on duty? >> this addresses personal electronic devices and interacting the network or electronic devices and i think with the question you are asking is if the member is engaging in personal business on duty, which could include using the personal device to engage in communications that not necessarilies by related is violation of personal rules of conduct. d.g.o. >> 2.01. >> okay. that's answers the first question. the second question, under the city department emails, it's under section l on page 7 of the unhighlighted, red lined

version. and i see the references to sunshine act and required disclosure. and what is and might have missed this the requirement for maintenance of basically communications that may be records case specific? say a member gets an email from a crime victim about a case. is there a requirement they maintain that for a certain period of time? or how is that -- how do we make sure we're not losing track of evidence? or potential everyday? >> the commission has a record retention policy that is pound -- that bind the department to comply with that record retention policy. so there are -- there's a document that is in the process of being revised, is my

understanding from the department, but there is an existing policy that was approved by the commission that speaks to the record retention of documents receive bid the department. >> commissioner: okay. that is a different -- another general order? >> it was passed by the commission. i would have to look back if it was actually the d.g.o. >> i was going to add if there is an concern that the email gets deleted, the department still has the ability to retrieve that email. and even if it gets deleted and if often times we get records request that we are ordered to retain and once we get that request, we have to abide by it. i don't know if that is the concern. >> commissioner: and in that -- that is not assuming any improper conduct, but just for the purpose of maintenance of records for civil and criminal

cases that sounds loik that lives and as i learning that is often the case that certain information related to a policy may exist in a different policy. so what you are with the requirements for retention of the email records. >> it's not the email system itself but that is just the delivery method. it is really the content. so what is being sent in the attachment. the record retention policy and the attachments and the content inside the email itself, that is what triggers the record retention. sometimes if you can imagine everyone is email if it say, hello, just give me a call at a certain time, there is no content or substantive reason why anybody needs to keep that email. so under our record retention policy, which is also governed by the edmond code, that sets forth the city policy for record

retention. a contract, for instance, we have an obligation to retain those and prescribed under the record retention policy. in terms of i want to make sure we're cloer that there is different laws that govern if we are anticipating litigation. that is a different set of body of law that would require us to retain documents and preserve evidence, so that's different and that is separate. i want to make sure that is clear. those would be triggered because of and civil procedure, what we need to comply with in court and the subpoena or something similar to that. there are different moving parts but we have a record retention policy that is separate and apart, and the department is revising that to incorporate newer documents that the department comes into contact with and that would apply to the department and the commission. >> commissioner: okay.

great. >> commissioner: can i ask that you distribute that, even the one that is revised now, the existing one, can you get that to all the commissioners so we at least can see? >> absolutely. >> commissioner: thank you. commissioner elias. >> i think our concern is addressing personal cell phones by officers for inappropriate purposes given the recent events that have sort of plagued the police department. i guess my question is, with respect to section d., how will you flag or monitor the use of personal cell phones and being subject to p.r.a. request? i know there is a d.g.o. that is reviewing and flags emails and cell phones and buzz words and they find inappropriate. but what system is in place for the personal cell phones of officers when they use them? >> there is none. the officers have the right to privacy like any other citizen

and their subject to probable cause for the authoring and approval of a search warrant if there was a crime, but beyond that, we cannot search officers' personal cell phones without a search warrant. >> commissioner: how do we flag and monitor the personal cell phones and can expose them to a p.r.a. request. how do we flag and monitor that? meaning if someone gives a p.r.a. request, what does the officer do, to officer x, have you used your phone for business purposes? what is the procedure for that? >> if there was a communication we can establish came from the officer's phone t request would be made for them to provide those communications if there is a p.r.a. request >> commissioner: i think they can make a p.r.a. request in general that doesn't need to be based on them actually having it, right?

>> commissioner: they can request the documents related to and referenced to and reply on those individuals to be forthcoming, don't me? >> correct. it is a complicated question. it is a complicated question, but we have to because we can't invade privacy of personal devices. we have to rely on officers to be forthcoming unless there is a document or something or everyday that indicates that a personal device is used. we have been advised by the city attorney and given training on this very issue. we're hoping everybody is aware and the policy points it out that the purpose is the policy points it out where everybody understands that their personal cell phone if used for business purposes, that information can bed in and p.r.a. and they have to give it. >> the second part of that is

also that they are prohibited from using personal devices on duty and even if they were to use it, and it would be a violation if getting to the question of use were improper communications or whatnot. >> commissioner: if we are redoing the language on one of the sections, maybe language added into d. since it seems ambiguous. >> i am not entirely sure that i understand what revisions you're asking for. >> just how we're going to monitor d., and oh, we're going to ask the officer first and based on the honor system, and sort of spelled out in the d.g.o. of the monitor.

>> protocol. procedure. i do think it's important given the recent events and things at the commission with the use of personal cell phones by officers. >> an i think we can take the suggestions and -- >> we will hear from you in a couple of weeks. >> you understand what the commission is asking for. >> yes. i wrote down some notes and if there is additional concerns, i ask that you email them to me. >> commissioner: and it sound like the last issue with the protocol and the department is going to use when they is requesting an officer to provide

something from his or her personal phone. what do we do this n that case? okay. thank you. we will table this matter for now. thank you, chief. next item. >> we actually have to have public comment. >> okay. public comment on that item. >> i didn't realize it could be on the agenda. i just like to clarify something. commissioner brookter, before the meeting you offered to giver me your private email because you don't use the government's email. but i am confused about that. so it seems to me since i communicated to you through the government, and you got one email, what email is the public going to get if they want to communicate with you? and if they think they can get it to the government email, and you don't read that, we're not going to be able to get in touch with you. are you giving your private

email to the commission to know that is what they give out because this is not okay, and i am concerned you wouldn't use the government email for government business. it seems maybe you should do that. >> commissioner: thank you. >> do you want to give out your cell phone, too? >> so the commissioners know, we have the same risk that any officer engaging in business on our private devices and a request comes in, we will have an obligation to search the revices and possibly turnover information. i use only the government email for government business. that is the next item. >> line item 5, general public comment. the public is welcome to address the commission regarding items that don't appear on the agenda and are within the subject matter jurisdiction of the

commission. speakers shall address their remarks to the commission as a whole and not to individual commissioners. neither police d.p.a. personnel or commissioners are required to respond, but may provide a brief response. individual commissioners and police and d.p.a. personnel should refrain from entering debates or discussion with speakers during public comment. >> feel free to respond briefly. i want to first thank commissioner elias for coming to the juvenile hall rally. personally i believe in resortive justice and not in prisons of any kind. so this rumor that tasers might be brought online, just wondering. as far as i know, it is not budgeted yet. over hundreds of people at that meeting for that vote and we want to know if anything is going to happen. people are covering so many

issues on planet rt that we need to have notice about something like this. so i understand also from commissioner brookter that you have the information of the sunshine task force decision the other day, yes? >> i don't know what you are talking about. >> i have seen it. >> okay. so -- >> let me tell you. okay. so on april 3, the sunshine task force made an unprecedented decision to call on the district attorney, the board of supervisors, and the ethics commission to demand that the police commission comply with their finding that the vote to approve tasers was in violation of the brown act and the sunshine task force ordinance. so they are -- they would like some respect, and i think they deserve it after all this time. what i say about unprecedented, apparently they have not declared a vote illegal before.

it's been more technicalities, so they don't do this lightly. and half of you did not think there was any reason to give respect and serioustons this decision. when a taser can kill people. remember, tasers are considered nonlethal and police departments don't record the death, but reuters, the news agency, and discovered over studying for months that there's been over 1,000 deaths from tasers. my friend's son was killed by a taser. a young african-american was kill and four people in san mateo county in the last six months. they are reconsidering the use of tasers, so we don't want it snuck by. and now there is going to be serious action. serious action. remember, during this meeting when you all voted on this, no one said that the evidence wasn't true. in fact, commissioner hirsch,

you said that it was the sheriff's fault they shutdown city hall. that is completely irrelevant. it doesn't matter who was responsible for city hall being shut downdown. by the way, we would like someone to reveal who gave that order which is still a secret. but the law is that you made a decision during a shutdown at city hall. that's a violation -- >> thank you. >> -- of the sunshine task force. >> thank you. i will say that the commission at that time received advice from the city attorney's office that there was no violation of the brown act or the sunshine ordinance. any other public comment? >> did we get a letter or something? >> i would like to see this new -- >> i didn't say it was a letter.

and the advice given --. >> the letter you referenceed? i didn't get a letter. >> i didn't get a copy this morning. >> i didn't receive it. >> we're not supposed to have a back and forth like this because it is not an agenda item. >> and ask the staff if there is a letter to see -- >> they are usually pretty good. >> did it come in the email today? >> an any other public comment? >> forward it to us. >> my other public comment? >> hearing none, public comment is closed. next item. >> line item 6, public comment on all matters pertaining to item 8 below, closed session, including public comment on item 7, vote whether to hold item 8 in closed session. >> u an any public comment on items eight or seven? hearing none, comment is closed. >> a next item. >> vote on whether to hold item 8 in closed sepgs, san francisco

administrative code 67.10, action. >> we have a motion. >> so moved. >> second? >> second. >> on the question? we'll have a vote. all in favor. opposed? motion passes unanimously. we are going into closed session. >> yes. >> all right, commissioner hirsch. we are back on the record for open session. you still have a quorum. >> all right. next line item. >> line item 9, vote to elect whether to disclose any or all discussion on item 8 held in closed session san francisco administrative code section 67.12, action. >> do we have a motion? >> motion. >> to not disclose. >> u a second. >> all in favor? opposed? that passes unanimously. next item, adjournment.

>> action item, line item 10, adjournment. >> a motion? >> second? >> second. >> all in favor? opposed? we are adjourned. it passes unanimously.

>> good morning, everyone. >> good morning. >> all right. let me thank everyone for coming up today -- coming out today. it is a wonderful day for our city. okay. and we are all here because we are going to celebrate the project. [applause] and for many of you, the project -- there is a little bit about the project itself, it is 1.8 miles long, and it started from peach street all the way to

mcalester and some people say, from the day to civic centre. so it is a long stretch and we are very excited that this project is complete and as many of you know, this particular street before this project happened, this corridor was one of the high injury network corridors here in city, and through the work of many of the commissions and many people, we have been able to improve the streetscape. today, that path is behind us. how about a clap for that. [applause] >> the streetscape is a makeover that offers several pedestrian crossings, bike lanes, and more importantly, it helps the businesses along the corridor be more vibrant.

we are excited about that. the project has improved lighting and has improved landscaping, it has many new pedestrian bulb outs, a lot of work to the infrastructure, new paving, and of course, underground and sewer lines that also crossed many of the upgrades here. this is a complete streetscape. the project has happened with a lot of strong partnerships, with many community groups that help us to transform the street itself. but as we can see some of the alleys got transformed, so for an alley that we are standing in here today, they have this beautiful new look with enhanced safety elements, and raised crosswalks, and a nice pedestrian scale. that is how many of the streets are supposed to look. they all make up the project of this streetscape. we all know it also takes whole

community, it takes a lot of political leadership to make progress here, and on many of our projects, and leading that charge will make san francisco a much safer and more vibrant and welcoming city, is our mayor, london breed. let us welcome her with a big round of applause for her leadership. [applause] >> thank you, everyone for being here. the rain couldn't stop us from celebrating 18 years of construction to get this project done for the residents, for the businesses, for the people of this community, and i want to thank each and every one of you because i know it has been painful. i know it has been challenging, because of your support, we have been able to get it done. and what we have, as you can see , even in the alley, this beautiful streetscape. this community will be more vibrant, it will be more

resilient because of this work, and also, it will be safer for the kids that are joining us here today from reading elementary school. we have to make sure that they can walk the communities and feel safe. we have to make sure that as people use different modes of transportation like bicycles and scooters, that there are dedicated bike lanes so people are safe. we have to make sure that we change our streetscapes in general and we repair our infrastructure. this project started i think when supervisor peskin was supervisor of the first time, and now we get to finish when he is supervisor the second time around, and it is absolutely amazing. san francisco, as we know, many, many years ago, the infrastructure was developed to support mostly cars getting around. now we have so many more people living in san francisco. our population has grown.

more people who are riding and using alternative modes of transportation. so as that changes. our city has to change. we have to adjust with the ultimate goal of not only moving people around, but moving them around safely. that is what these improvement projects are about, and on top of that, the ability to repair our infrastructure, the pipes and all the things undergrounds that make our cities and our businesses work. that is so important. so critical to the sustainability of our city for generations to come. so i am so excited about the completion of this project, and i'm so excited about what it is going to do to improve public safety for each and every one of us. we know that there are a number of investments the city is making all over all the neighborhoods around the city. we have a lot of work to do, and i want to thank san franciscans for their support of these

projects, for their patients as we move these projects through because we will be a better city once we complete and make san francisco safer for all of us and improve it, especially for the next generation of residents right here to my right who walks through this area and we are so glad to have you, and we are looking forward to more projects like this for future generations thank you all so much for being here today. with that, i would like to invite supervisor at district three, who complains about everything that doesn't get done in a timely matter in his district, he is here today to be happy and excited about this amazing project, supervisor erin peskin. [cheers and applause] >> thank you, mayor breed. i take absolutely no credit for this because all of it happened when i was out of office.

all of the controversy happened under my predecessor, but i really want to shout out the community first and foremost. the lower polk area of district three was historically neglected by city hall, and it didn't really have a voice until john and shirley malone came along and started what became a real community force for the neighbors. i really want to shout out to the polk neighbors. [applause] this 1.8 miles actually stands three supervisorial districts. does represented by supervisor matt haney in the north, district two represented by supervisor, and stefani, and in between in district three, and along that corridor, there were many voices. the middle polk neighbors, the russian hill and neighbors, the distant -- district merchants, all of him collaborated to make

that such an excellent project. i would be neglectful if i did not shout out one name, and that is the name here on this sidewalk that these wonderful students from reading elementary are looking at, and that is an incredible force knelt -- named schulte thomas. still ahead a vision for polk street that we are realizing today. he passed away untimely in 2014 and this sidewalk is in memory. i just wanted to shout him out and say this would not have happened without his vision and his tenacity and having a vibrant polk street. thank you to shall thomas. [applause] and i know that mayor breed said it was an eight-year project. it might have felt like eight years, but it was actually three , and i want to shout out to public works and sfmta who actually implemented this in the

smoothest way possible. i know there were concerns, and they made raj -- representations to the businesses and the residence, and i think all of those representations came true. i think mitchell berg did exactly what he said he was going to do in those first controversial community meetings that we had three years ago, so thank you to public works. thank you to the staff of the sfmta and two others who had to listen to everybody screaming at him about parking spaces being taken away and all the rest of it. this is a transformative streetscape project that i think is going to be something that we are proud of for generations to come. with that, it is my honor and pleasure to introduce the supervisor from district six, supervisor matt haney. [applause]. >> well, let's see if i can get this up here. is everybody excited about polk street?

okay great. this is an impressive turnout, especially in the rain. i want to thank the community. this is a multiyear effort that has been a really alleged by the neighbors and push for by the neighbors. we are tremendous partners in the city. the polk street is one of the premier commercial and residential corridors in our city. finally you will have a streetscape that matches the dynamic nature of this corridor, the people who work here. the many uses that we know. i want to give a huge shout out to the kids from reading elementary. thank you for hosting us and having us here in your hood. they are what this is all about. seniors being able to walk down and use this street in a safe way, in a way that really activates. i tell everybody about the alley right now. what people say we have challenges with the alley, they look over here.

this is the model for what we can do for all of our cities. we have also learned from what we did in polk street so that we can do this quicker, so we can do it stronger protecting the bike less onerous street and we know that when we don't do this, it can be deadly. over the last two weeks we have seen people on our streets and high injury corridors, pedestrians and cyclists who have lost their lives, and this is a solution to that if we do it right. we need to do it quicker and we need to do it with stronger protections, but we have learned from this process, and we know we can build on it and continue the great work. last thing i want to say, thank you to the business community who have stuck with us through this process and i looked down polk street and icy parking and vacant storefronts, it is a challenge that i hope we are able to change now this project is completed and we can really support the residents here and the business community. thank you to the sfmta, the

department of public works, mayor breed, supervisor peskin, and most importantly, to all of you. this is a fantastic day despite the weather, and more to come. [applause] >> and there are many lessons that have been learned on a project like this. and when public works implements these projects, we don't do it alone. we do it with a lot of other agencies. it is my pleasure to introduce the director of m.t.a., ed risk in. [applause] >> thank you. supervisors, it is great to see you all. it is great to be here after so many years. we started the conversation with all the community groups and stakeholders the other folks had been talking about. it was many years ago, but we started that conversation because what we identified, and this is before we had even defined the high injury network as we know it today, we started the conversation because we saw

too many people being hurt as they were traveling on polk street, particularly people traveling by bicycle, and people who are walking. we decided back then before we we had adopted vision zero that this was unacceptable, and that this was preventable. so we sat down and we worked with the many community groups involved. we worked with the merchants, we worked with the residence, we worked with the neighborhood association. you heard many of them named before and it was through that collaboration and understanding what the needs of the businesses where, the needs of the residents in understanding the perspective of transit riders. understanding the perspective of people who use this to bike to work or bike to school and particularly, those who are walking and trying to get across the street, trying to get to where they are going. we took all of that and put together a project that was complicated. it was not an easy solution. there are different

neighborhoods as the supervisor said that this goes through with different crash profiles, different geometries, and we had to knit it together into a project that would definitely meet the needs of all of the stakeholders while making the street safer and i think that is something we accomplished. just accomplished. there are trade-offs along the way, but we were able and there's a lot of controversy along the way, but we are able to get to a consensus project that is resulting in a polk street that i think is a quantum step better than what we had before we started this project. a quantum step better in terms of safety, in a quantum step better in terms of fatality and livability, and really supporting and advancing what is great and special and unique about the polk street corridor and the multiple neighborhoods that it runs through. we are just very pleased to be here on this day. as others said, lots of lessons learned. we need to do more of this and

we need to do it better and we need to do it faster, but we have a great product here because of the great collaboration among so many different stakeholders throughout this process and also , i want to acknowledge, in addition to the mayor and the supervisors, the great leadership by the sfmta board of directors that had the tough job way back of approving this project amid all the controversy there is one director who was on the board at that time here. the difficult work of approving the project and getting the funding together so we could move this forward. i want to thank all of our partners and community stakeholders and congratulate all of the neighbors along polk street for this great project. [applause] and one of those stakeholders that has been with us from the start, sometimes working with us , sometimes fighting with us, but always advocating for safer and better streets in san francisco, has it been the san francisco bicycle coalition.

i want to invite the executive director of the coalition up. [applause]. >> thank you. thank you to you and your team for putting on this event. special thanks to mayor breed for your remarks and supervisors peskin and haney for being here. we are here today to celebrate the completion of the polk street improvement project, and there are some wonderful things to celebrate for an alley in front of us, that is a great example of what the city can do to make our streets and alleyways more human scale. we have great new pavements, there are sewer lines, so many wonderful things that are the result of this project. i do want to call out that from a bicycle safety perspective, i'm not sure we are 100% complete and what we need on polk street. with only like a part of the project containing fully protected bike lanes, this project, whether it was three years or eight years to go, when it was approved, it doesn't

quite meet the standards that we have established today or protection and safety for people who bike on our vision zero high injury cora doris. the streets where we know people are getting injured and killed. we are at this this point because polk street the project we are celebrating today, is the result of a process that started years ago. what we have learned since then is that all of the outreach and planning and construction delays , they are not necessary to wait whether it is three years or eight years, to get the safety improvements that we need for people who bike. we have seen with the leadership of mayor breed and members of the board of supervisors that we can get those safety improvements in the ground in a matter of months rather then years. so the lesson in the take away from me here is that there are these important projects where we are transforming our streetscapes and they are important to get right. we need to be speaking out for the voices of young people, for seniors, for people who bike, but they're also things that we can do immediately to make improvements. i'm so happy again, in response

to the recent fatality that supervisor haney mentioned on howard street, that the city is stepping up and putting the safety improvements in the ground to help save lives and prevent more people from being injured. we look forward to working with the mayor's office, with the sfmta to evaluating polk street, to seeing how it works, what needs to be fixed and tweaked, especially from a bicycle perspective in the months ahead, and hopefully, making improvements to close those gaps and safety and protection where we know they exist. the memories of the lives we have lost and that the lives changed by people who were seriously injured demands that we continue to make fast and real change. thank you so much. [applause] >> okay. presenting s.f. walk is dodi. please come on up.

>> good morning, everybody. thank you, mayor breed, supervisors. i stand here today thinking a lot about a phone call i received recently a couple of weeks ago from a woman who was seriously hurt and hit and a hit and run just a couple of blocks away from here, and she thankfully survived the crash and that was one of the hardest because i have ever received. the calls never do get easy, it is projects like polk street where we do the necessary work and put in the time and energy and investment into streets like this where we know that they are streets that need our attention because people are going about they're daily lives and still encountering unsafe conditions. i am so happy that one of our city his most dangerous streets has gotten safety improvements.

the crosswalks, the bulb outs, divisibility striping, because we know that this is the work that it takes to save lives. the project was designed at a time before we had the city's goal of vision zero. before we had leaders like mayor breed who made it clear that people's safety is the number 1 priority above anything else. that means we have a lot more work to do here on polk street. we have to be more aggressive about the quick changes. yes, we all do stand here today in celebration because this alley is beautiful, we have amazing pavement and so many good things that we know are improving this corridor, but as a city, i think that we are ready to take more than small steps towards people's safety. we really need to be racing towards the future for everyone, of every age, every ability who is on our streets. thank you so much. next, please let me welcome christian martin, the executive

director of the lower polk c.b.d., whose organization was definitely a key partner in the development of polk street. [applause] >> thank you so much. thank you all for being here on this rainy day. we are thrilled to see everybody out here. thank you, mayor agreed and supervisors. i hope direct to -- director numeral, right rough, thank you to the lower polk neighbors for your vision and the clarity and explain to the city what we do want to see more of as opposed to what and who we don't want to see more of. it is critically important. thank you to the d.p.w. workers, the engineers, the architects that had a hand in creating this beautiful space, for your hard

work, skill and dedication, it speaks for itself. many of you may notice, but it bears repeating that in the tenderloin and lower polk neighborhood, there is the amount of open space is equivalent to two people sharing a yoga mat. let that sink in. what we know about open spaces is critically important to the mind, body, in spirit and that is simply not enough. so we are very proud to add an alley to the available open space in the neighborhood, and we hope, for the benefit of the future, that we can continue to keep it clean and safe. i would like to thank the staff of the c.b.d. for doing the hard work day in and day out. johnny, andre, john, ronald, ronald, we appreciate you, we see you.

i would like to thank the board of the c.b.d. for giving me the support to do what i do every day. i love my job. thank you to all, thank you to the sponsors for your amazing investment in this neighborhood for the health and vitality. thank you to the st. francis foundation for all the work that you do and the neighborhood parks, our friends and colleagues at other c.b.d., thank you so much. randall, everybody else who i don't see. and i would like to reiterate what supervisor peskin said about shall thomas, a man who i didn't have the pleasure to meet , but whose legacy and vision you are all standing in. thank you. we are incredibly proud to be the stewards of this amazing,

magnificent public space. it is a responsibility that we take seriously, and we hope to infuse our future programming with equity and inclusion so that this alley can fulfil the promise and the pride of this special day. thank you very much and let's cut this ribbon. [cheers and applause] >> thank you, a christian. christian has been an incredible partner and there's been many, many neighborhood groups, many businesses, a lot of people who have been involved in this. i do want to thank the planning department, i want to thank the public utilities commission. they have also been part of this project. i would also like to thank m. squared and the contractor who worked very closely with all the neighbors to make this project happen. [applause] >> and personally, a voice of appreciation for our project team. without them, this major undertaking, they actually got

it done in a very nice day. a big hand for all of them. and now at the moment we have been waiting for is the children from reading elementary school will come over here and cut the ribbon. i want to thank everyone for coming out. police enjoyed the polk street and any experiences that you have, share them with us so we can do better. thank you. thank you. >> can i get some girls over here? okay, here is the thing, watch your hands, don't put them in there, and don't put them in here. i you guys going to help me count down? >> five, four, three, two, one. [cheers and applause] [applause]