>> good morning, commissioners, dai dana ketcham, the director of permit management and preservations. i am here to present before you an agenda item to approve a amendment to the outside lands contract to extend it for an additional ten years and make some other modifications. a little bit of background. in 2009, the recreation and park department entered into an agreement with another planet for production of an annual

three-day concert in golden gate park through 2013. in 2012, after a few years of experience, which i'll talk a little bit about, we entered into an amendment extending it for 2020 -- until 20 -- until 2021 and making other changes. today, we are asking to extend it for an additional ten years, and we're doing it at this time as planning it needed three years in -- is needed three years in advance to arrange artists, equipment, and things like that, so delaying it will only hurt the event. going through first some of the benefits we've had to the department from this agreement. first, rent payments. it started in 2008 with a payment of 815,000. 2012, we were at 1.4, almost

1.5 million, and in the most recent year, we are at a little over 3.3 million to our revenue which helps with, as you'll be talking about, budget, with helps with our budget numbers and financing. our revenues are based on ticket sale revenues, so as prices have gone up, we've been able to benefit from that. there are other benefits to the department. they do a separate annual fundraiser. this was put in the contract in 2012, it's offsite, and all the proceeds from that go to us, and that has contributed 115,000 since 2012. they support a gardener each year, so we've been able to add a gardener to our staff to maintain the grounds. they contribute materials and supplies for the polo field, and all of our overtime for staff is reimbursed, so there's no hidden cost to us.

it's not just benefited our department, it's also benefited the city. the cultural fabric of the city has become part of outside lands. it's not just music, it's art, and it's culinary, both food, wine, and other things. it has drawn over 2 million visitors to the city. in 2018, it was nominated to the top music festival by bill board, and it actually won. and 25% of the attendees are san francisco residents who love and enjoy going to this every year in their back yard. other benefits to the city, they have contributed 10,000 per year -- they've made available 10,000 per year for neighborhood initiatives. they have run something not required by the contract called outside lands works, which is a charitable funds which provides grants to regional music and art programs, and their environmental impact has been one of the best in the world.

92% of waste is diverted, and they keep improving. and i think i'm going to talk about, as we talk about this, this is not something that's static, always looking to improve. and the -- last year, the environmental impact waste diversion went up another 1%. so the impact. so while it has all these good things, there is an impact, there is an impact on the community. we have to acknowledge that, but we do a lot of planning to try and mitigate that as much as possible. before the event, we meet with community members to talk about improvements and what can be done, we meet with every city department to plan multiple times everything from the police to the fire department to m.t.a. to emergency management and the mayor's office. and they review the site operational plans to identify every year what issues did we have last year and how can we

approve -- improve it for next year? more planning. right before, we mail to all residents within four blocks of the ovepark, over 28,000, road closers, dates of limited access, and event dates. we post on the website the year before the event the dates so people know. they advertise in all of the local newspapers in multiple languages. they provide and we provide big do not block driveway signs, orange ones, that we put out in the neighborhoods that neighbors can then put up in their homes to stop people from blocking driveways. all of these evolved over time. they came from conversations with the community, what can we do better? they have a community hotline to address concerns and complaints that logs and reports out so that we can address those issues. i've spent many hours sitting in the community hotline room, lift -- hearing how they respond to make sure things are

happening. and one other thing we've done is we created dedicated bike lanes. as things change, people were concerned that the bake lines were blocked off. in the most recent year, we had dedicated bike lanes down j.f.k. to provide safety for people who use bikes to get through the park. we don't just plan, we also respond, there's life responses. there are sound monitors to respond to sound complaints, and we'll talk more about this later. they send people out to respond to complaints, report sound levels reported back, and adjusts are made. they -- adjustments are made. they place tow trucks and parking around the community in case someone does something not nice and parks in someone's driveway, and we can clear them out quickly. they have cleanup crews out in the neighborhoods in the surrounding areas, and they have now put portable toilets

out there in response to neighborhood concerns of people leaving the festival. and they're putting together a transportation plan that's always evolving, so as alternative transportation like uber and lyft, and we'll talk a little bit about that -- has developed, the transportation plan has evolved with it. with all that said, there's still an impact, and we keep working it every year. so i want to talk a little bit about the three areas of neighborhood concern, what we're doing, zp what we're continuing to do. the first impact that we hear -- and we had a series of committee meetings, and i'll talk about that, but the first that came up is the access to the park. people talked about how long the park is not accessible due to the setup. it basically it unchanged with the exception of one day since it started, and that is due to our concerns that we wanted more protection of the park before they even started to load in. but the polo field closes

starting the monday 11 days prior to the festival. polo field's already closed in the summer because it's a rest period, and that's to start that major infrastructure as well as some of the back hidden road ways where planning begins. helman and lindley are closed the monday before the event, then, immediately after, they're back open. we've kept bike lanes open on j.f.k. up until the events start so that people can get through. by the weekend after the festival, by that saturday, every meadows is back open. we get them ready for the

soccer season just after the festival, so it's timed to work with the community. amplified sounds, so the -- you know, it is a large concert, and you know in 2012, we imposed large requirements. previously, it had said we'll do commercial reasonable methods to keep noise within the confines. we added some additional provisions. we review the sound plans prior to the festival each year to minimize sound impact. we ensure that the sound systems can be adjusted live in order to ensure that we turn down the sound if we are having particular issues. sound travels differently, depending on the weather, the wind, the artist, and so we have to make live adjustments.

they put in place in 2012 in the polo fields, delay tours, which means instead of having just one speakers that's blasting, you have a series of speakers that are timed perfectly to reach through the crowds, and as i said, live response to crowd complaints. so you'll see from the chart i just put up on the board, we had -- until this past year, we had a complete drop in sound complaints. sound monitoring are dispatched. when they get a complaint, it's routed into the hotline, and a sound monitor is sent out to assess those complaints. it's not just reading on a sound monitor, it's also listening to the bass. the bass doesn't come through on a sound mantor, and that's -- monitor, and that's often what's reported. it's is this something that's a heavy bass, and then, they adjust those, as well.

again, sound carries differently based on the particular climate at a specific time. and i have to say our model is something that's being copied elsewhere. we have one of the best models for a big public event sound system. in my conversations with folks, they're talking about at&t park doing something similar so that there are live adjustments made. as you'll see in the chart, we had a high of 384 sound complaints in 2011. it dropped to 47 -- or 46 in 2015. in 2017, it popped up a little bit to 80, and then this year, we had a significant jump with a large number of complaints coming from the sunset. we had an issue in the sunset this year. it took them a little while to figure out -- try and figure out what was causing the sound to carry that place, and as the days went on, we got the sound complaints down, which was our

goal, from 118 on friday to 68 on saturday to 31 on sunday. we had people call and say thank you, thank you for adjusting this. we're not done looking at this. we're having people investigate what happened in the sunset, bringing in people to make sure we have good ways to respond to this. just finalizing on sound, it just -- it is an ongoing issue, and something that we take very seriously in making those adjustments, and this past year is not where we want to be. changing -- addressing traffic concerns. the traffic has changed over the years. initially, it was a lot of blocked driveways and congestion as people tried to drive their cars in and park, and there was no parking. and we had the tow trucks and

the do not block sidewalks. since 2015, we have growing numbers of -- they're called t.n.c.s, which is the ubers and lyfts, and the biggest issues have been them double parking and circling in the neighborhoods, car after car circling, and particularly congested at the entrances and exits. so starting in 2006 as part of the annual study we did, we began to look at some things we could do. first, we created some dedicated loading and unloading zones. the first one was around washington high school up at balboa, creating an area where t.n.c.s to go to pick up people, and it would drop people's pins in that area. and then, this last year, we geofenced, which is a kind of cool tech term. we worked with uber and lyft to say to these drivers, you can't go in this area. so right at the entrances at 30th ave. they aren't allowed.

it shows up on their app that they can't pick someone up, and if you drop a pin, it would send you as you're leaving to our added -- we added some additional signs on the south side pick up zones, it tells you to go to those areas so we don't have the vehicle descending in one spot. we have increased alternative transportation. we have dedicated muni on the 5 fulton. it takes 25 to 30,000 people. another planet runs express shuttles from civic center, and then this year, expanded after a transportation study to also run them from east, north, and south bay locations. and we change where the shuttles pick up. now they pick up on m.l.k. to limit congestion in the neighborhoods. the shuttles were helpful, and we're looking to expand them.

because it's helpful to say, don't take uber and lyft from here. take the shuttle and then uber and lyft, or take muni to somewhere else. the traffic tracomplaints have decreased significantly, and they continue to decrease every year. one of the changes we made last year is in order to stage the muni buses, we block parking on fulton all day for three days. but neighbors say, nobody's parking there, and the muni buses don't show up until the end of the day. why can't we park there? so we've worked with muni to adjust that so that during the day before the buses got to show up, you've got to move, but you've got the ability to use those parking spaces. so let's talk about the amendment and what we're changing. so the term expiration goes

from 2021 to 2031. the minimum rent was capped at 1.4 million, given that we're putting these numbers in our budget and that the amounts have come up, we're increasing the minimum rent to 2.5 million and increasing it by 750,000 a year, which is roughly c.p.i. the additional rent of 1.25 per ticket is being c.p.i. adjustmented by increments to 1.5 1.50. the cost of the gardener will be increased every year, and the polo regeneration is also getting adjusted.

one other point, for ceqa, we have a k5d x-class exemption just like last time, and we also have that in place. the festival is benefiting the neighborhoods. one will always be in the richmond district, the area most directly impacted. we are adding the community meeting requirement to include not just one before, but one shortly after, so we have an opportunity for neighbors to express right afterwards what their biggest concerns are so we have a whole year to work on it. we are expanding the hotline hours. hotline has been open during the event, but not during -- during the sound check on thursday, and actually, this last year, the sound check on thursday sort of initially identified the sunset issue,

but we didn't have a good mechanism to pull it in, so now, we will have that for the future. and we are providing a guarantee, instead of just an unclear number of sound monitors, at least three sound monitors, and then, they have to be adjusted annually based on responsiveness. so we get a report of sound complaints and how often people are coming and how quickly they are going. we will be able to adjust that each year if there is an issue. transportation plan, there was some concern from the community that it didn't specifically require traffic enforcement with the you beer and lyfts speeding in the neighborhoods -- uber and lyfts speeding in the neighborhoods, so we're adding restrictions to

that. a little bit about community outreach. we had an annual meeting prior to the july event. we had two special meetings, one in the richmond district on september 6 and one in the sunset district on october 24. when i was talking about the issues and concerns raised by the community earlier, those are the issues that came out. the richmond district had a number of people present who expressed those concerns. we have received, as of december, comment letters, 24 letters of opposition located from mostly the richmond district, a few from the sunset, and five some other areas. three-quarters express concern about sound, a few about parking, park access, and

litter. since december, we have one letter of opposition, an additional letter that was submitted, and we've received five letters of support. the letters of support from ranged from residents to not-for-profits to small businesses to organized labor. next step, we recommend that the commission recommend that the board approve the second amendment as i've outlined in this presentation. thank you. >> thank you. >> clerk: do you want to do public comment? >> i think that's appropriate. >> clerk: okay. so i have three cards. i have martin, you have andrew, and i -- i have andrew, and i have steven. if you could come up. you don't have to fill out a card. if the three of you could come up and speak, and then, i'll open it up to public comment, so please do not worry about

that. okay. >> i'm martin mcintyre, resume in bloom mountain. boom, boom, boom, that's all i hear all week. article one of the police code, amplified sound must be inaudible 250 feet from the periphery of the fence. beginning in 1997, neighbors on the eastern end of golden gate park fought against loud amplified events. in 2004, this commission finally approved the sharon meadow amplified sound policy and the ranger park protocol. however the policies for

outside events clearly break thighs protocols by stealing and selling the rights to privacy of many thousands of san francisco residents. how did this happen? in 2003, the loudspeaker permit authority was transferred from the police department to the entertainment commission and immediately transferred to the rec and park commission. this transfer was done with the express purpose and intent to prevent the appeal of the permits issued by rec and park for amplified events. due to the quirk in the charter, the rec and park commission is exempt from appeals. if you don't amend this contract to enforce the noise ordinance, you will be illegally subjecting residents to unwanted noise inside our homes. it doesn't take sound meters,

it doesn't take complaints. they just say they have a permit. you just say you obey the constitution of san francisco noise -- >> clerk: you are at time. >> thank you. >> clerk: andrew and steven. [inaudible] >> -- so if i can just figure out how to -- how do i get that on the left -- >> clerk: it's on. it's on.

>> my name is andrew solo. i've been employed as a california private investigator for 19 years, and i've been living on the backside of mount davidson, west of twin peaks, since 2002. i actually support this event. i just don't support not being able to sit inside my house with all the windows and doors shut and talk on the phone. i'm hard of hearing, i'm wearing hearing aids, and frankly, that was too much noise this year, and we need to do something about that. so as written, the proposed outside lands music and arts festival use permit does not specify what acoustical standards must be met and what testing protocols must be used to control noise levels at the festival and surrounding

neighborhoods. it only requires outside monitors to monitor levels and adjust them as required, and as required is not defined. the use extension that you're considering -- if you approve the proposed use permission extension that's written, no matter how loud the noise is, the affected residented will have no right to object. before the san francisco recreation and parks commission approves any extension of the outside lands permit, i ask that you establish quantitative sound levels. require that the san francisco recreation and parks department and outside lands coretain acoustic will engineering firm

charles salter associates to consult on the installation and operation of the sound system at each event. i also request that the recreation and park commission take notice of the memorandum prepared by wilson acoustics noise and vibration dated january 11, 2018, and the memo sharon meadows prepared january 3, 2019. >> thank you. >> clerk: thank you. steven? >> just going to leave that up. >> hi. my name is steve summerstein. i live in the richmond district. i thank dana for her effort to update the audio monitoring, but at this point, it has been woefully insufficient. many reports have been given of people being bothered by noise.

the old standard of several hundred feet have been thrown out the door, and outside lands can make their noise any way they want with no requirements preventing them. there should be standards, and they should be electronically monitored professionally. at present, outside lands has no prohibition or quantitative standards whatever. this is not acceptable in any city in the country, yet san francisco is allowing this. all they have to do, outside lands can listen and say we accept or we don't accept. this is not a professional approach. i recommend that quantitative standards be reinstituted like we had before, and that they be reasonably followed.

they should hire an outside auditory source for safety. the people who are there very close to the speakers will have their hearing damaged. there are 90 to 110 dba measured levels which can imagine young people's -- damage young people's hearing. no one talks about that whatsoever. everyone who works in the rock and roll field, by the time they're my age, their hearing is gone. so let me tell you, that auditory music that those kids love, they're destroying their hearing. thank you very much. >> thank you. >> clerk: okay. if there are -- if there's anyone else who would like to make public comment, if you could please lineup against this wall over here, and then just come on up, and you'll each have two minutes to speak. so whoever the first speaker is, come on up.

>> hello. thank you for your time. my name is nick sarno, founder of west coast craft. last year, we were invited by outside lands to bring what we do to the festival, and as a smaller brand that represents a number of smaller brands, i'm always wary of larnger brands talking to me and asking me to take part. so it wasn't something we were sure we want today do, but from the moment we sat down with them, i realized that they were very committed to building up the community and smaller brands like us, like what we do. we've done nothing but benefit from our relationship, and they were transparent and open about how they wanted us to join them. everything about the situation was amazing to us. we're very excited to be

joining them this year, gosh, 2019. we really love working with them. on a more personal note, i lived on 26th and folsom with my newborn a few years ago, and they made great neighbors, as well. that was where we walked around to get him to nap, so i had to table that for about a week, but otherwise, they made -- they made a great neighbor to our community, as well. thank you. >> thank you. >> clerk: next speaker, please. >> hello. my name is derek davidson. i also work with nick at west coast craft. bringing on outside lands have been absolutely beneficial to hundreds of our makers designers and craftsmen in the bay area. it has expanded our reach by hundreds of thousands of people. our show does get a lot of attendees, but nothing like outside lands done. it brings it to a much larger

audience, and because of that, we can't thank outside lands more. also as a resident, i've lived here 13-plus years and a user of the park, specifically the disk golf course out there, i'm amazed by how quickly they come out there, how quickly it's cleaned up. coming back and seeing the course cleaned up after is always wonderful. we can't thank them enough for loving what they do and coming here in the city. >> thank you. >> clerk: next speaker. >> my name is dillon bondi, and i work with imperfect produce. outside lands is more than a three-day concert for us. it gives imperfect and other eco partners a chance to connect with the community, educate the public, gain exposure and further the social

environmental causes of our organizations. another planet entertainment invites many -- many ecolands partners into the fold, and i know that it's been tremendously beneficial for us and all of the other partners that i've engaged with. and needless to say, i am in support of the extension of this. >> thank you. >> clerk: next speaker, please. >> hi. can you hear me? my name is alex javier. i am a richmond resident. i live at 15th and fulton, and i also work for another san francisco nonprofit, friends of the urban forest, who is another ecolands partner. i personally have been helping organize and run our booth for the last three years, and to kind of reiterate what was just said, it's provided a very invaluable opportunity not just for us to interact with a lot

of local nonprofits and environmental organizations, to build connections with people that we already know and meet the -- the new employees or whatever, representatives of those organizations each year because turnover happens, and it has also allowed me personally to develop new contacts in the city for our workforce development programs and to meet new community partners that help us with our green teams program. on top of that, it allows us to educate local residents about the benefits of urban forestry, and not just residents in san francisco but people all throughout california in ways that we can connect them to environmental stewardship throughout the state. so having that festival is a good opportunity for us to spread our message to improve the environmental awareness of the california and city

residents, and i am in support of the permit extension. thank you. >> thank you. >> clerk: next speaker. >> good morning, commissioners. my name's nick bilani. i've worked with outside lands for the community outreach for the richmond district since the inception, basically, as a concert. i've worked with two different community groups, par, and the balboa merchants, and we've always had a great relationship with the promoters from outside lands. any time thi've asked them to come out and talk to the community, they've done it. that's something that shows their commitment to the community. a lot of what dana has said is stuff that came out of the meetings we've had with them, and they've commit today doing a lot of the -- committed to doing the stuff, with the signs no parking, to the hotline, to

a letter that goes out to the residents, it's all stuff that's come out of the community meetings. they've been a great partner, and i've been very proud to work with them, so thank you. >> thank you. >> clerk: next speaker. >> hi c. thanks for hearing me. my name is chris clark. 16 years in the outer lands, four in the richmond. now lived for the -- 12 in the richmond, four years now on geary. when outside lands first came to san francisco, my wife and i got excited about it. it's one of the few things that we block our calendar for the year. we find so much -- so much fun. we reconnect with friends as we've gotten older and deeper into our careers. it allows us to see music and

culture in a short period of time. my 13-year-old has now started attending. it's a very safe experience, and we're very appreciative of the organizers at another planet fore the work that they do and -- for the work that they do and for the commission for entrusting their work. i've been at many concerts, many festivals in my years, and i can't think of any that's as well organized, and it's thoughtful with the communities that they serve and effect. we live right near lafayette school, and it's my understanding they raise a significant portion of their extracurricular funds bby -- during the outside lands weekend for parking. so thank you for your time. >> thank you. >> clerk: next speaker. >> i see.

my name is -- i know. >> we're harmless. >> my name is tia manon, and i run the music outreach program for the surf rider foundation. outside lands, we're in complete support of. we've been a part of the eco lands environment since the beginning. they've allowed us to reach out to not only san francisco residents, but we get lists of people we engage with at outside lands, and we're able to share our chapters with those potential volunteers globally. we've had people from japan that we were able to connect with, our japanese chapter, from brazil, belize, it's been an incredible opportunity for us, as well as growing our san francisco volunteer base. we've met so many people there, and it allows us to share each message. i'm sure you're all aware of her eva and her championing the bag band, moving onto the straw band, and i think now she's

going onto bring your own compostables or your own environment to the restaurant, so we're working tight with that, as well. but we have a lot of initiatives, and we thank you very much to support the outside lands permitting. thank you. >> thank you. [please stand by]

>> next speaker. >> good morning. i moved to san francisco in 2,000 to manage a rock 'n' roll band. we had lots of fun. i moved to san francisco because of the artist community, the music community, the restaurant scene. i had a career in restaurants before and since. i own a small business called

vacant bacon. we are close to the entrance of the park on frederick and ashbury. i also own a bar on cole and carl called keys are. i participated in outside lands, as not only with my food truck back in the day, and it had this incredible impact including my business brand awareness, because my first participation in the festival, as well as other things. i don't participate in the festival with my food trucks anymore. however, being on the outside of golden gate park, the festival still has an incredible impact on my business. it is something i can plan for yearly when i am doing my budgets. it is significant. in the struggling restaurant scene, to have that additional amount of volume and visitors coming to the city, it is really impressive, and it is something

i look forward to as a small business owner. i also signed up to live in a city to be in an urban environment, so there would be noise. by sign up, i mean you bought a house ten years ago in cole valley. i have to watch what little kids we use the park before the festival and after the festival. like many residents have shared, i am so impressed of how the park has always returned to this beautiful and improved state, and to be able to put a jumpy house in and have it 8-year-old birthday party or dutch party is amazing. and to go to the festival and participate as a music lover is a great san franciscan experience. thank you. >> next speaker, please. >> good morning. i am the owner of the deli and line dutch wine shop and 20th and irving. the outside music festival became one of the most popular

summary events and a major boost for san francisco economy for small businesses and local businesses like mine, which brings a lot of visitors to explore the sunset district and shop. with the economy up and down in our area, this makes a difference. we are always looking forward for the event and i support the outside land. thank you. >> thank you. >> next speaker. if there is anyone else, please come up and line up. go ahead, sir. >> my name is chris jackson. >> please speak into the microphone. >> i have been attending the event since the beginning. it has been a great event. not only for people my age, but for my nephews and niece who i take every year. this year i gauge it just get to take my 15-year-old nephew,

which i'm excited about. it should be a lot of fun. we really enjoy it because they can share what kind of music they like, and i can do the same for them. it is not only music, it is the food and beverage companies that they bring in locally which is a great thing for san francisco. i hope you will continue this event and extended to ten years. >> is there anyone else who would like to make public comment? public comment is closed. commissioners? >> i don't see any comments from commissioners, but i want to make an observation that while we have seen a lot of support for the concert, and i happen to agree it is a terrific cultural addition to the city, i am cognizant of those residents who find the noise offensive, so i simply want to encourage staff to continue to find ways to make those numbers fewer and fewer

that lodge complaints and work with the community for that goal commissioner mcdonald? >> just a couple of questions. >> i just have a few quick questions. on the coverage of overtime, you said our overtime, so no hidden cost. is it in our rpd, or rpd all safety. >> they also work with and cover cost of other agencies based on conversations with us. >> thank you. and in terms of accessibility from two angles, one around accessibility in a traditional sense of opportunities inside of the festival, but then accessibility in terms of costs. i know we can't control it, but what if anything is worth

thinking about in terms of making it more accessible? each year the cost goes up, which i understand. >> i understand your concern about that. they have a number of nonprofit companies, and they also have a number of volunteers who come in to help on those efforts. i know they get admissions in exchange for that. but we can continue to talk to them about accessibility options for those who can't afford to pay. those are good things to talk about. >> thank you. >> we have heard the economic benefits of outside lands, and particularly i am swayed by the uplifting of local businesses are nonprofit groups. it is an imperfect science as to noise, but i am swayed by the outreach before the concert, the

monitoring of the noises during the concert, and the constant efforts to improve. so i would move to recommend to the board of supervisors to approve the second amendment to the city's use permit. >> there is a motion and a second. all those in favor? so moved. thank you very much. >> we are now on item eight of the calendar. the mclaren park playground and group picnic area, renovation construction contract award. >> you can weighed a second. >> i just wanted to keep it -- >> i can't get it over there. thank you very much.

>> okay. good morning, commissioners. my name is alexis and i am a project manager with a capital division. i am here today for discussion and possible action to award a construction contract in an amount not to exceed $1,419,000 for the mclaren park playground renovation. this area --dash this project is in line with our strategic plan, and inspires as public space as well as play. additionally it is part of the left play --dash let's play initiative, what you all know, it is a project that stems from the park bond in partnership with the park's alliance that seeks to inspire play and creativity. as a reminder, at this particular site, there is no longer a playground. it is an empty sandpit with no play structure, and this project is going to construct a new playground in the area, and make upgrades to the picnic area, the pathways, the lawn and the site

entrance. for some information on the bid process, with the assistance of public works, we advertise the project for bid last october. eight bids were received and opened in november, and a summary of the bids is attached. it is in your pockets for reference. on december 17th, public works contract administration confirmed that the construction was the lowest responsive and responsible bidder. upon approval by the commission and contract certification, construction activities will commence in spring of 2019 with the construction duration of approximately seven months. we anticipate opening the project to the public by next winter. again, staff recommends to award the construction contract to the construction group in the amount not to exceed $1,419,000 for the mclaren park playground and group picnic area at renovation.

thank you. >> thank you. >> is there any public comment on this item? public comment is closed. >> i entertain a motion. >> so moved. moved and seconded. all those in favor? >> aye. >> we are on item nine. related agreements for washington square park playground, riverside heights playground, sergeant john mcauley playground, and golden gate heights park playground renovation. >> good morning, commissioners. i am the director of partnership for the recreation and park department. i am excited to be here on a day when you are taking so many actions regarding the let's play initiative and these initiatives are a lot like stories and my peace today is maybe the caption for a chart, and the beautiful illustrations and the pieces that move this story along are all the contracts that are

getting awarded and concept plans that you have already approved, but nonetheless is an important staff. i am here for a discussion of possible action to authorize a recreation and parks department to enter into related agreements with the san francisco parks alliance under the let's play s.f. initiative for the renovation of washington square park playground, sergeant john mccauley playground callaghan golden gate heights park playground. some quick background, as you all know, lets play is a public private partnership to renovate the most deserving playgrounds as determined by a citizen task force. on december 15th, 2016, the commission approved an agreement between the department and the parks alliance to accept $50 million for it let's play s.f., and recommend the board of supervisors to approve the grants. the board of supervisors gave the approval on february 1st, 2018. also on december 15th, 2016,

the commission approved an m.o.u. between the department and the parks alliance that defined the general working relationship for the initiative, and it called for the department to enter into related agreements to that document for every playground that would receive public funding under the initiative. the commission has approved four related agreements, and the agreements before you today formalize the acceptance of cash grants for the next batch of playgrounds. of course, we will come to you with a more detailed update on let's play s.f. in march, but i am thrilled to say we have made an enormous amount of progress in the initiative. to date we have raised just over $9 million towards the goal of 14.5. let's see. there is not much variation in these grant agreements, sense of roles and responsibilities between the party are matched --

mapped out, but here are some highlights. so they lay out, once again, as you have seen in other good documents, public schedules. they note the inclusion of the commission approved donor recognition program, and they allow the department to accept additional public funding for these projects as it comes along , because one thing we have learned in this somewhat massive initiative that is actually 13 separate construction projects, is the ability to be nimble with private funders is an enormous benefit. and then they detail is really in the numbers. washington square, the washington square agreement allows the department to give a hundred thousand dollars in private funds for the project. it allows the department to accept 175,000 -- i'm sorry. i don't have the full budget in front of me. i don't know why, but i can pull

that up. the mcauley agreement allows the aggrieved -- or department to accept $575,000 in private funding for the 3 million-dollar project, and a golden gate heights is the only tear two project in this group, and actually we will accept from the parks alliance a full 2 million-dollar budget for this project. but we are starting with about $300,000 to get the design, to fund the design, which is underway. these are not the steps with a pretty picture. those are the purview of the designers and the construction crews. there are important ways for us to get to the next steps to build 13 playgrounds to provide 20,000 people with safe and inspiring places to play. i'm happy to answer any questions. thank you. >> thank you. >> katy.

>> good morning, commissioners. it is still morning. i just wanted to echo. we are thrilled and proud to be partners on this initiative and excited about our fundraising efforts to date, and to move forward. it is 8-foot mark, or a minor detail, but it is the foundation of the partnership and it is important for moving forward in the success that we have seen two dates. thank you for your support. >> thank you. >> is there anyone else who would like to make public comment? public comment is closed. >> i am excited to see the progress and i move to approval. >> moved and seconded. >> thank you. >> all those in favor? >> so moved.

>> we are now on item ten. sergeant john mcauley construction contract award. >> good morning. secretary and general manager. my name is mike, i'm a project manager. the agent before you today is discussion and possible action to award a construction contract for the sergeant john mcauley park renovation project, in an amount not to exceed $1 million. >> almost done. [laughter] >> so moved. >> moved to approval. >> second. [laughter] >> this project ties into our strategic plan through strategy one to inspire public space by strengthening the quality of existing parks and facilities, and through strategy two to inspire play and strengthening

and promoting safety, and health and well-being of the youth and seniors in san francisco. this project is part of the let's play tier one initiative, in regards to initiative with the trust for public land. the work includes renovation of the existing site playground landscape and restrooms and access paths to the recreation space. bids were opened on december 19 th 2018 and the total of five bids were received. they were the lowest responsive and responsible bidder. the target for construction is march and april 2019, and the construction duration is seven months. the recommends that the commission award to construction contracts for the sergeant john

mcauley renovation and an amount not to exceed $1 million to cover the base bid. thank you. >> do we have any public comment on this item? public comment is closed. >> moved to approve. >> second. >> moved and seconded. all those in favor? >> so moved. >> we are now on item 11. turk and heights many park construction contract -- contract award. >> good morning,, once again, everyone. i am the project manager of the department. the item to for you today is a discussion of possible action to award a contract for the many park renovation project in an amount not to exceed $1.4 million to cover the base bid, and a new perimeter fencing

this project ties into our strategic plan to inspire public space by strengthening the quality of parks and facilities, and inspiring play for promoting safety, health, and well-being of the youth and seniors in san francisco. the work includes a renovation of the full existing site, playground landscape irrigation, approved amenities and circulation. this project was advertised for bid in november 2018, and the beds were open on december 18th 2018 with a total of eight bids received. the bids is attached for your reference, and it was deemed the lowest responsive and responsible bidder. the target for construction start is march, april 2019, in the construction duration is seven months. enclosing, the staff recommends the commission award construction contracts for the many park renovation to the construction inc. in the amount not to exceed $1 million.

to cover the base bid and the new perimeter fencing curb. thank you. >> we do have public comments. >> good morning commissioners. i am a resident and neighbor of the many park. i also am the executive director of the demonstration garden, and i am here also in support of speaking -- speaking in support from the d6 a sustainable open space coalition. it is one of the smallest, but most significant parks in the city due to the density of sensitive populations surrounding it. i am speaking in support of the growth and responsiveness of the

recreation and park department staff, and the process towards a high fidelity community design partnership in the project. this has yielded a serviceable and lovely design, made more durable over time because of the investment and in community activation, including all ages, of all ages inhabiting the park. this is a good model for sustainable open space that will work in our dems and downtown neighborhoods. thank you. >> thank you. >> is there anyone else who would like to make public comment on this item? public comment is closed. >> commissioner low? >> i wanted to say that our investment in sergeant mcauley park, and in the many park should demonstrate our commitment to invest in high needs neighborhoods. i certainly know the general manager and i haven