call the meeting to order. call the roll. >> i'll note jane kim is running late and we have two new board members. [ roll call ] >> all right. you do have a quorum. your next item?

>> communications. >> yes. >> we do have some new people here today. i'll ask each one of them to say a little bit about themselves. i will start with mr. james davis who is taking place. >> i'm assister ant caltrans director. i have 30 years with the department and i've been the project delivery division chief. $1.8 billion budget and $40 billion of projects in the pipeline much that's what i've been doing the last five years. pleasure to be here. >> welcome. next we will ask mr. bruce armistead. >> director of operations and maintenance for the california high-speed rail authority. prior to that, i was the director of rail transit running the p3 project in denver.

extensive railroad and construction experience as a contractor. >> thank you. welcome. nadia sesay. >> thank you. i'm the executive director of the office of community investment and infrastructure. i've been in that role for over a year. interim for nine months and permanent as of october of 2017. prior to that i was the public finance director and i've been in the office for 19 years responsible for the city's financing for over $3.2 billion portfolio. we've worked over the years on various financing solutions. >> welcome. everybody else, communications? >> next item is 4, board of directors new and old business. i'm not aware of any. item 5, executive director's

report. >> reporter: i can would like to congratulate his retirement. he retired after 36 years of state service. later on the agenda we have resolution expressing our appreciation for him as well as the entire region. also, i would like to welcome our new directors to the board. i'm looking forward to working closely with them. >> the san francisco transportation authority has completed the rail study peer review. the rearview mirror was released on april 4th and presented on tuesday, april 10th. the report concluded the track alignment is necessary to operate in an efficient manner and two track alignment would not meet our needs. staff would present the findings of the report later on today's agenda. at last month's board meeting i reported that we would present

the document for your consideration this month. however, because of the delay in the release of the rail operation study report, we pushed that back to the main board meeting. on march 9th, the california high-speed rail authority released the draft 2018 business plan. it has some good news for us. we have arranged for a presentation to be given by the rail authority staff on today's agenda for later on. at this time, i would like to ask our senior construction manager to present the quarterly project labor agreement reports. >> morning, directors especially to new directors. i'm the senior construction manager for the last five years. project labor agreement, this is our presentation for q12018. it through the administration and labor. progress, our labor statistics that are up to date and then our

apprentice reporting trends. for the administration, we did hold our 24th pla joint administration meeting on the 15th of march when we go through an executive director report phase two update, construction readiness update and also the different various members give their updates on apprentice. we have no labor shortages or stop averages or incidents. so we continue to have labor harmony on the project. we did have one incident in the early part of march. it was a worker injured his hand between the lift and a ceiling panel, smashed it, but he was able to come back on modified duty. so it was not lost time. we had one in the q1 2018 period. so summer internship program which is our most he joyable part of the year, we did receive a couple dozen resumes.

unfortunately, we only can hold -- we only have the capacity for two or three. we will be working through that and placing as soon as possible. you'll be meeting them. web core doesn't anticipate having any interns at this point and turner may not as well. because the point of the project pretty much, there's no -- by summertime, there won't be really field construction as much. so that's why there's not as much of a need for interns in the field for the contractors. progress today for veterans, web core continues to visit job fairs. the electricians are for veterans are now allowing them to skip tests and go to interviews. the carpenters are steering them to local projects. they steer them to the bay area and the veterans are still continuing to get their interest free wave. there's a lot of progress

towards veterans. on our adults, the electricians will be having a summer apprentice training program looking for applications in may. on their website it's right here on the slide. the operators are looking for app present ises as -- apprentices as well. they're looking in san francisco to look at local residents. the san francisco buildings construction trade is focusing on the san francisco conservation core for their curriculum. regards to the hours that we have right now, we have surpassed 4.8 million craft hours with the spread in the various bay area regions there with the east bay at the top. to continuing to progress well as we move towards 5 million hours. our apprentice program continues to meet its goals. the yellow greenish line is what

our goal is and the progress on this shows we're above that. from a tabular standpoint, this is -- the slide has two web core on the top and the construction on the bottom part. both of them have goals of 16.67% and both of them are above at 19 and over 26%. so that completes my report for this quarter if there are any questions. >> dennis, are you having labor coming from the central value for the most part. >> there is a percentage that is central valley. in the slide here, that other is central value and outlying states. there's quite a few that are commuting, making the super

commute. >> okay. thank you very much. >> at this time, i would like to invite an update on the recent updates for the sales force retail. >> good morning, everyone. just by way of introduction to those of you who are new here, my name is ann. i'm one of three retail brokers working for colliers international that's leasing 300,000 square feet within the center. we give these updates every month to tell you about how we're doing on leasing and i'm happy to report it's been another productive month for us in our process. we have one lease under negotiation and we have 26 letters of intent with different retailers. before i get into the detail there, i wanted to share are you again how enthusiastic and excited we are about the level of interest that we have in this project. it's something that going into a

new development, a lot of times retailers can't envision what it's going to look like. there are barricades. you can't get i in there. we have been happy to see people are so excited about this project and able to see what's going on here. it's helping to move us through our process much more quickly. so getting into the details on the leasing report, we have had about 40 plus new prospects. we continue to go out in the community looking for new businesseses ale with as field calls for people who are interested in the center. our activities is strong. we had a bit of a slow down during spring break which was to be expected given how many small tenants who have family obligations. we have 26lois, which is i believe one more than last month, but what that number doesn't reflect is all the work that's going on behind the scenes to qualify these tenants and get everything in order especially with respect to planning for their landlord work we're going to do for them as

well as the tenant improvements. so we can achieve efficiencies there with timing and i can exam. we're happy where we are right now. we continue to calibrate with the merchandising plan that was approved by the board last year to assure we're putting to the a tenant mix that will be appreciated and patronized by all our customer segments: based on the process that we have in place here, we're still looking at expecting to have tenants opening for business in q2 2019, and then rolling through into the first part of 2020. and then this just gives you an update of the various things going on right now. sometimes we don't think they're in the right place to be successful. we're looking closely to review

what the tenants need for each space and we are getting together with all of our materials to make sure they can sign off on lois and we can move to lease. with that, thank you. i'm happy to answer any questions. >> so when you say we have 26 lo is, those are submitted? >> yes. >> and we haven't approved of any yet apparently. is that true? >> we have one deal that's gone to lease. yes. >> we have one that's gone to lease. most have an exclusivity provision saying as long as this is out, you're going to negotiate with us. >> that's not something that we've been doing because we want to ensure that we have maximum flexibilities for different spaces. >> they can be duplicated? >> there are a couple. in general, person tenants fall out of the process. we do have a couple spaces where we have multiple interests but not too many.

most of our spaces have a solid front-runner who we're moving towards. >> are you happy with our responsiveness to the lo is. >> very much so. >> i was a little disappointed that we woulden 0 be spending about 1/10 of the 35 million we thought we would need in the long run for tenant improvement allowances in the first year. only 3.7 in the budget. was that in accordance with your estimates? >> i mean -- i'm not understanding the question. >> yeah. this is -- i notice in the budget, i thought this would be the better time to ask you for that. it was only 3.7 mill allocated in the budget for fiscal year '17, '18 for tenant improvement allowances of the 35 million total. >> i can answer that.

>> i didn't know if that number came from you as an estimate or not. >> i can help answer that. given that the opening of the -- we have one lease under negotiations. we're not going to start tenant improvements until the next fiscal year. so the '17, '18 fiscal year that ends june 30th, the improvements are for amtrak and greyhound spaces. >> that's all? we won't have -- we won't be accepting any lease starts before '18, '19. >> by the time we finish the first lease, it's going to be june time frame. it would be next fiscal year. >> oh, okay. i didn't realize it would take so long. >> if you go back to that slide on the -- that shows the -- on the schedule, you'll see director harper, it's 27%, 13 spaces would be open for business in the second quarter

of 2019. >> so this chart on the bottom half, it takes into account about 16 weeks of construction on average. >> okay. >> i guess your answer, we are responsive. your answer is we are responsive. >> yes. >> okay. >> thank you. >> thank you. >> thank you. >> we're working with all our partners to host a series of opening events to celebrate the opening of the center later this year. this is important for the city and for the entire region. planning will include public tours, a ribbon cutting and grand opening complete with the neighborhood block party. finalizing these plans are contingent on our ability to raise funding and also working closely about web core to achieve tco by june 15th and completion by july 5th. we're working hard to do that.

we can bring some tentative plans for your consideration in the next meeting of what we plan to do and the timing of that. with this, i conclude my report. >> any questions from board members? next item. >> item 6, construction update. >> good morning, directors again. i will present this month ago regular construction update. normally ron would join me. he's the director of design and construction and is a public works employee. he's out of town right now so i'll cover his slides. then steve will be joining me for the last side to present on web core's update. they are here to support as needed any questions. so with that -- >> our project overview, one thing to notice in this picture is how green it's getting and

all the colors that are happening out there. it's been from the offices wonderful to watch the progress from the park. but this gives our break down of the western central and eastern zones for the transit center. recent activity has been very good in the last month. up on the roof, continues to have progress by the end of the month, we plan to have all the soil in place, all the trees installed and plants in place. some of the items of note that would be remaining is really the e2 pylons up on the roof, which are the lights, which have a relation to fire safety and also the resin paving for the pathway. it's making good progress. on the bus deck, that area in pink that's underneath the green is identifying the ceiling. the ceilings are starting to make progress as well. i have pictures to that. and then the mezzanine level is making good progress with

turnover, milestones being achieved. then the ground level has a lot of site work. one of the last cores will be prior to the may board meeting. in the underground turnover and clean-up from east to west is happening at the train box level and also lower concourse with interior finishes being wrapped up. i've got a nice picture of one of the interior rooms around the security operations center area up in the upper left-hand side there. in general -- this is for -- i do tend to put a lot of words of what i just said. this is what this slide has to do. i don't talk to every single word. if you want to go back and look at the slide, it gives you a snapshot of what the graphics show you in the previous two slides. here are some of the pictures that have -- show great progress. the understory plans, this particular is over by the

wetlands. it's making very good progress with a lot of understory plants involved. you've got the rail and all the plants in that area are installed and making good progress. another element. landscaping park is you've got the landscape which is the 1,000 foot fountain and it will be water tested in the next few weeks. they had to replace -- you've seen probably a picture like that. now it has the rails and it's finished up waterproofing and the three skylights are getting cleaned up. moving down to the bus deck, elements i've talked about in the past are the ceiling fans. these are not your ordinary size. these are all part of our natural ventilation and we'll be moving it around.

that's a very large fan. you see the finished product in the bottom right. it's coming along very nicely as well. then this is the picture i referenced about the ceiling panels on the bus deck as well. so that shows you how the bus deck is cleaning up in anticipation for training to start here first of june. then the picture on the left shows that's the escalator -- i mean, the elevator at the far west end that has all the panels in place. on the bus deck, this is a supervisor's hut that is at the -- as you enter into the bus deck level, that's for the transit will be occupying that there. they will be moving into that by may 1st so they can start moving equipment, furniture, start getting their network system up to date and operating. then we did finish all the testing. so there's no more testing

required on the bus deck. we are ready for training and ii have a slide to that effect that will go through the parameters to get to that training. the testing is behind us. striping has been finalized. it will be going in here in the next week or two and making a move in the right direction. moving down to the grand hall, this is right at the light column. this is the glass floor that has been installed. this is one of our elements that allow natural light to go from the rooftop to the train box level. it has a translucence so you can't see through it. moving over to the bus plaza, the south side -- the north side has been operational. the south side is what they've been finalizing. we have bus testing in this particular area on april 18th, and that's -- they'll be ready for that as they start moving some of the elements out of there.

then it's 181 fremont on the right-hand side and they're finishing up the sidewalk which is an important element of opening the bus plaza to get there. the sidewalk on the east side of fremont street open and that should be done here very shortly. also in the bus plaza, the metal wall plaza is being installed. you can see the final touches. they have minor pieces left as it is coming together in the bus plaza on the south side. this is really our main element, main focus is system start-up, commissioning, the electrical is being distributed. permanent pure i power is being distributed. that's our fil milestone to gett in place so we can get the blinking lights and power up pumps and chillers and all the things that are very important to get the heart and lungs going for the facility. that's really been our focus and

critical path to tco. then also going down to the lower conquest level, this is one of the bathrooms, which is great to see hand dryers and mirrors in the level of completeness. this is a nigh nice photo with e lights on. that shows the progress there. elements of tenant improvementing wiimprovement.the the greyhound and amtrak working through their permit process to get their buildout for their building tenant improvement, not the retail, but this is more specific to mail rooms, greyhound, amtrak, even the offices themselves all need to be built out. that will be part of the initial special projects division under martha and the lincoln folks. it's being operated and web core

has been handing those over on a timely basis now. moving towards the bus storage mass i feel, that has continued to be on time. it's still holding the june 25th completion date. there is the sound walls are mostly up now. some of the final panels are being installed. the modular building, which is the ac transit admin building gets delivered here in a few weeks. it will take 6 to 7 weeks to build it out. it's our last item on the bus storage facility. that will be the keys for that trailer. it won't be done until june 25th and then we'll hand the keys to them on june 26th assuming all goes well with the -- no gremlins in the system. also the concrete paving, this picture was taken for the first pictures of the concrete pavement, which the entire area between second and third gets paved out. the first one was a few weeks ago.

they have over 50% of it out, and i walked it on tuesday. they are making good progress on the concrete pavement out there. an update on the bus on-ramp merge, that has been -- we're at a good spot in the process right now thanks to the caltrans staff specifically al lee have helped shepherd us through this process that we would anticipate approval letters as early as today: there will be an approval letter for the design and approval letter that will go to us regarding some of the design exceptions that were identified as we move forward on that. we've got long lead items, controller cabinets are on order. caltrans is providing that and programming that. right now, they'll dav deliver . the change order is under construction. it's under negotiation right now. and it will be funded from the program reserve, but it's --

construction is anticipated in a couple weeks in ernest with lane closures. it's mostly striping and

that's at the 100 million mark.

so that's still in place. the main drivers were schedule mitigation, which is related to the scope shifts, the premium time, the added resources required to mitigate any kind od also the cmo contract extension which is on the agenda later this morning. yes. >> did the contractor not anticipate those risks? is that why? >> the way the contract is set up, as a cmg -- with a contract and the use of the contingency, specifically identifies four elements that they can use this contingency for. one very clearly is for schedule recovery and mitigations. so we're following the contract for these types of items. >> the other item of note is there's another item of estimate of

completion that is at the very top, which is 2.2 billion number that includes the tentative improvements and also the 301 mission litigation support. so that's why -- we wanted to try to keep that separate and identified on this item. it was a recommendation by the cost review committee to have those items separate, tracking what was the original conversations, which is the 2.159 billion number estimate of completion but also wanted to highlight the other items that are out there that will also be part of the estimated completion. >> that doesn't add up for me. that's $41 million for ti and legal as opposed to construction. and ti estimated through the end is 35 of that. >> yes. >> so that's 6 million for legal? >> we approve -- the board approved $5.7 million for legal

and that's included in here. >> we've already paid that, haven't we? >> that's our estimate in completion. >> there will be no more legal from now on? >> we don't know that. we're not forecasting the legal for various reasons. >> okay. ti -- forecasted ti but not forecasted legal. >> our estimate for ti but not for legal. yes. correct. >> okay. >> on the contingency costs, we continue to track the different buckets -- construction contingency, the program reserve and the combination of all of them add up to $126 million. right now, that's available in the funds. in the last month, there was about $7.8 million that was identified and approved. most of that had to do with cnjc schedule mitigation-type items,

and then there was a couple million in other items, but it was mostly cmgc. the schedule, the schedule is still holding. we're still reporting as was reported by peterson last month. a june 15th tco. we've identified three weeks after that as a completion of july 5th. so that's holding as of the last month. roof park has slipped a little bit because of the e2 pylon that's i mentioned. these pylons are the light fixtures. those are -- continue to have issues with delivery. they have slipped a little bit. there are fire life safety that will have to be addressed in some way. they have speakers, beacons, light, you know, as well for the park. then the bus storage facility is holding its own and hasn't

changed a bit. getting more granular, this is a new slide that we've put together to try -- to track the very items that were reported as concerns. permanent power, energizing each of the zones. the first section is electrical power systems. it breaks it down to the overall power distribution at the top line, but then it breaks it down into the four sectors and how that's progressing. right now, it's progressing on schedule. there's been a few days slip here and there, but there's been other gains here. i'll let steve talk to the permanent power distribution and how that's progressing. we're going to be tracking fire-life safety elements such as the fire command center, which is getting powered up here very shortly. fire alarm system testing, emergency responder radios and the fire department testing, which all leads you up to that is truly our critical path to

tcl because tcl really is related to fire-life safety, not the overall building elements, but we also are including in here building and security systems because not only -- there's a dove tail of activities that we need to get their systems and it has to be in a position of allowing them to start their training, and we'll be tracking that on this as well under security systems and the bmcs, which is the building management control systems testing. then av as well is critical. all those are critical to being ready and readied for substantial completion. so by july 5th, the proper training can happen as you move on your way to day one in august. so operationally, this slide -- we've got a slide here as well that tries to summarize all the various operational elements

that as they are tied to construction. the bus plaza driver training is set to start on may 21st with an opened june 15th activation of the bus plaza. ac transited training and security training is set to start june 1 and continue on all the way until day one. that's tracking to august 12th for day one. bus plaza open to public, june 16th. bus storage link ramp open, that is also the june 26th. that's the bus storage facility many that's when the keys would be turned over to ac transit. then the last three also, we will be tracking that to make it clear that the security systems, bus deck, and roof are all set and have a date of august 12th. i think this was a revamping of

slides here. i'm sure we'll have comments, but at least we've tried to make it so it was a little more friendly in what we're trying to track to what's getting us to day one. one of elements as well that we're working through and working together with ac transit is to start training. they've given -- identified requirements that are needed to start their training. they've given some dates that are required for a go, no go decision that needs to be made. that no or go date is april 27th for an august 12th commencement. they've identified multiple parameters and requested various correspondences such as tco, safety elements that will be required prior to their start. we do have an executive walk through on april 23rd. that will be ron, myself, ac

transit staff, sal, and rama will all be walking together. i believe mark possibly may be joining and also mike. i think it's all parties are going to be walking april 23rd to identify if there's any items of concern. i don't anticipate any because i think for the last slide, we've already been working with ac transit on interim fire life safety measures as a potential. we'll have the actually testimon --actual item in place. if an exit sign isn't lit, we can have a paper sign so the training can continue. there's a strong push to continue with the june 1st training, which keeps us on track. so the mitigations, we continue to try to find any of the rocks in the road that were -- to keep us from tripping us up for

keeping to our schedule. we have real time issue resolution, our project leadership team still meets. we haven't really had any on the agenda the last few weeks. that's a good sign. our owner architect and contractor risk meetings continue to happen. we're continuing to on focus. we continue to have many, many meetings to identify anything that's out there. mainly, we're down to a point of just making phone calls on as opposed to writing -- confirming where we're at because things have to be resolved in hours, not days at this point. electrical continues to drive schedule. that's where steve will talk to you. we are experiencing milestone achievements. there is a lot of electricians out there, and there's -- web core has been able to supplement when any kind of signs of somebody falling on their face, they're being reactive.

the other trades continue to improve. site completions are meeting targets, which is the concrete along the site work. so with that, i would like to turn it over to steve humphreys to talk to the last slide so he can bring up -- you know, give his update and follow up to what jess peterson committed to last month. >> morning, directors. i'll just touch on highlights of what we're doing to track the progress of the electrical work which is driving tco. we have well over 400 electricians on site, many of them working overtime to get the systems completed. permanent power was energized on march 5th as was reported it the last board meeting. we planned about 90 days to energize the building. we've compressed that to 60. we're about 53% complete on panels throughout the building. we have a detailed plan. we prioritized equipment.

the fire alarm systems and those are all powered up now. we're tracking that on a daily basis. as far as equipment start-up, we have the generators have been started. we're starting the fire pumps, the chilled water loop is in service. we have air handling units, chilled water pumps, heat pumps being started. the start-up is scheduled to complete at the end of may. we have pow and we're able to do that. as far as the it network goes, we have the backbone about 98% complete. we have two main distribution rooms that are both powered up with the equipment installed and that equipment is being started up and tested as we speak. the fire alarm system is one of the keys to tco. we have the electric company doing all the conduit and wire. it will be complete at the end of next week. as was reported previously, we

took over all of the low voltage work to manage it directly. so we're working closely with a low volt an subcontractor to get those systems completed. we have 1,994 fire alarm devices to install. we're about 31% complete. we're monitoring that on a daily basis and we will have those devices complete by the middle of may. we're starting loop testing for the fire alarm system which allows us to start up actual testing of the fire alarm at the middle of may with fire department testing of the system june 1st. the other critical component is the errcs, the emergency radio responder communication system. that work is being performed. the conduit is complete. they're pulling wire and installing devices. we're on track to have that done by the end of may for testing. i would like to introduce tony rango. he's the chief operations

officer for web core. jess peterson is out of town. i'll let tony speak. >> thanks. good morning, directors. this is the first time i've been here. i want to introduce myself. as steve said i'm the vice president for web core builders and jess and i want to reiterate our come completion date -- we meet with steve weekly and manage a schedule and have a big part of moving forward on the schedule. so i judge of th just want to rr commitment to get this done. thank you. questions? >> questions? >> so first, i want to acknowledge this is the first time this year and maybe going back in the last year that we haven't seen the schedule slip. so i'm going to acknowledge it's great to see we've stabilized the completion schedule, which is excellent, and it's great to hear the affirmation on the june

15th date. my first question is, given we're at tco on june 15th and start up muni operations on june 16th doesn't give a whole lot of wiggle room. so the question really is, what's our level of confidence with the june 15th? i appreciate the affirmation of it. particularly, i noticed on the slides and the new configuration slides, it's helpful, that the eastern part of the power that is a little bit lagging, that the west part and the muni bus plaza on the east part and we need electrical power for our trolleybuses. so just want to get a sentence f what our confidence is. >> the buzz plaza is unique where it's outside. technically, it's only for the building itself. similar to how we've been already running on the north side of the bus plaza, we would

implement those same kind of security elements and such on the south side. so from a security standpoint and from a maintenance standpoint, it's handled. there are barriers and gates that keep you from going from the bus plaza up to the bus deck. those will stay down. so from a security element, it's very -- it's kept off spat. now, related to ocs, that's probably the one item that is being tracked. it has a very unique situation with ocs because it's no ceilings. it has traves to make sure -- troughs to make sure they don't hit the ceiling. those are arriving mid-may and then they're going to get those installed by the end of may. it doesn't impact the training because they will work around to ensure the regular bus -- the non-ocs buses can start their training, but by then, by the

end of may, then the ocs training can start adds well, too. so working with matt lee and john katz, they're aware of the items. we know we're tracking the ocs, but there's no concern that it will be ready for june 16th at this point. >> okay. so it looked like in the photo the ocs itself was already up, at least one part. >> there's -- >> but getting power to it? >> the picture i showed you that's on the south side, there's actually -- those are outside the awning and they don't need a trough. the ones on the -- the one on the north side where the number five is running today, that has to actually have a trough. that's where the trough gets installed. >> okay. but not just the hardware, but the power we expect to be there? >> the power is there. the power will be there. the traction power element, which is a redundant increase for more reliability, but i've been firmed and i've asked that

question. the traction power which will be happening in a parallel path is not needed for the operation of the bus plaza itself. there's enough power there to run the bus plaza without the traction power upgrades. >> okay. great. and then just a couple comments. the ocs power is independent of the building? so it's externally fed from the ocs system, not from the building itself, but we have energized sector d as of yesterday. so we are powering up sector d and that will be done by the end of may. >> excellent. then just the other question i was surprised to see we're in a go, no go status with ac transit. i thought august was ready to fall back from our original -- most recent june plan. >> yeah. >> what's our -- what's our likelihood of go and what does a no go mean? >> we're having a meeting on the

23rd. it's really a go meeting. it's not a no-go meeting. i'm not sure it's going to turn to a no-go meeting. on the 23rd, if you went to the center itself and see the progress and be assured that we can have -- they can actually start by june 1st, and if they see the progress and they're assured that june 1st, they can start training, it will be definitely a go. so i look at it as a go meeting, not a no-go meeting. hopefully ac transit looked at it the same way. >> if it's no go, what does that mean? >> we don't have a plan b director. it's going to have to be a go meeting. i'm serious. >> okay. my element of the interim life safety measures because that's where i think would be the concerns, and we have plan bs in place for those elements. that's why there's a high

confidence level that it's a go meeting as well. thank you. >> yes, director. >> thank you, dennis, for the update. i think the addition of slide 24, what you refer to the granny layerity is helpful for this meeting and the board. i would suspect that you have even a more granular detailed schedule that shows maybe, if not weekly, daily milestones that if there's any hiccups, the team will be able to respond to that. so as the conversation about a go meeting is coming up, i think that's going to be a very important tool to show the executive team our operators and our tenants the progress made on those important milestones on a daily, if not weekly basis. this is very helpful for public consumption, but for the people on site and people who have to decide showing 50% of those 3,000 devices in by friday. 75% next week.

those are the important details to be able to get to that go decision that we're hopefully going to be made on that 23rd. >> i'll just add that it's important to give the confidence to ac transit that we heard from other directors so there's no surprises, and to make the go a go. >> one member of the public. >> okay. we'll take the public. >> one member of the public of ac transit indicated he wanted to comment. >> i don't think we should consider comment from operator staff at public comment. >> yeah. welcome. >> good morning, board of directors. thank you for the opportunity to speak during this meeting.

my name is rama. i'm the executive director of planning and engineering with ac transit. safety for our employees and our public are our paramount concern which is why ac transit focused on working with contractors, but particularly our bus operator training. we require ten weeks to train approximately 700 operators. before the start of our bus operator training, we will require certification of fire life safety at a minimum. recently, staff wrote ac transit advising that the certificate of occupancy of the entire facility will not be achieved before june 15. staff have offered a list of proposed interim life safety measures that your staff believe are sufficient to begin bus training, and our executive safety director concurs with those life safety measures. we understand that the bus deck testing is complete and they are

are in receipt of the final striping and modification requests. we anticipate an in-person review of this final in may. we are hopeful these last housekeeping items will be successful to operator training. at this critical period, i must reiterate ac transit's need for the following documentation before regular service. confirmation of substantial completion of the building, the bus ramp structure and the bus mitigations, correspondence of date of substantial completion. if the interim life safety measures are in place for june 1st, timely operator training and aforementioned documentation is received, ac transit can commit to start service at the earliest next service change. that date is august 12th, 2018. ac transit as a critical go or no go date to ensure full operations of the transit center by august 12th.

this includes operatesser and supervisor training, importing 27 lane changes in our scheduling software, operator sign-up modifications and legally acquired public notification of service changes. the go or no go deadline for august service change is april 27th. please note there will be a financial -- we are thankful to the staff for the mitigations and assuming the final responsibility of the construction of the mitigation measures. we remain optimistic and the current schedule for construction completion before bus operator training. this demonstrates how we can expedite construction process. i would like to thank you and staff to look forward to an ongoing relationship to finish the line so we can celebrate the grand opening together. thank you, again, for the time

to make comments. >> any questions? >> question for you on the switch over. how much time do you have to give for notification to the public? >> around 30 to 60 days. >> do you have any other questions? >> with concurrence of the board, i would like to request that our director notify the board of the outcome of the go, no go meeting so we don't need to wait until the next board meeting to have certainty, but i appreciate the comments from ac transit. it sounds like the two staffs have a path forward and are working together. so that's great to hear. >> yes. thank you. >> will do. >> all right. that concludes -- >> we will move into item 7, the readiness update.

>> good morning directors. facility manager. i will start with the facilities update and sidney will follow with the security update as i go through each slide, i will highlight one or two key points. the primary update on this slide is that the permitting process through dbi has been worked out and confirmed at a meeting last friday for all the parties were present. documentation will follow in the form of a letter of understanding. what this means is that the process for all future improvements will take two to three weeks whereas outside of this process, outside of the tjpa, that takes 4 to 6 weeks. the greyhound, amtrak space was the testing ground. there were starts and stops. as such, lincoln needs to come

back with schedule adjustments that reflect both what is needed for dbi as well as how this fits with the temporary certificate of occupancy date. the main update is lincoln is in discussion with a local organization referred to us by the art commission to paint artwork on the storefront glass of the ground floor spaces. it will be stunning as well as provide a draw to the transit center. they have provided a proposal to lincoln with review of proposal terms and conditions and pricing to occur tomorrow if they come to terms, a contract with lincoln will be forthcoming. the goal is to have this completed by mid-august in time for opening. so this goes to the conversations that we've had earlier about how the center will look once web core is out and we want to have it be inviting to the public.

key updates on this slide, at lincoln has released the rfp for it service. this is the backbone of the transit center to include a 24-7 help desk and one contractor on site for troubleshooting and resolution. the anticipated contract start date would be june 1 once the contract is awarded and we go through negotiations. lincoln has also signed a contract with spritz to provide marketing and promotion services to the transit center. they are a local woman owned business who also happen to be located in the neighborhood. priorities are creation and activation of the website that will be the point of entry for all the transit center activities, which also entails creating a unique brand or identity and generating post grand opening traffic and excitement. i will keep you informed on the creation of the brand identity.

i won't read this slide. link on recommended and selected the lowest bidder. much the yellow highlighted ones are the ones that are on call service providers that do not have immediate budget impact. note, it is at the fiscal year '18, '1 19 budget will be refled in costs rather than educated estimates. [ stand by ]

just a couple of highlights on

this slide. in for all intents and purposes the completion is to bring it to you in may. although it may not yet be signed. sfta is working with ac transit on the bus deck and want to take all the agreements at the same time for their board. so for their board it would be either may 15th or june 15th. also it appears that ac transit has come to terms with amtrak for the bus deck. which means that amtrak will now move forward with the tjpa for the second shared area. i've been corresponding with amtrak's funding partner, capital corridors and we are working towards having that agreement complete for the lease for signed in may at presentation to the board in june.

>> good morning, sydney samson. chief security officer. the board's advisors included legislation to include the park in the mines call code during their april 3rd meeting. the park code and the operations will be inn score rated into the procedures and security post order for the operating centre. the procedures are under development and will be in place prior to start of revenue service. an update on the third bullet on-site security training will begin june 13th. pcs project will be complete in june 2018 and that is provided they have access to the building with operatable security systems. the current bus security will remain in place under the terminal contract when it opens on june 16th and we of course will be boosting up execute for

full operation of the bus ma za. we have updated the board of conduct at the last board meeting to ensure transit riders and their pets can transfer between ac transit on the bus deck and smta on the bus plaza and those locations on the street. and the legal council confirmed the laws relating to marijuana and others. the code of conduct will be in standard operating procedures and the post order for the transit centres. we will give an update on the security, cyber security crack in may or june for director harper's request. on march 19th, kim hosted the meeting which included cuts from the tgpac, neighborhood organizations and department of housing, sfpd, san francisco public works and dph,