swimmer but i don't think i could swim against that. i have been told

that much like san andreas it can produce something like a title wave so you are talking something that would happen further north.? >>if likely it would be something further away but it is not impossible. so there could be something like san andreas that could generate it but there's also other fault lines. >>good afternoon.- is more of a likely possibility the low sources would be a higher possibility but like i said- is the nearest source that could produce 2 nominee waves. >>thank you. and the other question is are we building up the island to make it high enough for the possible global

warming in 100 years is that going to help with the tsunami? >>they feel like that when the island is built up more that we should evaluate and see what the inundation levels would be. it's my understanding that it's not the entire island is being built up but it very possibly that will assist- with some of the inundation of the area. >>thank you. any other questions from the board? if not public comment? any comments from the public? hearing none. there was no resolution required this was merely informational. thank you.

>>item number 10 discussion of future items by the directors. >>do the directors have any items? hearing none. i think we can adjourn. thank you very much for attending. >>[gavel] >>[meeting adjourned] ♪ >> i am so looking forward to the street fair tomorrow. >> it is in the mission, how are we going to get there? we are not driving. >> well what do you suggest? >> there are a lot of great transportation choices in the city and there is one place to find them all, sfnta.com. >> sfmta.com. >> it is the walking parking, and riding muni and it is all here in one place. >> sitting in front of my

computer waiting transportation options that is not exactly how i want to spend my saturday night. >> the new sfmta.com is mobile friendly, it works great on a tablet, smart phone or a lap top, it is built to go wherever we go. >> cool. >> but, let's just take the same route tomorrow that we always take, okay? >> it might be much more fun to ride our bikes. >> i am going to be way too tired to ride all the way home. >> okay, how about this, we can ride our bikes there and then we can take muni home and it even shows us how to take the bikes on the bus, so simple right here on my phone. >> neat. we can finish making travel plans over dinner, now let's go eat. >> how about about that organic vegan gluten free rest rft. >> can't we go to the food truck. >> do you want to walk or take a taxi. >> there is an alert right here

telling us there is heavy traffic in soma. >> let's walk there and then take a taxi or muni back. >> that new website gives us a lot of options. >> it sure does and we can use it again next weekend when we go to see the giants. there is a new destination section on the website that shows us how to get to at&t park. >> there is a section, and account alerts and information on parking and all kinds of stuff, it is so easy to use that even you can use it. >> that is smart. >> are you giving me a compliment. >> i think that i am. >> wow, thanks. >> now you can buy dinner. sfmta.com. access useful information, any access useful information, any

ok, well, remember last week when you hit vinny in the head with a shovel? [chuckling] i do not recall that. of course not. well, it was too graphic for the kids, so i'm going to have to block you. you know, i got to make this up to you. this is vinny's watch.

>>[gavel] >> this meeting is called to order. this is the tuesday, june 7 meeting of the san francisco entertainment commission by name is brian tan. a few housekeeping items did turn off your cell phones and keep them on vibrate. if you're here from the public and like to speak when i call for public comment we have other common speaker cards which can fill out they had to our staff. come up when i do call that. finally, thank you to sfgtv and media service for airing this meeting live to the public. also, happy election day. i hope everyone is voting today.

you have not yet, go do it. let's start with a roll call. >> >>[call of the roll] lee, here. treasures of, here. jen thomas, here. cohen minimum we have a quorum. commissioner frost said he would be 15-20 min. late. and we've not heard from [inaudible]. >> all right. we have a quorum. the first item on our agenda is general public comments. this is for any business that pertains to the entertainment commission that's not currently on the agenda. a public comment? public comment is closed. item number two, approval of the meeting minutes. i believe we will rightfully continue this item >> i move to continue the minutes to our next meeting >>

moved and seconded. >> the approval of the minutes of the next meeting at second. any public comment? commissioner lee seconded. let's of those. >>[roll call vote]. >> item 3 is a report from executive director and our inspectors. i will hand it over to director kane >> thank you good evening. i will make it short. i'm a little bit [inaudible] i was off for the last three weeks. one of the things i want to report on is one of the reasons i went which is to attend this thing called music city conference. it was put on by group by sound diplomacy, which in a nutshell is bringing together people from all over the world to do work in the

nighttime economy in many cases in other countries focus on live music and music industry as opposed to you know, being an inclusive of other kinds of entertainment, but by and large, they were very interested in-and i was able to spend some time talking about our chapter 116 work which is unique in the states. they do it in berlin and they are certainly looking at it in london very closely and hopefully, now a lot of other places.. lots of folks from australia, canada, other obviously english-speaking countries, there were people from all over the world, and i think it went really well. it was very exciting and him and contacting out with people that i never thought i would meet. people from classic officials from all over the place. it was really interesting. so, i hope to be doing more about and then

maybe we will be able to bring some folks here from other countries to talk about how they do the work they do. we are, again as we've said in the past, i had in some ways of most folks in terms of nighttime county management. from the standpoint of the government involvement and really having sort of a solid base to protect and enliven nightlife. however, it does come from a regulatory sort of side of things and we have some stuff we can do better , i think, sort of on the promotion side and the protection of creative industries and protective of targeted jobs. so, hopefully i'll be bringing forward some new things are you to chew on. then, while i was gone, maggie was able to convene the panel to finally do interviews for

the eight 1823 position on outdoor events that haven't talked about forever. they did those interviews and there is an offer being extended or conditional offer at this point, based on background checks and fingerprints to the person who scored the highest, and so i can't at this point who say who that is, but it is-we are almost there. so, the pool was a really good sort of applicants so i think we found a good fit. >> you think bill be here by next meeting? two weeks? >> no. >> a month? >> probably. >> okay good that's great >> yes. there's a lot of work to do and will be off and running. so unless you have any questions for me- >> take me >> can we all go?

>> i will hand it over to mr. polly. >> i will start it up your good evening, commissioners. report about inspections first. i want to correct the date. the first item and union st., festival it says 514. that was a typo. june 4 it was there around 5 pm. i was there for a couple hours in the area observing the surrounding area the side avenues, checking for [inaudible] this sort of thing. huge police presence. in the alleys and side streets. a lot of venues on fillmore street seen a bump in early activity, 6-7 8 pm. the [inaudible] was for street wwe did not receive any complaints so all went

well. on 520, may 20, the second item it says 5-2. i forgot to put the zero. this was at 3:30 pm. we talked about this at last meeting can an issue regarding the noise alley ministry at 1021 sanchez st. i made contact with the church on or before the show took place that we talked about and i talk to her about it looking like what they were doing was entertainment. i told her she needed to contact our deputy director and talk to her to she ended up doing a leader in the week. i'm not sure how it played out in the end, nevertheless, i went by after 5 pm after the event started to see if there was any sound issues for the complaint and i did not notice anything. it was not imperceptible. nevertheless i told her because we don't permit the venue, i didn't-i'll be taking on a hands-off approach and waiting for direction from staff. so will see how that goes. i'm sure

not sure how that's going to play out. on the 19th, this was at 620, i stop by mission cultural center to do an inspection. i talked to-that the operations manager i talked permit they do not have a permit post. they posted it in from inside the information booth. they can you schedule of events and just explain to them some of things. i been there a couple times so it was an interesting place to kind of stop i i was just checking on it. i left this item off last meeting on by accident but because dollhouse, 315 916 straight last year they were subject to an abc action regarding an employee peddling marijuana and me and sean went by with al al view and talk to my brother. nevertheless, that was a good idea to stop in.

then check in on what's going on could honestly, they have mechanical moving devices there like 5-6 pinball machines in the front of the venue. i talked to their bartender just asked about any underage drinking or gambling or anything. stuff like that. but it looks fine. there every thing is in compliance with a couple of 1:20 am. i deserve the sidewalks in the management the audrey and john adult with him before. so, it's been a while since we instructed him to move their line and manage their sound better and then not received any complaints and on this particular night they were in compliance. i took a quick look at elbow room. i was in the area. i pass by a bunch of venues. i just pick out elbow room. i observe the exterior environment of the venue. it was busy but patrons were moving the sidewalks were not too cluttered. so it was fun. fine. on 21 may, at the end of

the night operation, for [inaudible] there sidewalks looked a little cluttered. if i was-i could've the world am a notice of violation but it wasn't really that serious because it just look like they're end of the night. there were no complaints but nevertheless going to stop i do a follow-up inspection i scheduled for this weekend. a couple complaints. one of them is a complaint with the dealing with for a while. this is blatant and 1351 folk st. over the last few weeks i have observed the avenue in the sound environment and what my determination is is that it's collective sound, first of all. not just that venue. that avenue is busy with venues. nevertheless, after talking to inspector burke he states that he can clearly hear the base over everything else. so, the next step is to do in the end tests and compliance testing whenever i'm out there and they

request testing. so we'll see how that plays out. the last item is a complaint in regards to club mala. they got a couple complaints. there really hasn't been many complaints in a while, but it got a couple in the last few weeks. this one was saturday at 11 pm. i was able to go by almost immediately within a half hour-45 min. i stopped out on virginia avenue about 20 feet from the property to see if i could hear anything. i could hear a little on mission street but nothing that would be out of line for the kind of thing they do. but, even though it's particularly quite on the street and neighborhood, it gets a lot quieter in the residencies and the so i'm sure the neighbors are expensive and something. so, i scheduled to do some interior noise testing with them and we'll see how that goes. i'll report back to

you any questions? >> i have one for noise alley ministry. were we not tipped off by someone about that? >> yes. >> did you contact them about just following up about your inspection? >> i was in contact with them. this particular neighbor was a little on the aggressive side. i like to wait until i develop some kind of information before going back and forth because it ends up being just a bunch of stuff being thrown against the wall. you know what i mean? >> sure >> idle her complaint was valid or not so the first thing was to make contact 01 to give the venue to the opportunity to defend himself and discuss the results will discuss the matter with our deputy director >> i see. okay, that's fine. any questions for inspector burke? i'm sorry, polly. the

record should show actually commissioner jan caminong and commissioner frost re:. >> the reason you are hearing this [inaudible] more mundane visits is because they switched areas so i have not done that before. but i did it because i felt like there was in importance and not getting too comfortable. so jordan's visiting venues that sean is very familiar with and different eyes and different experiences i think is been a be a better system to make sure that everyone doesn't get too complacent were too close to these guys at a comfort level

around, you know, how they work and what they do. they're very different operators, these two. i think that is a good thing. so he's can go to malibu totally different than he will now sean is going to go to the nightclubs [inaudible] >> we caught that when you -either that was great because we had heard about venues we not heard of about reported inspector polly, director kane and good evening president >> good evening. a couple new complaints. one for the grand -lounge on geary right round abuelo. this is a establishment that had applied for a permit when ms. can meet locks on what was with us and something held

it up, a be something along the lines of their abc permit. we did get a complaint recently about what sounds like midi karaoke going on at towards the end of their hours. i have been unable to witness that and i'm in touch with the complainant. the complainant has my mobile number or try to work out communication i know susie able to report to me when when he hears sound coming from-. i'll keep you posted on that. we have received a complaint from the hampton inn, fairly new hotel across the street from mezzanine. on jefferson street. upon some conversation with the assistant manager there, i learned that you seven complaining for some time. this is first time that lodged a formal complaint.. everybody was in the organization thought

each other were filing complaints so this is the first time we've heard of it. i've been on site for taking measurements in a guest room there and i've spoken with the owner at mezzanine. we are waiting to get some information about some conversations that happened between the previous owner of mezzanine and the developer of a hotel to see kind of how some conversations went down in planning the construction. i hope to have some more information for you by next meeting. >> are they complaining about music were people in the streets are what? >> on the lower floors there something to picture noise but the upper floors are just base and it's only on the jesse side. i was told that the

mission site is double pained and the jesse side is not. the jesse side >> which makes perfect sense because the jesse side is a nightclub in the mission side doesn't. how ridiculous. >> there's also that. mounted air conditioning units on the jesse side, so there's the free flow of sound waves coming through. >> chapter 116, doesn't include hotels, right just residential? >> this is correct. i confirm this and i've made an inquiry as to the possibility of amending chapter 116 to include hotels because there has been in the news regarding a possible creation of what are called [inaudible]. but i may or may not be able to get that done in time. we will see.

>> thanks. they should be in a just similar. >> i'll keep you updated as i get more info. >> is the picture noise on the jesse side coming through the windows? going through that door work into the building? as they are choosing to put-to do like accept patrons on the jesse side and not the mission side, which is actually the front about oh is the mission side, right? >> poseurs, so the jesse side doors are manned with a hotel representative. the mission side is locked. you can access both ways. both of double sliding doors. >> so let me get this straight. the main entrance about tell is on jesse side, which is the side that does not have a double pane windows and is across the street from a nightclub? >> from the layout of the building, i would say, yes

>> so, the mission street side which is not near anything has double pained windows and is not the main entrance of the building? >> from what i could tell, set yes >> that makes perfect sense. >> little tally narrow street >> a couple of inspections. the chamber of the restaurant at the phoenix hotel had a couple of outdoor amplified events for memorial day. we have a resident off hold, i think i mentioned previously, that has graciously allowed me entrance to his residence. i've taken in the and measurements so i can compare those to he's disturbed at this point we get a good ambient measurement. i was able to get access and take a measurement their weekend as well during entertainment i'm a but that

particular weekend wasn't as loud as previous as he had mentioned. so, he's going to be in touch next time there's an event and will see if we can get a good beating analyzing frequencies and see if there something we can do to contain the chamber sound. >> i noticed they been promoting a lot more events by their pool. >> i think is the season swings there's going to be >> more than in past years >> they definitely capitalize on holidays and-as well summer as well, two. >> is this complaint is the same complaint and that has been complaining? is this a big building a multiunit building? >> correct. on polled. the first physical unit overhangs, and on one side and the chamber

is slightly visible from another window on the property. so he's getting sound from chambers a little bit of people noise, some base, and then actually some noise from fixed mechanical on top of brenda's so i put him in touch with the department of health as well to address that. multiagency investigation. >> i see. thank you. >> quick update about this year's con of all. very smooth. everything was on time. i was on site both days and in touch with organizers. we were able to provide a schedule ahead of time and i was able to check-in multiple times throughout the day both saturday and sunday. no complaints that i came to [inaudible] directly to us. all in all the was a big success. susan sarandon's ping-pong nightclub was brought to our attention. 690 fulsome st. we

were made aware of some dj even said that. i was able to stop by and talk to the manager and now were in the process of getting him permitted. this past weekend, early sunday morning, at the end up there was an incident with a firearm. i paid a visit on sunday evening to talk to security and management of the end up. we sat down for about an hour interviewed 630 footage, talked about what happened. they met with the sfpd today and we are meeting scheduled for thursday at 11 am with staff in the office to discuss the incident and what should we be doing during to move four. forward. >> with that inside or outside? >> at this point we do not

know. >> some of those lease reports are not public record depending on the outcome. >> can you- >> i said some police reports are not a matter of public record, depending on the outcome of the incident. >> i reach out to the permit officer today and at that point even he did not have any kind of incident report or narrative because i think the investigation is still pending. >> forced and social clubs does that mean they're not really open what does that mean? >> they are open with ping-pong at the night that i visited her mother was a dj. now they're in the process of starting. >> so we will see them soon? >> yes >> grades. great. sounds like relatively quiet given how bad it could be. any questions from commissioners? public comment?

public comment is closed >>[gavel] >> will move on with our meeting to item number four police department comments and questions. i don't see any least upon representatives tonight so we'll just will bring along to item number five. hearing and possible action regarding permits. we have two tonight and i'll handed over to a deputy director. >> great. good evening, commissioners. others permit application it this evening is for women in live performance, it is for a limited beer basement located at 222 highest rate in the former space of the basement. new owner, steve smith owns the special specialty beer store and ills unlimited in pacific heights. he plans on expanding this business model that is new premises so is actually did have for entertainment stand up comedy, open mic night, live jazz, and

all can be in a craft beer focused bar. he hopes to be able to of flexibility and when he does an arm but always and by 10 pm. i haven't received any opposition about the permit application. we approve it with a good neighbor policy. the only condition. here to tell you more about his application is owner, steve smith. >> good evening. yes, we just picked up the basement and we change it as a site location from our facility in pacific heights. we only have retail and stability to do like a surf the draft and the limited products we have. there used to

be a stand up comedy before at that location, and open mic and initially we did not have this as a anything under plan, but when he approached us a few times we said, okay why not. we could use the momentum and get the what they already had to i think was every thursday they had stand up-not open mic and every saturday they had for two hours they do standup comedy and so we met with the department to ask if we can apply for that license. >> are usurping any hard alkyl or is it just.? >> just beer and wine. we didn't want to do hard alkyl because that's not our focus. we did it for eight years on. at least a location with hard alkyl but the more premium

single malts. we don't do anything in the mixed [inaudible] actually our focus is more in the upper end of the spectrum of the products. so a different kind of overly different kind of [inaudible] then used to be >> are you familiar with the history of the basement and the neighbors around? >> yes. i just had a few times met with sam. she's with [inaudible] >> great >> i spoke with her this afternoon actually. she had to pull the kids outside to get everybody alerts. she was happy that we moved in because apparently it was some complaint here and there from the previous owners. we picked everything out what they had in their swap the noise complaints there before i got there anymore because we actually don't have anything existing what they had in the. that got pulled out. i reach out to some of the other stores around [inaudible] quite as the

neighborhood. everybody so far was okay with that we moved in, yes. >> great. i think-main complaints of our previous permit holder and so i think if you are if you're spoken with them and actually change the equipment >> i spoke with sammy before-five times. i walked around just to get familiar with the area. i ran into actually she wants to come down tonight but because the whole voting idea she said she may not but in case you need some kind of letter she would be glad to write something up if it's required. but she was really forthcoming and we met the first time i think was one we still were doing renovations. she was very happy that we moved a lot of the equipment out. >> great. commissioner caminong >> are you open until

midnight? >> were open tuesday, wednesday thursday currently from 4 pm-10 pm and then friday and saturday we are open 4 pm-until midnight. that's just because the neighborhood we want to engage first what customer base were going to get but we did not have the intention to stay very long unless somebody asks us if we could stay a bit longer. we had some increase for opening mondays, which we did have in the plan before. somebody wants to watch the wwf on monday nights. we thought would be a cool hangout spot for three hours so will look into that. so we don't open long. we don't do the same thing in pacific heights. we close at 8 pm and pacific heights. we try to be early down. not saving up at night >> you are aware the permit

you're asking for is only until 10 pm? >> yes that's fine. i think the standup was from 6 pm until 8 pm or something like that. they didn't do it long. it's always 10 pm would be the idea. he used to be a green room for the [inaudible] so the will be mays be some people would like to play jazz and obviously they would like to go until 10 pm or something like that for the life >> are you going to be entertaining yourself or do you have a manager doing that for you? >> we do not look into that yet. we just want to get the ball rolling with the permit for the standup comedy. these guys are from day one have a huge following apparently so they want us to do-that he turned down several venues already because it was no permit and they were bit behind with filing a one-time application, and so i just said, look, as long as we have to wait, we have to wait get if they came in a few saturdays want to do something i said, no, unless we have a permit we

won't do anything >> to have someone in-house in charge of the sound system and volume who's going to manage the equipment we pick >> no. there's nothing going to be that loud in the system right now. we can put anything in which can go that route. >> you have an existing sound system >> yes. it's not a pa system it's like a home stereo system with some macintosh and [inaudible] speakers. because of the jazz back onto idea was to play jazz were some there's no subs. there's no base coming. you guys: i think we have [inaudible] but there's no 20 inch whoppers and we don't intend to the one in >> was going be responsible to make sure the sound is not- >> there's not enough volume to go that high. the system we put in is maxed out at 150 w. that's not even remotely in a pa system. they can go that loud. i mean, at least we did not have a complaint from

anybody. we want to keep the level the people can actually talk to each other so there was a lot of people that i think some of it was a very cozy atmosphere and one of the reasons was we had as background music to entertain people. i think that was the difference before. the previous owner got people in because the nightclub. our idea was to get people and for the year and wine and then have some background music just to have it running, but not to actually entertain them with the music. >> president of comedy is entertainment, right? >> but they just talk. you know. these guys they make jokes. he did yes that's entertainment >> i mean i just have no idea because i didn't think was funny but it's just a. no, they're very nice people. i don't think it's can be that loud. i think the noise complaints as sam told me was because of the 2 a.m. electronic dance music they play. that was just the people upstairs for whatever reason that the tenants actually said on my god don't do that but we

said it's not our focus. we have a totally different idea. >> so, i've more than 150 watts in my house. so just so you know, but if you were soundproofed at all? i mean are you know complains that all? you have not done this yet, right? >> were opened and would play musical we don't play loud music. >> have you got any complaints? >> note >> none whatsoever. do you have any soundproofing? >> the ceiling whatever the soundproofing was before. >> so that doesn't work >> if i can interject, this is 222 height. if you remember- >> yes. nevermind. got it. yes. >> what does that mean? >> i'm not sure what that means but i think >> i will tell you >> this is the [inaudible] we

ashley saw the last permit holder not very long ago. it's very different program than what is being proposed now. that was the place of entertainment [inaudible] i think you're actually asking for the exactly right thing. the limited by permit is in ansley ancillary title permit with the comedy were entertainment, whatever it may be isn't the prime reason people are there. >> yes. i think like i told before i used to be a dj for 15 years and that's probably not designed to be anything. so that's what-there's no point to do anything like that. so, we put like for background speakers in the place and obviously when inspectors show up they can see that but the idea was more, they were more designed for basic even the layout we been exhibiting out and put some seats in there. we put leather couches in. like a lounge, big carpets go people can just it used to be only a

country four and too much echo effect so we put a big person kind of rug on the floor to get rid of that problem the echo effect. that didn't seem to help except [inaudible] because they wanted to put drapes with some kind of special spray >> fire retardant. >> yes >> great. i think events are sufficiently our questions. i do know there's others from commissioners? if not, one of you have ac. one recommendation is, know the painful full person could not come tonight if you can get at e-mail sent to us that that would provide us a little more >> she said it's no problem if it's required and i think she knew exactly what it is and she says he wanted to show up, but again the whole today with a voting and everything >> yes. it's not required but i think it helps your case. thank you. any public comment about this? public comment is closed. commissioners, you have

a motion? >> i motion to approve the permit. [inaudible] >> so you will move to approve the permit with police conditions. item i didn't see any please condition to adjust the good neighbor policy. >> moved and seconded. let's think about >>[roll call vote]. >> the motion passes >>[gavel] >> congratulations. we will onto our next and final permit tonight boxcar theatre.

>> so, final permit for this evening is a place of entertainment for boxcar theater. this is at 644 broadway st. boxcar is a nonprofit performing arts organization. they intend to use the new venue as the new home for the speak easy to identity i support about that before, but that's an immersive theater experience allows audiences to explore replica of the 1920s speakeasy in san francisco. they're really cool idea. the performances are going to include live music, cabaret, vaudeville and much more. the planning department has sent a recommendation and stuck it in there. it's not actually three plunged but i wanted you to see. they approved other entertainment use as permitted by right within this district, but alerts the commission that the components of the bar within the premises is currently awaiting a conditional use authorization hearing before the planning commission. the entertain commission is only proving the use of the entertainment for the space so it should not be a problem. the applicant of the neighborhood is an outreach that you'll see in the files that i've not received any opposition for this permit application. central station

approves of the permit with the applicant's existing safety plan as a condition. as well as having bartenders and or tips train and having camera security footage maintained for at least two weeks. so, this is david back from boxcar theater. >> on the general manager boxcar theater good a professional theater producer did i been managing director the magic figure for five years. i also served as the mayor's arts task force and 25-26. the applicant is nick alabama. he's the founder and artistic director boxcar did he not here tonight because he zero personal. our rehearsal. our plan our private use of the space is two remount our production of the speakeasy. we ran this in 2014 very successfully in a venue and the tenderloin behind golden gate.

we did 75 performances were all sold out. we left that location when the building was sold and or tenancy was terminated. we were very happy and lucky to find the location of north beach. it's a much larger venue and it's a very big step up for boxcar theater, which has been around for 12 years and is performed primarily in 49 seat theaters in soma and the tenderloin. it is now building a 9000 ft.2 venue for 250 people along the north beach chinatown border. the speakeasy is a immersive theater means there's no separation between the audience and the actors. there's no actual stage. you build this theatrical environment. not parties were doing a replica of the speakeasy and we populate the environment with actors. they can be 35 actors in the cast that way people from making 23. so there will were one veterans, there are bootleggers and comment. there's regular people from the group, to the

city for a night on the town. many actors by people like the bartender and the club owner and of the chorus girls in the mc. the evening unfolds. the audience members tend to come dressed in costumes. sorry heavily encouraged and weep with costumes out. in your speakeasy it's often hard to tell who the actors are and who the audience members are until the action unfolds. our format includes--it is a speakeasy so the physical layout includes a bar, backroom casino and cabaret space and cabaret space we do a vaudeville show authentic 1923 vaudeville show. control of west, magician, horace goes, chanteuse, and comedy abbott and costello routines and so on. the event goes from 7:30 am-10:45 pm and

were contemplating subsequent show a late-night show that would go from baby 11:30 pm until 12:45 am. how's that furniture and? >> i want to go. >> it's pretty fun. it's pre-popular >> what is your [inaudible] joe's clock shop?. it's one of the false front business. there's a lot of misdirection involved when you buy a ticket you don't get the address of the theater. we give you a wanted viewpoint reader supposed to meet some addressed certain way. maybe wearing a yellow hat. maybe reading a book of burns: getty rotary that we asked them what's your favorite line from howard something like that. if you're on the list the annual map to the theater and let's say a pocket watch to be repaired. so when you arrive at the theater the façade is not a theater it shows clock shop and you going to talk to joke you cannot pocket watch. he directs you to through the employee entrance, down the stairs. there is a

grandfather clock. google open the rent of the pocket has a false back you step through. 1923 >> i love it. tell me [inaudible] >> family laundry is other false front visit. we are multiple entrances. so the venue has three entrances. this one is the skies is a 1920s chinatown london that pertain almost to where we sit on the borderline to do additional communities. in that entrance you also go down to the service entrance and you come out behind the counter with the employees would be. press the cash register and open the counter and then then you enter the speakeasy >> last questions at the easter egg room. what is that? >> the easter egg room good it's the show was very heavily

scripted. the script actually over 1200 pages and there's seems happening simultaneously in six different parts of the floor plan. but there's also opportunities for audience interaction and one of the flavors is: easter egg room where an audience member will be invited by a actor to go into a private chamber and had a one-on-one encounter. it's not a salacious as it sounded just a monologue where i can than no other discussion back and forth between the actor and the audience member >> may call it an easter egg room because? >> that's a not of the had to computer games and there's some influence on in the gamer community on this theater project and so an easter egg in the computer game is when you stumble upon a hidden treat in the game world that is not open to the general gaming public. >> when are you opening? >> our intentions of our first

performance on august 12 we actually went into her so yesterday was our first rehearsal >> my mother's birthday >> anyway, we just went into rehearsal. the 10 week rehearsal process. were sort of racing the contractors out of there as quickly as we can. so that we can stick with the power schedule and of course were working closely with the many city agencies to get all the permits in place in time for that first performance. >> i wish you the best of luck. it sounds awesome >> thank you >> i went to it in the tenderloin. it's really fun. superfund >> i been some stuff like that, but this sounds like so much fun. >> in fact i should put it my calendar summary. i think i saw these book event and i was like speakeasy tickets go on sale. >> yes are going on sale on monday.

>> monday the 13th >> yes >> is it more than one level? it's not like you're going underground >> yes. so the location is a former new world cinema. at 644 broadway and that's completely subterranean. >> is it immersive we pick >> no. were not on the first floor or any of the other floors. that's other businesses on those were good ours is multilevel but expert level because the movie theater slopes down. and was 20 feet or more of ceiling height with the screen was. >> great. >> is actually gambling in the casino area? >> this fake gaming and the casino edge. we are very strict about conforming to doj requirements. so there's nothing you can't win a free drink coupons or a free ticket or even a teacher. there is nothing. you just play for bragging rights we give you

[inaudible] at the end of the night. >> what is the status of the planning commission and the conditional use? >> are hearing is set for july 28. we've been encouraged by the planner, my understanding is that theater bar is using a permitted access radius wherever a theater is permit but there's restrictions that no alcohol sales can be allowed as an accessory use. so, we been required to get a conditional use permit to open the theater bar, but they lead me to believe the planning department leads me to believe that should be a formality. >> okay, good luck >> thank you >> will people be able to drink while walking around? >> yes. we have two bars in the

9000 square-foot floor plan and we also table service. it's part of the-is very much a theater event also was a bit of of your nightlife event. >> that's great. any other questions or thoughts? i'm really excited about is the only other immersive theater extends that was in new york with the no more and that was amazing could i said likely have something like this in san francisco. i'm glad people say arts is dying in san francisco and the scene is dying, is the current attack wasteland, i'm glad you guys are here to fight against that >> i'm glad you mentioned that. it's not just us but the building owners, t there's a whole bunch of institutions behind us who feel the way you do. they want to do-go put aside business as usual and make sure that

[inaudible]. we have a 10 year lease a meal to be there for a long long time. >> that is awesome. so, good luck to you. i don't there's other comes of questions? how much? >> how much are tickets? $100. it's a big >> comedy cast we pick >> it's 35 actors and then seven musicians and there's the gaming cable operators and the cocktail staff and all in all it 75 people on staff to produce one show including the required three security personnel. so, the costs are not insubstantial >> and you said the current 732- >> it's 1045 three point 3.25 hours. 35 actors, $100, a deal. i just came from new york. let me tell you, theater tickets are like-[inaudible] that's

great. >> thank you. >> all right. i don't know there's any public comments. there's not a crowd behind you but with open up for public comments. >> choice of them? >> yes. thank you so much. public comment is now closed. commissioners >> i moved to approve >> >> moved and seconded. great. let's take a vote. >> with police conditions. >> i do not look at the police conditions. i'm sorry. i was just so excited about the whole thing. where are the police conditions >> looks like security cameras to the main maintain for two weeks. >> yes, okay. >> these the same safety plan, sorry. >> yes, that's fine >> so there's a motion with police conditions for approval.

if the second? >> moved and seconded. same house, same call that means the motion passes. good luck. hope to see you there. we have a few more things to cover. one main thing to item number six and appointment of alternate member to the residential moment review committee. when we first appointed or when i first appointed to members to the committee it had been successful so far but we've actually had some attendance challenges at times. it sort of got a lot were delayed. we would like to will forward get a special because the timing of things planning commission might be hearing it like immediately following after the

meeting that we have. so, with that said, we talked to the city attorney, or staff out of his 30 attorney to figure out how to handle the situation. should we-the bottom line was we could appoint an alternate to attend only in the absence of one of our members. so, they would not be there >> [inaudible] >> one of our members. so, that the person could attend it to other committee members were there. do you have more to say? >> no. >> okay. that's the bottom wanted we briefly just one of really help with the applications along and really backlog it. i've already discussed it with commissioner thomas to see if she would be willing to join as an alternate command she has agreed. so, i believe a motion is in order to approve that nomination. so, is

there any discussion or questions before we do that? commissioner, questions, thoughts? with the commotion them. >> i moved to approve and appoint-to approve the women of commissioner thomas as an alternate to rvr. >> residential development review committee. second? >> moved and seconded. any public comment? good question. you'll be a one-year term i think the same term as all the rest of the members. starting as soon as we vote. it would expire i think the same term as the other committee members. >> i have to go back and look

whether you did put a term on this as a committee because typically these were-we don't sort of ad hoc standing committees until the president determine it was not necessary. so may not have a term adult to be honest with you. i have to go back and look at the original motion. i just don't remember. so, i eight- >> let's take about. >>[roll call vote]. >> without the motion passes. thank you for stepping up into that wool commissioner thomas. we will move on to item number seven commissioner comments and questions. i think there is one burning coming to my left we pick >> yes. i would like to move to

close today's meeting in honor of princesses birthday june 7, 2016. >> may he rest in peace. other commissioner comments or questions? >> also to say we approve-we love our commission secretariat, crystal stewart. >> yes. commissioner perez >> it anybody watching please vote. still time. please vote. >> 31 min. >> all right. any public comment on a commissioner comments? i don't see any public comment is closed. finally, were down to new business items for future agenda. anything? none. great.

with that, this meeting is adjourned at 6:30 pm. thank you very much for watching. >>[adjournment] >>[gavel] >>[adjournment] >> [gavel] okay. i call this meeting of the transbay joint powers

authority board of directors for june 9, 2016 to order. would you call the roll please madam secretary. >> sure. director kim. >> here. >> ed reiskin, present. >> director harper. >> here. >> director. >> here. >> mr. chair you do have a quorum. >> good timing. okay. communications please. >> there's none that i am aware of. >> okay. so next item. >> item 4 is board of directors new and old business. >> in the agenda planning what is coming up next time we're going to have a presentation from caltrain on its status on electrification is coming in. i am also going to call for a

closed session on review of board officers. it's about time that we get back into that so the way i want to do it is at least the way we do it at ac transit we do all four because it tends to go in and out and the interim executive director and general counsel and c fo and with that next item. >> item 5 is executive director's report. >> okay. >> good morning directors. the board meeting last month i reported that the responses for the rfp is due may 26 and reported the results of this meeting. we received input since then that more time is needed for the proposals together and extended to june 17, next friday and with they will report also to you next month. for f block

four on may 17 the san francisco board of supervisors took action to approve the parameters for the agreement. this was the latest action required before we proceed with the closing of that basically so i want to take that opportunity to thank the commissioners at the office of community investment and infrastructure and tiffany bohee the executive director and instrumental in securing the approval the commission and helped us with the board of supervisors. this action along with the action by the san francisco controller's office with financing is allowing us to move forward with the project and fully fund phase one so that is great news. >> in your report in the budget you say that june 10 is the anticipated closing for f. that's tomorrow. >> yes. >> is that still in effect? >> it's the week -- two weeks from now. >> okay. >> the developer asked for a

seven day extension and i think the date is june 20 if i remember correctly. >> under the purchase and sale director harper they have that right and they exercised the right and just a matter of getting the paperwork in order. >> that's standard. okay. >> following up on last month's discussion at the board meeting we met with the city attorney last week and discussed collaborations with the attorney's office. the meeting was very informative. we're going to schedule follow up meetings and scope of work and provided to the attorney's office and know the capacity and what they can help with short and long-term. they might not have enough capacity right now. we will do a transition plan for that and i want to thank the board for that suggestion. we continue our discussions

with the insurance office of providing security for the transit center. we had good meetings. we traded staffing plans and i am hoping by next month i can provide results of the discussion and recommendations to move forward for the security on the transit center. as a note ryan and i visiting the l.a. union station next week, look at the security, how it's managed there and ask about operational issues that will help us with our building. we had the mayor and welcome the delegation from china on june 7 and the staff provided an overview of the project and gave the mayor and them a look at our system and impressed and the development and intermeadol transit development and that

was successful and pleased to report that the downtown rail extension has been identified as a high performing project in the plan b area and under development with the regional strategic plan b area is a planning document for transportation investment in northern california. being designated as a high performing project is critical for the funding of the program and helps with the position to get the start and fully fund the project. this concludes my verbal report. you do have two reports before you for information quarterly financial report as well as the monthly transaction reports. >> any questions so far? okay. >> move into the next item? >> yes please. >> item 6 is construction update. >> good morning directors,

staff and the public. i am pleased to come back again to report progress on the phase one project and before i kind of get into or hand off to dennis as i do with getting into the in field in place progress i just wanted to underscore in the last month i am pleased with some of the procedural advancements that we've had. we've had some partnering sessions with core groups as well as trade partners. we've had i think productive group huddles on problem resolution and most importantly we just concluded yesterday a very significant strong dra session dealing with some of the issues i think you were briefed on last month, so a good energy towards

identifying issues, tackling issues and resolving issues in a timely matter so i just wanted underscore that. in addition to presentation of the project as mark mentioned we're progressing reaching on bringing the master [inaudible] and my concern is have operational readiness and building ready to hand over and as mark mentioned we're going to go look at union station and arctic to round out our knowledge and align the operational thinking and in the coming months we will be on boarding some of the transit operators to kind of round out our understanding of the operational needs and make sure they're aligned with what we're building. so we're got those two objectives aligned in the next 18 months. with they will ask dennis to speak to the

recent and upcoming activity and safety and labor and i will come back and give a touch on budget and concerns and contingencies. >> dra sessions. what is it again? >> i'm sorry of the dispute resolution -- >> i wanted to make sure. >> a strong collaboration between them and us working through some issues with some of the steel and mechanical contractors. better positioning us you know as i have been saying the sooner we off load or off board some subcontractors the sooner we off board risk and exposure, so this is a good step towards that endeavor to position ourselves to when they wrap up that we can -- sooner rather than later off board. >> that's because it's a mutual release of claims at this point and everybody signs off? >> non binding but also

admissible. >> good. >> and we will hear the outcome of that in the next few weeks i believe. okay. dennis could -- >> good morning directors. >> good morning dennis. >> so i'm going to go through the recent activity first over the last month has been very productive. i will point out this graphic we have been using for most of this year that depicts the structural concrete progress. the dark gray has been completed and the green is what was accomplished in the last month which get us us to the edges. a lot of very good progress we're almost to being out of the structural concrete business shortly and i will show pictures to that effect. in the western zone over the last month the focus has been getting concrete, structural concrete to allow for the follow up trades. that is almost done in the

western zone and working on concrete columns, the below grade on the lower level there's a lot of partition walls for the electrical rooms and a major milestone to achieve by the end of the year and work progressed well on that area. also the map has been being continues and also the concrete masonry walls progress in the western. in the central zone now that all the structural concrete is done we have the follow up trades continuing with the upper right picture showing waterproofing that goes on the first street bridge. that's progressing to eventually remove the temporary first street bridge and one of the steps there and waterproofed there and the lower right shows the awning continues to be installed in the central zone. in the eastern zone the structural steel and welding

was completed, all the punch list items so they're off the job at this point essentially and fireproofing is following up on work progressing such as eyebrows that we talk about and the constreet on the middle deck continues as about on the eastern zone. moving on to the activity of the bus ramp and the main focus is up on harrison street and the clem min tina area and where the bus donut section happens and the cable stay framework progresses as we're getting closer to the deck pores on that. some of the pictures here. the two pictures show the pour that happened in the last month and that is behind us and the bottom right shows -- they call it the lost deck, all of the forms go in place to pour the deck and frame

four bridge structure so going to upcoming activities central zone will continue with the awning, metal panels, curtain wall installations and the painting and bus deck level waterproofing and this is building out and the anticipate of this bridge is mid-july and have a traffic switch and just a shift and traffic probably won't notice it so we can remove half of it and build up that section and do a traffic swap a few months later and get the first street bridge out of there in the next months. in the eastern zone continue this and the -- all of this continues and continue the structural concrete here and at western end we complete this completely. we have other concrete that will happen throughout the year

and partition walls and barriers and all of those will continue until october /november but the construct url concrete will be done and the partial lid for f will be done in a few weeks and the bus ramp will have the cable stay deck pored and continue to do underground utilities and bridge work throughout the structure. on the safety slide i will happy to report in may there were no incidents, no lost time or recordables in the month of may and to put us over 2.3 million hours so far on the project so with they will turn it back to ron for the budget slide. >> i have one question on your -- ac transit is getting probably more and more toward the electrical recharging stuff, the hydrogen that may or may

not be working for us or anybody, so is there any infrastructure that is going into the bus deck at all to support charging on the deck or is that something we will just have to cut in later when it happens? >> i am not aware of charging on the bus -- >> way back in the tony pisony days and running cables there but i guess it's not happening. >> not at the bus deck. it was anticipated at the bus storage. we studied it and not worth the effort at the time. >> yeah. >> and in bus storage if it's required. >> i don't know if it's the wrong decision. at this point we're getting to the point of looking at the different technologies that we might be interested in. okay. >> okay. moving on to our budget slide. in the last month we've increased the

expenditures by 21.9 million bringing us up to about 1.3 9 billion in terms of expenditures, and our commitments have gone up to 1.5 1.3 and with a change of delta of 5.7 million in additional commitments so as you can see commitments are slowing down and the buy out is pretty much there except for the net worth that i will talk about shortly. in terms of budget and contract time we're inching along at 1% a month. in terms of the amount placed in this month it's a little light for pacing ourselves for timing finish so i anticipate that number to be starting to increase as we move

forward. looking at our contingency costs overall contingency usage was at 2.7 million and it's about 600,000 less than we had forecasted in the last report, and the may break down of 2.6 and construction contingency and .1 million in the other tirchl use as you see in the third -- fourth row, sorry. most of it was driven by miscellaneous super structure changes, elevator refinements, minor change orders for the most part. i think the largest one was a million dollars of additional plate frs protection above the train box just to deal with

some site issues where our cover wasn't as thick as we wanted and compensated by putting additional steel there so no great surprises on that front. looking at our schedule -- >> at one time we were talking about doing a big enforcement for the train box and that is not happen. >> those with 2-foot cover it is happening and -- less than that we do it and in case someone comes in and with a jackhammer and punch through that and with the site refinement we discovered areas they're actually less than 2 feet so we removed the concrete protection slab and replaced with steel plates -- >> a bit of a safety net so

we don't have inadvertent brooch of the water approaching. >> okay. >> looking at the schedule the overall forecast each of the major strengths and holding tight but from an overall perspective looks like we slipped a bit. the transit center this shows about a five day slippage on the transit center. 12 days on the bus ramp which is a little perplexing for me because as i sit in the meetings i sense we're going to come in by december so i think some fair factor hasn't been teased out yet and i am betting that coming in by december but right now the forecast is slowing a 12 day slippage and as expected the bus storage facility slide another month although i hear some advancement in discussion about leases terms

and relative to market conditions as advanced a bit but i haven't seen anything in a written agreement yet that will allow us to move forward in the advertise and bid phase for the bus storage. >> i talked to bijan about that and in june. >> it won't make the june. >> that's right and then. >> it's august. >> there is a meeting in august. just the opposite. how does that work and it's later than you would like to see it. >> yeah, and having an operational fix of dead heading. >> with the issue of transit staff i asked them to come up with a short and long-term plan and short term being able to operate the transit center without the bus storage for

six, seven month period so that if we're not able to build the bus storage facility in due time whether we open the transit center they're able to operate. long-term if somehow the lease doesn't go through so they're working on that. i think we will be able to mitigate whatever delays we're having right now through the short term plan that ac transit is developing. >> yeah, this is tied into ac transit and mtc and get four more buses and with the transbay terminal and if they can come in and we have to understand the more we store the fewer that are available for service on a regular basis so we have to be a little bit careful there because we want to come out with as much service as possible. >> absolutely. i think the bus deck has 37 bays, the

majority but not all storage and some could come back and i don't know if they're storing on treasure island and that is an option so we're working with them and come up with a short term operational plan and we're able to open the transit center and operate while the facility is being built if we're not able to finish construction at the time. >> yeah, definitely needs some attention. i will be at the overall work flow shows some slippage as we look at the more granule view of activities strains and the exterior to waterproofing and interior finishes are showing gains on the schedule. those are the areas that are most active

right now. they're the ones that put the most acceleration to and they're the ones that we've got our sea legs on if you will since we have been ramping up on those for a while. we're seeing slippage in the mechanical electrical plumping systems and commissioning activity and some of it is to be expected. we're in the learning curve and bringing the tradeos-line so i hope to see betterment of suggest as we progress and round out those elements as well, but it does kind of amplify or punk wait a general concern for being in a position to put together the building systems and the commissioning. it's going to be a big push towards the end another area i have been emphasizing a long time and

we will continue to emphasis on and in terms of the challenges of the schedule strategic over time i think has beared some fruit. i think we refined the forecasting among the group and i am seeking to see better improvement on the monthly updates and moving closer to a complete mitigation. as you see we're still hanging out there in terms of grading the full mitigationthe next challenge is by america. it settled down a bit but remains a potential significant schedule risk and likely to continue to be a subject of dispute. the schedule risk lies with the timely procurement and installation of building systems much to do with a lot of activity with the electrical

subcontractor. last month i noted that i was pushing our team to complete and stressing the emphasis of their certification by america. i was targeting may 13 and we got the evaluation concluded and issues, some letters to the cmgc and fiiveg to one to underscore by way of certification and federal regulation that they're obligated to deliver what was bid at bid price and by america compliant. we also in that endeavor recognize there was some irregularities or some curiosity bs the bid package

listed subcontractors. we saw some submittals from other subcontractors which begged compliance about the fair act and both were pointed out and questioned to the subs and i am awaiting a response for so we can correct that one if there is an issue as we perceive it so more to come on that front. >> is this collusion that you're looking at? >> no. some of the building systems, the fire alarm, the fire management system was listed under one particular suband i am seeing submittals from a different subthat was listed for communications, so that raises some eyebrows. we will be continuing to address that as well as insuring that

certification by america is maintained. the next topic of challenge is highlighted in the past is change management and unfortunately it's pretty much all about ac transit bus deck reconfiguration. since last month i did receive some proposals from the design team to create the modified construction documents and to implement some of the options that we studied with ac transit. i asked pmpc to put together a full project cost and schedule. we got numbers for the cost estimate. we got numbers for the design. if you put in some factors for soft costs we're bumping up against about $950 million of endeavor there so i wanted to you know put

it together with clarity like a project in itself in terms of costs and schedule, and start advancing that discussion about funding sources and timelines that that will dovetail in next week we will initiate some of the transitional planning bringing the transit users shortly under the take so we fully understand the expectations of arriving and operationalizing their spaces and in that discussion i see also advancing discussions on the bus deck as well and then the lastly the bid package 1.5 procurement which is basically buying the network systems equipment that's kind of stretched out a bit. i was opening it was out already and it's about to go out. it has been bogged down by the buy

america concern and we have asked designers to ensure what is in their speck for that trade package which is primarily all the network gear as i call it, the whiz bang boxes and the racks. most of them are i believe under the waiver for micro processors so we have kind of teased through that with the designer so we can have a definitive statement in the bid package which is about to go out. we will reached out to the fta to give us some validation on that front as well, but it is a worry because of our converged network a lot of things are interlaced with this equipment so it could impact our operational readiness. we have some work arounds in mind in terms of procurement strategies, but this one is going to take a little more study and we

really need to get this one out and get that sub contractor on board. >> even if we buy a cisco server out of menlo park. >> right. >> if it's not made in america it violates the buy america or the fact that we're buying a cisco server. >> that's been the difficult thing to tease out. we went to cisco and asked them to stand up loud and proud and buy america and they didn't quite get there. too many lawyers. >> it's hard thing if you want to go all the way to taiwan. >> what ron was mentioning we have a general waiver that applies to all projects for micro processors. we met with fta after meeting with cisco and others to confirm the products comply with that and we met

with fta and information to them and confirm in fact these products do comply so when we're at bid we don't have issues and not comply or not and lose interest in the project and lose bidders so we're going to put a statement in the bid documents to ensure bidders it's compliant and waiting for confirmation on that from fta and we should be to get them together in time. this process of trying to understand what waiver applies to what and get feedback from fta took longer than expected and why we didn't advertise the project yet and expect to advertise it next week or two. >> that pretty much concludes my update if you have any questions. >> chair harper. >> yes. >> thank you. ron thank you for the update. i was just curious on the change management slide you have about the ac

transit for the bus deck reconfiguration what is the change process -- what is the approval process for that? ? does this board or ac transit approve it? how does that work? because it's different like you're digging and find an under ground storage tank to address. this sort of an owner change so that approved by this board or the partners or both? i mean -- >> i would think once we get alignment on the scope and schedule and funding source is with the end users that we come to this board and inform you and look for approval to -- >> i mean indicated to ac transit they should expect to pay for this. it's up to us whether we allow it orderless.

>> (inaudible). >> but they shouldn't be surprised to see a bill coming. >> if we're able to quantify the costs and more importantly quantify the impacts on the schedule and come to agreement with ac transit on the costs and live with the schedule impacts we could present that to the board for approval. >> thank you. >> okay ron. >> thank you. >> all right. go ahead and call the next item. >> yes please. >> item 7 is the citizens advisory committee update. >> bruce. >> good morning directors, chair harper, executive director director, mark zabaneh. just a bit off topic. i would like to congratulate supervisor kim for winning your races for democratic central committee and being one of the top two vote getters for district 11 and

running again in november so congratulations. back on topic i do have several items from our last citizens advisory committee meeting. we were very pleased to hear as the executive director mentioned that the dtx will be again designated as a high performing project as part of the 2017 plan bay area and positions us for the phase two project new start funding of approximately $650 million. it was also shared -- one of the other items in the staff report was a response deadline for the master lasee was extended to june 17 and although the reasoning for that extension makes great sense it was brought out in public comment there could be a risk of the

retail not being ready by the time the transit center opens. the cac looks forward to an update at a future meeting once the contract is awarded and assured to hear about the next steps and timing and associated risks. >> the next item i would like to move on to and later in the agenda for the meeting this morning we want to thank the executive director for a great comprehensive update on the project. >> >> first including the design of a tunnel stub box at the curb of seventh and townsend makes so much sense that if the decision is is made to go ahead with the current alignment of phase two and subsequently making a decision to adopt the peninsula alignment as part of the rab study that will be incorporated and will be well positioned.

a second item it was highlighted during the presentation the need for three tracks as part of the downtown extension. we had discussion regarding construction methods of seqernl mining versus boring machines and with ten you will boring machines allowing for two tracks instead of three. in either case optimizing operational efficiency and flexibility must be held as a foundational requirement and we are confident that this will be incorporated in additional analysis as part of the current study in addition to any study with the rab. next we will be interested in hearing more about the trurn back and maintenance tracks when answered as part of the supplemental eir /eis and the concern potentially

that would exacerbate the traffic conjust ion in the area and we look forward to hearing more and answer this and alternatives through the rab study. next is funding. we had a robust discussion with passenger facility charges and looks how much to charge passengers coming in or out of the terminal as part of their ticket price. this pfc will contact for a significant portion of phase two funding. a very thoughtful analysis was done comparing the pfc to the cost of taking muni, cabs or other modes of transit from fourth and king to a passengers' ultimate destination. one item we noted was the convenience factor and time saved by a passenger in addition to the cost of being able to disembark at their ultimate destination eliminating wait time associated with the transfer again

justifying and supporting this charge. next we looked at as a point of caution we looked at escalation factors of 3 to 5% in the award of bid packages versus estimates. although these are not directly tied we all know during phase one many of the contracts awarded were upward to 25, 30% over estimates. we have been assured that the project team along with mtc have taken lessons from phase one into account with phase two of the project. with this said it would be prudent to incorporate this discussion with the board at the appropriate time and last as far as this presentation we look forward to hearing more about the various delivery models to deliver this phase of the project. this is outlined as a next steps and we look forward to the analysis

and recommendation to determine which model will deliver the project at the least cost while minimizing risks. just one quick item on the construction update. i want to again we appreciate the improvement in transparency provided in the construction update. with that said it's been noted that on the schedule and in the challenges and ron just mention today a few minutes ago that the schedule has slipped by a few days and one of the biggest risks identified was commissioning so at the cac we have requested an update on commissioning at a future cac meeting so thank you for the opportunity to provide this update and i will answer any questions. >> thank you bruce. >> okay great thank you. >> next item. >> next item is public comment an opportunity per the public to address matters not on the calendar and recs we have mr. patrick and i believe

that's all. >> good morning directors. jim patrick, patrick and company san francisco. i see a gorilla in the room. i see a transit station in an east-west direction. i see a lot of time devoted to the dtx which is the arrival at the western end. i see nothing, and i want to say again i see nothing being done at the eastern end. we've conjured up this notion of bart at the east end with a tunnel down to embarcadero station. good idea. where is it going? this board needs to say we have an idea of the future and this is phase three and phase two is dtx. where is phase three?

this board hasn't mentioned nor talked or put forth ideas about phase three and i think they're fabulous opportunities there there's a lacking of leadership of where we're going so i encourage you to rethink some of the things we're doing or give the staff direction what they should do about phase three. >> >> right now we're worried about where to put the toilets and we should think of phase three beyond that and that's the board's responsibility so please think about phase three. where are we going to be ten years from now? thank you. >> thank you. >> that concludes members of the public that would to address you on the item. we can move into the consent agenda. >> please. >> all matters are considered as routine unless pulled and

considered separately however i received no indication that for any items to be severed and the items are 9.1 and 9.2 of of the minutes and a contract with professional services agreement to extend the agreement for two fiscal years from the amount listed. >> is there a motion for approval? >> so moved. >> second. >> a motion and a second. we don't need a roll call, do we on the consent? all right. it's unanimous. >> all in favor say aye. >> aye. >> opposed? the consent agenda is approved. moving into the regular calendar. >> please. >> item 10 is approving the revised baseline budget for the transbay transit center program in the amount of $2,259,400,000. >> directors i will present

this item. if i can get the computer to work. >> it will. >> okay. it's been a long road and we had a lot of help from a lot of people to provide you with a budget that is sufficient to finish the transit center and open phase one and open for operations. i want to thank you first for your support in the process and the city of san francisco and mtc and helping with the interim financing that needed to be done in order to fully fund the project and recognize our c fo and work with the controller's office to get this done and a long road but i think we have a good budget now and the aim is be at least $100 million under with the budget when done and give money back to phase two

to fully fund phase one. with that -- today we're $1.3 billion and we have 57 -- $60 million to go $22 million for the ip network and $20 million for the bus facilities and 15 and a half million dollars of various scope to procure under change orders to finish the project and makes up the $60 million to go. they're low risk items. we don't expect them to impact construction costs or schedule. we will be working hard on the ip network to make sure we procure in time and not impact the transit center completion. we've completed much work and retired significant risks. to

date we extended approximately $778 million or 61% of the work. structural steel is practically done and in the close out phase of the twoject of that other contract. twin box construction, piling and that's also been done. $125 million contract that's also in the close out phases. excavation has been done also. $235 million. that's done practically closed out. [inaudible] concrete and $53 million contract. we should be done with all concrete by december of this year and close this contract out by the end of this year so this is one -- these are our highest risk elements and they're behind us. ongoing work includes the roof top park. we hope to start placing dirt and building the park september, /eakt

october this year and that will start and the sky light and ceiling systems and awning and started installation and expect to be done a year from now and current walls and installation going pretty well. ceilings we will start soon once the transit center is ready to receive that and the highest risk item is the plumbing and mechanical and [inaudible] of work so our focus is on the electrical mechanical and plumbing. the awning current ceiling systems are design build assist and total $150 million and look at them as low risk since they're designed by the contractor and designed by the contractor. this is a snapshot of the interim budget that was approved in november. as you can see we added

$165 million to our july, 2013 budget back in november. that allows us to schedule critical packages at that time and increase our contingencies and reserves. this is a list of the packages that we awarded. $97 million. at the time we increased the costs by approximately $21 million and we increased the contingency reserves by $63 million -- 62.$8 million. this is a break down of the proposed budget for approval today. the total budget is $2,259,400,000 and includes the direct construction costs. $595 million for program softs costs and right-of-way costs and $211 million in

contingencies and reserves and the rest are in [inaudible] and construction. this is another break down of the contingency reserves. we have $211 million. we're adding $168 million with this budget augmentation. this is approximately 30% of the remaining work. if we take away the -- [inaudible] to utilize and after the exposure has been accounted for and a healthy budget and again standing here working with ron we don't see why we can't finish the project and leave the $100 million untouched and this is a slide that ron shared with you. our estimate and completion as it stands today is just over

$2 billion and $5 million than the maximum we want [inaudible] of -- $159 million which is the $100 million less than the total budget. you see the red line is what we called third rail in the office. that slide we will not exceed. and then to close it out this is a history of how we adjusted the budget since approved in may 2010 after adding the train box. the totals are listed here and july of 13 we added $310 million to the budget and 104 went to increase the package costs, $95 million of the 104 went to seal trade package open at the time and came in almost double the estimate. listed here

are the amounts of the reserves. the $360 million that we've -- includes the final budget. $265 million of that went award packages that came in above budget. 14.9 million dollars went for soft costs program wide and $79 million went to the contingency and reserves and this is to give a historical break down of the funds we added to the budget since the budget was approved in may 2010. this is a short presentation. i know the board has been updated of the progress of the budget since last year so with that i conclude my presentation. >> okay. questions directors? okay. >> no question. i just want to acknowledge the good work that the staff has done