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>> item 1 roll call cleaveland mdm. president nakajo, here. hardeman, here. covington

spirit chief of the department hayes-white, here. item to general public can't. members of the public may just the commission up to 3 min. on any matter within the commission's jurisdiction and does not appear on the agenda. speakers shall adjust the remarks to the commission as a whole and not to individual commissioners were department personnel. commissioners are not to enter into debate or discussion with a speaker the lack of response by the commissioners were department personnel does not necessarily constitute agreement with support of statements made during public comments. >> any public comment? seeing none, public comment is closed. >>[closed session] >> item 3 approval of the minutes from the regular meeting on january 11 2017. >> any public comment on the minutes? seeing none, commissioners? >>[inaudible]

[off mic] any second? >>[inaudible] [off mic] thank you. all those in favor say, aye. thank you. approved. >> item 5 fire department administrative bulletins discussion and possible action regarding fire department administrative bulletins. please, note the draft bulletins were posted on the department's website for over 30 days in accordance with the san francisco fire code requirements on the departments scheduled a public hearing on december 14, 2016 to allow the public to provide input on the proposed bulletins. the bulletins under consideration at this meeting have been posted on the department's website since november 14, 2016. >> is there any public comment on this item? commissioners? i see it we have our assistant

fire, marshall in the audience. any questions on these proposed administrative bulletins? yes, chief >> president cleaveland good afternoon and commissioners as well. the fire marshal is in the building that at another meeting. like to ask marshall richard brown to come up and answer questions related to this item on the agenda. administrative bulletins. >> welcome. >> good evening commissioners, chief. standing in for the fire marshal. we would like to our department would like discussion and action on our new proposed 2016 administrative bulletins. these initiative bulletins are part of our code and they are allowed by our fire code. they went through the vetting

process of the 30 day viewing on our website. we invited public comment. we have got about 20 comments. there's about 40 administrative bulletins. most of the comments focused on about 2-3 administrative bulletins. the last time at the administrative bulletins were updated or 2010, so the code cycles change every three years. unfortunately, we miss the last code cycle but the 2010 version of the administrative bulletins were still effective and we would like to remove the 2010 that are currently on her website and propose these updated versions that really help our customers out in our fan review and fire prevention staff. so if i can-if you guys have the administrative bulletins in

front of you? okay. i just want to point out really a good expiration on this is on the scope, 1.01 and the purpose. i will read your administrative bulletins provide clarification, interpretation, and other information regarding that san francisco fire department enforcement policies and procedures. all material contained in the ministry of bulletins is published for the benefit of the public to promote expeditious plan review and applicable code compliance. that's really the purpose and they are very helpful especially where i work at dbi plan review for fire departments. like i said there's upwards of 40 of these. at least 20 of these are applicable to plan review section of fire prevention. another 20 or so applicable for the district fire

inspections. it really helps customers and inspectors alike for consistency purposes. >> commissioners, colleagues, any questions? >>[inaudible] [off mic] commissioner nakajo has a question >> thank you very much president cleaveland. before we go into a vote and that's one of the things we want to [inaudible] is a vote on the approval of these bulletins queen >> yes., please >> in terms of being narration of the last time this occurred was in 2010 >> that is correct >> the narration was there was about 40 bulletins in this package >> correct. >> does the number of bulletins from 2010 to this current acceptance very much?

>> good question. we added about two or three and removed two worth it was an even wash. very close to being the same. >> did you want to do a narrative in terms of those changes are those identifiable? >> sure. so i guess we can go right down in order. the first one that was a major change is 2.01. that was active for all these years but it increased in size due to the volume and complex scope of work we do for fire alarm plans some middle spirit >> chief, what page are you on please? >> i've the table of contents of the packet. i think there are in order in your packets of each. i can identify them my number and title if you would like please

>> please >> i was the first major change, that 2.1. we added probably 20-no 12 pages to that document. again, to assist in our enforcement of code requirements. as we scroll down, we eliminated 2.10, which was formerly high-rise elevator lobbies and providing locks on those lobbies. in 2010 that specific scope of work did not exist in the code. since in this six years of this timeframe, the code has caught up so we found the need not to include 2.10. so we removed that. the next item there is 2.11, some middle guidelines for emergency evacuation signs. another major change. emergency

evacuation signs are required in a lot of these office buildings i rises residential hotels, etc. we provided more examples of an acceptable sign in the back of this administrative bulletin. scooting down when you go to section 3, fire alarm systems, we had removed 3.02, fire alarm annunciation, and 3.05, - excuse me - 3.020 3.04, 3.05. now we are updating those three administrative bulletins to meet today's code. in that six-year period there were two obsolete so we removed them. but now we're reinstating them. i think that is about it and then we get to in section 4 is

pretty much the same just updated to reference all our current codes and standards. then we get to section 5 miscellaneous information interpretations. i want to draw your attention to 5.08, fire service access elevators. fire service access elevators or new code requirements for fire service personnel when they design brand-new high-rises could you they provide a special elevator for us is very complicated scope of work. this a very good new document to this set of administrative bulletins love the designer and us for testing could and plan review. i hope that answers your question commissioner. >> thank you very much. chief,

i want to ask you in terms of again i understand [inaudible] in the last review and coming up the review by your department as you say is to refine the requirements to make it easier on our customers as well as for our inspectors. >> that is correct >> do we initiate all the contemporary amendment or are we affected by building inspectors were otherwise from the building department or do we act singly within those investigations? >> that's a very good question. it's funny because these administrative bulletins other agencies like electrical, building, do refer to this and

since we are a city family, and we have overlapping jurisdictions on some projects, we interface with each other and integrate and use these as our guide. again, to your point, more consistency with the whole city family. >> i appreciate that because the commissioners are aware that we have partners within our jurisdiction and it involves other departments. so it's reassuring to the commission, to myself as a commissioner, to the commission, that that dialogue is going on constantly to refine because it seems like we have a lot of pressure, so to speak, in terms of trying to do the work and a timely manner and just by the developments of many projects in san francisco. it seems like-we are always concerned with the amount of workload and our personnel, to be able to handle that and come out with an efficient result. i'm assuming, again, this old adoption is a refinement to make things easier. is that accurate? >> that is correct. if you went page by page, we did reference other codes besides the fire code for that reason. basically, we don't enforce it but please take note electrical

or palming or building they go in this direction. >> tank you very much. mr. pres., thank you >> thank you vice president nakajo. any other commissioners wish to comment? and eight questions? >> i just have one question. assistant fire marshal, could you tell us if there were any changes in the air replenishment system section? >> good question. i do not believe there was. the only thing, if i can tune it up here, we did keep it in our code. >> commissioners, you may recall that sometime after we had quite a bit of discussion about air replenishment systems

and so i was just wondering if there'd been any changes in the update as a result of those conversations? >> right. we did not change this only to reference the new code cycle here's that applicable standards. we kept it in here also because we do have existing buildings that have air replenishment systems. it is still an option to be provided in our code for certain buildings. in this bulletin, in the back, page 7 and eight makeover maintenance and we thought it was appropriate to keep that in there for maintenance reasons. but also discusses how, when, all that stuff. >> so these systems, the ones that are currently installed, they being utilized by the department at this point? >> i can answer that question. they are therefore is a tool

for the firefighters. >> okay. perhaps the chief would like to weigh in? >> on the air replenishment system? >> yes. whether or not there currently being used. by our department? >> so they are existing on some buildings. to my knowledge we have not use them. >> okay. i just wanted to get that clarified because i saw that it was here but then i remembered the discussion regarding the air replenishment systems. thank you, chief >> i can say we do not see many of these come across our plan review desks. they elected to the alternative means which is add the fire service access elevators instead of this. which of course we encourage but it's the desires designers option. >> thank you. >> thank you commissioner

covington. any other questions by the commissioners? one final question from commissioner nakajo >> thank you president cleaveland. the a lot of material in here. all kinds. the beating was comprehensive. you covered every area and i know what some of administrative bulletins but it covers areas of jurisdiction and concerned. previously, we had some discussion from buildings in the mission in terms of sprinkler systems or in terms of all arms. commissioner covington but up about the same pipes breathing apparatus, for myself in here as well as the sprinkler system as well. i know we have a separate high-rise committee, but to this commissioners mind as well, any update as we as a

department respond to large office buildings and how we respond to putting a fire out? the interpretation of that was generally the sprinkler system is supposed to douse that quickly and the option of our members going up to use the air system we are talking about is optional, which to this day as i recollect we still have not use. so it's just on my mind. going outside and drive it around san francisco looking at the high-rises, continually for myself it's a what if question. the safety of our members in terms of taking care of the business of putting out the fire were the circumstances within that. so it's not a general question. it's a comment within this area of bulletins to make sure that the various areas are covered because there's a lot in here. that's just a comment mr. pres.

>> it i can make one point there, commissioner. when they build new high-rise buildings at 120 feet the replacement system is not allowed. so 120 feet is approximately 12 floors. after that height, fire service access elevators are a requirements. so we are talking a high-rise starts at 75-120 is the air replenishment code option. >> again i appreciate the discussion can temporarily because being on the commission of a number of years every one of the segments came in to a discussion. the air replenishment system versus the high-rise elevators that has all kinds of questions about which system is can come in place making sure we got feedback from the high-rise community members with the assistant chiefs and the italian sheets out there. how we are going to approach this,

so i appreciate that and hopefully the system that we have will take care of our needs within that. thank you mr. pres. >> thank you mr. vp. do you have a question? >> no. i have a comment. my comment is i would like to move this item for adoption >> do i have a second? >> second. >> thank you all those in favor say, aye. >>[chorus of ayes] opposed? the motion passes. thank you very much. >> not necessary for the deputy chief but i did read the last couple of days that i thought this was a real high number, 60% of all fatalities in the united states related to fires are caused because of either no smoke alarm or a smoke alarm that wasn't

working. that is hard to believe in this day and age. so that's a very discouraging to hear that nationwide statistic and i see our fire marshal is now present he is shaking his head, yes, so i guess it was accurate when i read it it's very disturbing especially like in san francisco where we are trying to distribute them as much as we can and to find that it's a nationwide trend is very sad. what a sad way to die because your smoke alarm was not working or you do not have one. >> thank you commissioner hardeman. okay. mdm. clerk next item >> item 6 cheapo departments

reports report from chief of department on current issues activities and events within the department since the park commission meeting of january 11, 2017 including budget academy special events communications and outreach to other government agencies and the public. report from administration. report on the administrative divisions, fleet and facility status, finance, support services, homeland security and trained within the department. >> chief, welcome. >> thank you good afternoon again president cleaveland members of the fire commission should join dwight reporting since our last meeting of january 11. first item is the budget. you will be getting a presentation on our-the status of our budget which is due third week in february. so next month from dir. corso as a separate agenda item. i'm happy to report for 16-something we are on track for revenues and expenditures and so we are midway through the fiscal year so that is good news. the budget committee convened and thank you for the resident

cleaveland for attending on january 18 and we meeting again on january 31 as get ready to formally prepare our summation which is due third week in february. with regard to academies, are 120 first-class is in their ninth week with 52 members targeted date for graduation is april 14 the more morning of april 14. i would like to knowledge all the weight work being done at our division of training could our recruit training obviously are in-service training and special operations training. so thank you to chief coping and supper the great work they put in each and every day. there is also as part of training in the ems part of training we have a age 3 level i academy which we welcome on january 17, 30 numbers. i believe we had one resignation. we've had 29. as eight to six week academy those

are entry-level emts that will be hitting the streets after the graduation on february 24. i think it's interesting to note that i believe 16 of the 30 have paramedic licenses and a practiced as paramedics so they are very familiar with being responding to medical emergencies and they we highly trained emts and more than half our paramedics. so we look forward to them joining our department next month upon graduation. the 122nd class, we are scheduled to begin the latter part of april. i believe, april 24. we're targeting 54 members.. just this week we received the ntn national testing a work of doable list, which takes us through those were tested through november of last year. so that just arrived this week which i'm looking at and will

begin processing for the class for april could we do have some numbers that been selected. they were selected as alternates and pending sort of a brush up on information, will be added, selected for the class but we will be also opening it up to consider additional members for the april class and the class will be occurring in the fall. michael next month is to begin that process for selection for the april class, 122nd another thing to note is were talking about economies we are looking for to the all the graduations. what are the things related to ems-and we appreciate pres. cleaveland vice president nakajo joining us say we spoke with supervisor peskin. ida conversation with mayor lee yesterday. guard noticing a trend work call volume is rapidly increasing soldiers between november and december were 400 additional transports ever seen no slowdown in january neither. so as a result it is having an impact on

certain time periods that we are zoning on particularly friday evenings. as we know it's the end of the workweek get the people coming into the city for weekend activities of people trying to get out of the city to commute home. so we have noticed some of our response times being challenged at that particular time. so we are looking a lot of different ways to resolve that issue. one of the things that we are working with the mayor's office it was his recommendation, which i think is a great recommendation, to reconvene the workgroup that did great work collectively two years ago and that would be representatives from our departments as well as the controller's office to analyze the data to look at the call volume try and study sort of the spike particularly what we would all recategorize as peak

periods. mayor's budget office, local 798 anticipated by some kit that we will welcome to participate just to put all the mines together all the stakeholders together employee groups as well to take a look at how we might better manage if our staffing model needs to be increased. it will need to be a conversation that we need to have even in a year were being asked to reduce our operating budget. because we are seen with a population increase, it's not surprising to us, but we are seeing huge spike in our call volume. reducing congestion has a part to play as well. it's difficult to get from point a to point b goode were looking at the amount of time our units are spending the hospitals until they can get back in service. so this whole conglomeration of things were going to start it were also going to include private partners [inaudible] as last time is looking forward to reconvene that workgroup if not next week first the week in february. i know we've had interest in commitment from you

pres. cleaveland vice president nakajo to also participate could pray much appreciate that. moving to the next item, special events communications and outreach, on january 13 012 knowledge assistant jeopardy chief colleen eight the attended agreed [inaudible] fastball team and they played in a game against the youth guidance center, the residence that are there. that are in custody. as a great gathering of great game the sfpd one popeye lot and it was a social event after where the kids and the fire department members got to have pizza oh and ask all team members work great while models for these young men and so that was something that was put on and supported by its called city youth now and they've had games against sfpd in the past and chief, beanie

help coordinate and put that together. i thought it was very gratifying. something we will continue to do. that was on january 13. i would also like to knowledge in honor and memory of martin luther king holiday on the 16th i was unable to participate we had our deputy chief of administration, ramona williams as well's assistant deputy chief jeff: beanie and tony rivera participate with a black firefighters association and the march which began at fourth and townsend and appreciate you represented their permit for that event. on the 17th, we had our monthly labor-management meeting with a local 798 to discuss various issues and concerns and it was good productive discussion and resolution [inaudible] we do need monthly local 798 pit on the 18th and 19th, department of human resources administered the battalion chiefs civil service examination get my understanding were 44 captains that set for that examination or two days. the results will be forthcoming for that examination. the battalion chief

that is currently in place that is due to expire next month. also on the 18th-and i'll pass out to commissioner hardeman, thank you, something that i think is wonderful. it's a collaboration that lots of people and are determined to be at knowledge. what we are starting this year and were going to 12 sessions to correspond with the 12 months of your. each battalion will host sort of a public safety fair we are calling it. in conjunction in collaboration with the meta-project. so we are going to endeavor to once a month from nine-1 pm and we have a schedule, you will hit each battalion in the month of may is the ems we could so that location will be determined and it told her of this or its fire prevention week and those are the two months that we will figure out something a little bit different. but, basically, it's a collaboration for members of the public to come in and turn an expired

medication in a safe manner. we also have our public information officer spent a big champion of this, jonathan baxter, available. we have fire prevention is taken active role, our education team and handing out literature i've handed out to you. we also have our fire recruitment team. firefighter brought up working under the division of training chief quality good if some ems medics on hand to do and only cpr. and we have two sfpd officers taking in the expired medications from the community. hosting station obviously promotes in the neighborhood when i got for inspections when eight open house or the public safety fair will be good because great and many probably in the audience tonight a lot of input and support and volunteering from the ccs colleges students along with nurse topock and the district of the station and hand out the sheets are handed to you. so in its immensity just we had our first one was last week on the

18th at battalion one, station two, 13 re: powell street and broadway. according to the records i fear [inaudible] five people attended in that 9-1 rated over 70 smoke detectors were handed out to your point commissioner hardeman. 38 participated in fire extinguisher training and many people learned hands only cpr. this is something brand-new that we are starting this year we will reach every battalion and will do something special during ems week in may and fire prevention week in october. so thank you to our members involved in that. great work. it's a new initiative to reach out even more so to our community in a nonemergency capacity. getting back to what's happened since the last meeting on the 11th, i was invited to attend this a third or fourth time to the british consul's residence to attend a

breakfast for public safety individuals including the police chief. the president and ceo of the red cross. the head of their apartment of emergency management mythos by the british consul general. previously he was-was left out of septum and there's a new counsel general. consul gen. andrew whitaker. was a very productive discussion to oriented him to how things work particularly in a large emergency setting and how he can be responsive to his to the foreign nationals in the reside here were are visiting in terms of communication and how it works. so ongoing communication with our consult is always important. i'm going to speaking to the consular corps giving a presentation on the fire department for their april meeting. we also had a discussion with the san francisco unified school district that afternoon on january 19 two explored further potential school sites or

school properties that may be able to be considered for potential division of training this obese when we do with the treasure island facility. we appreciate the efforts of heideman mendoza with the mayors based on who also is the vice president of the board of education. we have some initial discussions good work going to agree to sit down and needs to be give her sortable and our needs were and we will continue work with them in our efforts to explore sites down the line for division of training facility to replace the treasure island training facility when that island does it-that project does get redeveloped and the island gets redeveloped. on the 23rd, earlier this week the deputies and i met with the raiders for the age 40 test. there were 17 active and retired members from throughout the country that have worked in the fire service at the rate of battalion chief or above. they do a good job at

reaching out to have those raiders come in and score the examination. we also have division to hear today, division chief assistant chief bob casale, who i would like to eight dollars because of legal and subject matter experts for the tester is a new test. i've heard very good things about the format of the test so far. i know you put a lot of expertise into that. i know we have two [inaudible] here as well he's also been in previous test as subject matter experts and that's key to put on a quality job related examination. so thank you for your efforts. the afternoon of monday the 23rd and pres. cleaveland was a result we attended the swearing-in for new police chief william scott to who i look forward to working with and i was happy to see that acting chief or interviewed tony chaplin who was here at our last meeting was

appointed to assistant chief of operations. i know will be great member to chief scott who's coming from southern california guy that was craig to see that so many members in uniform lapd to support their former colleague in his new role as if bdg. so we look welcome him and i look forward to working with him. tomorrow i will be attending the mayor of the city address at 11 am good i'm not sure if any of you are going be attending that that's all i have at this point. that concludes my report >> thank you, chief. do we want to go forward and just have our chief williams give us an administrative report and i will go to public comment. >> >> good evening. pres. cleaveland. commissioners, chief, ramona williams. deputy chief of administration and this is my administrative report for january 2017. i will start with assignments. they

just completed their vacation process for the staff at san francisco airport station and i just want to knowledge their hard work of the staff for staffing next to and specialized units for the new year's eve events. that can be kind of chaotic and they were able to manage complementing it with staff to handle any unforeseen overflow of incidents. they have also implemented the results of the annual vocation and under homeland security chief francisco continues to attend various meetings there for various training exercises as well as submit various grants so that we can acquire equipment vehicles and training other immediate resources. he also worked with the san

francisco police department under event action plan for the weekend following the presidential inauguration. i also would like to remind the public to continue to stay vigilant and remind the public that if you see something, to say something. under investigative services bureau, they continue to perform candidate background checks for upcoming academies as well as random post accident and fire boat drug and alcohol testing for department members. during this reporting period i'm happy to report there were 34 random tests conducted and it was results were negative. under the physician's office, they also continue to administer promotional stationery and preemployment physicals for department members. they also conduct return to work and work-related injury exams and during this reporting period,

there were 20 work-related injuries for the month of december and that is down from 32 the previous month. under support services, it totaled 147 request for services were received during the reporting period. 141 were processed and closed [inaudible]. construction of pump station one is near completion. it should be completed by next month. i think there's some minor work needed on the second floor but the majority of the work has been completed. all easter projects continue to move forward and are on track. station 16, there has been some delay to the construction of the project. one, due to the increment whether we can all agree it's been very wet and torrential rains. also, permits

were needed to dispose of some of the hazardous materials that were removed from the station. they had to acquire permits that they had not had in the past. so the contractor is stating that the delay should be made up during the tail end of the construction so it should not affect the scheduled end date. during this construction, there are currently demolishing the second floor of the structural steel and representatives from public works continue to meet regularly the neighborhood groups just to keep them informed and answer any questions they may have. they also provide a weekly newsletter to the neighborhood for updates of the project. station five, the scheduled construction date has been pushed back to march and this was due to a process in the

bidding process which the city upheld so the project has been re-bit by public works. it's now due on february 1. support services is working closely with the port on pier 26 relocation for the fire boat during construction. the piledriving was completed in november. we are currently working on the steel and concrete apron followed by electrical work and followed by installation of a transformer by pg&e. under fleet management, the final three and moses were delivered this month and this completes the water of nine. we received two during the month of october, for in november, and three earlier this month. eight engines have been ordered and four will be delivered within a year and for more shortly

thereafter. we have received to rescue squads, goose was good they are currently in service and in the field in the two aerial trucks to be ordered the specs are complete. it's been approved by the oca and now we will go out to bid. all talks are being outfitted with cordless ttools could this is an ongoing task. they are installing like one set per week so it will take is a little bit of time to install in all these truck companies and post 18 is very close to being placed in service could we are anticipating the arrival of the eight [inaudible] and currently they are testing them prior to putting them in service. so it should happen very soon. the ambulance fleet is having solar panels installed to reduce the emissions of greenhouse gases and as the ambulance going for service there installed solar

panels so that is an ongoing possibility sometime. boe is continuing to test and evaluate the new or updated thermal imaging cameras for our firefighters and once they are evaluations are complete it will transfer over to division of training which will continue further evaluation. we continue to have a staff member from dph onboard regarding our health and safety issues but we are expecting to receive a new permanent member in the rank of industrial hygienist by march of this year. i am happy to report given to capt. the bureau of equipment. this

person has replaced assistant deputy chief lee darrah and its limon serrano was a former officer stationed eight on fourth and blocked him and he started earlier this month and brings a wealth of knowledge and experience to the position. under division of training, under ems during this reporting period, dms staff has continued to conduct required paramedic and him training and certification as well as conduct six-month evaluations for the mts and paramedics which consist of written and peeled exams. they have also assisted the h-two 120 fire academy. the first two weeks they convicted the emt refresher which included american heart association cpr recertification ambulance ride a longs and orientation. they also assisted with the h-three level emt academy which started earlier this month with 30 students and as the chief mention, we are down actually down to 28 students. to have resigned due to personal reasons. under in-service training, they have also

assisted them 101st recruited coming with specialized training utilizing our talks that we have on the premises over at treasure island training facility. they've also completed the module five fire ground live burn training which ended last month and over 950 members receive the training during that period. under recruit training, the chief mention, this is week nine for the 121st recruited academy. we currently have 52 recruits still in the academy and a-this is their first week of the second block of training. they go through four weeks each and the engine block in the truck block and this is their first week. under nert training the nurse coordinator continues to attend various meetings throughout the city conduct various training and outreach

presentations and is currently repairing for upcoming training in the annual citywide dirt trails which are conducted later this year. under fire reserves, during this reporting period members of the fire reserves have volunteered throughout the holiday season wherever needed. they also were a vital part of our toy program and they continue to make themselves available at various department related evens. at this time that concludes my report and am happy to answer any questions. >> thank you chief williams. is there any public comment on item 6? seeing none,, commissioners? do we have any comments or any questions for chief or for chief williams? vice president nakajo >> thank you. i don't have a particular question [inaudible]

i also don't have a particular question for chief williams. thank you for your conference of report. i just wanted to note that in your report you talked about nert and that upcoming drill that's coming on. just as a point of information, i had the names for a task for cities and counties of san francisco with the aging and disability. were going to be meeting once a month. it's a brand-new task force to try to locate those particular needs in the community to one other categorical's in terms of trying to strive for a better system in terms of citizens in san francisco is a component called resilience and the question came up at the task force last meeting as to what kind of program would reflect something like that. i wanted to

-the commissioners know and chief hayes-white, you chief yourself chief williams it was a great opportunity for me to talk about the nert program. again in the spirit that we the fire department know about our nert program but many other departments in the city may not be as familiar with that program as well. which leads me again to like the task force, the kinds of things that are occurring within our city that many departments and communities are doing. it's just that we're not communicating or sharing our information in terms of what we do do. i use of the nert example of resilience because i use that as a reference because somebody started talking about katrina and natural disasters. so he was easily a leave for me to talk about san francisco and the 08 earthquake that my reference was again of my personal experience of trying to

watch the world series at candlestick. watching the building was way in the towers go back and forth. grabbing my son and trying to be real discreet about running out of the stadium and going out to the street but the first thing that indicated was i got to go home and if it wasn't for the citizens of san francisco all away from candlestick park to my residence in japan town i would've never made it home. because every area i went to [inaudible] with no electricity and no power there were citizens of san francisco there were out there directing traffic and taking care of business on their own incentive and the primary example to me of resilience was the citizens support to the fire department in what we refer to as the marina fires. so again i just want to talk about it in the sense that we, we have a gem

with the nert program and the more organizing we can do, i'm not sure as to what other mechanisms in the city can do that but i just wanted to refer that to great program that we can share within the city and county and somehow or another use that again as an example as a judge work on that committee on resilience. i just want to share that with you chief hayes-white chief williamson and the members of the commission about that particular program. >> thank you commissioner. the thank you vice president nakajo. commissioner covington >> thank you mr. pres. thank you for your report chief hayes-white and 41 chief williams. to chief hayes-white, i just had a couple of questions and a comment. i'll start with a comment and question first regarding the fire safety tips for san francisco california. i see that there are a number of

copies of the handouts that are available which are very good.. i've seen them before and i think that they have a very good format. i was just wondering, how many languages do we have these handouts in available to the public? >> i would have to check commissioner covington but i believe they are available not only in english but spanish and cantonese. they may be in other languages as well but i will find out >> okay. that would be great because - excuse me - i do recall having conversations with some of the folks in prevention and i thought that we had limited availability in other languages. so if you could get those details and then inform us about would be great >> no problem >> also i know we have a very good presence on the web, but i think we would be well served

to have some relationships the various broadcast stations, both television and radio because i lot of members of our city population, we are the oldest city in terms of people and their age. we are the oldest city in the country. we have the lowest percentage of people under the age of 18 and we skew very high. i think a lot of the members of that population, which is my population, as well among still get a lot of their information from broadcast outlets. so public-service announcements and the kind of thing, i think would serve the city well to include along with our very very good web presence. so that was one thing. i think the use

of guidance center basketball game, it sounds fabulous. so thanks to chief: beanie for putting that together. i also want to thank the people who participated in the martin luther king day parade did so count me in for next year. i will be there with you instead of down the way a bit. also, congratulations to the members of the department postell and sarah who seven under good work. there was one other thing i had for you, chief, and that was the budget committee. you say that the budget committee is we convened?

>> yes. >> by the members of the committee the same as the committee was constituted last year or are there new members? >> there was an interest ugly for everyone who is on the committee which is representing all ranks and also a member from local 798 executive board that have remained on the committee. we did meet in december with the mayor's budget office the budget director and then we had an interim meeting last week. we will be beating again. >> okay. has there been any conversation regarding terms of service on the budget committee so that once you are on are you on for ever? or, whether the one group that will be on first say, three years and then another group like a rotation on a board of directors? i just want to ensure we have opportunities available for new people who might want to be on

the budget committee >> right. we may have had one or two added on. right now there's no formality in terms of length of term. something that we can consider. generally, on our committee structure usually every few years we will provide our reach for those people that you have missed an opportunity that no may have an interested so that would be fall into place with our general committee, gen. order we put out periodically for new members. then sometimes members retire or sometimes members of no longer available the to participate. >> well, having served on numerous boards, if a new board is being constituted a new board of directors, generally, you put your hand in the hat and you get a term of two years or three years and then the next person gets a term that is a little longer and a little longer. so that you can either read up once you're term expires or stay on. but you

know that there will be some with punishment of the directors as you go forward and an orderly fashion so that at any given time, there are people who been on the committee were on the board for quite some time and then you have newcomers as well. so that is a model you might want to consider. thank you, chief hayes-white. chief williams, station five could you said it has been put out-the rebuild has been put out again? >> yes. >> okay. people have already left station five, having not were are they still there? >> they are still there >> because i know they were scheduled to go elsewhere. so they are still in her home >> yes. they're still moved to the place we previously designated but they have not relocated yet. >> okay. so how long will it be

? you said the rebidding process will begin in february? >> it will close before the first. >> okay. then they have to have a panel to make the decision as to who will be building the new- >> yes. >> so, your estimate as to when the whole project might be done? >> my estimate was june of 2018. >> okay. >> of station five >> all right. it may be another nine months on added onto that were six months? >> that i can say. i can save up once they get started. they can readjust that timeframe. width june 2018. all right. that leads me to ask a question regarding the new stations that

are going up. how many will have solar panels? >> i would refer that to our chief of support services. chief rivera. >> welcome chief weave era >> thank you. good evening commissioner or - excuse me - then-president cleaveland, commissioners. assistant jeopardy chief tony rivera. in regard to the solar panels, on buildings i believe that all of our new facilities being constructed our leed compliant which is the highest one of the highest standards for environmental responsibility. i think that there is a push to have more green roofs as opposed to solar panels. so i do not have the exact amount of

facilities that are outfitted with solar as opposed to the green style roof. i know that there is been talk back and forth. there's also a cost issue . so i actually do not know the exact answer but it is something that does come up and we've been working very closely with department of public works to kind of reach that happy medium on the facilities. then i did also want to address one of the questions that you had about station five. so although there was a protest we are actually looking about a six-week delay in the overall progress of the construction and completion. so it could set us back but not as bad as what we had kind of forecasted. >> well, that's good to know. six weeks is not too bad.

that's very promising. so we are going to have ambulances with the solar panels on the roof but not the firehouses necessarily? >> that is correct >> all right. good it would be very nice chief hayes-white at some point of a presentation given us a comparison and contrast between the green roofs and the solar roofs. so thank you all very much. >> thank you commissioner. commissioner hardeman >> thank you mr. pres. great reports from the chief of the department and to administrative chief, thank you very much. something that was not brought up public to save begin as you guys always see chief gonzales would be reporting on this next month but to attend was chief work over there at 3 am and that to

alarm getting that out real quick. very good job. that was something else. [inaudible] next month but that was nice to hear was out so quickly. the rain delays on construction, no penalties that could it's good news badwere getting our rain. it's great the apparatuses are all on schedule and the chief francisco is pursuing his grants , training. chief, everybody is moving along. that is terrific, chief. good to hear everything is on schedule. and chief, capt. serrano taking chief with errors placed it congratulations. sounds like you're stepping into a job you have a lot of background in. very good. that was it. so

thank you very much and hopefully we can keep these reports going all year long with dealing with the budget that might change a little along the way once we get all our new h-two and everybody else. i know the commission will be sitting with the chief later to make sure that we still have the finances available to do all these things that we have on our agenda. thank you for the reports. >> thank you commissioner hardeman. i just have a few comments. first off, i think this fire safety tips of san francisco is a great document. i do hope chief, you have this on the internet on the website.

so every citizen can download it. it's a wonderful document. it's got all kinds of helpful tips on how to stay safe. and how not to overload your electrical outlets. helpful tips that people need to know. so i think it's a great documents. i applaud you, chief and the department putting it together and i would like make sure it's on the web and updated and all the links work and all that good stuff. that is really good. having public safety fairs once a month, terrific idea. terrific could i applaud you and the department and everyone involved including those on because i think it's important to educate all of our citizens on how to stay safe whether it be fires or any other emergency. i have a question on the h-23's. is there any movement on that on the creation of those positions? >> that remains a work in progress and you'll get a report on that on our meeting on the february eighth from the deputy chief of operations gonzales >> thank you very much. just

one thing on the school sites you said you were looking at different school sites for a possible relocation of our training facilities. any possible ones? any big enough to really be an effective adequate training facility for us? >> so we have not identified a specific site. were sort of in the exploration phase. [inaudible] with other entities one meeting we had we did not out of that meeting we could not identify a particular site. >> i certainly appreciate you working with mr. mendoza on the school board and trying to get that location finalized should we have to find a place to move our training facilities at some point. the sooner we find that location the better. so thank you very much. mr. hardeman

>> sorry mr. pres. i knew there was something else. chief, or chief williams, i have seen on the bios of some of these wonderful candidates that firefighters that comes warming is there in the fire reserves somewhere else. is there any standard fire reserves required for all counties in the bay area? how does that work? ours has been so helpful. i'm just wondering how the rest of the counties operate? >> is no standard state requirement. each county can opt in or not and then there is no set curriculum if you do have a fire reserve. it's kind of in and of its own but you are right. there is been very valuable. great experience for the fire reserve but also the fire reserve seems to come and be very helpful partners with us in times of great emergencies and long fires. >> thank you. >> thank you chief williams. thank you chief hayes-white.

next item mdm. clerk >> item 7 draft operating budget fiscal years 2017-20 team and 2018-2019. >> mr. caruso >> good evening mr. pres., commissioners. i want to give -hold on one second. thank you. i want to give a brief update status on the department's budget summit okay there's a brief presentation. i think you should have a copy and i will after that open up for discussion and questions. so these are the items i wanted to touch on briefly. just a review we talked a lot about the instructions. the city budget

summary but i'll highlight that briefly. go over the budget, and again at the progress to date we've made as well as what's currently in progress. talk about about the budget committee. the chief had mentioned that early. some of the challenges we are facing an open it up for discussion and questions. as a result of some of the analysis done the city released a five year financial plan back in december in a can of outlined a projected deficit of about $400 million over the next two years. that's increasing all the way through the next five years out in the fifth year to approximately $849. so there's definitely some structural issues the cities grappling with from a financial perspective and that is outside of any kind of looming uncertainty surrounding the federal government and federal funding as well. there's a lot of unknowns but that currently is not included in the city's projections. as a result of these projected

deficits department seven instructed to oppose ongoing reductions to their general fund supports equivalent to 3% in the first year and 3%, or 6% cumulative in the second year and for the fire department but equates to proximate $1.7 million the first year and the cube would've amount of 3.4 in the site. the others part of the mayor's office instruction was a request for new note no new depositions to be added to department positioned submittals. brief review of timeframe. just a budget discussion here at the fire commission today. february 8 would be the next meeting weatherby potential for discussion on potential approval of a department budget at the commission level. for some middle, that first meeting in february is usually a we could then almost as little time between then and the department's due date for budget summit which is february 21. at that time all city

departments submit their budgets to the mayor's office and over the next few months the mayor consolidates all those budgets into one bounce budget for charter requirements. in these rebounds and presented to the board by june 1. then in june we have our departmental hearings at the board of supervisors the budget is considered at the board in july. kind of outlining some of our departmental priorities that these are things that we just in general but also is highlighted this year in the process. we want to ensure sufficient staffing and resource levels. the chief had mentioned the call volume that that's a large challenge to us increasing call volume. so making sure we are properly resourced from a personal and nonpersonal standpoint. that is crucial given the importance public safety function that we provide. in addition, we want to be able to ensure we support the academies in the probationary members we have

for the division of training both in the academy instruction but also in the follow-up to ensure probationary firefighters are adapting to the new roles in the department and we are providing efficient sufficient and education for those number support as well. that's an ongoing efforts even after graduation. in addition, were doing quite a bit of work with the easter bonds and other capital projects are continuing to work on our facilities could affect our facilities are in the shape they been in a long time however we still have quite a bit of work to do. continuing oh suffers both from a construction is important but also from a planning is crucial for the department and coordinated an enhanced outreach efforts could we make quite a leap credit this year with some of the outreach efforts we made through public education through nert through the rh that monthly italian outreach and education. we want to continue those in the hands those that offer as much public education as we can. the

vehicle equipment planning and procurement. this was the first year we were funded for argue crimmins attended the number of items on order and working with office of contract administration on number of other contracts procured continuing that momentum once we obviously quite a while and we get those vehicles from time of order so as we begin putting those into the field and into use that will be of great benefit to the department. then in addition efficiency through technology, through both operational efficiencies but also working on a number of projects to improve collaboration and sharing of information amongst committees months workgroups. improving that infrastructure of technology through the apartment to both on the administrative side but also to all the way up to the field numbers themselves.today,

january 13 with the state submittal for the both the capital budget for the department in the it budget. those were approved at the fire commission meeting on january 11. those are both submitted on time. the kind of a parallel path for the budget prosecute to the capital planning committee for capital and the committee on information technology for the it project. we will be working closer with those committees over the next couple of months. as a that projects citywide at the committee level and be providing justification and presenting as needed. in addition to the chief mentioned reconvened the budget committee. i'll talk a little bit about that but we have begun process both from the meeting first meeting we had in december where the mayor's office reviewed some of the challenges from the city perspective fiscally that i highlighted earlier kind of review the five-year financial plan and elaborated a bit on some of the structural issues facing the city. so a lot of

current work being done on the budget. obviously were about a month out but is quite a bit of work being done currently. updating staffing model and projections taking into account the staffing levels from both retirements and the new hires and academies we are projecting. we are also reviewing our revenue projections mainly from the eu mess and fire prevention side and doing as we do in only a review of the fee structures and the levels that we have for those two functions. meeting with division heads in respect of divisions and budget request, good i'm not completed all of that yet but we are to see what the priorities and demand are for each of the divisions as relates to the budget. then continuing the budget committee work and i'll highlight that aa little bit here. so as i mentioned we met our first meeting was in december. we met with the mayor'sbudget office.

they were nice enough to spend some time with us to go over some of the higher-level information from the city's financial plan. we have met and we've also taken a look at some of the recent proposals in the past couple of years that we have submitted from a budget perspective both from some of the needs that we have requested additional funding for as well as a review of the process and some of the items that were funded for as a result of some of the department's efforts. we are continuing the needs assessment for the department tying many of the needs that are requested through some of the categories highlighted in the strategic plan specifically staffing, training, infrastructure equipment at sector. then we have a discussion in ongoing discussion of strategies and needs for the department and priorities going forward. we will be meeting next week again and will continue not only until the budget is omitted from the department level also as we continue working with the mayor's office over the next few months. commissioner covington had mentioned the term. this is the third year of leave of the budget committee.

as the chief mentioned we have not set a formal kind of evolving structure but that something we can absolutely look at going forward. some of our budgetary challenges. we have i think one of the goals for the department given some of the economic projections for the city both known and unknown with regards to some of the federal uncertainties is thinking currently a major budget initiatives and those are two major ones right now are hiring plan for fire and ms as well as our equipment and fleet plan. we work very close with the mayor's office and the board and the commission over the past few years to get those in place and we want to ensure they continue because we are going to be-we have a need and we've had a need for quite a while and the continuation of

those plants is very important for departmental operations could think the item that keeps coming back especially as we discussed at the budget committee, is kind of this contradiction of workers competing ideas of budget reductions on one side as was increased eight for services on the other party reconcile that that is something we discussed quite a bit at the budget committee level and in general in department and administration. that's kind of the major challenge we are facing and on top of that we have minimum staffing requirements. we have response time requirements there's a lot of budget offenders lack of a budgetary flexibility could sue the amount of funding that we have in our annual budget that spends on kind of the nonpersonal, non-minimum staffing portion of her budget from jewelers and supplies contractual services, there's not a lot of flexibility in those items and also for request of the mayor's office the past two years we haven't really requested increases. it's essentially been the instruction of the departments to absorb those cpi cost or

cost increase for non-personnel within departmental budgets. so that's adding to our challenges, for sure. then just want to highlight kind of a high level what we are looking at from a call volume perspective. the past couple of years the past human specifically in the current fiscal year have-we've seen quite a bit of an increase in call volume. annually we this year for sure, you'd anticipated when we're doing our budget and increase in call volume do we surpass that. as you can see, from approximately 10 years ago there's been an increase of close to 45,000 calls on an annual basis that's quite significant especially in the past you years we've seen that continue to increase on an annual basis and that is obviously quite a challenge for the department and in light of budget reduction requests how do we ensure that we are able to serve all those individuals and incidence that we are

called upon. so that is as i mentioned earlier one of the large challenges we are discussing of the budget level. with that i like to open to any questions you may have. >> thank you mr. corso. appreciate it. i don't see any-any public comment on this item? seeing none, public comment is closed. commissioners? commissioner covington >> thank you mr. pres. thank you for your report mr. corso get comprehensive as always. >> thank you. >> i wish the news was better. this is really quite depressing . we have so many challenges facing the department and now as a city, as a sanctuary city, we have even more challenges that will be coming our way in terms of our fiscal needs and

requirements. i think that your report mr. corso, really highlights the need for all of us to put our heads together and figure out how we are going to do this. how were going to get this done. how we are going to do more with less coming from the city. we have to war we are being pressed-we have to find alternate means of funding the things that we need as a department. we can't sit and wait until we are bulldozed to we have to get out in front of this and do the necessary fundraising, grant writing, proposal writing, gladhanding, whatever it's going to take. every claim we see in the city

represents more people were either going to be living here or working here. our homeless population is not decreasing. it is increasing. so there is a reason the call volume is increasing. so we have to do more brainstorming about it. i think as a budget committee level i cannot join the committee because there are already two commissioners there . so a reduction of $1.7 million is what you have penciled out will be our reduction for this department, yes? >> that art instruction from the mayor's apartment, correct >> do you have any idea as to where those funds will be coming from? >> at this time i was at a complete proposal for you. i

think we have some of that would be offset with some additional revenue gains. we are seeing from increased call volume as well on the ems side. also continued kind of strong behavior on the fire prevention side. i don't think to the extent that would suffice for the entire amount we are looking at that that would be a portion of i would say with a reduction request is. >> how much do you think that the monies coming into [inaudible] fees and that sort of thing would offset that 1.79? >> so we're currently doing some of those calculations on both sides and evaluating our [inaudible] as mentioned but probably about 40% of that if i had to guess off the top of my head. >> okay. that's as things stand today? >> correct. >> but things are moving quickly and new direction and a direction that is not going to be in our favor as a sanctuary city on the federal side.

>> yes. as i mentioned some of the projections in sections on the mayor's office all that was independent of the uncertainty of the federal level. >> okay. so our beginning target for additional funds very necessary funds, is 1.7. >> correct. >> call it 2 million. so the budget committee, i would really like to hear some ideas coming out of the next budget committee meeting regarding how we are going to find that money. just to stay where we are. new, we only had about 18 months of clutch times. >>[laughing] and we were thinking, okay were on a roll. now we will be getting the things we need as we need them and then now we've hit another wall. it's too bad.we're just

going to have to be created. so that was one thing. alternative sources of funding and then under your enhanced vehicle equipment planning and procurement, you said that we have that funded, the first full year we've had that plan funded? >> correct. last year in his june budget the mayor had proposed and was approved by the board, a multiyear equipment and fleet plan and that consisted of approximately $7 million in the current year and next fiscal year and then what was deemed a minimum of 39 dollars in the three subsequent years from that. so the first year the current year is the first year our allocation is

about $7.1 million. we are moving forward with the procurements of those items that are hope is to obviously would like to add that the main minimum maintain those funding levels. >> so 7 million this year and three million the next three years? >> so 7 million this current year 7 million next is, was in the budget but we are discussed. museums all that is being reevaluated as being the overall summit opened the 7 million, 7 min. and a minimum of three for the three subsequent years. >> until you said under current reevaluation i was feeling pretty happy. because i was hoping that those monies are secure. are you saying that they are not secure? they are not laden in stone? >> so they were as part of the two-year budget process last year they were approved by the

board and so technically they are currently in her budget for next year but as we do every year since it is a rolling two-year budget, every second year is reevaluated again next year. so until it's passed by the board i can guarantee you that would be in the grip currently, it is which is great, but with a lot of uncertainty and with everything being evaluated, not just in that apartment but obviously citywide, i cannot guarantee you anything. >> okay. 7 million this year and that will take us through july 1 >> correct. >> i hope you have not heard anything about reductions between now and then >> so that was one of the kind of things floating around when we had her budget -so far so good that was one of things floating around where our initial budget meeting with the mayor's office and department heads to come up with the instructions were at that time, and trends and still in fact no [inaudible] requested of department width have we

earmarked these funds for particular place. i'm talking but this current fiscal year, have we ordered $7 million worth of equipment? >> not complete we've ordered approximately half of that. part of that were going through the procurement process. actually chief leaves in a report mention the engines and trucks we get order our engine. they are on order and we are working on the per term and process to bid for the contract for the ladder trucks but that is part of the $7 million. >> very good. i would really like the procurement process to go well and with those monies be spend down to the very last penny. >> absolutely. >> thank you very much >> thank you commissioner covington. commissioner nakajo >> thank you very much present in cleveland. thank you then much director or so on your conference of report. it's very

complete, very clear. in terms of commissioner covington asked the question i wanted to ask. one of them was in terms of identifiable but the 3% decrease for this year and 1.7 and i'm satisfied in terms of your information of providing on ways the department are trying to work at that. and having no reconvened the budget committee i am hoping that that work will be at hands. i also wanted to point out that when he reported on the mayor's budget office meeting treatise i was fortunate enough with the president to attend that meeting. i want to thank you director or so and the chief for the invitation because commissioners, i felt that meeting was truly enlightening.

it gave a real clear picture beyond, i will use the word, emotions, in terms of what can be projected and the projection of what is going to happen is something important for us to realize, but it hasn't happened yet and we need to stay fast to be able to deal with the issues and the directions at hand. i call it one thing at a time. 3% this year. 3% next year, 1.7, 3.4. it doesn't change the atmosphere but what gave me was a stone cold wake up of the reality were the potential reality and every day we'll be following that through. i thought again was buried helpful for this commission because that presentation was

steeped with the reality-based. on your page, also, budgetary challenges, you talk about the contradiction of budget reductions versus needs. as long as i've been on this commission have dealt with that contradiction. that the economy of how do we work that out and as the commissioner covington had pointed out, as we all have realized, the city and the department have grown tremendously but again i must remind myself that we face years and years of cuts. [inaudible] cuts. painful cuts could painful decisions. thinking out-of-the-box and i know that we have the capability of again addressing those issues. so for me this

contradiction is a fact of life for us in terms of how we deal and this budget process is not for the weak minded. it's a process by which some cooperative decisions are going to have to be made. i know use it don't sit there by yourself isolated to make these decisions. therefore the budget committee and again going to reconvene with the chief members for my is very important as again for me, in terms of recommendations and needs, it's got to come from the command staff out there with the acs nbc's out there in the department is what realistically is going to work and for us as we go into this [inaudible] i just want to say that director or so, i know that you provided this last graphic the column on the left is the number again please reinforce me the number of

calls please >> that's the total number of department incidents, yes >> so again i'm focusing on 1615-16 and icy 16-17 the projection of those calls. it is it simply one of the questions is was the cause of that increase? i know can be simple in terms of [inaudible] and such but of the city and county of x number of citizen of citizens and the number is growing that volume can also increase by the existing members of our city as well. not necessarily with the increase of population you are you going to have some more information director corso, as to whether there are factors in the increase in call volume? >> absolutely. were looking into what the makeup of those calls are an kind of vocation just kind of the breakdown the characteristics of the call to see if we can determine if

there are trends if there certain factors that are conjured bidding to that more than others >> okay. i know that's really important for us to justify our needs in terms of again addressing services to the population. i will be looking forward to participating in the budget committee with the president and look forward to trying to adjust our needs within this very challenging situation upcoming. so i look forward to it mr. corso, director corso to work with our fellow commissioners and the command force and the chief. thank you very much. >> thank you vp nakajo for your comments. commissioner hardeman be thank you mr. president. as always, mr. corso you do a great job giving us especially me, i like to see things big bold and in charts and graphs.

so i do appreciate that. i know it may seem like a waste of a subwoofer commissioners, we don't get to see this stuff everyday. we get it a couple times a month and hopes the personal could i thank you. then looking at the total department incidents with the chief had given us in her packets broke down by a variety of different incidents and responses, congratulations to ems chief myers who with this increased volume is fighting an uphill bottle in being on time with this ambulance. he certainly deserves a great hat on the back. then go to the working fires in greater alarms in the city last year. we are at least from my perspective and i know some of the other commissioners of stated that be very aggressive with increased alarms to we like to get them to be as strict as they can but

it's amazing that the assistant chief and assistant chief three and the battalion chiefs deputy chiefs, the captains have been able to put out all the fires of san francisco and only have five, three five alarms total in the last calendar year when you're being encouraged to bring out as many as you need. that shows, to me what it shows, it shows the talent we have in our leadership in this department. that they should put out such as the other morning at 15th and cabrillo i was thinking twice to go to [inaudible] but they got that out and just always amazed especially later when you talk to people who were active incidents or at the fire and how the command staff-we have very grateful to be a

commissioner with people that really know what they are doing. so congratulations. you did 5% more work and really it goes back to the voters of san francisco who kept all our stations opened. this is just a reflection of keeping all the stations open that they were able to save all the structures, save lives, save money and san francisco deserves a pat on the back that we the citizens of san francisco love this fire department and the proof is in the pudding. see these numbers and really makes you feel encouraged. now i don't feel encouraged by the having another five, six, 7% were volume next year but we will be able to do with this so far is remarkable. good job and great report. thank you >> thank you commissioner hardeman for your comments. mr.

corso i just have one question. in your opinion does the department have any direct exposure to federal funding cuts? >> i would say yes, both federally and both directly and indirectly. from the direct side, there's a number of grants programs adobe apply for annually and unfortunate especially the past two years to receive funding for good i don't know how those will be impacted but some of the proposed discussion but that is kind of a direct exposure and then indirectly, i know the city obviously as a recipient of millions of dollars of federal funding and of the city itself reduces that inflow obviously that's the trickle-down two departments all over the city with a major? receive funding from the federal government were not. i was able to indirectly and directly, yes >> is there anyway you can quantify that direct federal funding line to the department? >> i would say, it's probably,

especially in the past two years we been fortunate to receive see for grant funding and that is for over i think it's about $4 million a year. then on top of that we been able to receive some homeland security and equipment functioned so at least based on off the current year and master probably in the range of $6 million. 6-7 doing dollars per year be so really are exposure may be as much is $10 million in direct federal funds if they are cut? >> correct.. i don't think anything that's been already obligated that's not as much of the issue is much is going forward with additional programs. >> thank you premise. appreciate. sorry. commissioner nakajo >> thank you mr. pres. one more question just for clarification. under budget instruction summary your last dot is instruction of no new net positions. does that affect

the incoming h-two classes or any other classes that we have coming up this calendar year? >> it does not. those positions are already incorporated into our budget assumed for, the staffing increases we have. would be anything above and beyond what's currently approved in our budget >> thank you vp did you have one final comment? >> i did not want to leave that she felt. you're the top of the heap so you're not out there when everyone in these fires but naturally you deserve credit as a leader of the department so i wasn't omitting you when i named all the top brass. thank you, chief >> thank you commissioner hardeman. okay. mdm. clerk we do next-thank you mr. corso. read the next item be item 8 review and highlight from study titles are missing practices for increasing diversity among

first responders. >> good evening president cleaveland vp nakajo commissioners. chief hayes-white [inaudible] resource. today i'll be providing you with some background information. in some highlights of the department of labor study on promising practices for increasing diversity of first responders. so as a background coffee consulting which was the agency retained by the department of labor reached out to us in early march informing us that the department was selected as a respondent for the study and also providing us with the framework of the study including what questions they were intending to ask what topics they were planning to discuss

and who the other respondents were. so recognizing that this election of the department for the study was definitely an honor and recognizing also that whatever input we provide we would be able to help other first responders jurisdictions throughout the country we agreed to participate and schedule our meetings with the american institute of research staff, on april 5 and sixth of 2016. so over those two days we get pretty chief williams coordinated the participants in that included command staff, senior staff, representative of employee groups and also nert.

so with command staff and senior staff input we provided an overview of the department including organizational statistics like the size of the department, number of stations, apparatus, call volume. things of that nature. we also provided information on the department history since last year was the 150th anniversary. we also discussed consent decree information including your command history during that time and how it compares to the common efforts currently and we also provided them with the department's diversity make up over the years. in terms of the employee group representatives, the groups participated were sf rescue, us fw, bfa, [inaudible] afa, veterans association and the ems association. the

employee groups basically provided information regarding how the groups were founded, how they've assisted department over the years in recruitment efforts and internally for the existing employees how they have maintained the support and advocacy for their members. nerves also participated in the interviews because of their slightly different perspective on community out reach. not so much as a direct recruiter if you will but through its training sessions and drills and presence in the community, how they were able to attract community members to the position of firefighter. at the end of those two days, the consultants were also given a tour of the training facility. essentially to show off how we

conduct our training and what we currently have. with regard to the report, i believe it wasn't directly stated but i believe that the impetus for this study was that the department of labor recognize that nationally there was a renewed interest and focus on public safety and how they relate to the community could probably largely the police department but they took the study as a whole and the leap from the community out reach was at, if the public safety departments represent the communities that they serve then they would probably lend to a more harmonious and relationship with trust if

those public agencies actually represent the community they serve. so that was the reason, i believe, behind the study. the goal of this study was to identify promising practices regarding increasing and retaining diverse city proper spawning agencies. so that is why we were selected because of our diverse departments and our ability to retain that diversity even while after the consent decree. so there were five respondents. three of whom were employer departments and we were the only fire department. so please departments, dallas and atlanta and the other two were actually nonemployer third-party training providers. so the four areas of the study that the

report provided high-level summary of findings were organization and leadership support, recruiting diversity, retaining diversity, and challenges presented by each of those responding agencies. per our part the sfpd were among the respondents found out that verse leadership and emphasis on diversity within the organization, open discussion about diversity and workforce impact and employee groups representative of the workforce and provide support and advocacy for the members. we were also highlighted as having global diversity statistics and it's one of the top five departments in the nation in the area of diversity. so even though for the two pdas,they showed slightly higher percentage of women over all

get our department had better distribution of all ethnic groups in terms of representation and at the same time we were not that far behind in the female percentage. at 16.3 at that time that the study. so to demonstrate our new were the statistics we provided the consultants with demographics from the beginning of the decrees from 1988, five years into the degree, 1993, and then at the time of the meeting the most current statistic was april 1, 2016 so that was the comparison. at the beginning of the decree in 1988 we had 17% minorities were all males and no females. five years later into the decree in 1993 we had 20% minorities and 4% female and again at the time of the study which was april 2016 we

had 51% minorities and 15% female workforce. so in the reports they also identified the unique practices in sfusd that contribute to diversity. one of which was the school outreach at all levels. so from elementary school age children where the conduct fire safety education so-using and a diverse group of officers in uniform members. not only teaches the young children how to handle dangers in emergency situations but it also exposes them at impressionable age regarding a firefighting career. then at the high school and post secondary levels besides speaking at career days and

career fairs, that age group they also have the opportunity to enroll in the city college fire science program and potentially gain on-the-job experience as an intern. additionally, we are the three-year apprenticeships to us california firefighter joint partnership committee which emphasizes recruitment from underrepresented up and targeted groups to become well trained and qualified firefighters. the other aspect besides the all level out reach to education they found it unique and quite beneficial to have the various employee groups that actually represent employees not only across race and gender lines but also involving sexual orientation and military experience. other community engagement efforts that were highlighted in the department of labor reports

were the information night which is in collaboration with dhr and opportunity for interested candidates to find out more about the job but also serves as a community out reach . 18 specific club in the hispanic community through--a fire youth academy sponsored by the black firefighters association sf rescue's collaborative work with -democratic club, to increase their representation in the lgbtq community and that veterans association effort to recruit for military personnel who are reentering the workforce. then, the report also pointed out efforts to help with test taking, techniques, test preparation such as the us fw's study

session for perspective candidates. then, moving on from those community engagement type efforts, we also were essentially praised, if you will, for financial incentives that we provide by way of bilingual page which encourages bilingual candidates to a plate which would lend itself to increased adversity in the applicant pool. then, as for the challenges there's something interesting to note between pd and fd because for pd, there is difficulty is coming to-300 annual vacancies whereas for our department, it is the challenge of identifying

the best most suitable candidates from a large pool of qualified candidates for a limited number of openings. the one common challenge was the lack of funds for recruitment efforts so across the board, both pdn at the identified that as a challenge. then, finally, in the area of the tension the study pointed out their belief that the employee groups, the variety of employee groups in our department definitely boost the departments retention ability because from recruitment and bringing in a diverse group of firefighters, while throughout the course of their career they can find supports within their own

community. that includes my reports and am happy to answer any questions. >> thank you very much. i like to: chief hayes-white >> thank you president cleaveland. thank you for your conference of report. this was a pretty huge honor for us that we are the only fire department that's featured in this study as a model department.-knows very well because oftentimes she gets involved both nationally and internationally a participated in interviews with different departments regarding not just recruitment and retention because with very good retention and we have a workforce we are very proud of. i know you feel the same way. to me its value added to have it workforce that reflects the community that we circuit have seen time after time having a blended team helps. often times

were called into situations where having played a lot of times sports you don't always want to talk the biggest person you want a blended team if you're confined space rescue is the smaller more agile person that you are going to utilize to either go over a cliff or down you can find space. similarly, on a medical call her information exchange is critical to calming a situation that someone that either looks like the person or more importantly, speaks the language of the person in the city is usually helpful. i've seen it time after time. so we are very proud of our rich blend of people we have in the apartment and appreciate the endorsement from the department of labor. i share the report with the mayor yesterday he was very pleased and basically mentioned how became first of all because he was initially involved in the late 80s in the ensuing the department be more reflective department. so we

was pleased in a short period of time in roughly a 30 year period of time, the significant change to our department and we are proud of being able to go out to the schools and educate them regarding fire safety and medical emergencies as well or what to do in the event of an emergency but really planting the seed. i think our best advertisement is our workforce and if a little girl or little boy he sees someone that might look like them driving and apparatus responding to a medical call fighting a fire, might intercede they could do that. in my lifetime, that was not a career choice that i even considered until i was midway into my 20s. so we are very proud of the knowledge meant and thank you for the overview. >> thank you, chief. commissioner covington >> thank you president cleaveland. i want to thank you for your report and i also want

to just point out to my fellow commissioners reason i ask for this to be on the agenda is so that more of our fellow citizens will be aware of what's going on in the department and as chief hayes-white just raised it, our which blend the people. it is very nice to know that the department is being recognized on a national level after having iraqi period of some 30 years ago to where we are now. it really is a department that all san franciscans can be proud of. so thank you for giving us all of the details. >> thank you commissioner covington vp nakajo

>> thank you president cleaveland. thank you very much ms.-for this comprehensive report. i also echo commissioner covington and the rest of us in terms of the honor for us to participate in this study increasing diversity among first responders. the tivoli, as compared to the department of labor. your presentation was excellent because it covered every particular area that was highlighted. thank you very much commissioner covington for bringing this to our agenda because i was able to read it as well but we haven't any time to comment on it as well. part of this longevity of being in this commission was i was present when we came out of the consent decree and was assigned in those days to work with our commissioners with the department with judge [inaudible] direction of coming into compliance with the consent decree. in the

department at the time compared to now has changed greatly. i was also there to be able to meet with a lot of the leadership [inaudible] employee groups and saw the merits of that within the department and its collegiate amazing and really gratified that the department does reflect the members of san francisco and ethnicity as well as culture as well as language are such an important entity within this department as well. i know that things have changed and they are still changing now. there's a new generation coming in to our department and sometimes i wonder if ethnic members of our department, younger new members gravitate towards employment group that