exempted from the law and one is buildings that are built on or after the year 2002, because those are deemed to have been built compliant. buildings owned and operated by religious organizations. bona find private club. and four, buildings without public accommodation. barriers to accessible entrances include one or more -- bariers to entryways can include one or more steps to the entryway, door handles that do not meet regulations and sloping or narrowed doorways and uneven floors. so, there are several steps that a property owner needs to report to the department of building inspection in regards to their entryway. so the first step a property owner will need to do is

determine whether they are a place -- they have places of public accommodation residing in their properties, or they are exempt. if they are exempt, they must submit a prescreening form to the department of building inspection by may 23, 2018. and to tell the department of building inspection why they think they're exempt. the department of building inspection will certify this. if not exempt, then the process goes into step two and step two, then the property owner must sult with a certified specialist. after the entryway is surveyed. in that survey, you will see it's to help determine what are

the barriers, if any, what barriers are there at the entryway and what category they fall into. so after the survey is completed, then the survey must be completed and submitted to the department of building inspection. identify which category they fall into. and then also provide a proposed remediation to the barrier if there are barriers at the entryway. after that is done, then -- and the department of building inspection obviously, you have questions to this, we'll be able to provide you with more details. then after that is done, the barrier removal that require permit from the department of building inspection, the property owner must then file an application for the building permits by the deadlines.

and then the final step, step 5, obtain the permits by the deadline and complete the work to receive a certificate of final completion by the year 2021. this slide provides you with the list of the categories in which entryways can fall into. and the checklist guidelines. the first category, entryways where they are compliant, there is no steps or barriers. and again, the property owner must complete the checklist or actually certified specialist or design professional or engineer, completes this checklist but the property owner is to submit it by may 23, 2018. the next category is category 2. which there is no step, but may have barriers. so it could be a handle, if

there is a minor slope, there may need to be power doors. or the doorway may need to be widened. again, that checklist needs to be submitted to the department of building inspection by may 23, 2018. they need to file for their building permits, if building permits are going to be required by august 23, 2018. and then obtain a permit by august 23, 2019. category 3, entryways that have one step, the property owner to submit the checklist by may 23, 2019. file an application for building permits by august 23, 2019. and then obtain their building permit by august 23, 2020. and category 4, is where entryways have one or more step

or other major barriers. november 23, 2019, property owners need to submit their checklist to the building of inspection, file for application, file for the building permits by february 23, 2020. and then obtain the building permits by february 23, 2021. outreach and education, so as the interagency team has been working together and we meet monthly, want to inform you what has been done to date. notices have been sent to property owners. the first notice sent in november of 2017. this week we mailed -- department, i say we, i feel like we're all a team here. we're all working together, but the department of building inspection mailed out a second notice to the properties again. and property management

companies. we have several brown bag scheduled, so march 30 and april 13, at the department of building inspection. there will be brown bags for property owners, professionals to dive into the details of what is required to be reported to the building of department inspection and those are from 12-1 at the department of building inspection. they can go to the dbi website, to be able to get that information. also informational materials and handouts are being developed. our office is working on specifically handouts and informational materials to the small businesses who occupy the spaces that may have entryways that are worked on and fixed. and inform property owners and businesses of the legal laws

around accessibility. and financial and tax resources that are available. so our target audiences are the property owners, business owners, business organizations, the disability community, design professionals, certified access specialists, city staff, the board of supervisors and city leaders. and so, again, more resources, department of building inspection has a really good detail page for the accessible business entrance program outlining what a property owner and guidance to the design professionals or certified access specialists. that information is provided online, at business entrance section of dbi's website.

and if there is questions, for those who are listening, there is website, available for folks to e-mail to, phone number, (415) 558-6128. also for small businesses, we have information on the office of small business website. dbi's website does provide a link to certified access specialists so that it makes it easy for property owners, at least if they want to know who are certified access specialists, to work with, department of building inspection provides that information. and with that, that concludes my presentation and happy to take any questions. >> co-chair blacksten: i want to personally thank you for your presentation. this is a fascinating subject,

especially with the national discussion on the ada. so i have two members of the council who would like to ask questions, the first one is helen. go ahead. >> council member smolinski: i don't. >> co-chair blacksten: alex? >> thank you for coming. question, is it -- first question is what do you guys do when businesses has -- such as -- but there is accessible -- in the back? what do you guys do with that businesses?

and the second question i have is that, can you explain the steps on making accessible? >> the first question, if i understand correctly was regarding the inside of a business. >> no, i'm sorry. >> -- >> oh, alternative entrances? i'm not the design expert, so i'll turn that over to the department of building inspection ed sweeney. >> good afternoon, commissioners, deputy director. to your question about design, it's a case by case basis, of

course we would like it -- what you're describing is a hardship. we would take it, analyze it, it would probably have to go to planning. and again, it's a case-by-case basis. in the scenario you're talking about, i think that would be reasonable and we probably would approve it. >> ok. if there is -- >> we would prefer the primary entrance to be accessible, but if it's too much of a hardship, we would consider it. >> and my second question was, how come clubs are except on

making the entrance accessible? >> i didn't write the legislation. i suppose that has to do with the overall title 24, if there is nobody from the public going to go in, it's a private club as defined, they would be exempt. i'm a member of two clubs in town, both are not exempt. it's going to be very few clubs that are going to meet that threshold. it's a very high threshold. i'm a member of the elks, there is no way they make it. >> thank you. >> co-chair blacksten: all right, thank you for your presentation. anyone on the bridge line from the council? any questions? if not, let's go to staff. >> i lost my microphone for a moment.

thank you to both ed, regina and other members for being here today. if we could -- it would be helpful for the council to hear about how the outreach has been going so far and any suggestions you would have in terms of what the council might be able to do to help spread the word about the accessible building entrance program to the disability community? >> well, the outreach -- so we've done the first mailing. and we actually did have one brown bag in january, which was at capacity. so there is definitely interest in learning about what is required. i think -- we know there are

property owners that have many different properties. and so they're likely doing their assessments, because if you think of a neighborhood commercial corridor, a building might have one retail space, or it might have four retail spaces. if the building is on a slope, then there is going to be varying degrees of what each of those entryways have to report on in relationship to the compliance checklist. so we're still -- we're really kind of in a robust stage of doing outreach, so as outlined in the presentation, we have some brown bags lined up again to educate the property owners and design professionals on what the requirement are. working, one of those, will be taped so that we can make that available on dbi's website, so

for those who can't get to the presentation. of course, desk number 8 at dbi is open monday through friday for property owners or design professionals to go to get more information or have the one on one conversation. then our office is also -- our offices will be sending out a mailer to all the merchants, or e-mail to the merchant associations to let them know that we encourage them to schedule presentations at their merchant meetings. we will be working with -- we will be also doing round tables with the various media to be able to educate the media's

predominantly the ethnic media on what this program is, the details of what is required, because that's a good way to also get out to the property owners. and then we'll continue to push out through social media, do advertisements, and i think that sort of the core package of what the outreach is. the one thing we haven't yet included in our outreach program is the best way to be able to get this out to the disability community. our first approach obviously is here with you, giving the presentation to the council, but then would really want your guidance on who else and what other organizations we should be reaching out to. >> thank you. >> co-chair blacksten: all right. so just as a quick follow-up to

the media, have you sent out any press releases, or made any -- had any public service announcements made? >> i'm going to have bill strong from the -- who is on the press side of the department of building inspection answer that. >> we have not done psa, we have done press release to announce the program and have been ramping up through this series of outreach steps that regina just spoke about. it is quite early in the campaign, we just got started in late november. we have a fairly aggressive

advertising campaign, paid advertising campaign. the department is also sponsoring to make sure property owners do know about the program. we know from our story program which has been going on for the past four years, that's a ret retrofit offing buildings trying to prevent building collapse in the next earthquake, we've had in the high 95-99% compliance results with that. primarily because of i would say nonstop public outreach. and that's often because property owners seem to have this human habit of waiting until the last minute when we have a deadline to respond to that deadline. so we know that the fact that the first deadline for this program is may 23 of this year, means we're probably not going to hear from property owners until may 22nd. and we're trying to talk to as

many organizations and do outreach to ramp up and accelerate that response rate. we're particularly interested in the buildings already compliant and director sweeney has made a rough estimate out of the 27,000 buildings we may be dealing with in this program over the next 3 47b years, maybe a third of those are already compliant. it would be good to get this that low hanging fruit, where all the owner has to do is sign a self-declaration form that says we're compliant and files that with the department and we'll probably eliminate about 7 or 8 thousand how of the buildings -- 7-8,000 of the buildings and then we'll be well on our way to understanding about the program. >> co-chair blacksten: thank you. we're at 3:40 right now. so alice, can you make it real

brief? did you have a comment? >> alex, can you make it real brief? >> my final question is, when -- how do you guys have experiences from landowners and landlords of new laws? >> we're expecting some resistance, we always have resistance. we oversee a number of ordinances that are passed about

the mayor. there are people who wait for the last moment. there are other people that wait for us to come out with code enforcement, meaning we would cite the building and it would start the enforcement process. we hope that people comply, because it's easier for us, but if need be, we'll get into code enforcement process. >> so far -- >> so far, no, there hasn't been any. i'm sure we'll find some. >> thank you. >> co-chair blacksten: thank you very much. we want to thank you for your presentation and that will conclude all of our questions. this is a great topic. it's high interest. are there any -- we have a card i think? >> jim, regina would like to add one more thing? >> my apologies, and just to add

on to deputy director sweeney's comments in relationship to council member alex's question. i think you know, we will hear backlash and/or confusion, why aren't we making the businesses do this, but i hope we carry forward the message that property owners have an equivalent sort of -- i don't know if it's equivalent, but they have a responsibility in making their properties accessible. we are a city that does champion the civil rights of individuals and so this is just another step that the city is taking to ensure the civil rights of individuals with disabilities are upheld by mandating the entryways be accessible. we're hoping that message that we as city leaders carry on and why this law is in place. >> thank you. i think we can move to public

comment. >> co-chair blacksten: let's move to public comment. any people from the public out there that would like to step up and make a comment? i was a founder of the mayor's council on disability. let us note stephen hawking's passing. if there is one person on the planet who was, he's the guy. on the tang ordinance, i want to thank supervisor tang for taking a step forward. the problem with title 24, which is the state requirements and with the ada is that it's fine for new buildings where we get a chance to look at everything, look at the drawings, make everything right from the beginning. the plan from the beginning was to override very long period of

time, bring other buildings up to code or up to a standard of accessibility when they applied for permits. however, we have many buildings who never got a permit. in the last many decades and it wasn't because they were cheating. it's because they didn't do permitted work. some of them were cheating. however, our policy goal is to integrate people with disabilities and if you can't use your neighborhood cafe, laundry, grocery store, barber shop, then it's not working very well. so i would like to thank supervisor tang and everyone who worked in all the city departments that contributed to this, including mod. this is a real step forward. we're dealing with two steps backward which are important to recognize. one is the hr 620 problem, which is where there is a backlash against people with disabilities with the democratic party unfortunately is permitting.

and i don't comprehend it. we were one of the darlings for a long time and now people with disabilities are considered to be drive-by thieves. so there is a backlash. we're not just defending ourselves, we're going to improve access. it's the first time i had a chance to work on that, quite a while, after improving access every year and month. on the other is a drive-by problem. media coverage has very much demonized people who have -- people with disabilities who have asked their local merchants to make improvements. the tang ordinance is a compromise. it doesn't require full access, but it does require steps forward. i would like to spend another minute if i may to task you with two things. one of which you have already raised. the first is this is really about title 3 access, that is

access to privately owned public accommodations. not to those private clubs, not just to offices but the places that the public is invited to use and that's a title 2 which is the vain of the disabilities -- >> co-chair blacksten: can you wrap it up? i have a three minute limit. >> i am wrapping it up. san francisco owns over 500 properties. the department of real estate has a list of those which are leased in, where we lease private property and which are leased out, where we're the landlord. you guys are landlords and a place where you can really help is with people who are your tenants, these small shops that happen to be in city owned buildings. they can get more help from you than the building department gives to other title 3 entities and i hope you will look at that, get the list from the department of real estate, see how many we have that are covered by this and then help

them out. the other is outreach to the community. there has been precious little, virtually no outreach to the community. you asked us what outreach you're doing, with you heard that, but really you are the people who need to contact the organizations and the individuals that we know who are people with disabilities in our community and get them engaged, because there is push back here from the small merchants. a reasonable pushback. they're afraid of the costs but they need to be reminded there are people who are customers and citizens who need this, want this and will praise them and shop in their shops when this happens. i hope you take that on in organized way. >> co-chair blacksten: thank you. do we have one more? another comment? >> yes, one more. >> co-chair blacksten: ok. >> hi, i really want to thank everyone for this terrific presentation and moving forward

i think is a great example of that, i have friends that are small business owners and i can sympathize with them the challenges that creating ada access can pose. this is quite a task and it's a very important one. so i'm glad we're having this conversation. i had a few questions. one is what is the process of reporting noncompliant businesses for this program. and how long does the complaint usually take to respond to? and i want to ask as a council member alex pointed out, so keenly, there is fear of backlash here and can that reporting process be done anonymously? another question i had, are automatic doors part of the program? are there any types of businesses that require automatic doors within the program? another question i had is there any process or acquiring accessible bathrooms at these businesses that fall within the scope of this program?

and finally to address the question as far as reaching out to the disabled community as far as reaching to us to gauge interest and to garner interest into this program, i would just advocate strongly for online database, a map that shows which businesses are accessible thanks to this program which could be a great visual indicator for the improvements made. >> co-chair blacksten: thank you, your questions are excellent and as i indicated earlier, our expectations are to respond to any and all questions that have been raised from the public in this meeting. that's important to us. i want to assure you of that. as an entrepreneur myself, in the field of insurance, you know, i have a particular keen interest in this area of accessibility with regards to

businesses. and so this is an important subject to me. we're going close this public comment. and again, thank you very much. so, let's move on to, let's see, are there -- do any council members have announcements? ok. we did that. oh, i'm sorry. i did miss it. is there any correspondence? that needs to be addressed right now? >> no, there is not any correspondence. >> co-chair blacksten: all right. thank you. i didn't mean to miss you.

all right, now any council members, do you have any comments or announcements? no announcements. all right. well, i think that concludes our meeting. this has been very robust, exciting, energetic. you know, one of the best i've seen in a while. and i want to thank everyone for attending. please come back to be with us in april, at that meeting and we look forward to seeing you then. this meeting is adjourned.

. >> the meeting will come to order. this is march 16, 2018 regular meeting of the san francisco local agency formation commission. i am sandra lee fewer chair of the commission. i am joined by vice chair, cynthia pollock on my right and hill r hillary ronen on my left. i would like to thank the staff of sfgovtv for recording today's meeting. madam clerk, do you have any announcements?

>> clerk: yes, please make sure to silence any electronic devices such as pagers and cell phones, and speaker cards should be filled out and returned to the chair. >> supervisor fewer: do any commissioners have any changes to the february 27, 2018 minutes? >> no. >> supervisor fewer: no. okay. seeing no changes, i will open this up for public comment. are there any members of the public who wish to comment on item number two? seeing none. public comment is closed. is there a motion to approve the minutes? >> supervisor ronen: i make a motion to approve the minutes. >> supervisor fewer: motion by commissioner ronen, seconded by commissioner pollock. minutes are approved. madam clerk, call item number three. >> clerk: item three is appointing two members to the local agency formation commission.

there are two seats and two applicants. >> thank you, chair fewer. members of the commission, angela calvillo. i am the interim administrative officer, thank you. regarding the consideration of appointing one public member and one alternate member to the lafco, let's first discuss the public seat. it's our recommendation to the appointment to the public seat be continued until the next lafco meeting. three affirmative votes are required to appoint to that seat, and commissioner pollock may not vote for herself, so we're requesting the continuance so that you're able to consider appointing to the alternate seat, and in the meantime, commissioner pollock will remain as a holdover pursuant to the government code and to the lafco's policies and procedures. regarding the alternate seat, it is possible for the commission to remove the current alternate from the public seat, as you know, removal can occur at any time,

and for without cause. the commission may pain a new commissioner -- excuse me, a new alternate to this seat, and this individual should be able to assist lafco in its decision to fill the public seat. we've posted a vacancy notice for the alternate seat, and we have an applicant. she is here today. her name is miss shanti singh, and she is here to provide some comments. >> supervisor fewer: thank you very much. >> commissioner calvillo: thank you. >> supervisor fewer: miss singh. >> hello, commissioners. i'm just here to give a little bit of background about myself as an applicant. so my name is shanti singh. i've been living in san francisco for four years, five years, something like that. i am a woman of color, i am a daughter of immigrant public schoolteachers, and i am a beneficiary of critical school programs in my youth.

right now, i work primarily in advocacy for truly affordable housing, first moon lighting while i was working in the private sector, now full-time. i am the development and communications coordinator for tenants together. i am also a steering committee member and cochair to yet to affordable housing. as someone who advocates for robust public programs i am very excited by lafco's potential to tackle these programs in our city and distribute equitiablely distributive progress. thank you very much. >> supervisor fewer: thank you. any comments? >> supervisor ronen: sure. hi. thank you so much for your application. i'm really excited about it, and i'm just wondering what drew you to applying for a seat

on lafco. what drew you to work on lafco. >> as a member of dsa, one of the things that we focus on is just expanding programs in our city, and the one thing that we are really, really passionate about, we're passionate about a lot of stuff, we're passionate about cleanpowersf, and public banking. we just had a little happy hour a couple days ago. it was a great success. yea, happy hour, but these are things that we believe that are stepping stones to projects delivering better public services to people in san francisco. even publishes like cleanpowersf, clean banking, they have intersectional effects on all of the other work that we do, especially housing and land use, but also on, you know, continuants rights, immigrants' right,

etcetera, and all these things are connected, and i think that's really something we can accomplish at lafco. >> supervisor fewer: yeah. commissioner pollock? >> commissioner pollock: thank you so much for applying. when i saw your application, i was so excited. >> yea. >> commissioner pollock: i think that when you talk about the intersectional part of race and class and sort of the ripple effect of programs, it makes me think also how that's very similar to the way that lafco is structured in the sense of how our state programs and private, public, different areas of city government that -- that overlap in a way that aren't handles or have oversight from any one particular area, and so i think that's something that lafco has done really well is to provide

a sort of holistic view of different things. and cleanpowersf, that and other projects that we've worked on, really do hit that nail on the head. and i was wondering what type -- or how you see your role on the -- a public seat, connecting with communications so that you provide that sort of holistic view and can bring those, like, community thoughts and concerns to this body. >> yeah, yeah. and that's definitely one of the things when i first got into housing activism in san francisco specifically, i very quickly learned that you know, i experienced intersectionality firsthand. you might be working on a housing issue, but you have housing issues, you have environmental issues, you have to work with the mayor's office of housing. there's so many different things that intersect. over time i've tried to build

relationships with people who are working on different issues. primarily my focus is housing, but that means i'm working with environmental justice work, with tenant raise work, but even things like parks and other things that intersect with land use. i think one of the things as a member of the public that i can do is really make myself available in a way that i have before. obviously, i have some existing relationships through work that i've done in the past, but really make myself available to -- and specifically reach out on this sort of intersectional front to really look at all angles of a particular angle or projector initiative that we're working on and see -- it might not be intuitive at first, but what do you think about a public bank or how does cleanpowersf impact you if you're not specifically working for an environmental justice cause in your community? so i think as a member of the public that i got my job is to

basically take all of the commentary and turn it into something that's actually a proposal, and so that's what i'm really looking for is just basically deepening relationships across that sector. >> okay. we have a lot of entities that engage this body a lot about cleanpowersf specifically, and i'm excited about working with someone that can also engage on projects that we're taking on, you know, looking at different areas that this body will study and hopefully push forward to some initiatives. i'm really excited, and i was hoping that the person that comes into this seat would be a partner not only with those advocates, but also with me so that we're -- we're engaging the public and also representing what they really -- what they really want. >> yeah. i'm excited, too. >> supervisor fewer: so i would like to open this up for public comment. are there any members of the public who would like to

comment on item number three? >> hello, commissioners. eric brooks, san francisco green party, californians for energy choice, san francisco clean advocates, and especially in light of this particular applicant, want to strongly represent from our city san francisco which works on a whole spectrum of environmental and social justice issues and consumer issues that after hearing those comments and that cv, i would strongly support appointin appointing miss singh to this body. thank you. >> supervisor fewer: thank you. seeing no other public speakers, public comment is now closed. commissioners, can we have a motion to approve shanti singh to join lafco in the alternative seat number seven?

>> do we have to first vacate the seat? >> clerk: no, the term has already expired, and you have authority to appoint the other person. >> supervisor fewer: okay. all right. >> supervisor ronen: then i would like to make a motion to appoint miss singh to seat number seven. >> commissioner pollock: i'd like to second that motion. >> supervisor fewer: that's great. moved by commissioner ronen, and seconded by commissioner pollock. without objection, shanti singh's application is approved. welcome. madam clerk, please call item number four. >> clerk: madam, can we also continue consideration of seat number six. >> supervisor fewer: oh, that's right. seeing the recommendation also from our administrative -- interim administrative officer, i suggest that we vote on item number six at the next meeting when we have a full contingent to actually execute that vote.

>> clerk: that meeting would be on april 28, 2018. >> supervisor fewer: on april 28, 2018. is you trech. madam clerk, can you please read item number four. >> item number four is a status activities report and a status update on the cleanpowersf program. >> supervisor fewer: i do believe that we have a brief staff presentation from mike hyams of the san francisco public utilities commission. is he here? not here today? okay. then can we hold this item until the end of the meeting if mr. hyams attends and wait for his attendance? thank you. so madam clerk, can you please call item number five. >> item number five is consideration and approval of the proposed lafco budget for fiscal year 2018-2019. >> supervisor fewer: i'd like to recognize interim administrative officer angela

calvillo who has a presentation for us. >> at the request of the commission, i'm here today to provide the lafco updated budget and expenditure status. i have three slides for you. it is also in the packet. the first two slides deal with the carrie forwards. the lafco general fund balance on slide two, you've seen this before. it shows the general fund appropriation and the year end over the years 2015 through 2018. i have to credit our office's admin deputy for kcollating al of this information. the current balance is 1 #

1,000 -- okay. i just -- want to just give him a moment to provide me with a more up to date -- okay. oh, good. okay. so we have here -- i'll just repeat that the current available balance is 220,000, better news. the mou between lafco and the puc for this work order was extended through june 30th, 2019. very good news. on slide three, you've seen this slide recently. it shows the general fund appropriation expenditures and the balance for lafco over the years. this table does, however now set aside the reserve approximately 45,000. it is 15% of the annual budget. that is established in lafco's pal. in fiscal year 2017-18, expenditures balances is

updated, and the current balance is 127,000. as a side note, as our last meeting, i indicated that as the clerk of the board in presentation of the board of supervisors budget, we asked for the statutory amount for lafco, which it is entitled to as a place holder of 227,000. if lafco determines that its budget request is actually lower than that then we would just make the corresponding adjustment at the appropriate time during the june budget presentation. thank you, supervisors -- commissioner. slide four shows this year's expenditures as of february 28th. on the general fund side, lafco spent approximately 94,000 to date this year. the executive director's salary and benefits include his separation payout of approximately 18,000. lafco clerk and the clerk of the board staff support cost total approximately 21,000 and

legal services is approximately 39,000. please note that the cost of services of other departments, such as sfgtv, risk management and the department of technology will be bailed later in the fiscal year and is not yet reflected on the table. we expect approximately 17,000 to be associated with those services. on the kr ca work order side, the only cost charged as of february 28 is approximately 4,000, $3,908 for director's salary and benefits incurred prior to his separation, and a refund of 2,000 received from the marin clean energy for an incomplete portion of the study that lafco paid for in fiscal year 2015-16. i'm available for your questions. that concludes my presentation. >> supervisor fewer: colleagues, any questions? okay. commissioner pollock?

>> commissioner pollock: miss calvillo, i have a question. in regards to the place holder for the 297,000, could you tell me when we must make a decision on the return of the items? could we approve a budget at our next meeting for the 297 and have a contingency. >> through the chair to commissioner pollock, the answer is yes, i will not have to go back to the board of supervisors budget committee until june, so which is why generally it isn't -- the previous executive officer is here, jason freed. i think you determined your budget during the month of may, so you have some time. >> commissioner pollock: and then -- i mean, my goal or hope is that we will have staff in place to look at our drk-at our plans going forward in terms of creating a more robust budget

and i would assume that you would work with our staff to do that? i think my concern is just making sure that we have an idea of that before may? but if not, if you would be available to work with our chair to create a sample budget or a proposed budget? cal c >> commissioner calvillo: i would be happy to work with anyone at any time even if i'm not the interim executive officer. >> commissioner pollock: thank you. >> supervisor fewer: commissioner ronen, any comments? let's hope this up for for public comment. is there any public comment on this item? >> jason freed, private citizen. the way the budget process works for lafco is by may 15th, you have to pass a proposed budget, and then by june, you have to pass a final budget. so there's two steps. you have to have all of your agencies that fund lafco, which is actually the city and county of san francisco can look at

the budget, can make comments back, and then, you make a final determination at the june meeting. although that's the end of the line. it doesn't mean you can't do it beforehand, but given where you guys are at, as long as you hit it by may 15th for your proposed budget, you'll be fine. >> supervisor fewer: thank you very much. any other public comments? seeing none, public comments are closed. so commissioners, in light of the last couple comments we had, i would like to mission a motion to table this item until the next meeting. >> seconded. >> supervisor fewer: okay. great. thank you very much. so moved by myself, i guess, commissioner fewer, seconded by commissioner pollock without objection. the lafco budget for fiscal 2018-19 year item has been tabled. thank you very much. madam clerk can you call item number six. >> item number six is the

interim administrative officer's report. >> supervisor fewer: do we have a report, miss calvillo. >> madam chair, angela calvillo, interim administrative officer. i would like to make one comment. i appreciate the help of teresa stricker. she has guided us through the process of changing of legal services and has assured us that all of the files on hand have been transferred to the public law group and everything seems to be in order with our legal services. >> supervisor fewer: that's great. thank you very much. are there any public speakers for this item? seeing none, public comment is now closed. madam clerk, can you please call item number eight out of order. >> clerk: item number eight is an update on obtaining executive officer services for the commission and possible direction to staff. >> supervisor fewer: is there an update, yes, for miss

calvillo. >> thank you, chair fewer, members of the commission. good afternoon. to recap our office has issued an rfq for the solicitation of obtaining officer services. i would like to thank wilson tang who has managed the entire process. as you know the anticipated not to exceed contract is $75 an hour. the contract may have varying terms of length depending on lafco's length but in any case no longer than two years. we are glad to share with you the results of the rfq and to provide you with an update. our office has completed the rfq process for establishing a prequalified list for executive officer services and had issued a notice of intent to establish

this list to the respondents on february 27th, as we mentioned at the last meeting. our panel received a total of three responses and have p prequalified all three as the responses were determined to have met the minimum qualifications for disclosure and as a general consideration, because of city and county of san francisco administers payment of lafco contracts, respondents must complete all necessary city administrative requirements to do business as a condition prior to the potential contract award. the next steps for us now are to conduct interviews, negotiations and in consultation with the lafco legal counsel, prepare a contract. lafco has sole and absolute discretion whether interviews will be conducted, and i believe it has been directed through the chair that we conduct interviews of the respondents for the negotiations. and at this time, they are scheduled for next friday, and we have had the great

assistance of commissioner pollock thus far, and of course your staff, commissioner fewer, and our legal counsel, miss stricker, and our clerk, alisa somera. i'm available if you have i any questions. >> supervisor fewer: do any of you have any questions or comments? >> supervisor ronen: no. i just wanted to tell you that i appreciate your work in this process. it's been a long time coming, and i appreciate your work. >> supervisor fewer: and i just wanted to say i appreciate your work. >> commissioner pollock: i have a quick question. miss calvillo, first of all, i want to say that it's been delightful to work with you, wilson eng, it's been great to work with you. i didn't realize the scoring process for applicants, and i was excited to see a process in

action. my question has to do with the advocates have asked if and when the list will be made public so that they could look at the applicants and weigh in. do you know when that is? >> commissioner calvillo: we do know when that is, commissioner pollock, and i would like wilson eng to provide that information. >> wilson eng reporting to the current administrative officer. currently, the public document posted on office of contract administration website outlines the three top respondents or the three only respondents who met minimum qualifications, that that is a public document, and the three names are brian goebel, kelley croft, and plan west partners, incorporated. outside of that, at this time, we are subject to admin code. we can't disclose the actual response -- the bids yet until

the time of contract award. that's what we've been advised. >> commissioner pollock: thank you so much. >> supervisor fewer: colleagues, i'd like to make a motion that we conduct a closed session meeting before april 20th, and i can schedule that meeting with your schedulers if that's okay. so do i need to make a motion for that to schedule a special meeting? >> clerk: you need to take public comment first? >> supervisor fewer: oh, yes, i'm sorry. is there any public comment on this issue? seeing none, public comment is now closed. so colleagues, i would like to entertain a motion to conduct a special closed session meeting of this body before april 20th to be decided upon by the chair -- date to be decided upon by the chair. >> commissioner pollock: i have a quick question just in terms of scheduling. >> supervisor fewer: yes. >> commissioner pollock: would this be before or after the applicants are screened. >> supervisor fewer: this would be after the applicants

have been screened. >> commissioner pollock: thank you. i'm available. >> supervisor fewer: thank you very much. so i've made a motion. can somebody second that motion? yeah. thank you very much. thank you. so this motion has been made by commissioner fewer, seconded by commissioner ronen, and without objection, we take the motion to hold a special closed session meeting at the call of the chair before the april 20th meeting. thank you very much. madam clerk, can you please call items seven and ten together. >> clerk: item number seven is discussion on lafco's strategic plan and ten is future agenda items. >> supervisor fewer: i realize that we are still in the process of hiring, but i think it would be good for us to discuss some of the possible projects that we are interested in. i'd like to open this up to comment to my colleagues. >> commissioner pollock: just carrying forward the discussion that we've had in terms of projects that would go forward,

i would be really excited to see if we could ask miss stricker and miss calvillo if we could talk about what the rfp would look like for some of the projects that we discussed in terms of special reports prior to having staff come on. you noi that we've talked ab t about -- i know that we talked about cca 2.0 and other possibilities, and when we talked about our proposed budget, how much we should earmark for those special studies and see what the process would be to begin either before staff comes on or at least begin the process before staff comes on or create a transition. >> commissioner calvillo: chair fewer, members of the commission, angela calvillo, interim officer, it is quite possible for teresa and i and

the staff to the chair to begin to future vision the capacity of the lafco based upon what we know today. i know that there was a workshop that was handled, and there were some projects that were mentioned, and i know at some point, there's going to be a -- decisions made around what the priorities will actually be, and so what we actually know to date, we can try to present a report to you based upon what we know. and the rfp process, commissioner, you're interested in the timing of it or what it could look like. >> commissioner pollock: exactly, the timing of it and what it could look like. >> commissioner calvillo: so if we are aware of what our projects are, then, there would need to be some time taken with those projects to understand what the scope of services would actually be that would be expected to be