facing bedrooms in both of the buildings going to be over 1/3rd increase in the mass creating a boxed in feeling for the tight constraints that exist that think that is important to think about the 1940 building permit allowed there in a stand point there is a difference ♪ situation and san francisco building code number 9 talks about the property line windows 6 feet is the number that comes up in the building code and there are issues of get rid of the building code when the configuration change these are natural air with the market >> go ahead and finish that thought your time is up.

>> to potentially cut the windows off and make a significant impact on the just a minute properties thus, this question about the 1940s building code and that co-existence a peaceful albeit it an older creation but today a new code that could trigger eliminating these windows the building department will have to define that is it is too calculated under the circumstances. >> i have a question for mr. patterson. >> yes, sir. >> you made the statement it something modesty trigger the installation of a $50,000 sprinkle you're talking about the clients property. >> it is a mandatory bedroom property line window if it had to be sealed up we'll preserve

that bedroom requires you're familiar with the requirements the only potential option we see perhaps can be poling to very expensive sprinkler system talking about a lot of money if it is even an option may not be and but it was barred so not is an egress window. >> egress is not the only requirement. >> of course. >> of course. >> and ms. zeller removed those bars not a safe condition didn't mean the window is legally extinguished in any way. >> okay. >> i'd like to ask the timing of the removal of bars over the last two days and what promoted that. >> that was last week and as we are knowledgeable about those things looked at the conditions

and we felt not a safety sleeping in that room. >> how long where those bars on the window. >> probably 20 years. >> thank you. >> those bars are changed. >> mr. patterson thank you. >> thank you. >> mr. silverman rebuttal time. >> thank you, commissioners can i have the overhead? again. >> very quickly i wanted to respond just to the new points that were raised i'm not going to go over the things that were discussed mr. wade lives on the corner the equivalent of 5 or 6

house separation between the carters house and here i didn't find the comments about the hot tub per successful you as you can see the tree is obtain secured a big tree in the backyard no additional shading there i didn't find that persuasive finally on the owner of the window again, this is the window in question where the man is trying to you remove the bars it is i understand this is approximately the lot line it is barred - constantly

shaded and not operable this is approximately here off the screen where the bars remain they only took the bars off this one i find that curious and also, this is the walls of the caterer house and the notch that was referred to say further up here up the page so, so not going to be my building closure to the window this is above that man's head thank you. >> i got a question for you counselor. >> yes. >> how long have your clients been at the property. >> (inaudible). >> okay. >> thank you thank you. >> this is a technical question. >> sort of like a ships ladder

up to the roof but how do you assess the roof. >> how do the access the roof now. >> no, no based on. >> under the new plan. >> yeah. >> i'll ask 9 architect to answer. >> good afternoon ladies and gentlemen, i'm michael a designer other 6 architecture we're the firm that took over the project after the variance hearing a question how to access the roof it does have a ships ladder that will have sliding basically like a sliding glass door that is flat it slides over. >> the drawing shows looks like a rail along there.

>> there is a parapet that will come up. >> there is built in seeking yes. >> okay. >> i have a couple of notes about the shading. >> no, no my question was answered thank you. >> okay. >> rebuttal from mr. sanchez. >> thank you scott sanchez planning department. a couple of points in regards to the privacy that were related there are minimum windows on the proposed addition actually on the proposed level there are no windows that face north of the properties the windows on the lower level from closest so the bathrooms on the north wall so privacy issue from the constructionists the roof deck roof deck could be constructed

on top of the building today without need for a variance not considered a significant expansion that will trigger a variance the means of access triggers a permit but they can be added to the code and the amenities a fire put a gas fire pit not a smoke issue with a gas fire pit they show a hot tub area and then in regards to the required variance finding yes. the appellant has correctly restated in the planning code section 305 that it does look to the whether or not the hardship was contributed to the applicant or the owner of property it was not created or attributable to the building constructed well been before the property owner

bought the property in 2012, the situation was a created lawfully at the planning code has changed over the years the buildings are now non-complying and in terms of of the impacts on the neighbors i stated i had concerns with the project as it was previously proposed and building that has a negative impact that was significant on the neighbors the code dpa call for a variance to mitigate all the impacts from development but whether or not a detrimental impact and given how they've provided the project my understanding it is 3 feet away from the property line not the triggering the closing of the property line window non-conforming and on the appellants property that is my understanding and perhaps joe duffy dbi can add further information to that i'm available to answer any

questions. >> i'd like to carry one of our thoughts through that if those hardships sort of westbound pass on or hereditary and you never make in any changes and what was the point of variance hearing. >> good question that's why i have trouble with the logic by the appellant they're not attributable to the owner of the property because the language has attributable that somehow. >> you choose to buy. >> they choose to buy it not creating the hardship the hrpts existed when they bought the knowledge but i--i don't know how one will find that hardship if that was the case we're looking back to as they're creating a path and lawfully as we can tell. >> thank you. >> mr. sanchez

are all the blocks in the arena non-conforming like this one. >> no, it's more. >> no building conforms to current the entire block. >> it is difficult and more challenging on this block because of the angle of richard so that yeah. a fair number of non-compliant buildings along richardson. >> because of angle. >> yeah. and post some building were moved as part of the widening of lombard and the cut over of richardson to access the bridge the buildings were moved but not non-conforming not because of building code. >> are you done. >> you look at the beginning of lombard it supermarkets r interseconds lombard they were

planning on going down the blafld with the understanding a legal non-conforming structure your according to a planning code claiming it is not a hardship of the prophet or the property owner but given the build and the angle of the street and it's close prompt i didn't to four or five neighbors you don't consider that a hardship on the other neighbors. >> that's how to make the changes that reduces the impacts i mean certainly those buildings are they stepped to they're building walls and tried to address that and reduce the impacts by having them segment within the 15 footprint. >> i mean, i understand the other buildings are non-conforming they're not trying to add stories. >> not adding two stories one and a roof deck.

>> only two stories. >> okay. >> and then - i was under the understanding the property line was 4 feet and combrours were required. >> my understanding that maybe i'll let the inspector joe duffy answer that. >> commissioners would you like inspector duffy to come up. >> we want to make that worth his while we're paying that department. >> good evening, commissioners joe duffy i was on my way home. >> (laughter). >> so that's the question you know considering that a lot of properties in san francisco what we call attached and have properties unattached but when you put lot line windows the planning codes says within 3 feet you don't have to have them like fire

protected and their expensive; is that correct. >> for that occupancy it will be 3 feet for the single-family dwellings so the property via the property is single-family dwelling so it is two units 3 feet you can have to do with 3 feet 3 foot 3 to the property line and because when the window is existing in the 1940s i don't think we'll tell them. >> are tree grandfathered in. >> pretty much normally what happens if their are windows closer sometimes the planning code will make them notch to protect the light and the reminded for that but i can't see any fire rating if it is 10 feet 3 away not an issue

the ab 9. >> it is on the property line. >> i'm looking at 8 to one from the property line. >> wall. >> so the new construction is 3 foot 3 the appellants property near the property line and that's what i said and on a that one is grandfathered in. >> those people suddenly come out and make a complaint there is a windows on the property line we'll not go back there it was there in the 1940s what they're talking about an administrative building code in the 1940s if you want to put if property line windows on the property line you can do that they have to be 4 windows with the surprisingly head you're giving up the right to the building and a document it is notarized and can't suddenly say

the windows are there. >> that's like in the code now but it wouldn't have been there in the 1940s i can't say something it was a variance case i didn't research as much if i do there is a building code and maybe that probable we'll be dealing with that then and the project has not been approved by the dbi and hadn't reached us yet so okay. >> thank you for explaining that inspector. >> and you might be in agreement whatever happened whether with that project under construction they'll never interfere with the windows or file a window on the windows on the neighbors property line and your saying not grandfathered in. >> so does that mean you said

they'll not complain why what we complain. >> they could complain anyway. >> you said it window was grandfathered in so why will they complain. >> it was part of the original construction we uniform usually don't go there. >> thank you. >> your presence are requested. >> the other point that we have to be concerned is changing the character of the neighborhood and also goes into hardship again, i know the neighborhood really well, because i lived there for now 20 years and the, of a roof deck and on

the roof deck building of a fire pit and on the building of a hot tub i don't know i don't know of house in the marina residence that has that condition i mean in my own house i have a deck that extends off a second floor over any living room the house was built in 1926 but i don't know of this would be consistent with the concern of changes with the character the neighborhood i don't know of a house in the marina with that type of condition whether a roof deck hot tub and fire pit and all that stuff and that also goes to hardship the neighbors because - >> do you have a question.

>> what about that. >> i think that is a good point. one we hear at that board and often in particular in this district about people having a lot of roof deck we've seen a lot of them on the south side of cal hallow and lombard and gotten to the point the district supervisor asked about development guidelines for a roof deck and questions about notification for roof decks, etc. i understand that point and the permit holder attorney passed me a photo of with an the adjoining building has a hot tub not a full floor roof deck like this would be it is more but there is habitual area and hot tibia deck off of that area i think that is at some point i mean whether you you know the

board feels that is there are issues with the character of the deck that should be reduced in terms of the occupancy or capacity i'll understand that in terms of neighborhood character in the size of the building the adjacent property is on 3 stories the overall height is less but a 3 story building. >> don't worry about the height swuchs as the intrusion. >> this is before the board i mean, you're hearing 24 the variance decision and be able to justify that but i understand there are a lot shown on the roof deck just honestly we've seen people - to add those features you don't need the permit maybe no notification so we are asking people that put minimum things open their roof

deck and add more features after they go through notification but no trigger of a notice in this case they were very open been the amenities they wanted and mrirld for that what they're seeking and the matter is totally before the board. >> the roof deck is intended to be open space otherwise not on the property. >> otherwise the nullification on the property is the 3 feet passageway and this would be actually usable open space for the residents you know at the hearing that was compelling argument about the desire to have something that is more usable for a family and something they can grow into and certainly found those arguments compelling in meeting other properties in similar sdriblgs that are able to have. >> for which not other options on that property; right? >> last question mr. sanchez

and so there's a rear yard variance and nothing required for a front yard setback. >> no, no requirements in this case. >> thank you thank you. >> commissioners, the matter is submitted. >> now the - i think mr. sanchez was referring to me when he was referring to discussions on residential design. >> everyone was referring to you when discussions on roof decks commissioner. >> no, i think i'll refer to bring up a couple of things because i don't consider them as important as the issue of hardship

as an example you know the shadow studies done but the appellant yes probably correct they're in the summertime i doubt there is much different impacts the rest of the year your question here is have they demonstrated hardship. >> it is clear that the it is a property right enjoyed by other people around the area i mean every building there is non-conforming so i don't want to get into a question of whether one persons hardship is different than another persons hardship because we are looking at this whether

that has criteria of the finding were satisfied when i first look at it was some double park in my mind that all 5 were satisfied especially where they filled in the notch i supported i think the idea that the zoning administrator brought forth that anything they do to the property will require a variance because there's no doubt about that i'll support the fact they maybe needing more space contextually the 3 stories are fine i made that agreement why they should have a transparent screening at the roof that perhaps that should be a obtaining absurd. >> i'm trying to come to a

decision a variance that allowed them to make the notch was totally justified. >> can you explain that. >> i believe the variance in general in terms of allowing them to build to a certain extent was justified. >> normally i would have said when we deal with other areas in the area non-conforming structures like telegraph hill you know i've been against some of these variances which allow an expansion beyond existing envelope and in this case i'm probably leon towards. >> with restrictions or allowing it? >> allowing it i think i will

ask that the. >> obscure glossary i'll support that. >> i'm not 100 percent convinced the feeling's we're meat a convincing stance from the department and the hardship of the property is the hardship of the property at the same time, we don't want people fleeing from san francisco and 6 hundred and 18 i believe square feet is really not much you can do to the property equip go up and take out that notch you don't get much and since this is probably not the last time we'll hear this case i'll be willing to join my

two fellow commissioners. >> batter up. >> i consider the hardship continued no hardship to you know the i believe that the project sponsor bought the house should have recognized that there was this condition. >> yep. >> and therefore suffers no hardship therefore your 5 fksdz are not met so i think the hardship is to the other neighbors so - i'd like have to be convinced more. >> make a motion with a condition that requires 4 votes. >> i wanted to ask a question about the condition you're considering which is to place a

certain type of glass in the railing for the roof deck; is that right. >> make the parapet. >> parapet. >> didn't have to be obtain i'm not sure. >> sorry to interrupt - >> if they don't put it in there. >> yeah. >> then, yes. >> at this time are you saying basically materials are not under the purview of the variance. >> no, i guess i'm curious if this element of the design is within the context of this variance. >> i think that expands into. >> what if it requires 4 votes. >> let me finish it expands

into areas that are beneficial of the variance. >> excuse me - benefits of the variance. >> i think that is equally part of it. >> i agree portions of railing are within the rear yard as well as the fact that in order to get access to the roof deck you need to encroach into the rear yard i'll consider that is as acceptable condition as part of surveillance letter. >> thank you. >> i'll make a motion i'll move to grant the appeal and condition the variance on changing the glass rail around those roofs to an opaque parapet and that i find with that then

the 5 findings of a variance met. >> let me clarify seeking a solid parapet or some 0 page thing that provides privacy. >> it is their choose. >> okay. >> sorry of the same height as currently proposed. >> yes. >> okay. so the motion from the vptsdz is to grant the appeal with condition the variance think changing the glass rail around the roof to an obtain page parapet and by making that motion you'll find the 5 fltsdz has been met. >> correct. >> okay. on that motion commissioner lazarus commissioner president honda

commissioner swig. >> okay. that that motion carries with a vote of 4 to zero and commissioner president honda. >> there's no further business. >> tonight commission up to three minutes on any matters -- [inaudible] to department personnel.

commissioners are not to enter into debate or discussion with the speaker. the lack of a response by the commissioners or department personnel does not necessarily constitute agreement with or support of statements made during public comment. >> thank you madam secretary. is there any member of the public that would like to come forward and speak at this time? seeing none. public comment is now closed. >> item 3 approval of the minutes. approval of the meeting minutes from the regular meeting on september 28, 2016. >> is there any members of the public that has a comment on the minutes as sent to us? seeing none. public comment is now closed. and my fellow commissioners i would like to continue this item. there are a number of things they want to discuss with the secretary. >> actually i don't need to

continue because they're not -- >> [inaudible] [off mic] >> no. not of great import, so i will entertain a motion. >> then i move to approve. >> okay thank you. >> i will second. >> thank you very much. all in favor say aye. >> aye. >> thank you. item 4 chief of department's report. report from chief of department on current issues and activities and events within the department. since the last commission meeting including fiscal year 2016-2017 budget academies, 150th anniversary updates, strategic plan update, special events, communications and outreach to other government agencies and the public and report from administration. report on the administrative divisions fleet and facility status, finance, support services, homeland security and training within the department. >> thank you madam secretary.

chief hayes-white. >> good afternoon president covington, members of the fire commission. this is my report since our last meeting on october 12. with regards to the budget after first quarter of this current fiscal year '16, 17 we're projectedded to be on budget for expenditures and revenues. we began planning for the 17-18 budget process and projections to be released by the mayor's budget office and we work closely with the office for the five year financial plan for the city with the mayor's office. related to academies our 120th academy are in the final weeks. there will be a graduation of 51 members. we started with 54 on november 4 at usf. they have been grairks to

provide their presentation auditorium for us. 10:00 a.m. on november 4, a week from friday. with regards to the class we are anticipating hiring 54 members and into the academy. 42 will be off the national testing network list and we will be bringing 12 employed members from station 49 over two weeks later to join the class so the original 42 will start on the 28th and they will be joined by members of station 492 weeks later. the two week gap which i think i have discussed before is that the members of station 49 have demonstrated their competency and they're working on as paramedics and the first two weeks of the academy is evaluation of the emt skills so they don't need that refreshing

and we are awaiting -- there are six final offers so far for that class out of the 42. we've identifying the members from station 49 and the remaining 42 that we've put a number of people through medicals. we anticipate -- i anticipate doing -- conducting more interviews and backgrounds for the classes that we will be hiring in 2017 and those will take place probably the end part of this year. the list that we're using i believe is for people that have taken the test through may, so we anticipate probably end of november, early december asking for a refreshed list which will i believe go through at least september or october so i think that is good information for a people in the audience as well as members of the public. our deputy chief administration ramona williams will go through the other component what is is

happening at training with academies. we have a age per diem paramedic academy that is nearing completion. they completed classroom training and now on field training and almost complete and the division of training continues to do a great job for the amount of work of in service and training and follow up with probationary training and thank you to the chief for that. h3 level one emts with paramedic license we will offer the opportunity for them to promote in that classification to go from emt to a paramedic. that is anticipated. chief williams will go through that as well as an emt academy slated some time in january. with regards to the 150th anniversary this year has flown by. there have been a number of events and there's three more really that remain in celebration of our 150th year. our committee will

be meeting tomorrow. probably one of the -- well, second to last meeting. we have been meeting since july of last year, and we will discuss the final events of the year which include a film festival which president covington has been intimately involved and heading that up and doing that on november 5th and 6 ts and we're doing something in conjunction with another group and of the fire which the 150th committee has underwritten. aspects of that premier, and then we are also planning for a large e haven't for those that are on duty for december 3 which is the actual 150th birthday for the department and we'll have an event for members that want to come off duty at the zoo on the evening of december 3. i did

want to make note of our fire boat commissioning which we had since the last meeting and it was a wonderful day. the weather cooperated. it was a beautiful back drop. we appreciate the port for there partnership as well as well as the san francisco guyants to have the event where we had. it was wonderful and well attended by a whole host of people. we were grateful to have mayor lee there as well as senator dianne feinstein and supportive of our department and particularly the fire boat and when she was mayor and we talked about that day there were many types that the funding for the fire boat was suggested to go away and she was unwavering in the support so it was fitting to have her christian the boat that day. thank you for being there and your comments that morning. president covington and you know i pay tribute to all the members of the department but specifically for the boat,

station 35 and past, present and future members of the fire boat. it's a wonderful asset for the department, the city, the region, and so we thought that went off very well. with regards to strategic plan currently the plan -- there's updates to the plan that reflect the concerns and input from members of the planning committee. mr. corso and maureen, the fire secretary and others are helping him with the revised draft for the committee to review and the fire commission and i believe there they're continuing to meet with the subject matter experts to update the plan and identified the gaps on to events and

activities outreach since the last meeting. many of ution in this room were very proud to be part of a historic moment and that is commissioner nakajo receiving the conmenidation from the counsel general from japan and thank you for including us and we're proud to have the working relationship with you, and on your upcoming retirement in a few days on october 31, so that was a wonderful night. i had the privilege of being at the residence there being the counsel general but many in the command staff had not and thank you for including us and congratulations once again. on the 15th of october i know there was retirement event for commissioner nakajo that many attended. i wasn't able to be there. it was the conclusion of

fire prevention week and there was a bril and one of the ones i couldn't attend and chief williams attended as well as many members of the department and lieutenant the coordinator and held at marina middle school and i am also told that went very well. i had the privilege to travel up to sacramento that day, and i attended a very moving ceremony. i will pass around the program. it was a california firefighters memorial in which 29 members of the california fire departments were added to the memorial wall, their names. unfortunately we had five of those members of the 29 that were added to the wall, but it was -- like i said it was a very moving ceremony. all five families were there for our members and i had a chance to visit with each of them where flases were presented by an honor guard. three members of

the department participated in the honor guard to present flags to the families and it's a lasting memory in that all five names can be visited along with all of the other names that are on the wall and as a reminder like i said i was very proud and all served the department with dedication and to have this monor to be there -- -- honor and be there and have the families honored and appreciated for the loved one's service like i said was special and the five members out of the 29 that were from our department were firefighter -- [inaudible] firefighter paramedic richard faust, firefighter david [inaudible], firefighter clyde [inaudible] and lieutenant john murphy so there was a number of people from our department.ad am wood from local tv was there as well to visit with the families and it was beautiful. governor

brown spoke. lieutenant governor newsom was there and it was a beautiful ceremony. i just talked about the fire boat commissioning that octobered on october 17 and fittingly was the 27th anniversary of the loma prieta earthquake and we tied that in fiesly. it was an honor to speak at the emergency preparedness seminar. i gave opening remarks. we have a good partnership with the building owners and managers association and the more we can partner with elements of the community certainly building owners regarding the importance of preparedness the better off we all are so that went very well. we had the monthly labor management meeting on the 18th and i had the privilege of attending -- it was a very interesting group and historical. there was the 100 anniversary of the board of supervisors that were

celebrated last week on the 18th and they took -- they tried to match a historic photo from 100 years ago so i was part of the photograph but they invited all former supervisors and well attended and they each had a opportunity if they chose to speak about their time so that was also a pretty special day i thought of being a native san franciscan. i knew all of the former supervisors as well or least read or heard about them so it was very special. on the 19th mayor lee which we appreciate made a presentation to many of the rescue personnel that worked on october 8 during fleet week toes rescue the 30 people in the water when the boat sank and he paid tribute to the members of the fire department and had chief and about ten others from the department.

chief toney chaplin was there with the department and acknowledged the private samaritan that helped with the rescues and personnel from san francisco general so those that responded to the scene and all the way to the hospital where a few people were transported. it could be a much worse situation and no loss of life and no real injuries that sustained because of the team work and mayor lee was pleased and presented certificates to all of the members there that day and a pin from the city so i was proud to be part of that. on october 20 our department participated with many of the rest of the state of california and the great shake out. i participated at break hart elementary school in hunters point with the police sheave and other members from city government where we worked -- i had a third grade class we talked about the importance of

preparing in the event of an emergency. i spoke to the kids afterwards. jim o'connell from battalion ten assisted me. at headquarters we had an exit drill. i believe chief francisco and gonzales were in charge of the drill to make sure that we participate. i think people think we rescue people but it's important to be prepared as well and every station in the department participated in that exercise. later that day i was on a panel with few of my department head colleagues, director reiskin from mta and anne koenen burg and the city assessor recorder. we were invited to participate as part of the chamber of commerce's leadership program and gave a 15 minute overview of the department's achievements and challenges and then i have done this before. we spoke to leadership san francisco which is comprised of 50 members from

the community, for profit, non-profit, governmental folks that are part of this 10, 11 month session. there's monthly sessions over the course of ten, 11 months. i was a participate in 2003 so i'm an alum and acknowledge mark corso the director of finance and planning and he was in part two where the cfos put on an xaz of the members to talk about the challenges and the priorities and so forth in city budgeting so thank you for joining me on that. and then i closed out the afternoon with a planning meeting at the zoo for the december 3 event which will be able to provide more detail on next month once we talk to the committee tomorrow at the meeting. and then today i was really happy to start off -- it started off a wonderful day. i would like to acknowledge

firefighter mary reidy and member of the fire service women and a long standing employee group. i was a member of the original steering committee and next year will mark the 30th anniversary of women here in the fire department in san francisco so they put out the call to have active, retired and civilian and uniformed women to do a historical photo and very pleased to say that there were at least 200 or so of us there this morning from nine to 10:30 a.m. and it was great running into some of the women that you know kind of paved the way and are no longer with the department, so we had a good turnout of women to that event, and photos will be made. it was perfect morning out at the field with the golden gate bridge as a back drop so that was wonderful. and i would like to thank you them for that and mary reidy

and finally president covington for your consideration. someone that i worked with, not that i ever worked in the bureau of fire prevention but always had a smile on tis face and saw him four days a week when i headed up to my office. he was able to retire but spent 31 years with the department and retired just before passing away and that is fire inspector manuel mikaro and served the department with great pride and entered the department in 1985. he had an illness that he didn't have for very long. he died relatively soon after his diagnosis but i would like for you to consider adjourning in his honor and memory tonight and he has a service on friday which many of us will attend and my personal condolences to his

coworkers and the bureau of fire prevention. he was a good man. that concludes my report. >> thank you chief hayes-white. is there any members of the public that would like to comment on the chief's report? okay. public comment is closed and i will go to the fellow commissioners starting with commissioner hardeman. >> [inaudible] [off mic] >> surprise. >> it was up there the whole time so i get to go first. okay. i don't have anything earth shattering. thank you for the detailed report chief. the fire boat was really a fun day and your staff did a fantastic job. the weather was great. i had a real personal interest there because in a way i was wondering if they were going to name the fire boat after diane feinstein but that didn't happen

but she gave me the first payment in 1982 at the mayor's mayor's office of training and later appointed me human rights commissioner and i am grateful and friendly with her. it was wonderful she was the one that got to christian the ship. that was terrific. staff -- the writing by senior chronicle staffer carl molte was fantastic and has a deep interest in maritime too and took the general o'brian over to normandy for the anniversary i guess it was -- what the 50th anniversary and wrote articles every day in the chronicle so he knows his maritime and made that whole

trip, and personally i would like to thank dennis kennedy. i don't know if we all received his email with all the 50 or more photos that he sent. that was quite nice of dennis. he did a great photo on that day. chief commissioner nakajo that was a great lunch you had and it was nice the command staff and you know that the command staff is there on their own time, quite often at a lot of these events and they were at commissioner nakajo's event and that really shows a lot of class so that so many people take their own times. i know chief williams was on vacation but she still showed up. it's very nice and you show the respect that the top people in the fire department give to each other. it's nice that you give that

respect to the commissioners too. oh then just the memorial up in sacramento. i have a meeting in sacramento friday so i will walk over and check that out. i usually like to walk over when i have meetings. i am in sacramento all the time and my grandson lives in sacramento but i always go to the vietnam memorial and i have to check out the names on the list. that was nice also for to you attend that and i know you couldn't attend everything. it was good for you to be there. as far as not closing the meeting but to recognize somebody who was really just a character and just a wonderful guy. warner lieuin and very active in the hotel industry and head of the hilton hotel in san francisco and just a great event. if you were at

an event or function and he would get up to speak and tell jokes and the red shoes and a funny man. he would tell great stories so just acknowledging him, his passing. wonderful guy, wonderful family. i know his daughter works in the convention visitor industry for the city and it was nice and thank you for your report chief. >> thank you commissioner hardeman. vice president cleaveland. >> thank you madam president and thank you chief for your report. a couple of questions and then i will get into the accolades as well. on the budget the significant -- do you see any significant changes in the 17-18 budget from this year's budget? i mean do you see any major shifts of monies or anything of that nature? and the second part of that is when will we start the collaborative budgeting process where mr. corso and yourself bring

together a lot of people to talk about the budgeting process and the priorities? >> sure. so for the changes you asked do i see the department or the city? >> this department. >> this department. i think we want to build upon your budget that we got this year that we received this year, and there was a whole host of priorities, some funded and some not so we want to revisit that priority list, perhaps add to it and move it around a little bit and that's the work of the budget committee. i would say we would reconvene probably at least -- once we get the budget instructions from the mayor's budget office whether we have a meeting by the end of year or not i think we would send the budget information, what the financial picture looks like for the city to the budget committee, and then come together in the very early part of the new year. >> i think it's good that you brought a collaboration together on the budgeting process the last couple of years and i would love to see that continue because everyone needs to have

a little idea of what is in the budget for them and their station or their particular expertise, and assignments and so it's good to have that collaboration, so i appreciate you doing that. >> thanks. i agree. this will be year three. >> yeah. you mentioned that you've got six final offers still outstanding for the upcoming class. how much time is it normally between notification of your end for the next h2 class and actually getting into that class? what's the normal time -- because many have jobs. >> correct. >> but that aside they have to quit and do something. >> . we've done a much better job in the last few years. when i was working as the director of training sometimes we gave less than a week and i don't think that's fair either and we endeavor to give at least two weeks notice. there are occasions -- in fact we have someone in the class right now and due to a candidate coming

to the orientation and then withdrawing on the friday before the monday start we made a -- chief gonzales made a call to someone on a friday and said we have an open spot and can you join us on monday and he made three calls and two didn't pick up and one picked up and did well on short notice. >> wow. >> but generally we like to give two weeks notice. >> i think that is notice to everyone in the room to answer the phone if you get a call from the fire department. >> yes. >> i also wanted to klght you and olivia for for putting together the fire boat commissioning event and all the people involved in that. you did a terrific job. it was really a very nice event so we have the st. francis is our new bier boat. it's state of the art and i think anyone who has seen it would be impressed by it, and if you go aboard it you will be more impressed because

it's really a state of the art wonderful addition to the protection of our city, so thank you for all the organization that you did and olivia for organizing the actual ceremony because i know that's no small task. i also wanted to commend commissioner nakajo. when i first came on the commission he was the president of the commission at that time and he took me under his wing and was a wonderful mender and has been a wonderful mentor to really hundreds and hundreds of people over the career, 40 plus years of building an organization in japantown. comoachy has a service organization -- i mean he is really mr. japantown as a consequence of many years of helping the community and building that community up and i wanted to personally congratulate him because his

lifetime achievement is really what we should all aspire to. we want people to recognize us for the things that we have done for others and he's certainly that example. i would also like to thank you chief and to chief francisco for participate with the building owner association and the emergency preparedness seminar. it's important to make sure that people working in the high rise office buildings every day understand the emergency procedures and how and where to evacicate and what to do in certain circumstances and it's a collaboration and not just fire but police, emergency management services. it's all kinds of things but when you have people, 2,000, 3,000 people in a building you have small cities within the city and it's important that they understand their role in case of an emergency so thank you for participating with us every year

and help educating our tenant base and property managers. and that's it. thank you. >> thank you vice president cleaveland. commissioner nakajo nakajo. >> thank you very much madam president. first of all before i get into the one question i did want to comment on the fire boat ceremony as well. i wanted to echo the kinds of responses. what was really great built fire boat about the fire boat and senator feinstein was there and to chrisin the boat and have her participation and the narrative of the fire boat was really rich. the other part of it in the audience that day were a

tremendous amount of former members of the department, and they were all officers at the time as well, so you could feel that kind of historical perspective within them. i wanted to also acknowledge all the hard work that went behind that. i had this time also i am moved that we had all of the commissioners and the chief and the command force at the counsel general's residents for the foreign minister's neighborhood commercial for myself. we japanese americans are. >> >> very big on respect and when it comes to the presence of the department and commission level and mixed in with the community it's a great honor and also counsel general ja mato representing the city and historically san francisco is where they.

where they. -- they see it and for those at my luncheon and to be there on your own time as commissioner hardeman talked about and be in uniform it's just a beautiful thing and members of the community have an opportunity to have interaction. thank you very much for all of that as well. i also have just one question chief hayes-white. when you were talking about the strategic plan does that strategic plan incorporate some of the remarks or recommendations or the summary of the grand jury report? >> so we -- since i have been chief we probably and since you have been a commissioner longer than i have been chief, we had a number of grand jury reports so

i would say indirectly it addresses any of the sort of issues or challenges facing the department. did you have a specific grand jury report in mind? was it the most recent one on fire prevention? >> yeah, my thought process was the most recent one. >> okay. >> but part of that is also to vice president cleaveland's question and projections and futurism and i also look at the strategic plan. correct me chief if i am wrong as a forecast blueprint of the city and the department integrated with the city and where we will be and i know as director corso puts it together there will be budget modifications with that as well as we grow. i call that projections and i am curious again i am glad we're having the conversation because talking about this makes me reflect on what the grand jury report was which is nothing new to us and

what we're supposed to be doing and perspective from improvements and suggestions. the only suggestion new in there was interdepartmental relationship between this commission and the building inspector so i think we're moving towards that but i think i answered my own question chief in some ways. i am beginning to understand that so i i'm going to check that. other than that thank you chief for the comprehensive report. thank you president. >> thank you commissioner nakajo. and thank you for your report chief. i also wanted to say that you know the commissioners thoroughly enjoyed the two events that took place to heap honor and love on your head, and the luncheon was attended by probably around 300 people there. 450. that's

right. there was another room, the overflow room. that's what happens when you're popular on campus. >> just one under the occupancy. >> yes, just one under the occupancy. i forgot about the over flow room and there were so many representatives from city and state government. it was very, very nice. we're very, very proud of him and it was also a very light hearted affair, a lot of joshing back and forth and teasing. we had a wonderful time. congratulations again to you. so i had for the chief just to pick up on what it is that commissioner nakajo was saying regarding the strategic plan. do we have a sub-committee for succession planning? because that was one of the things we were dinged by the civil grand jury. i guess

it was two years ago. >> within the strategic plan do we have a sub-committee on that? >> yes. >> i would like to defer to mr. corso. >> okay. if there has been any discussion at all about succession and planning for whenever the next chief comes. >> good afternoon. mark corso. that has been talked -- especially early on in the overall strategic planning committee. it's one of the items following the strategic plan is to develop a succession plan. specific committee members so to speak have not been identified. that is a topic and identified as a need through the discussions and meetings of the strategic plan. i think once the strategic plan is finalized that is the next -- that's definitely on my radar, next coming up for development but individual members or sub-committee as part of the strategic planning committee those members have not been identified.

>> all right. would it be part of the plan that you submit to us? >> so succession plans is part of the strategic plan. the actual succession plan would be a separate document but the need for it has been identified in the strategic plan, and some of the kind of benefits and roles that plan would have been identified within the strategic plan itself, but i wouldn't say necessarily the strategic plan is a succession plan itself but it does incorporate the need for it, identifies the need for it and the subsession plan is developed separately. >> how long would that take. >> i don't know at this time. i believe we want to begin work on it beginning of the year and kind of develop that plan outside once the strategic plan is complete. >> okay. i think it's very important. i am glad that i posed the question because somehow in the back of my mind

i assumed that the strategic plan that was being worked on also had a succession component, but now i understand it does not have. >> it does not. in general there's a number of other plans kind of off shooting from the strategic plan where we're talking about departmental outreach plan, recruitment plan, those things and the needs for those and the functions are identified within the strategic plan but i believe the plans are separate from the actual plan itself. >> all right. well, as part of the suck session plan you know the chief of the department is the only person in the city and county of san francisco that has an official residence, and as you go forward with the succession plan i would like for you to include how we're going to get the official residence up to snuff, up to code as it were, to make sure that everything goes smoothly. our chief is

you know one of the longest serving chiefs in the country, so we have to plan for the future. >> absolutely. that can be incorporated as well for sure. >> okay. thank you mr. corso. did you want to speak now commissioner nakajo or complete my remarks? >> [inaudible] [off mic] >> well, if you pick up on that i would yield the floor. >> thank you very much for yielding the floor. director corso could i ask a question through the chief on the specifics. does the strategic plan committee have a lifetime or is there a charge? i am just trying to figure out how much -- you were talking about the derivatives. how far does that committee go in terms of charge and completion through the chief? >> sure. that's been discussed at the meeting kind of once

there's a plan in place what are the next steps and what do we do? so there have been various groups. i don't know if we discussed specifically the length of the strategic planning committee itself. i think we inenvisioning and updating the commission on the status updates, not necessarily completing a new plan every year, probably every few years, something like that, but as far as follow through and kind of progress that we have made towards the goals that is a regular reporting to the commission and part is stakeholders, shareholder in each specific discipline that is identified. that is part of the plan itself but those kind of work groups would be tasked with kind of execution of the projects and the proposals put forth in the plan as well as reporting and evaluating the progress of those. >> okay. and i understand

that and i want is the -- support the consent of the committees and sub-committees being alive and producing and contributing. >> absolutely. >> so the model of the production is current up and to deet and the only question is you know there's some planning projections of years out of the strategic planning. is there? >> we're looking at five years for the plan. >> okay. okay. you're not looking beyond the five years, five plus five or five plus three or something. >> we're looking at things. obviously there's a number of longer term projects. one of the popular ones and discussed here is the training facility. i think things like that are incorporated into the plan as far as the planning aspect of those projects, but obviously it doesn't look like -- there's a number of projects like that where the execution and completion of those projects

would fall beyond that five year plan. >> okay. thank you. thank you madam president. >> thank you. okay. i will complete my remarks and then i will see if my fellow commissioners want to add anything. regarding the fire boat commissioning it was a wonderful day, a wonderful event. extremely well planned and well attended, so thank you to everyone involved, particularly ms. gattlynn. she did a fabulous job and i think it was noticed by everyone who attended. i want to say that if you missed the ceremony i ran into jack chan last week and turns out that you can watch it on sfgtv. you go to the mayor's press events page and there it is from beginning to end, so it

was very nice to be able to review that. this book, this memorial service book for the california firefighters memorial while my other commissioners were -- my fellow commissioners were speaking i was going through and just perusing the short biographies of the five men who were previously in our department, and this is a very, very serious memorial service. four out of the five at the end of the paragraph about their lives and their service -- four out of the five died of a job related cancer. one out of the five passed away from a job

related heart attack and i bring that up because it was shocking and moving to read this. this is the first time i have seen this book and i really want members of the public to understand what a serious profession firefighting is. even if you retire there can be lingering health concerns, and i am glad to know that this california firefighters memorial exists. unlike commissioner hardeman i don't have a son in sacramento but i'm going to make a special trip just to see this memorial so thank you for sharing this chief hayes-white. now, on another serious note next year is going to be the 30th year that women came into

our department. one of the things that all of the commissioners, and i am sure command staff, are really proud of is the fact that we do have so many women in our department. the new york fire department has less than 1% of women in the department out of a force of over 10,000 firefighters. there are fewer than 50 women firefighters and i just happen to run across this quote some time ago. it's by brenda burkeman who is the woman who sued the department, the new york fire department so that women could join and she says "prior to 1977 new york city had a quota for women firefighters.

the quota was zero" and for us here in san francisco we have an entirely different attitude about people's abilities and we do not feel they're necessarily gender connected or related, so i just want to thank the members of the department for being san franciscans, and i will leave it at that. okay. so i see that commissioner hardeman. >> thank you madam chair. real quick. i will be like 150-yards away from the memorial on friday. that's why it's so easy and i don't have to drive. that's why we will stop and see it. i didn't want to look like i didn't care about the japanese consulate party. i have been in that house so many -- the

counsel general's residence many times and as a port commissioner we always celebrated the emperor's birthday party and always invited. japan has a wonderful relationship with the port of san francisco and i am familiar and i didn't want to play it down and i am familiar so i didn't want to bring it up and wonderful to be there again and i am happy that everybody showed you so much respect commissioner. >> thank you commissioner hardeman. any other commissioners? okay. thank you. chief williams can you come forward please and give us your administration report? >> thank you president covington. good evening president covington fellow members of the commission, chief, i am deputy chief of administration. this is my administrative report for

october 2016. i will start with assignment office. the annual vacancy bid for suppression members should be released this week, and the results will be implemented mid-january. the 2017 vacation selections for the station 49 members will occur soon after the vacancy bids, and expected is mid-november. the h30 eligible list was adopted this month and the promotion and assignment changes reflecting the h30 captain's eligible list has come out this week, and we're currently preparing for the live vacancy bid for the airport division. under homeland security chief francisco continues to attend meetings and training exercises as well as disseminate situational awareness information regarding some of the various tactics and

heightened threat reports against civilians and first responders, and he continues to apprize the command staff of all real or potential terrorist activity. during this reporting period the chief planned, coordinated or participated in various events such as the fleet week operations which included various training events, demonstrations, and air shows to name a few. he also assisted in the coordination of the red bowl standing paddle board water race. it was from ocean beach to the st. francis yacht club and he continues to meet with several vendors regarding the upgrade of the f doc. i always like to mention that i want to make this known every reporting that the department continues to stay ever vigilant and remind the public if you see something

to say something. it's important to continue that reminder. under the investigative services bureau the bureau continues to conduct candidate background checks. this will be an ongoing project in a good way. for the upcoming academies. in addition they continue to conduct random postings and fire boat drug and alcohol testing. at this reporting period all results have been negative. under the department's decision they continued to administer candidate promotional and probationary physicals for the department as well as return to work, and work related injury exams. the office has reported 33 work related injuries for this reporting period, the month of september, up from 28 the

previous month. under support services as mofts of you know the construction of pump station one, fire headquarters is moving along and almost complete. they have removed the temporary walls and it's estimated to be completed by the end of this month which is next week. all other projects continue to move forward and on track. as mentioned previously station 16 members have moved out of their quarters. engine 16 moved to station 51 and truck 61 moved to station ten. as mentioned pleefsly station five renovation has been pushed back to spring of 2017 due to renegotiating the contracts between the general manager, general contractor and the subcontractor. we're continuing to work closely with the port on pier 26 for relocating the fire boats

during the construction of station 35 and the project should be complete by the end of november. during this reporting period 123 requests for services were received and processed. and as mentioned the new fire boat st. francis has been delivered. all equipment is on order. they have equip today for the most part. there's a few pieces of equipment that are coming shortly. and under fleet management nine ambulances have been ordered two have been delivered and outfitted at the radio shop and we should receive four more by the end of november. eight engines have been ordered. the specks have been completed, and the contract was awarded to ferrara so four will be

delivered within a year and four a couple of months later. we have received two rescue squads and they're currently being outfitd and should be in the field in the next couple of weeks. two aerial trucks have been ordered. they're still working on the specks and once finalized approved they will go out to bid. and lastly we still awaiting the a -- arrive of -- [inaudible] so we can go into service. under division of training. under ems during this reporting period we suspended active shooter training and will resume at a later date and during this time the ems staff is conducting required paramedic and emt training as well as preparing for the upcoming academies. the

h3 level two bump up academy which is from emt to paramedic is scheduled to start november 7 and the 121st academy is scheduled to start three weeks later on november 28 with the two weeks of ems training for the 42 firefighter h 2.s. the h3 level one emt academy is scheduled to start mid-january. and under fire reserves members continue to assist at various events during this reporting period as well as continue their weekly training at the division of training. under in service i am happy to report that the construction for the transit training prop is complete. it

includes props for muni and bart which has been graciously donated and it is anticipated that this specialized training will be given in the spring of 2017. the staff continues to assist with the truck operations training to all members in the field. under nert as was mentioned they held their city-wide drill on saturday october 15. myself as well as chief francisco attended the drill and successful and well attended. nert continues to attend the -- [inaudible] coordinator to attend various meetings, conduct outreach presentations and provide valuable neighborhood and advanced training throughout the city. and lastly under recruit training this week monday october 24 we began a company based training of fire ground operations with a live

burn training. this entails the operation or the participation of three engines, two truck company one battalion chief per day. as the chief mentioned the eight per diem academy completed the two weeks of classroom training and currently receiving the 6-8 week field preceptor evaluations. this is week 19 of the 20 week recruit academy for the 120th recruit academy and we have 51 recruits scheduled to graduate next friday november 4 at usf. and that concludes my report. i am happy to answer any questions. >> thank you chief williams. is there any member of the public that would like to comment on the report from administration? okay. seeing none. public comment is now closed. and i see that chief hayes-white has something to add. >> thank you president

covington. it wasn't part of my report so i wanted to be mindful of that but i think it is directly related to the administrative report. i wanted to inform you i was proud to able to appoint conditionally promote eight captains and nine -- so eight captains -- h30 rank and nine rescue captains, the h30 rank within the last few days and addition eight acting captains and that is utilizing the recently related -- the recently adopted captain's list and while i am indicating that there's a lot of behind the scenes work that needs to happen including physicals that need to take place, medical examinations and the diligent work day to day with all they have to deal with and a department this size and it's really an under sized area and human resources.

[inaudible] showing a lot of the paperwork. i have to sign a lot of documents but they have to process them all so it's appreciated and that goes for all of the new recruits as well, so i wanted to pay tribute to our human resources but a lot of happy people, a lot of happy families with the promotions and pleased to do so. >> thank you chief hayes-white. commissioner cleaveland. >> thank you madam president and thank you chief williams for your very comprehensive report as always. it's much appreciated. a couple of questions. i was concerned when you said we had 33 work related injuries last month and i am wondering if you could elaborate on that? were they a consequence of responding to an incident or during training and just what types of injuries are they? and what type of -- what length of -- what's the average time off from work in terms of

recovering from these injuries? so just wondered a little bit if you could elaborate about the work related injuries and the causes behind that perhaps and just when they happen? are they happening on you know incidents, fires, or responding to a medical emergency? just when do they happen? >> well, i don't have the specifics of when. i do have the actual description of some of the injuries and fortunately most are minor if you use know elbow or arm or maybe a little rash kind of exposure type of thing. maybe only a few are a little bit serious in nature. >> if i could just add to that? just from some of the things that cross my desk so they run the gamut. they're reports from the department's physician. it would be as simple as a cut finger that might happen in the kitchen to -- for instance we had four

injuries i believe four injuries at a fire this week and three were treated and released on scene and one was transported to the hospital so they run the gamut from not loss of work time to loss work time. the department's physician has a whole host of statistics in terms of average time off the job but we categorize even the smallest of injury as an injury but some are serious and various body parts, back, knee, shoulder given the physical nature of the job. >> okay. do we regularly train our -- retrain our firefighters on how to prevent work related injuries? >> yes. on a monthly basis we have a mandatory drill. it's our ii pp which we look at different hazards throughout the station and different safety

procedures to follow as far as preventing injuries and we always say lift with your legs, not your back and different things like that. >> good. good. it's human nature. most of the accidents happen just because they happen like that and you don't know why. they do. unless you're responding to a fire and have inhilliation problems or something of that nature. talking about the h8. what's the training period for them? how long is the training period? >> it's two weeks of classroom training and depending on the schedule could be six to eight weeks for evaluation. >> so two weeks in classroom and six to eight weeks in the field? >> yes. >> got it. thanks very much. >> thank you. >> thank you mr. vice president. commissioner nakajo. >> thank you madam president. thank you chief williams for your report. i wanted to give

a little clarification. you were talking about the rescue squad and was that in reference that you're building or taking applications for the rescue squad? what was that reference about? >> i believe i was talking about the two rescue squad apparatus that we received recently that we're outfitting. >> and that's going to be assigned to our current rescue squad thases we have operating? >> yes. >> okay. maybe at some point we could get a description of what the rescue squad does. i know they're active. every time there's a nice day in san francisco there's a rescue at ocean beach for some reason and i have witnessed them as well and i will put that reference out in terms of that. and always the new fire boat. is it active right now or birthed at the pier?

>> it's currently at station 35 and ready to respond. >> okay. i also wanted to ask chief hayes-white since you're announcing the captain promotions you. you periodically have promotion ceremonies. are you planning it in the future for the captain levels because there are quite a bit of members that got promotions? it is. i believe we endeavor to have a ceremony every other year and certainly these 17 hopefully permanent after they go through the conditional process that will be incorporated into that ceremony. >> okay. i just wanted to mark that as well and 17 promotions to a captain rank that's great. that's a significant accomplishment and for years and years in our department we talked about that kind of opportunity of becoming an officer. that's all i have. thank you very much chief williams and madam president.

>> thank you commissioner nakajo. commissioner hardeman. >> thank you again madam chair. on the h8s -- i don't know if this would be you, chief williams, or the chief. the compensation -- is there any type of compensation that the h8 receive while they're in this time in training? >> yes. they're paid during the training. >> oh good. because for some reason i don't know if that was ever brought up during the meeting. i don't think i ever thought of it until now when i saw how long it was. there's discussion of possibly a larger fire boat at the airport and rubber raft and the boat down there now doesn't hold that many. is

that something that would come through the commission or just part of the airport? >> i think it would be in conjunction -- it would be paid by by the airport if it's an airport asset and recommendation of the assistant chief making a recommendation to the deputy chief and myself. i think we would bring it to you for your support so we are then able to let the airport administration and commission know that collectively we see a need. >> because i think it's a great idea. few firefighters have mentioned to me that it has been talked about and i know it's up to staff to bring it forward at some point. i don't know if they would bring it to the airport first and then here but i think that would be great, a larger boat. if there was something needed to rescue more passengers and not much there and shallow water and you need

a special flat bottom boat. let's see i have another -- oh i know what i wanted to bring up. you talked about the injuries that happened and hope most are insignificant and i am hawking how wonderful the -- talking how wonderful the firefighters do and describing the wonderful things they do and bringing up the officers in command at a two or three alarm fire and from a day-to-day basis i think we forget to thank the people we don't hear about because they're in the streets responding to hundreds of -- some days hundreds of life saving medical emergencies that slip on by and doo the job every day, deal with suffering quite a bit and a lot of seniors and elders in san francisco and they're not

thanked. occasionary some speck tactical thing will happen and we don't want to not acknowledge the others that are responding to others beyond fires and we always mention firefighter but most of the time they're out there responding to other emergencies so just a of the hat to all the firefighters out there and emts and paramedics doing their job. thank you. >> thank you commissioner. >> thank you commissioner hardeman. any last comments chief williams? >> yes, i just wanted to address commissioner nakajo's ininquiry as far as the rescue squad. we have two in the city and one on station seven and one at station one at folsom street between fifth and sixth and these are both highly

specialized apparatus. they respond to every full box report of working fire and the members that are assigned to these squads they receive extra training in addition to what is required as a firefighter. they're hazard douse materials specialists and other specialists and angle rescues. they do a lot of training for their specialized skill. they go in the situations where most firefighters are not trained for and they each cover half of the city so you may see them traveling all throughout and why are so far away from their station but they're actually covering that district so it's actually appropriate. >> commissioner nakajo. >> madam at thank you. chief williams thank you. how many members are part of this rescue squad that we have? and are we currently filled to capacity

within that need? and do you periodically recruit for positions in that? >> well currently assigned to each one is one officer and three firefighters. i believe if not all the spots have been filled at each location. members who want to apply for that position would have to meet all the specialized training required before they could apply for that on a vacancy bid. >> okay. thank you very much chief williams, madam president. >> thank you. madam secretary. >> item 5 review of the harassment prevention policy. discussion and review of the harassment prevention policy. >> thank you madam secretary. is there any public on this

item? all right. at the request of ms. [inaudible] who is the head of hr for the department this item is going to be continued and moved to the november 9 meeting. commissioner nakajo did you have a question? okay. no public comment. public comment is hereby closed. commissioner nakajo. >> yes. noted and accepted. you said commission meeting of november 9? >> yes. >> i just wanted to share with my fellow commissioners we were required again to take the most recent completion of preventing work place harassment and just want you to know that i did it, two and a half hours. [laughter] >> same as me. >> yeah, and there's a test afterwards. it's a no joke

harassment training and so commissioner vice president cleaveland i know we talked about this in the agenda item and i will look forward to the department presentation that will be given but serious business commissioners and colleagues and i am glad that i completed it and more than that i am glad that i passed. thank you. >> [laughter] >> commissioner nakajo your passing was never in doubt and you can't do it faster than two and a half hours and they will say "notice, no, you're going too fast. you need to slow down." all right. commissioner hardeman. >> yes madam chair just wanted to bring up something that was distributed to a press release on the san francisco fire department public information office so you're familiar with this and great describes the event of the christianing of

the new fire boat and there is spectacular detailed report about fire boat three and about the crew, the maximum speed, and the pumping capacity, rekt, et cetera and in the last prar it says where -- paragraph they talked about "however the phoenix and guardian are 62 and 65 years old and great because of the work of the engineers and pilots and firefighters that maintain them. and the addition of fire boat three is needed and serve the citizens in the city in the upcoming decades" but the point is there's 62 and 65 years old. so the person wasn't complaining but identifying that the -- so when we get the new agendas and we have some time in the future might be something to bring up. i had two people over

the weekend mention to me "wow it was great. you got firefighter boat. that's two in six years." people think we got 16 years ago when the first one was ordered and then following up that -- no, that didn't happen. i want you to know. this is the boat. it took that long to get through, so it's interesting how the public thought it was a good idea. two people i know thought we got the second new fire boat and anyway that's just for comment. thank you. >> okay. thank you commissioner hardeman. madam secretary please call the next item. >> item 6 update on the 150th anniversary film festival. update from president covington on the 150th anniversary film festival scheduled for november 5th and 6th 2016 at the san francisco main library. >> okay. thank you very much. my fellow commissioners i had this put on the agenda because

we won't have another meeting within now and the time of the festival. the festival planning is going extremely well. we have live presence on the web now and i ask mr. hastings [inaudible] to come today and go over how people can find out entirely what the offerings are, what movies are and documentaries are going to be screened as well as getting a ticket for the event, so mr. mora. >> president covington. >> okay. before you speak -- >> [inaudible] [off mic] >> chief hayes-white has a comment. >> thank you very much president covington. while mr.a is setting up i wanted to acknowledge for your efforts and

support all throughout the 150th year and before that for being actively involved in the committee, and for planning this festival, and i would also like to acknowledge -- because he doesn't come often to fire commission meetings. i appreciate mr. mora for being here. i would like to take small credit for the employment with the san francisco fire department. i had the opportunity to meet him and we consolidated the 911 centers and on contract for the city and from day one i thought he was an amazing person and i helped to encourage the chief to interview him and over saw the slot for technology in our department and i know commissioner nakajo it was about that time you joined the commission from our department's perspective we were very under resourced, still are in terms of technology, but

also we're using manual typewriters at the time so jesus we convinced him to come on board and work for us and he's a wonderful person to work with, but very under stated, very bright person, and throughout the city he has made a huge difference in how our technology is perceived and sits in on meetings and i would like to say thank you because he works very long hours and really he doesn't wear a uniform but one of the unsung heroes in the department so thank you to jesus. [applause] >> you are much appreciated. >> can we go to the computer please? there you go. >> okay. so it's very simple. >> can you hold the mic up a

little bit? >> so going back to sffd website and go to events and from events you will see the sffd film festival and this will bring you to the page where you can look at a brief description of the festival and then from there you can see you can open a calendar that has all the different events for the two days, and at the same time you can click on any other programs. there are five programs, and that will bring you to the event page where you can simply click register and get your tickets. >> very good. thank you. i wanted to also encourage people to get their tickets. that way

we have a more accurate count of how many people are likely to come. i want to say just to give some more background information on saturday november 5 there will be a number of shorts that are shown including documentaries from 1896 to the present. there is -- excuse me. really thorough look and conversation -- look at and conversation about emergency medical services in the san francisco fire department. there will be a screening of a documentary and then there will be a panel discussion and q and a, and the panel list will be

dr. clement ye, ems captain simon and the panel is moderate the by assistant deputy chief jeff myers and the program number two we have womens' fire fire service documentary, very short from 1942, and a salute to our nert teams and then there is a documentary entitled "taking the heat" which is about the addition of women in the new york fire department. we also have a tribute to african-american firefighters and a wonderful documentary that i think many people in the department have seen called "into the fire." it's from 2006 and it is really quite an overview and wonderful

representation of the life of firefighters, both in cities, small towns, woodland fires. it's a very, very good documentary and multiple award winning film, and the saturday offerings are topped off by the towering inferno which will be screened at 3:00 o'clock in the afternoon at the main. the festival continues on sunday, november 6. the main opens at noon but people with tickets will be allowed in at 1130, and we have case study regarding the fifth alarm. that is the mission bay fire of march 2015, and that is going to be followed

by a panel discussion and question and answer session and the panel list are deputy chief mark gonzales, assistant deputy chief and fire marshal daniel cosoaso, battalion chief rich mcgee and lieutenant steven mcguire. the panel will be moderated by chief hayes-white and then we have in the afternoon, later in the afternoon, a screening of "ladder 49" which is the john travolta and and ja kin phoenix movie and we have a film for the little ones and in the latino historic room and the other offerings are shown in

the coret auditorium so the children program is program number 5. and at noon we are screening the chuckin ton that prol rescue and at 130 playing fire and rescue from 2014, so it's an blend of movies and shorts and i encourage everyone to come out and take part in the festivities. so anything you would like to add mr. mora? >> no. it should be really simple to get the tickets and then we can register everybody when they get to the library. >> okay. thank you and so this is the website. www. sffd150.org. okay. thank you again mr. mora for all of your

creativity and hard work. >> you're welcome. thank you very much for your comments. >> thank you. is there any public comment on this event for the 150th? seeing none. public comment is now closed. commissioner nakajo. >> madam president i always want to join chief hayes-white in acknowledging mr. mora for all of your work and expertise. it's really, really appreciated. i just thought there's nothing better than to have the president of the fire commission narrate the whole program and she knows it well because she is the main person with the energy and the creativity that put this all together. i just thought it was really cool that you were starring the materials so the rest of the audience could see that as well. president covington is really, really delightful that you give so much. this 150th year is so special. we've done so many activities throughout the year,

the parade and such and other activities and then to go into the holidays and to have this film festival at the library with all of your work that you've done. i'm a committee member that almost did nothing but show up and the president had reames and reams of films that she reviewed as well to put this program together. that is perfect in nature. both the saturday program in terms of the panel and the sunday program and particularly for children. it's free. get the tickets as you say but i think it's a real good opportunity for all of us to invite the family members and kids to come out and be part of the san francisco fire department. thank you very much president covington. >> thank you. >> mr. mora thank you. >> thank you. i forgot to mention that for the children's program there is the wonderful helmets and -- [laughter]

and snacks and let's see. what else do we have? we have stickers. >> [inaudible] [off mic] >> and coloring books. thank you. all right. next item please. >> item 7 agenda for next fire commission meeting on november 9, 2016. >> is there any members of the public that would like to suggest some items for the agenda for november 9? public comment is closed. madam secretary we already have the review of the harassment prevention policy for the ninth? >> yes. >> thank you. and commissioner hardeman did you want to suggest an item regarding the aging fleet? >> madam chair, yes. seeing when i first came on the commission the fire boat was

just right around the corner and it took six years that we might want to with the guidance of the chief and her staff look at scheduling an agenda item in the future in a meeting that might not be too crowded and put it on the agenda. i don't think it's something that has to happen next month but i think it's something that we all realize that at some point maybe the other two fire boats are in their 70's and their 80's and eventually how long can they last? they do remarkable job. staff of the fire department keeping them together but only go so long i think. >> okay. duly noted. madam secretary are there any other outstanding topics or items? >> yes, the controlled

substance policy update. >> yes. thank you. i think it would be a good time to review that policy, so i would add it to the november 9 agenda. and vice president cleaveland. >> just a couple of things madam president. thank you. i wonder if we need to have a little discussion on the h23 progress if there is any kind of update available that we can talk about at this point? and i also wondered if we are going to have a conversation about the joint building inspection commission, fire commission meeting and when we're going to do that? i'm not sure if that is something we need to do outside of a commission meeting, but we need to talk about how we want to do it and when we want to do it so i would like to put that on the agenda at least for conversation. >> are your comments in

regards to the joint task force? >> yes. >> okay. >> great. >> all right. okay. >> thank you. >> thank you. any other suggestions? okay. well, i think we have a good number of items to discuss. all right. anything from you chief? okay. well, i would like to adjourn tonight's meeting in honor of two of the members of our department who have passed away. fire safety inspector manuel pigaros passed away on october 19 at his home surrounded by loved once after a hard fought battle of lung cancer. he served with dedication and distinction in

the bureau of fire prevention for over 31 years. and also we want to remember the passing of retired assistant chief ray landy. he passed away on october 11, 2016. he retired from the department on september 16, 1989 with over 35 years of service, so i adjourn this meeting in honor of these two members. [gavel] thank you.

>> good afternoon. welcome to the a special meeting of the government audit & oversight for today wednesday, october 265, 2016, i'm the brunt chair aaron peskin joined by board president london breed our clerk clerk erica major madam clerk, any announcements? >> . >> yes. documents to be included should be submitted to the clerk. items acted upon today will appear on the please read the brunt first item. >> may we make a motion. >> i'd like to make a motion to excuse vice chair supervisor

norman yee can we take that without objection? that will be the order. and madam clerk the first item on a resolution urging the employee richard to hold a public hearing and issue a report >> thank you. the sponsor of that report has asked that we - we mr. unexcuse supervisor yee he showed up and supervisor yee we called item fundi have been informed this to the to postponed without objection. >> supervisor yee is excused any any public comment on item one without objection we'll continue that item through the chair. >> madam clerk the brunt final item. >> the oversight processes for

the fine arts museum of san francisco and it's board of trustees thank you, ms. major colleagues as you recall on september 1st, we held a hearing looking at the governor structure and oversight of the city funding processes with regards to our cherished fine arts museum and timed to continue that our new director of fine arts museum couldn't be with us i wanted the brunt opportunity for us to meet him in public as a stewards that institution forwarded and follow-up on a few items the original impetus for the brunt hearing came around resolutions having to do with things in the newspaper but an opportunity for us as a board of supervisors to

reengage with the fine arts museum which is an asset of the brunt people of san francisco and has a very interesting governance structure whereas, the gentleman is familiar although apparently seen other structures in piss past we have a city does in the fine arts museums of san francisco a nonprofit side in co-family the 5013 nonprofit orientation all over the place a third organization a foundation for the brunt museum and some of those city puts in approximately $18 million at the last meeting believe that is incorrect 19.2 in the current fiscal year about 25 percent we believe approximately of the brunt annual operating budget of the two museums known as the legion

of honor and the young museum so i wanted the an opportunity to talk about some of the things we might be able to improve over time particular as transparency there are certain things that are transparent to the public and to the decision makers like ourselves and heretofore are not taint with that, i want to give the brunt gentleman an opportunity to speak to us and for us to get to know him and to follow-up on our last hearing we raised a number of issues if there are no questions i'm going to turn it over to mr. hotline and welcome we're delighted that you've joined us you have a long history in stewardship museums around the brunt global with that, please come on up. >> well, thank you very much

supervisor peskin and supervisor president breed and supervisor yee i'm here able to lay out some thoughts but i guess those structures and outcomes about the organization of the fine arts museums of san francisco and respond probably to some of the questions that have been raised at the first meeting and those are kind of at a briefly to prepare for to hearing pr i've prepared a presentation that covers this and tends i'll show pictures it is nice to show you some things to kind of - >> yeah. >> oh, i can see that thanks. >> okay. >> all right. okay so. >> good.

>> just quickly as a general remark i as it supervisor peskin mentioned alluded to identify been running museums no frankford in the last few years ago i've got experienced 40 in running different kinds of institutions one was a private institution private foundation no germany and this was a limited liability company but as one that run as a nonprofit institution i have a fair amount of experience with those institutions in fact, quickly address kind of a general thoughtful the brunt fine arts museums i think what you'll see in the next couple of years more emphasis on the

identities and the brunt beyond especially at the legion of honor nothing - really bringing in more to the attention of a broader audience and a bigger role internationally as well being really one of the defining institutions for the brunt city and i think i can see this as a someone coming from germany or as a european focus on san francisco and some of it it obviously building on the whole development of the tech industry and other sectors i think the brunt culture history of san francisco is extremely important to understand what this city it is something that brings me here and be able to participate in this environment i know you

don't want to hear about great plans arrest advisements about the brunt museums but hear a little bit more about the brunt details and data about this institution so i kind of threw - sorry - so the second slide shows you one the challenges of this institution and basically makes a difference i'll say if you accountability compatible institutions or participating institutions in the u.s. you compare the brunt finances of san francisco so new york or the museum of fine arts in boston or if you look at philadelphia or cleveland you have a steady small endowment you see this as a red triangle basically about 3

percent of our total operating budget is covered by endowment that basic means the brunt other areas of income to balance the budget on the wooden revenue part in the blue triangle which is our income and other aspects like membership you, of course, go have the very important support participation from the brunt city which covers 27 percent of our total costs that is being invested in the city in security and maintenance of the building but then a fairly large portion with the green sector of contributions that is the major nominations support for the exhibit shuns and the general organization and to one of the tasks i'll say of every director

especially right now for me is to be able to enlarge that particular sector that means we need to portray an institution that is organization alley sound and transparent and really taken care of of funds in essence in a prudent way that is part of story of that institution and on the other hand, i want to make sure when we move forward that i'll see with the public eye and the preservation about the brunt museum the art and education that is bringing about so i think that is a core element of that if you look at what the cultural assets it depends on how you define that but the brunt core part would define that the

context thee we're called a nonprofit organization is the brunt permanent collection i'll talk about that in a minute that has to do with with the brunt city and the core part of it the exhibitions we bring about but, of course, the two buildings that we maintain that are landmarks building and profit savings accounts and the brunt whole program in the area of education, scholarship and outreach so talking about the entire layout of the the spaces the legion of honor has in total 4 hundred and 10 thousand square feet if i look at how much square footage is dloftd to excellenttion space noted about only one quarter of our total square footage is for exhibition the brunt rest is actually storage space where we must

maintain and keep our collection of art bring in artwork conserve them and treat them conservatism space in that context the total number of objects in our collection and i mean that total number we have a total nuke but sometimes difference on how you calculate i don't know if you have a whole set of prints or 10 but in total we know we have numbered one and 26 thousand plus objects those kind of if you spread them out to the departments as you can see beyond thirty thousand objects in the legion about one and - almost like 90 thousand that basically has to do with with the brunt large prints and drawings collection as the brunt legion of honor but this is a

fairly large and complex and diverse collection other thing i need to make you aware of a different to what you have a painting gallery or even if you have a museum of contemporary art we're keepers of costumes and at that point tries, objects, of different kinds, furniture and painting and drawing, etc. to keep and maintain those objects we need skills and also needs different storage amenity and temperatures to keep them photography at different temperatures it is a way to maintaining the culture archive of the achievement of humankind we display our special

exhibitions and definitely only one thousand person of the collection is on display but a collection it all about being the brunt keeper even if cultural artifacts or of artwork that used for different exhibitions one the bay area we have those objects and wanted to do something and lends them to them but we do about 20 major art exhibitions a year at the legion of honor a lot of time are based on a core on the collection and moving forward in our program is to concept lists we really want to show the brunt strongholds of the institution and boys and girls club build on

that ambitious but internationally exhibition program right now at the legion of honor very a celebrated show on 7 century french painting and recorded on that we hope you'll have the possibility to visit it in the next couple of months one of the contemporary american artists of his generation and then benny the photographer for - which will get his large-sca large-scale retrospective of his art i know you don't have time but see how far ahead we're planning our exhibition program is quickly stitched together no,

but requires planning and budgeting three to four years ahead so i'm just giving you a quick synopsis of the exhibitions of the legion of honor and early - shawn and other sculpts turns and work from our collection of art 1906 and then f d young will open in april of next year a picture on the brunt sum of life on the history of the city during that particular time then smog really different

happening at the same time in other galleries about the brunt marilyn projects from new zealand and from many mexican considerations is here then a show on precision our development of the 1920s ones last name the different and challenging evolution showing african objects again another show in africa and another show of missouonet - the building i challenge for upkeep it is important for you to know because the buildings have owned by the brunt city so and this

city money and locations help us to maintain those buildings to improve them to the way to preserve the collection within those institutions so we have done a different kind of arrest chief and work to give you as you may know any of those houses about all sorts of - the brunt necessities to maintain the brunt buildings and someone's o sometimes the brunt projects we have may is here we have a real issue right now because our

whole system broken down and it is something that is challenging we don't have temperature control that is a risk to very valuable work we need the brunt city's report to replace the brunt exchange of honor - >> but then, of course, the brunt notion of the museum is not solely a reapostrophe for artwork but all about outreach and education it is about coming together it is a community not sole a place to visit but a place that radiates and takes on tasks in schools it is about cultural and education of a different kind for example, the

internet especially for old school - we'll be completely prepared to - concerts and performances of different kinds that kind of speak to different audience but then i think one of the question is supervisor peskin has raised is how do we do as a administrators and make sure that city assets are properly kept in this institution now i have to say this is one part i really feel confident the my name is performing at perfect amongst it's peers and one of the proof of that is what we call the the american association of - basically like a self-imposed audit to the

american association of museum comes from time to time and basically checks how we keep and what our procedure that is the brunt same way that is industry standard we have evaluations continually amongst ourselves among the brunt museums to be on par with what is happening and there's a whole series of other elements that reilly make sure that the assets a properly managed and give you a quick overview the brunt departments taking care of different areas a quick synopsis and the staffing for the brunt staff they're not solely there to produce exhibitions but really keepers of the collection keepers in this case of the city assets

and here images of our conservatism department that certainly one in - the brunt best in the country and well-equipped and show you some examples of kind of how we can keep and treat the artworks i have to say in my quick overview of the one and 26 objects in the collection almost everything the brunt city owns is a couple of arts within the foundation it is - really one of the smallest seethsd so here you'll see the brunt work in the conservatism labs and that's what i've spoke about beforehand different storage areas have different

kind of efforts of maintaining this work so - >> and here you see the brunt complexity of the documenting of artwork and basically a question of storage from puck you transport it to a special area then photograph it and dig it's it and bring it back we've done that for 80 percent of our total collection that is fairly good the collection management again one and 26 thousand objects we get z hundred to one thousand loans has to do with with the brunt restaurant and exhibition program by one .5 million visitors a year that requires a loan process and sending loans out to other major institutions

about one hundred loans go out between one and one and 50 the ambassadors the strong collection here collections to have the fine art museums a strong symbol in paris from us at the major shows i can only encourage the brunt city of san francisco and it's representatives to make use of that and i will be pleased and i've done it in frankford i know that sometimes the negotiations between the brunt city and other city about becoming sibling cities we can move that platform we're representing the brunt cultural power within the this institution and within the city in general so the overview of

the collection management and the acquisitions of bringing negative impact new work to the majority of the nations is financial but the parts - though the money that is funded to the museum is only being used for other artworks coming in not other operational needs storage and lending and borrowing i've talked about the brunt transport and this is the transfer of the objects over the challenge with any institution you'll find insurance kind of through the brunt city right now covers a kind of damages i don't know what the proper english word but $200 million so don't. >> don't we have a lord's of

london policy on top of that. >> insurance that covers busy our institutions bus the brunt asian art museum and one more - institution. >> but kind of i think. >> the in memoriam. >> yes. exactly but that is something that we might have to evaluate from time to time total expenses just again get an idea about it you kind of allocate how much staff time and you spend about $3.3 million a year just for collection care. >> so what's really important for us on the other hand, prove that the brunt museum that very well respected and monitored by

the brunt government agencies is near received 3 indemnity programs for the brunt last major check and balancetion through the u.s. government indemnity this is basically, if i look at the brunt total insurance value it is over $2 billion a major figure and major help for kind of operating budget. >> now acquisitions that is the commodity how much into the brunt collection and finally into the city holding and what is - that follows the brunt american association of museum guidelines it functions as a commodity so it is recommends gifts and that is prepared, of course, with the brunt different total departments within the institution. >> and director is that a

committee of the board of the fine arts museums of san francisco or the corporation. >> it is a foundation board so and it is comprised of the scholars and other members of the transition of the comedy. >> i believe it was spoken to on the first hearing. >> quicken acquisitions we've done our 200 and 70 in the fiscal year but almost one thousand nine hundred workers depended upon in the at the same time an idea of the donations. >> i will say one of the challenges as a lot of institutions is we have, of course, the brunt collections management software and that is something that is developed over the course of years and given the brunt whole development of

software ♪ area in general and the magnitude of our digital files the objects in particular this is a strong need for us to improve that particular software i mean, that's working and sound but that will require a significant amount of investment to kind of come to the next level of collection management software so i think that is kind of what was a broad overview of the assets and supervisor peskin kind of mentioned that very complex set of our structure of sorry - different entities i shouldn't repeat this this is part of last time i'm happy to

do it once again but don't want to waste our time >> director lounge how long have you been at the position. >> i started in early june. >> a few months in terms of 3 governing bodies the public one a function of the at the charter in article 5 and the foundation and then the nonprofit board co-family how do you find them working together. >> and i guess technically which one you worked for 2 of them or how does that work. >> i worked for all of them director of the museums and in and a city employee as well i think after having the brunt chance for the brunt last 4 months to be involved with the

two board meetings i can see kind of a very good understanding how the brunt different boards can work and work together but i have to say, of course, it is a complex structure more complex structure than a foundation this is similar to the asian art museum but i think for the brunt different board members it is very clear we - what the brunt responsibilities are and what the responsibility is for the respected boards. >> so you have basically 3 classes of employees people like yourself that is paid by the city and people paid solely by the city and totally by family.

>> i have a slide so here's the staff breakdown so you have the co-family staff that is the brunt staff that and total co-fam staff is 16 and this is the regular one and 86 unionize and on calls that is store clerks and people that used for in high peak season and then city staff that is staff working

in security and other capacities. >> supervisor yee. >> thanks for trying to explain that my question when you were hired who hired. >> i mean who do you report to. >> is that like a bunch of people that cast a vote that's how they make a decision to hire you. >> in the process that i assume has taken place and saw happening the boards amongst themselves search for a committee for the brunt right director when i got hired i basically, had a hearing and had this discussions with the brunt search committee that was comprised of board members and i was then hired by the brunt

board being represented at a point by the board of trustees. >> and is that the fine arts museum board or the brunt co-fam board. >> both. >> kind of in that sense it is both because you work as a kind of a city employee with - but someone that is kind of worked with the co-fam it's an institution as an employer but the foundation. >> and there are how many overlapping employees are paid both by co-fam and fine arts museum of san francisco. >> well, if you see that there are - not an overlap the city

employees among the brunt 200 and 5 city employees the frontline staff some management staff the director of museum, the brunt director of human resources and security building and maintenance the brunt chief preparer and two curators are the employees but gather the stipend of the program. >> i get it. >> the one thing maybe a representative from the brunt controller's office we'll clear up i've been informed that we have far less full-time equivalent from the brunt city and county my numbers are one and 25 that's because our on calls are fractional. >> that's true what we call positions uh-huh. >> they're not necessarily

built. >> with the brunt city they should be filled and maybe now a vacancy we'll bidding right now trying to reevaluate. >> so the brunt total - >> you're saying a total of 5 hundred and 20 total employees. >> right uh-huh. >> got it. >> so you'll fall under other 6 employees. >> correct. >> and relative to how those boards are selected and how session within the brunt board membership how does that work the boards are kind of you have a - that's been kind of again something that kind of has before reviewed and kind of i'll say kind of improve there is a - but has a nominating committee

taking charge of suggesting new board members that are asking the brunt board members to stay on the board and be therapists kind of a structure of a duration of candidates that can be renewed and serve on the board. >> there are no term limits. >> that's the term limit a year but you can get ask gunning again to kind of serve on the brunt board for another term you mean that is something that right now is being worked and what is the brunt best proper subsequence that applies to all people on the brunt board. >> as an industry standard relative to governance is there a best practice that is an appropriate term. >> i have to confess on this

front i assume i'm not the brunt absolute specialists on the boards governance i think that is something you have certain institutions i know that - i guess you if you look at the brunt modern art in new york and on - the board member for the brunt last decades and has been very beneficial for the institution i guess every board kind of comes to a particular conclusion but there is a proper board structure for every specific institution how you look at that yeah, and and relative to transparency and the ability to see for the brunt public to see the decision makers to see what the individuals out of the three hundred and 16 make is that pubically available i'm talking

about salaries is that only available for those on the city does. >> the city does, of course, is yeah - no, that's for the brunt side that is not public informati information. >> thank you. >> supervisor yee. >> i'm still can't get a handle on you can have different entities influencing an organization and certainly you can have not advisories and friends to bring in money that's why i asked the brunt question for the hiring and firing who's - which body makes the brunt final decision if there needs to be a final dedication or is the brunt body a body that is not on

the diagram that is made up find different individuals from 3 bodies. >> right. >> so i'm not getting a sense of belonging what it is that is governi governing. >> right i think i'm not i can properly answer that question in that way but there is a key responsibility of the directors assumes and the brunt board so i don't want to be portrayed that way but the brunt - and firing in that sense for the staff is being done by the brunt director and ceo of the institution but what the board as a whole maybe hires the brundirector.

>> when you say board what do you mean what board are you talking about. >> there is something else not on the diagram. >> who made up the board. >> the board is busy - different responsibility for the board and kind of how you say a fine arts museum the trust department where the trustees their main responsibility to be the keeper of the assets of the museum so the artwork and the buildings that is reported on. >> that is from the charter and can't exceed 62 people i believe as portfolio members of the board and self-perpetually

unlike virtually every other commission we have they elect. >> right and repopulate their governing body they appointed to their own board self-perpetually. >> and the on the foundation and the gilding - that's a board that can have up to 17 elected trustees up to 9 and then so - this is busy whether the endowment funds are kept and the co-front it the organization part of institution, of course, i'm here in my capacity as director and ceo of the institution not the neither the chairman the president of the

board. >> right. right. >> it is interesting in this governor overview slide is that interesting enough it is the non-exit at the center of this diagram the logical way i think the works this is evolved over years after the last hearing he was talking about what happened in 1924 what happened and there are older city attorneys people that actually remember when proposition 13 was passed and have a theory that co-fam come into existence to augment financial giving to the institution as public monies he dried-up but nevertheless, it is interesting not the fine arts museum of san francisco you

think the waking way it would work the co-fam and institution lead into the public entity you're correctly a city employee and the way - because and this is just a true fact of life because you're always out they're having to an, an annual basis raise a large amount of operating budget and the city is 25 percent of that solution it puts us in angle interesting position which is in any other department of city government the public can see all sorts of things go to the commission meetings and see what the business is and see the minutes and agendas and, figure out you how much a city attorney is paid or a city official like a supervisor it paid because of

that diagram it is only an o pack and public side and i don't know if it makes our job any easy as you have to do the instant cycle of fundraisers but the more transparent it is the better off and more beloved that will be for whatever that is worth. >> i probably i don't know if i follow that analogy i think having i mean this diagram shows yes. the operation center of the institution that is where all the programming exhibitions, etc. are done and the majority of expenses being coming through and are being paid i don't think though it is - this is a structure that kind of only special to the institution

i don't know if you have the same analogies for the similar structure. >> no, i think what is good. >> what i'm trying. >> no, i'm trying to say not something that is done for this particular institution but, yeah - a i'm a new director it is something that is done to operate assumed in the best way possibly and makes that flexible and dynamic and gives them the ability to operate in an environment. >> how does that work no frankfurt. >> frankford the city is paid a stipend by the other

institution throughout the city is one the board is a city official so there was a separation but the institution i used to run in frankford one of the separate institutions. >> that was associated with one another. >> it was me running 3 of them with separate contracts. >> colleagues, any questions anything you want to add ms. moore. >> anybody here from supervisor breed. >> thank you. and welcome to san francisco you started a couple of months ago i wanted to make a few comments that is complicated as supervisor peskin knows i used to run the african-american agricultural complex he started as a executive director but paid

under the san francisco arts commission they had challenges and intersection for the arts i was the fiscal year sponsor so it was complicated hard to explain my job was a oversee a budget to raise money but technically a city employee and improving expenses through a nonprofit agency because - a lot of i mean public oversight public money involved a lot of process a lot of challenges, but fortunately, we were able to be creative and establishing and setting up a new nonprofit and during the period e developing a nonprofit to oversee the facility very complicated, very

frustrating process but ultimately that was 20 to protect the institution in the best interests of the institution i think that oftentimes in the aortas because of the public and private partnership that needs to exist in order to develop the financing necessary to manage those institutions they can be complicated and this particular structure is probably one of the most complicated structures that exists as it relates to the relationships with the city i think that what i ultimately want to say is there is never a one-size-fits-all some things work better for one institution and may not for another i think this is a good structure and it works for the institution great if there are improvements

that what about made to assure transparency to city funds that would be helpful but ultimately i know that this is an incredible museum and has incredible support and has been a great community partner growing up in san francisco when i was a kid you know there were field trips to the defendant young one of the most boring trips as a kid chase interesting after the rebuild especially is that when the de young opened when i was the director of african-american complex that was a lot of outreach from de young to small institutions to invite us in to actually pay our artists to be part of the grand opposite and the performances

that continued that fire hydrants with the de young bringing in the community and making that more interesting and making like art especially like things that are exciting for a young kid to have a better relationship with the next generation of artists has been remarkable initiative and fun and actually, my favorite institutions in san francisco and we over the years have done so many great things with the dei did not know with the artists have be

paid - to be able to borrow fixtures with our smaller institutions was something i do truly appreciate that under mr. buchanan i don't think is a great director and the folks at the museum renee and others have been wonderful to the community and the past and i truly appreciate that and hope under our leadership that relationship will continue and with that, i'll say if there is any recommendations or discussion improving the governance structure that can be better proposed we are definitely open to that this is very complicated fortunately, i kind of understand it i'm familiar with that but for the average person sometimes that definitely can

get just a little bit confusing and note make sense but ultimately i think that it is important to continue the work of the museum and also to make sure that the public is completely aware of how public dollars you know are being spent and there is full transparency in any process as it relates to that and people understand the other parts as it relates to the city dollars specifically a desire to do this i think the corporations i know that nonprofit are required to do anyway that that would be helpful but this is my $0.02 separately but more importantly i want to thank you for being here and i want to thank the museum and it's many members of the board of trustees for their continued advocacy and continued

fundraising efforts to make sure that is one of the most treasured and best my name is producing some of the best exhibits i've ever seen you know i mean just the east san lauren and all the creative cool exhibits but really remarkable so i hope that under our leadership will continue in that direction thank you. >> thank you supervisor president london breed for those remarks and then before we hear from a representative of the controller's office do you know is there any written agreements between if i mfam and co-fam as researching how the city charter development in 1996 some changes to sections 5 point one 05 of the charter that says the board

may enter into agreements with a not for profit or other legal to maintain the funds for museum support there's a word missing there but. >> i think right the understanding of that but it is part of whole governance process and all the processes we have right now in kind of have been the work we kind of fortified and put this into more deeper the different responsibilities of board and the cross collaboration between the board so what you see we've hired a

non-positive hired as part of the progress started already before i came here is that the management consultants look at this different governance structure and improved some of the - not so much the mechanics but more or less to make that more transparent. >> that whole process they each as part of this whole infrastructure taking reviewed a 2012 performance government audit & oversight and city support actually for all the museums this was done simultaneously for the asian and fine arts museums and the war merrily and the academy of conceives have you seen that i mean. >> no. >> so i have a number of

finding one findings at least back then this then there was a conclusion the fine arts didn't have sufficient processes maybe gotten better in a number of years and a series of recommendations has to do with are governors around term limits as far as i'm concerned, were never adopted and responses from the institution at a time some of them as a thank you but no, thank you some say good idea we'll do it but interesting to have a followup. >> i have to view it i haven't i've been really busy he looked at the current status on the institution i understand it completely understand the past and it is very relevant document but haven't reviewed it i have

to assume the recommendations have been followed kind of there has been a process if 2000 to foreperson follow that if anything is not there i'll certainly make is one the duties to look at that. >> i would not assume anything thank you director ohio line i'm delighted you're on board and concur with the comments of supervisor president london breed and look forward to helping you do what you need to do to secure the fund and continue to make that institution it is and with that, i believe someone from the controller's office if you come up and tell us about the status of our ongoing audit that is kind of what got us here in the in the first place. >> thank you. >> thank you. >> hi, i'm kate the audit manager with the controller's

office on the audit efforts the fine art museum and the status is basically, we're planning to issue tomorrow so at the next meeting we'll have to present our results any preliminary words you want to share. >> unfortunately, we can't until we get the report. >> the suspense is killing us. >> anyone wish to comment that wants to testify sienna motion to continue this through the chair and continue to visit but and we'll be at the helpful as we can we'll continue this item through the chair and we're adjourned