today that started sort of opening up the floodgates for people to register for appointments at the same time what we've done with the city is to give them a list of the priority list we have for vaccinations which represents primarily wave one to educators and so we're working closely to try to coordinate exactly when those folks are going to be vaekted. we think it is pretty soon but i don't want to share an adapt only because things keep moving and a know for example this supply we had was impacted by the storms in texas and for a while they were sitting out there waiting to come to san francisco. in terms of the assistance question you're asking it's a moving target. there are a lot of new systems being built to track vaccinations and help people sign up for vaccinations to help people register. it feels like what happened with

testing and we're learning more and more about them. but right now there's not a great solution for us to use. the city doesn't have a great solution to use in terms of tracking and we're having internal questions how to leverage existing systems or what to do internally to track what we need to track. i hope that answer your questions but i'm happy to -- >> thanks. >> a lot of people know teacher and others were availed through the phone opening which i signed up over a month ago and got the response it may take months but at this point i'm not impressed with what the city's been doing. as you know we've been getting a lot of pressure from friends on the other side of the street.

and i think a lot of folks that work in our district don't have a lot of confidence though we feel we're being targeted by the city government. i know folks have been growing over to oakland who have been getting their vaccinations there and you mentioned walgreens. i'm afraid people not wave 1 or wave 2 will be able to get their vaccines prior what the city is able to avail for us. i'm super concerned we won't in a timely manner have the vaccinations we need for the folks in wave 1. i want to put that out there. >> i feel i guess what i can say is there's a concerted effort by the city to help us get those folks vaccinated as soon as possible.

>> daniel, the fact governor nusome set policy that 10% of allocations from the state will go locally to cities and counties for educators. that's next week. we were hampered by a 10-day delay because of the storms but we have effort at the state level and locally and coalescing the service providers which receive 80% of the vaccinations that come into the city for that coordination effort. >> commissioner boggess and then commissioner lam.

>> commissioner lam. >> i have lots of questions. lots of overall statements. first and foremost i want to thank everyone working towards our return to in person learning and educators and district staff and this is really the paramount issue of our time here and what the pandemic has brought and what opportunities play before us with education and the

necessary creativity flexibility and consistency we know our students are counting on us every day for this and i think our educators and staff for all that support in our families and parents. with that, i just want to name how important it is to me that we are working towards with our labor partners the details are being worked out right now. i also want to express how critical it is to accelerate how we're returning students in our educators safely. and that the plan right now i do agree that we need to get that survey data sooner than later and in a couple weeks i would propose even sooner. that will allow us to have the information we need in order to

make certain decisions and for me i'm not shy -- i don't shay away from having to make tough decisions and at the same time when we get the data for pull return of pre-k to five and use that tranche of the proposition now, how will we then seek additional spaces outside of our fixed school buildings to be able to fit our students as an example and then we'll have to do things and while i appreciate and recognize the complexities and we've been living in complexity now for a year. also, id like to have a detailed plan on secondary. it may not be at scale to be able to bring back secondary or middle school. i think it's really important for our families to understand

that we have not forgotten about the population and we have been having discussions for the focal populations and seeing adolescents and our older youth really struggling. i won't we hash the mental health data we're seeing locally as well as across the country. i can just name this morning some troubles in my own home that is consistently now turning up on a daily basis and it's really hard for the students. it's really -- and i see it first hand every morning so i think that is something that i would hope -- i would encourage my colleagues and i in working with dr. mathews and the team to really come into the coming weeks for some more details.

lastly, my intention and goal with working with educators and partners and staff is looking aa full return, pre-k to fall in the 12. by then, we will have a year and a half of what the public comment is closed lays before us. we have the data. we have epidemiologists and a federal government now that is engaging and really thinking about what the long-term solution as a country and for public education. and education of our students. i know there's more questions than answers at this point but it's critical working with superintendent mathews we arrive at answers and more details and i again do not undermine the complexity s that come into this and said time and time again we cannot -- we know we can no longer do this on our own as a direct and i think we have -- district and we're getting

additional traction at the state level we need to come to resolutions together collectively and that seems to be a theme for this evening. we have to do this work together. we need one another in order for the success of our children and the heart of all this work is our mission and education of our children. i'd like to ask for differable time lines we're clear about our expectations as a board and around the vision for how to get us to the finish line for the remaining of the academic year and planning into summer which i'm glad the team is thinking about and i'm intrigued by the details and getting ready for the fall. i don't have questions. i think it's more about this the

details i hear are emerge and addressing the elementary student. >> i have thoughts about the information presented and really i think some things i would like to see the district do different and

[indiscernible] i don't feel it was very family friendly. i feel the existing decisions we preferenced are helpful to the majority of our tomorrow liz -- families understanding it's in the phase 2-a and how do we lift up what the schools [indiscernible]. families are going to be engaging with the in person learning. for me troubled by the idea of using volunteer for the assessment center. i don't like us using the hard work people are doing especially during the public comment is closed. i feel like you get more consistent work out of people if they're not volunteering and in regard to the services, i'm actually opposed to us doing mer

surveys. i don't feel they're helpful in giving us real information that's usable i feel they ture a moment in time -- capture a moment in time but the pandemic and the difficulty to reach all families though it's helpful to get the useful motivation but additionally in regard to the presentation i'd love in the future if we'd start [indiscernible] and don't have updates on the report and i think [indiscernible] for the level of details to grasp the overall picture of what's happening. those are things i'd like to highlight and i have specific questions for staff. my first question is how are families accessing the [indiscernible] regards to the return to in person learning? how are you gauge the level of

families, students, guardians and understanding of what is being presented? in my conversations most families are still really confused. i'm curious how we're gauging that and how communication plans are addressed with some of the deficit in addressing those things and my other question is a little bit if we can talk a little bit about the time line and just to give a little bit more clarity for folks on when they'll be [indiscernible] around the time line or this semester or the summer period or fall. >> in questions to the family communication we have a family partnerships office and communications team and have lots of staff who work with advisory committees and all the

communication happening at the site level with our social workers and principals and family liaisons and others and the classroom level. and in the communications office we're very small team that has been staffed really to focus on media relations and communication for public information. we had several things put in place and things in the across-departmentmental level and i want to quickly talk about that and not try to take more time and would love to go into more depth at another time and there's ways we know families are accessing information from the district. one of those is through our digest which is a push out which goes out to the e-mails for our families.

we also know when there's urgent breaking news type of information such as a new announcement that we know will affect a group or all families, we send a text message as well as a phone call. we have a system that can do e-mails as well as texts. we use the phone call and text feature very judiciously because we heard from families that sometimes they opt hout if they feel they're getting too many messages that way. we also recognize a lot of families aren't getting e-mails and if they are they're not reading them we got a donation to set up a family resource link which is how families can then call the district or e-mail the district if they can't reach somebody at their child's school or can but have a question the people at the school can't answer they can reach out to the resource link.

we track the calls and e-mails that come in and use that information to push it out. if we notice a trend in ferm of what fam families are confused about. we recognize there's a lot of information hard for families to understand. so we're working all the time on how to simplify that and make it accessible and tell you things we're doing around that. one is working to do an audit across the written channels for digital channels to try to assess are we reaching and the more in person or the high touch work a lot of our schools are doing and parent advisory groups

are doing and we're trying to assess the universal information how we're doing at reaching families and what would they like to know more of and how would they like to get that information with a specific emphasis on our hardest to reach families. i think one of the things we notice with the family resource link is the majority of the calls early on were spanish speaking families which is a great piece of information for us our families spanish speaking were not accessing information in other ways. that's continued to be a trend but the resource link allows for famly to have the high -- families to have a conversation with an american -- person and get a response. i can go on but that's what i wanted to share with you. >> can you provide a percentage

of the scope of the reach? how many families do you feel [indiscernible] >> our average open rate 24,000. that's a pretty good rate considering we have about 52,000 households and the other way we track information is auto dial how many people picked up and heard the message versus a message left automatically. i don't have the number off the top of my head and we have a ho -- rate different than our

digest. i can't tell you how many visitors we get. we can't decipher how many are from families versus others. >> we are reaching 50% of our current communications work? >> no, i don't think we can confirm that because there's lots of aspects and i'm specifically speaking to the ones reopening schools but i think if we had a 40% or 24,000 family open rate -- sorry, not 40%, that's the e-newsletter we'd have to track how many e-mails and how many go to students. i don't have that level of analysis to say it's a 24,000 or 50%. >> okay. i'm interested to get that information. i think in my experience in the

direct now and historically the majority of families feel they don't get reached out directly via communication and if they do always in languages they can understand or accessible. i want to know how that's impacting the work we're doing and what we're doing. one thing you lifted up was a small step of the communications department. i was wondering if you felt there's not actually enough staff to successfully reach all families given the size and scope and if you can talk how staffing affects our ability to reach families during this time. >> i'd be happy to. it's more the staffing of the communications office has been set up to be a public information office that responds to media and has helped to develop platforms for any to be able to share information. the website school messenger as

a way to get information out and the district as a whole invested in family communication across the board in a lot of areas. i don't think it's purely the communications office and the communication of the responsible for family communication from the district. i think if we had i more coordinated and coheernt approach we could -- coheernt -- coherent approach we can reach families and what i'm hoping to accomplish lieu the aud -- through the audit process. we were short staffed and had an opening for a retirement in june and filled it two months ago and that person focussed on internal communication systems and hired somebody to focus on family

communication system because it wasn't something we resourced as a district in the time i'm wear of. now that we have the person on board i think we'll be able to go further faster but the study's just one individual. >> thank you so much for that. i'm excited to see the outcomes of the audit and i loved also probably having conversations with our advisory committees and i have another question for superintendent mathews. if you can give me an understanding of who on your staff is ultimately responsible for families being communicated to in the district and who do we hold accountable for the majority of families not being reached through our traditional outreach methods we've been doing? >> it depends on what the communication is. it's not like it's one -- we have a communication department you just heard from but it

depends for example there's some things sites are communitying and -- communicating and depends on what department and what they're trying to communicate and they're responsible for communications or working through our office to get communications out >> i would add that troubles me as a commissioner. it doesn't seem like that is a cohesive response that is able to reach the diverse student and family populations we had. it worries me there's one person responsible for that. one person is responsible and that's our superintendent responsible for everything and want to talk how we establish better systems and protocols in the district that provide safeguards and when things like this happen our communication is a strength and not a place we're

working to increase staffing and resources in a time of crisis i would love if somebody can talk about the time line or phase a little bit more and i think anything relevant as they wonder what it means for the folks outside of 2a. >> talking about the students returning in 2a and [indiscernible] and the students in phase 3a and if there's new time lines or updates or information for those families and students or if they should

expect. >> we have a phase to return to in person the priority students the youngest babies we've been talking about in most these conversations and specifically tonight and students in 2b identify as home insecure and foster students and other categories that have been listed and named and those span from grades three through 12. i want to be clear when you say phase 2a, forget the phases. tell me which babies you're talking about and tell you where we are in the planning and most the information shared has been about the first group of babies coming in and what we keep talking about and the second group i just named we're in the

middle of planning and not shared information about the status of return and what that might look like. >> thank you. i'm sorry if i'm not clear about the return of instructions and how do we keep it at the center and keep regular updates on that and understand it's the focus and understanding there's families and students concerned about the whole school district and want equal time shared and how we can keep families informed. >> we've focussed on different priority groups at the time and maybe an idea is in our

presentation we always include a slide or a couple slides with the update or process with groups that don't necessarily identify for fall in the groipz we prioritize. that's good feedback in think how to do that better in future presentations and communication earlier and keep families abreast outside the board of education meetings and where we are with planning for their specific babies. >> thank you, everyone. vice president collins and commissioner alexander. i appreciate although questions and i appreciate families and educators and staff for coming out and asking questions. i guess i'm feeling guess i'm

feeling over well. ed -- overwhelmed in a way and they're tough times and challenges and it becomes clear we're all struggling and all want to go back to regular in person learning and what we're faced with trying to make a move and there's no easy answers and with every choice we make there's going to be positives and there's going to be negatives and i think that's what's tough. some school districts are doing all different kinds of things all over the country because everyone's trying to figure it out. and people are going to like some of them and as elected

leaders we have to own that. i want to be clear about my decisions or what i value but i like making decisions based on principles and there's going to be pluses and minuses. i want to be clear about how i'm making decisions and i'm one member of the board and we have to work as a body. as much as we can be aligned, we can lead in an organized and unified way and it's been said before, there's many ways up the mountain. the way i may want to go may be different from your colleagues and is there a best way and as much as we can provide clear direction for staff the more they can do their jobs in listening to a variety of

constituents all experiencing this differently. i want to recognize that and say i have deep love and respect for the sfusd family and the person who spoke about losing a family member while we're struggling to get back to normalcy, we're all affected and some in very direct ways i want to acknowledge right now that is also present. for me, we need to start somewhere and as a district we need to start with the kids that need to go to school the most. and we have little kids don't really learn as well online. as a district we said we'll focus on them first. i think that was a good decision.

it means middle and high school kids are waiting and acknowledge kids need us at that level and families and we made a choice. we'll focus on the babies first. we need to speak about their needs and i'm speaking for my sef measure -- myself and for the board and we have to deal with one thing before we move on to something else and we got the health and safety m.o.u. and thank you labor partners and

thank you because we have families and staff worried about coming back. we see the guidance changes all the time so we have to pick something and go with that. so we did and we got an agreement and proud of that work and though it's tough and not where we want to be we have to celebrate that. it's a -- going to change and we can't just keep changing our plans based on guidance and we got that and i'm looking forward to approving that and it may change again in two weeks but i think if we can get that we can go on to the next step. now we're faced with an instructional plan we are negotiating and i just want to be clear about my vote and i think as constituents or where i'm leading or where my values are. i want to recognize there's no easy answers and we're

struggling with what do we do with a classroom of kids and half want it come back and the other half want to stay home? as a teacher, if i'm going to class then i'm not if we're not making teachers do both kids are going to be moving around and i think no matter what. and depending on our schools what we're seeing is some kids have 30% want to come back and there's 80% in other schools that want to come back. in any scenario if we're going to bring kids back some children will have to have different teachers but we made a priority to stick with schools as a community. i love my daughters teachers and relationships are important and key but what i appreciate with the plan is it centers on consistency of schedule and consistency of school and that may sometimes mean kids might have a different teacher but i

think kids also will have consistency of their peers in their grade level and maybe they'll have a few different kids in their class but it also for families consistency of schedule and for me that is really important and as an educator and knowing how much relationships are important for teachers and students, families need consistency and structure in their day and i know for kids, i have twin children and getting them to school and kindergarten was rough without covid. just getting them dressed and out the door and across town, for me, just the thought of telling parents that have been waiting so long to come to school and parents desperate to work or just get a break from parenting which also i want to recognize is very real.

to think they can have a schedule where their kids are only in school half day, i don't support. i'm going to be straight. based on my experience and i may be wrong and like i said i'm just one voice on the board. i encourage other commissioner to share your views but this is the challenge that is before us and it's been before superintendent mathews and deputy superintendent and i want to be honest where i stand and call me out if you think i'm misguided but i think for students go well on structures and if they're waking up and getting to school at a certain time every day and coming home at a certain time every day, i want consistency of schedule is really important. and knowing if kids want to go back or families want to go back, they can have a full day. even if that means having a

different teacher but team teachers is a thing. a team teacher i think is a great thing my daughters attend june parker a small school and knew all the teachers their loved one and if kids have to change teachers and that's not going on the case in every situation but if that is the case i believe that children feel loved in their school communities and feel loved with their friends. that is also relationships that are important. so that is my priority and that is what i've been expressing to the staff. we need to get an agreement on an instructional plan and schedule because if we don't do that, we will not be able to move forward on anything on outdoors schools on anything.

that is -- we need that information in order to make a lot of our plans and once we make that decision it's going to take us at least four to five weeks and i know commissioner lam and i are both pushing to expedite everything but it takes time to match kids with teachers and figure out how many want to come back and communicate with families, tell them what's going on and the longer we wait for an m.o.u. on a schedule basically, the longer we're pushing out other decisions and actually our capacity as a district to think about outdoor school and think about partnerships for after school and all these things. i appreciate staff and labor

partners continue to communicate. i'm open to whatever works but we need to make a decision soon and i think my vote is to center the possibility that as a school like gene parker that i think has 30% of their families want to return all the kids will be able to go back full time and possibly with their teacher. some would have to switch because there's two teachers per. if they can work together and team teach and i think the kids will be okay. that's my vision and i guess the only question i have is for staff we have a best case and worse case based on demand. if you can give me a sense of how many schools we're talking about are the worse case when it comes to the two days hybrid and

how many schools are we talking about are the best case? i know we can't -- this is ballpark we can't know for sure because we have to reach out to families and see if they commit. that is my question. that's my only question. >> thank you. we're still getting responses from families in terms of their interest but based on the data we have now we're thinking about 25 schools have that capacity. i do have -- >> the 25 could potentially be five days a week? >> yes. >> in addition to the variance in terms of interest we have some who have more families who respond and some still waiting for responses. the last number i saw was about 25 and again i have

[indiscernible] to add anything in case i misspoke or to add anything in case i left anything out. >> okay. and just to clarify, >> for kids coming back we're trying to do as much of a regular day as we can and teachers are teaching and kids are learning. when we're being specific we're talking about in person. there's instructional time and we can talk about remote or in person but the plan you're proposing you're prioritizing a longer day of in person instructional time per day. is that correct? >> prioritizing a full day of instruction in person for the

babies that choose to return. >> thank you. >> in i could quickly interject. i gave the wrong number it's reverse. the 25 is roughly the number of schools that would have to rely on hybrid because there wasn't enough space at 14 desks per classroom and over a third at student return rate they need to use a schedule to make sure everything kid could get in person. the other element schools should be within the range of being able to provide daily instruction. >> that means 50 roughly? 50 out of 74 elementaries. is that correct?

>> so 50 would be five days a week and 25 would be high demand and that would the hybrid schedule. what i'm encouraging is that if we can -- >> if we can have this conversation at a later time just so that we don't try to get into those specifics and >> once we make decisions for the schools that may be in the positions i think those are then the schools i also want to tell the public i'm interested in looking at how we expand our instructional space outdoors and we're not looking at all schools in the scenario. we're looking at specific schools and so i want the public to know we're going to be having a committee of the whole meeting next tuesday and we've asked chief nathan to present information about how we could expand commissioner lam's question and how to expand

capacity either with school site use or with even other city resources. >> thank you. >> commissioner alexander. >> thank you. >> i appreciate the hard work of district staff and the bargaining team i know has been hard at work the last week including the weekend meeting and trading proposals and i think i know that everybody is really trying hard to make this work and i guess i just want to echo what was said about the tradeoffs.

it's clear everybody has basically the same interest. teachers and educators want to get back with their kids in person. it's a question of how and different plans have tradeoffs. i'm concerned about the comments from educators tonight that our bargaining team wasn't listening to them and we're i am posing a schedule. i -- imposing a schedule and i think the plan is great but has to be done in collaboration with our educators and i think they have legitimate questions and concerns. i hope we can sort of get back to the bargaining table with a collaborative approach and figure out the educators i spoke with tonight have been working

for decade with this work and maybe there's different strategies how to approach it and it's good to trust people on the ground doing the work every day because they know best i think a lot of our district par ganning teams haven't been in the classroom recently so i think it's really important that we listen and work closely with the educators at the table and some questions they raised around classes and the middle school class ab those are good questions i don't think need to be answered and the kind of

detail that should be worked out at the bargaining table. i'm thankful we're seeing the approach and get a deal. as vice president said it's essential we do it right away. i think it's what we all want. and with middle school and high school -- i just learned that the current negotiation around m.o.u. doesn't even include middle school and high school and that was rather disturbing to me. that process needs to start immediately. i've been talking to middle

school and high schoolers desperate to get back on campus for tutoring and sports activities and clubs. there's such a need serving low income students but no reason why some of the small group stuff can't happen at the same time as elementary students opening up. it's concerning to me we don't seem to have a plan for secondary and it needs to happen right away. it's not a difficult task. it's just about people power. i'll walk around school and it's

critical and if we assign a different team to work on secondary so there's -- i understand you can't do everything at once the same people but let's put a team on it and get it done. and in my view allowing small groups on campus shunt -- shunt -- shouldn't be a huge lift and there's a question about high school doing scheduling for the fall nobody said oh, it's going to be a full in person five day a week return. then the question becomes how do we do our scheduling and we have to commit to five days a week.

full return in the fall and figure out how to make it happen. i'm concerned if that's not our current plan and would like to encourage that to work on the listening. i wanted to sort of emphasize those priorities and it sounds like we'll have a secondary report at another time and want to know when that is. i know it's a lot of work and super grateful to all you put into it. >> thank you, everyone. thank you, staff, student delegates and commissioners. we'll be continuing to update everyone and there's a few agenda items that we look forward to presenting on in the

coming meetings. we'll be providing more updates as time passes. thank you again and i do want to let go of our student delegates who have been supporting us during these meetings to make sure you get some rest. >> thank you and goodnight community commissioners and staff. i hope you all have a wonderful rest of your meeting. good-bye. we'll jump back to section e and i need a second for the consent calendar.