contracts that we've been asked to approve and we have, and i'm just trying to understand how this is coming about. >> thank you for the question, president cohen. mayor's budget office. as you were calling the budget process, we budget at a high level. we budget for services and contracts. we don't budget at a contractual level, so the actual operations of the rfp and the contract negotiations would be a question for the department of public health. >> president cohen: don't we have a city policy to steer away from sole source contracts and always look for competitive bids? >> i can't speak to that. i don't know if someone from the -- >> president cohen: i'm sure vin could speak to that. he's a former budget director from a long time ago. >> good morning. ben, controller. the city does have a general policy to try to steer away from

sole source contract and use competitive bid processes, but there are circumstances where the single provider can provide a service can and that's why the board of supervisors has permitted sole sources with the right approvals from agencies. >> president cohen: thank you for that clarification. any questions? we can go to the budget legislative analyst report. >> this contract is retroactive to january of 2019. the original contract was selected through rfp process for four years with the option to extend up to ten years. this is a 4-year extension of

the contract. the contract increases amount by 11.7 million from 6.3 to $18 million which described on page 17 of the report. that increases actually $4 million more than the amount of the contract over the prior four-year period. we did look at that in the basis of that increase. some of it has to do with the contractor is paid a fixed fee for each medi-cal claim or appeal. and that fee increases by 3% per year under the prior contract and under the new contract. there also are additional services for medi-cal applications and claims for emergency department clients. there is an expectation that the contract will generate revenues. the estimate over the next four years is about $29 million in net medi-cal revenues from the contract. and we recommend approval. >> president cohen: thank you.

public comment on items 5? seeing none, public comment is closed. is there a motion? i'll make a motion to approve and send to the full board with a positive recommendation. without objection. thank you. item 6. >> item 6, ordinance amending ordinance number 171-00 which set aside real property in the margaret hayward playground for the combined emergency communications center at 1011 turk street. >> president cohen: before we get to the rec and park presentation, i'd like to recognize supervisor brown's office. welcome. >> thank you, president cohen, thank you supervisor stefani and fewer. i'm a legislative aide for

supervisor vallie brown and on behalf of supervisor brown, we speak in support of this amendment. we worked collaboratively on this amendment. and we want to point out the fact that this amendment would directly make sure this contribution, which is triggered by this land transfer, both directly to the western and the fillmore community. to ensure recreational equity. we would sincerely support -- we would sincerely appreciate your support of the amendment. >> president cohen: great. let's hear the presentation. sarah madeleine. welcome back. >> thank you, supervisors. in 1999, the department of emergency management building, which you probably have all been to, hopefully just an exercise,

was situated on margaret hayward playground. i'm going to take you through the visuals which explains what the legislation before you does. the first slide here shows you the current site plan. and where the dem building is, it's the gray area on turk street. the original project and the siting of that building on this park was made possible by legislation that passed through the board of supervisors. before you today is an amendment to the legislation which does a variety of things. it enables us, the recreation and park department to renovate the margaret hayward playground. margaret hayward was a bond project named in the 2012 clean and safe park fund. it's the largest single project in that bond. and we hope to renovate that park to unify the site. it's very chopped up right now. there is a variety of buildings on it. and obviously, upgrade the facilities, including the

playing fields, multiuse court and the playground. that's the slide you see here. slide 2. currently, the legislation that i referred to that enabled the building to be built there set property lines here that you see delineated in yellow. they are close up around the dem building and then to the east of the building, there is the shaded yellow area which is currently dem property. the first phase of the legislation proposes to return that shaded yellow area to park use. and then expand a buffer around the dem project. the dem building, excuse me. which with you see here in -- which you see her in the second slide. that building was built before 9/11. this is to accommodate a requirement by the department of homeland security to have a buffer around buildings such as these. as you see, in this slide, the black box shows the property

lines that would be adjusted in what is phase one of this legislation. and what is really great about this from the park perspective, it allows us to create an entrance to the park in that area that was formerly dem property and unify it. it's a pretty significant slope. to incorporate that into the playground and unify the site. where the legislation gets a little more complicated, it contemplates a possible phase 2. it does not require it, but it contemplates expansion of the dem building. mary ellen is here and can explain the need for that in a moment. but what this legislation does, if dem gets the approval and funding, it allows them to expand onto those two tennis

courts you see that are covered in the blue property line. it also would require them, if and when that expansion goes forward, to compensate the recreation park department to the tune of $4 million, which you see in the amendment before you. so that we can work to replace that recreational asset within the western edition. and last slide i have for you, a rendering of what the new park will look like. with lots of happy people enjoying it. before mary ellen carole comes up, i want to briefly explain the amendments that you were provided. they do three things. they make a small adjustment to the property lines. our calculations were off by 7 square feet in the original. they up the amount that dem would pay the department if they do expand onto the tennis courts from $3 million to $4 million.

that is an adjustment for how much it costs to build tennis courts now as opposed to what it costs when we originally wrote the legislation. and then the third piece, as referenced, is to keep that money in the western addition to improve recreational assets there. >> president cohen: when was the original legislation written? >> that's a good question. i want to say about two years ago. >> president cohen: ok, so it's not that far off. i would imagine costs have escalated since the original proposal? >> correct. and i think mary ellen is going to tell you about the planned expansion. >> president cohen: great. >> good morning, i'm the executive director of the department of emergency management. the department of emergency management understands open space is critical to the

healthy, safety and livability of the city of san francisco and this is why we've worked with rec and park and support this plan to increase the overall amount of open space at margaret hayward playground. we are committed to working with the mayor's office and supervisor brown's office to find -- and rec park to find an appropriate location within the community for the tennis courts, should this project move forward. as noted, we have also agreed to provide $4 million plus interest for the development of those new courts. should we move forward. so we know that as sarah explained this project, the rec park project will really expand and improve the area around the eoc or 1011 turk street. and our project, should it move forward, will greatly enhance san francisco's ability to

respond to emergencies. if you have any questions about our expansion or the project, i'm happy to answer them at this time. >> president cohen: i know you're just recently inherited this project. one point, i want to go on record to talk about and you can feel free or sarah, you can feel free to chime in. i think probably, sarah, you're probably the most senior as even supervisor brown's office inherited this one. but the dem building expansion, it's in the 10-year capital plan, but it hasn't been approved by the board of supervisors. is that right? >> correct. my understanding is that the expansion is slated to be part of the 2020 easter bond, which is in the capital plan that was approved i guess two years ago by the board of supervisors. the reason we're bringing this legislation to you is that when

we began our planning process and community outreach and engagement for the margaret hayward process, because of our participation in the capital planning committee, we were aware that dem was planning their expansion as well and figured it would be smart planning to work together to figure out how those projects could interact, would interact and plan for them jointly. that is why we brought this legislation at this time. because we're ready to move forward, their project is on a slightly different time line, but we've been in close communication through the whole thing. but yes, the legislation does not require this to happen. it enables it to happen if it is the policy direction of the city to expand dem and fund that project. >> president cohen: what do you plan to do with the expansion? >> the primary -- so the

expansion will create a new emergency operation center. and that is required because our 911 center, we're in a shared space, 911 center and the eoc are at 1011 turk. emergency operation center. that's where the city comes together to coordinate emergencies. we're activated every day at a low level and for the last year, we've been located for the operation center. our 911 services have slowly but surely been eating all of the space within the building. this is due to increased call. we've had 43% increased calls since 2011. we have requirements, new technology requirements that require expanded space for each dispatcher and in addition, we

do our own training, which has to take place on site, because we train six-week classroom, but most of the training is on the floor. in order to accommodate the 911 expansion, we really need to find a new space for the eoc. our current space ace little less than half of what is recommended from the department of homeland security for the minimal amount of space that a city such as ours would need to respond to emergencies. >> president cohen: i wanted to talk about the community outreach for this project. what has it been around for the tennis court removal? ool , >> community outreach for this

project began on march 3, 2016 and extended through spring, i believe it was march 17 of 2017. where we engaged stakeholders in conversation around what they'd like to see at the park. what features they want to see renovated, what features they use. and as part of that, was conversation around this possible dem expansion. >> president cohen: have there been community engagement meetings? >> yes, three. >> president cohen: how frequent have the three meetings happened? i'm concerned with the community outreach. >> so during all of those, the site plan obviously contemplates this possible expansion. it was discussed. we, frankly, did not get a lot of pushback about the possible loss of the tennis court. i think in part because we have done so much throughout the system to improve tennis.

we've resurfaced about 50% of our courts. and we are also working on the golden gate park tennis center project which came before you, which expands access to those courts by improving the courts and adding lights. so i think the general feeling that we have engaged with or felt from the tennis community, is that obviously, a lost recreational asset is not a favorite thing. >> president cohen: has there been pushback around the removal of the tennis court? >> there has been some concern, but -- about if we would be able to relocate them, where it would go and the lost asset, but not significantly and i attribute that to the work we've done in tennis throughout the city. >> president cohen: when will the land swap happen? what year? >> the phase one of the land swap, which is the first buffer

shifting that piece east of the building back to the park, effective when the ordinance is signed. and then the second would be there, are series of conditions in the ordinance that say when environmental review is completed for the expansion project, when the project is funded and it's fully entitled that. that would trigger the second face, which is the adjustment and the payment. >> president cohen: speaking of payment, has there been land valuation conducted? >> no, the $4 million is the cost to us to rebuild the courts. it is not actually the cost to purchase the land. >> president cohen: i would imagine there are huge escalators. $4 million is not going to be enough? >> $4 million is enough to build courts on land that the city currently owns.

it is not enough to purchase land and build courts. >> president cohen: ok. how did you arrive to the fee number? >> we did a cost estimate of what it would cost to reconstruct the courts that are there. in terms of the amount of space, those courts have light that adds a little bit of cost to it. if we were building them from scratch on that site, what would it cost us. >> president cohen: all right. supervisor fewer? >> supervisor fewer: have you identified public space to relocate the courts to? >> we do not have a definite site. we have some conversations that are ongoing, but there are a variety of other projects and other considerations, so no. the short answer is no. >> supervisor fewer: i think you just mentioned, it's enough to redo the courts, but it is not enough to purchase land in order

to put the courts on, is that correct? >> correct. >> supervisor fewer: i think that's an issue quite frankly. if you haven't identified land to put the courts. and then i wanted to ask, i know under your conditions of transfer, that you state that its rpd used for either the purpose of acquiring or developing two tennis courts, or expanding equal access to recreation activities in the western addition neighborhood. i wanted to know, since we have put a considerable investment into tennis courts, but emerging sport is pickle ball and i'm wondering if any of your community members, your department, have been discussing whether or not these tennis courts could be used for pickle ball? >> absolutely. as you know, we have our first dedicated pickle ball facility as lewis center and the courts here actually make -- two courts

in a pod like that are a great possibility for pickle ball, because of the way it's played with people rotating through the courts. so courts similar to that, it is our policy they also be striped for pickle ball. >> supervisor fewer: ok. thank you very much. >> president cohen: pickle ball. >> supervisor fewer: it's really fun am . >> president cohen: one day, i'm going to learn how to play that. let's hear from the budget legislative analyst on item 6. >> she has described the project in detail, but we do have pictures and figures of it on page 24 of the report. there would be net decrease of 9800 square feet that. would be a net gain to the department of emergency management. they described the two-phase process. our understanding is the that

rec and park is beginning to begin their renovation of the playground. we, however, considered this to be a policy matter. it anticipates that the department of emergency management will be expanding their facility. this has not been approved yet in issuing bonds to fund this. and for that reason, we consider this to be a policy matter. cohen koen -- >> president cohen: thank you, i appreciate that. i'm going to go to public comment. i don't have any further questions. so if there is a member of the public that would like to talk on item 6. seeing none, public comment is closed. thank you.

severin, were there amendments? no? no amendments? >> no, there are amendments from the department themselves. >> president cohen: ok, i'll make a motion to accept the amendments. and approve with a positive recommendation and send that to the full board. without objection, thank you. please all item 7 and 8 together. >> item 7, resolution authorizing the office of the treasurer and the tax collector of enter into a contract with grant street group to implement and configure a fully integrated pro-property tax. resolution authorizing the office of the assessor recorder to enter into two contracts, one in implementation services and ongoing support agreement in amount not to exceed $21.4 million and a contract for licenses to software as a service with 12-year term in amount not to exceed $14.4 million all to implement and configure a comprehensive

property assessment system. >> president cohen: i'm excited to hear how we can streamline the tax assessment system. so we brought our assessor recorder. she's going to be presenting on legislation. i also want to recognize our city treasurer, who is also joining us today. ms. chu? >> thank you very much. i think as president cohen spoke about earlier, i'm joined by my colleagues, our tax collector and treasurer jose and controller ben. this is a joint project between the three entities. i'm going to provide opening comments and then i'll invite my colleagues to speak. what is before you is just something you have seen through the budget process in past year, but what we're having you come

to take a look at today is really just two resolutions approving three contracts that would help to move san francisco's property tax and assessment systems forward. items number 7 and 8. as i spoke about earlier, just to provide context. this is a joint project between the three offices. our three offices have a vital role to play in the collection of $3.2 billion in annual revenue of property taxes. our office is responsible for the valuation. in general, the tax collector is responsible for billing and collection. and controller for the apportionment of the funds to the appropriate entities. so when our three organizations started to work together, we thought it was an opportune time to come together to talk about how to move the legacy system onto a modern platform to secure this property tax revenue. i think from both of our systems, we have had a legacy system in place for over 20-plus years. there are significant challenges

associated with operations, but also potentially unsupported technology going into the forward. so joe say will speak to, so we're excited to bring this forward. it's culmination of a lot of work between the three office to get to this point. a bid, solicitation process and development of business rules and requirements of what is to come. i'd like to invite our tax collector, jose to say a few words about the process. >> president cohen: real quick, how old is the system that you're currently using? >> so i could speak to our system. the assessor system was put into place in the 1980s, so a long time, 20-30 years. >> president cohen: thank you. >> good morning. ours is 50 years old.

5-0. fifty. so that's why i'm here to thank you -- >> president cohen: i have to pause because the airport was here talking about how old their infrastructure was, it was 18 years. anyway. ben, are you on board with this upgrade? 50 years? that's a long time. >> do you really need anything else? >> president cohen: ben said yes. ben rarely has few words. jose? >> thank you, i'd like to detail some of the challenges that the current system presents. the existing systems require often manual entries and are not updated in realtime. this has led to errors, certainly confusion, workarounds and have impaired coordination between our three offices. the city is not able to easily make changes to these older systems to adapt to changes that

occur in state and local law, or even in dealing with evolving ownership structures we see in the property system. and the software limits the ability to use modern analytics tools for revenue forecasting, production analysis or reporting. it has been a challenge to find and retain employees, which we can continue to support the systems. and as you see on the screen, an example of one of the interfaces from these systems, it's typically called a green screen. these systems were designed as long as 50 years ago and result in impaired user access and high degree of specialized training in order to even understand them and use the systems. now i'll talk about the planning and procurement process. our offices have been working together for more than five years on this project. we have established a governance group, multi-department, that has been meeting for much