2021, regular meeting of the san francisco ethics commission, being held teleconference pursuant to the governor's executive order and declaring the existence of a local emergency dated february 25, 2020. before we proceed further, i would like to ask commission staff member acting as our moderator to explain procedures for the remote meeting. >> clerk: thank you madam chair. to protect commission members, city employees and public, the meeting rooms of city hall are closed but we will be participating remotely. this precaution is taken pursuant to the local orders and

directives. public comment is available on each item of the agenda. each member of the public is allowed three minutes to speak. comments or opportunities to speak during the public comment period is available via phone call by calling 415-655-0001. again the phone number is 415-655-0001. access 187 131 7460. again, access code, 187 131 7460. followed by the pound sign.

and then press pound again to join the meeting as an attendee. you will hear a beep when you are connected to the meeting. you will be automatically muted and in listening mode only. when your item of interest comes up, dial star 3 to raise your hand and be added to the public comment line. you will hear, you have raised your hand to ask a question. the line will be silent as you wait your turn to speak. be in a quiet location before you speak, mute equipment around you including television, radio or computer. it is especially important that you mute your computer if you are watching via the web link to prevent feedback and echo. when the system says your line has been unmuted, it is your time to speak. you will hear staff say welcome caller. we encourage you to state your name clearly. as soon as you start speaking, you will have three minutes to

provide public comment. you'll hear a bell at 30 seconds remaining. if you wish to withdraw from the public comment line, press star 3 again and you'll hear the system say you have lowered your hand. once the three minutes is done, staff will thank you and mute you. you will hear your line has been muted. attendees who wish to speak during other public comment opportunities can stay online and then press star 3 when the next item of interest comes up. public comment may be submitted in writing and shared with the commission after the meeting has concluded and be included as part of the official file. written comments should be sent to the ethics commission. >> chair ambrose: thank you.

i call the meeting to order. can you proceed to item one, the commission roll call. >> clerk: commissioners please unmute your microphones so you can verbally state your presence after your name has been called. (roll call) madam chair with five members present, you have a quorum. >> chair ambrose: thank you very much. i want to welcome everyone back to the commission meetings in remote format and i'm assuming since we all heard city hall is reopening that we'll get some further direction from the mayor and others about what the future holds for commission meetings, but as far as i know, through the summer, we will continue in

our remote meeting format. i want to remind everybody, when you're not speaking to mute your microphone so we don't get the feedback and with that, i'll call agenda item number 2, public comment on matters appearing or not appearing on the agenda. members of the public on the line and wish to speak should now dial star 3 if you haven't done so already to be added to the public comment line. mr. moderator, please proceed with public comment. >> clerk: the ethics commission is receiving public comment on item 2. each member has up to three minutes to provide public comment. if you joined early to listen to the proceedings, now is the time to get on the line to speak. if you haven't already, please press star 3. it is important to only press it

once to be moved into the queue. once you are in the queue and standing by, the system will prompt you when it is your turn to speak. it is important to call from a quiet location. please address to the commission as a whole and not only one person. we are checking to see if there are callers in the queue. if you have just joined the meeting, we are on item 2, public comment appearing or not appearing on the agenda. you have three minutes to provide public comment, six minutes if you are online with an interpreter. you will hear a bell when you have 30 seconds remaining. if you haven't done so, press star 3 to be added to the queue. for those on hold, please wait until the system indicates you

have been unmuted. madam chair, there are no callers in the queue. >> chair ambrose: thank you. public comment is closed and now call item from ascent calendar, items number 3, draft minutes from the regular meeting. if any member wants public comment, they should dial in now and if a commissioner objects,

an item can be removed and considered separately. before i ask the commissioners, i don't know that i need to sever the draft minutes, but i did want to note first thank the executive director pelham for following through on our request and sending the letter to the mayor concerning follow-on to the investigative work and reporting back to us. but i know it was commissioner bell who really made the motion that we should take action in response to the item, even though i guess maybe technically i restated the motion before we voted. so it shows that i was the one who moved that the commission send the communication to the mayor. which i was just trying to restate the suggestion that commissioner bell -- i just

want to make it clear that i think whatever credit where credit due -- if that can be whatever a clarification for the minutes that we all understand. don't need to continue them unless someone else thinks we should get them formally corrected. with that, is there anything else anyone wanted to pull off of the consent calendar? commissioner bush. >> commissioner bush: as a general rule, at this time and in the future, i think it would be good if the minutes showed which person wrote the minutes and gave it to the commission. if it was the executive director, it should say executive director. if it is someone that has been delegated to that, it should say. i think it's a good practice to know who is the person who compiled the minutes and provided them to us.

>> chair ambrose: okay. for the record, who does draft the minutes for the commission? >> minutes are drafted during the course of the meeting and usually captured by legislative affairs counsel pat ford. >> chair ambrose: thank you for that. i'm getting feedback. is that my -- can you hear okay? okay. sorry, i'm just looking to see if anyone else has their hand up. with that, then i'm going to call for public comment on the consent calendar. mr. moderator, can you please

read the instructions. >> clerk: thank you. the ethics commission is receiving public comment on item 3 remotely in the meeting. each member of the public has up to three minutes for public comment. you will hear a bell when you have 30 seconds remaining. if you joined the meeting early to listen to the proceedings now is the time to get in line to speak. if you haven't already, press star 3. it is important to press it only once to enter the queue. pressing it again will move you back into listening mode. once in the queue and standing by, the system will prompt you when it is your turn to speak. it is important to call from a quiet location. please address your comment to the commission as a whole and not to individual members. we are checking for callers. stand by.

if you have just joined the meeting, we're taking public comment on item 3 draft minutes of the may 24th 2021 regular meeting. if you haven't done so, press star 3 to be added to the public comment queue. madam chair, there are no callers in the queue. i do want to clarify, i wanted to make sure -- i apologize, we are taking public comment on all consent items, is that correct?

>> chair ambrose: that's correct. >> clerk: okay, there's no callers in the queue. >> chair ambrose: public comment is closed on the consent calendar. can i have a motion to adopt the consent calendar. >> so moved. >> chair ambrose: that would be commissioner chiu. and a second? commissioner bush or commissioner lee. either one. i did want to say thank you to the staff too for preparing the stipulations. i think it was a good demonstration of the streamlining process at work and i didn't want to just let that pass. so with the motion and second, can you please call the roll on the consent calendar. >> clerk: a motion has been made and seconded. i will call the roll. (roll call)

the motion is approved unanimously. >> chair ambrose: thank you. and now we're going to jump ahead to consent -- no. what number are we on to get -- >> i think agenda item 8. >> chair ambrose: thank you. all right. page turning here as we get through my script. i'm going to call item 8, discussion and possible action on the ethics commission annual report draft for the fiscal year ending june 30th, 2021. before i turn it over to director pelham, i wanted to say thank you very much to director pelham for the draft. i did want to emphasize since we

didn't talk about this before, the charter requires that the chair and the executive director prepare a draft report annually. we had come up with a rough format with the annual report last time around and haven't really talked about it since then. i want to encourage the commissioners who have thought about how best to convey the message that the commission wants to send to anyone who might be in the audience for the reports. feel free to share your insights. i know the draft we had, it's not even a final draft, it doesn't have the chart and final data that is still being accumulated because it is a

fiscal year -- end of fiscal year report that doesn't happen until the end of june. but i do want to thank you for assembling all of the various facts and acknowledging the events over the course of the year. so we have what i think is the bulk of the material to work with. so with that, i'm going to turn it over to director pelham and then i'll take comments from commissioners and then we'll go to public comment. >> director pelham: thank you chair ambrose. commissioners, this is meant to reflect information as we know it at this point, a couple weeks before the fiscal year ends. there are a number of initiatives and work underway this year that are reflected here, though not likely to change over the next couple of weeks but we wanted to make sure when we have the final report

for you and the public, it captures all the information we have through the fiscal year. the difference between the report last year, this really focuses on the past fiscal year that started july 1st. it does capture some of the changes right at the beginning of the pandemic, but we did make a conscious effort to be mindful and responsive to the questions raised last year in wanting to convey as much data as we have for the work the commission is doing and has done over the past year. this morning, very interested to hear your feedback, suggestions, anything you might like us to take back and work with the chair to finalize for you. a document for the july meeting that can reflect the commission's adoption of an annual report for the past fiscal year. i would say one last night, looking back at the activity that went on during this year, i

want to acknowledge the work of the staff on the ongoing drive we're making to continue to improve operations and impact of our program. it has been a particularly challenging year as it has been for everyone in government service. i was happy to see the hard work that went in by staff to try to get the information to you timely to make this report something that the commission feels strongly reflects the work and vision you all have for the past year that we have been working together. with that, i'll turn it back to the chair and any questions or suggestions, we are open to that and will be taking notes. >> chair ambrose: i'm going to defer to everyone else after i say this. i will help take in comments and work on the edit, the one thing i thought with respect to the final section of the annual

report, where the commission looks forward, i'm not entirely sure that we'll have an opportunity to fully flesh that out by the july meeting because we won't see sort of the next level draft. but as -- if you're not prepared to do so today, then certainly for the meeting in july, if you could all focus on that and think about what sort of focus we want to set for the commission in the coming year. i do think there's more work we need to do in terms of reflecting on where we have been and it's important for the reasons you stated, too, if for

no other reason just to understand why it has felt like people have been really striving this year. i do think it's important that we also set a focus for the future. with that, i'm going to turn to commissioner bush if you wanted to start with some comments on the draft report. >> commissioner bush: thank you chair ambrose. a couple of things i think could be inserted into the annual report. one is director pelham's letter to the mayor, which i think was in the last 10 days or so, in which the outline action items with the time table which i thought was an important statement and one i would like to see circulated more completely to the commissioners

as well as to the public. i would like to see that included in the annual report. as part of that is also to include commissioner pelham -- or director pelham's response to the board of supervisors on the board budget panelist recommendations. in that, chair pelham innumerated the time table and action by us. i think we need to surface that clearly in the annual report. beyond that, we're talking about creating some sort of listings,

i would like us to include information on how many lobbyists are registered with the ethics commission, how many permit expediters, how many major developers, how many consultants, and then in that, should include how many this year in each of the categories and how many clients they have. i think that gives a sense of the scope of what we face as a challenge as an ethics commission. thank you. >> chair ambrose: all right. thank you. i'll go down the list then. commissioner chiu. >> commissioner chiu: thank you chair ambrose. i would agree with commissioner

bush and i think that as i look at this, and i know this is just a draft format. as we present the numbers i think last year we had very clear charts. i think that would be a wonderful way in the beginning, just a year at a glance. these are all the -- to commissioner bush's point, these were the number of requests, the number of audits, the number of public funds dispersed through the revised program and then in terms of organizing the rest of the report and the summary of the key highlights, i always like to think of what are the key themes that emerged from the year. on page 2, the focus was improve program impact and ensure service excellence. we take those three as the

guiding organizing principles for the report, we can say here's what we did to improve programs, impacts and for that, i would say off the top of my head, the public financing campaign was tremendous. the results we had, we had the highest number of candidates turning to the public financing system ever historically. and we dispersed more money. i would love to highlight the impacts of that program. and then what do we do to heighten awareness of the laws. if we organize it in that way, it becomes -- there's a lot of tremendous work done this year, but if we organize it along those themes, there's a line for all of it and how it is all connected and i wanted to call out the fact that commission staff has been working remotely from their kitchen tables and

living rooms and bedrooms for the past year plus and will continue to do so for another, you know, three or four months and i just want to call out that that is -- the fact that we have increased the number of people we have served and supported candidates in an election season is really important for us to recognize and celebrate in this report. so i can -- i can follow up off line with director pelham, with some thoughts on how things can be organized and worded for maximum impact. thank you. >> chair ambrose: thank you for that.

and i would agree. i know in the last year, i think it was, commissioner chiu helped us with that sort of whatever, year at a glance highlighting some of the important information in a much more readily available and readable form. and i know in this one there's a really long bullet list of various accomplishments and i will note, the first one you mentioned, i was appointed chair and commissioner bell joined the commission, which is hardly the priority item we want to grab people with. i think a reordering of that as you were saying along those lines with more subheadings so if you're looking for a certain area you might be interested in,

you can more readily -- it will pop out at you better. nevertheless, the effort was to just gather all manner of information and get it on a page so we can start with it. and then i did see -- i thought i saw commissioner lee's hand up. now it's not. i don't know if that is intentional. i hope you really are at the beach with a palm tree behind you and it's not a phony back-drop. >> i wish we could all be at the beach. that's a good one though. >> my mind and body is. >> chair ambrose: no further comments. commissioner bell, please.

>> commissioner bell: thank you. this is my first time reading one of these. i don't have last year's as a point of reference. i thought it was extremely comprehensive, but as we were reading it -- as i was reading it, i was wondering who the audience was and i was begging for pie charts and graphics to show some of that. i think the comments by my colleagues are right on point and it just seems like those percentage numbers that we are such a graphically oriented population these days, that some of that stuff was just calling out for some kind of graphics to demonstrate what it was. i join my colleagues and what they suggested but i do want to say, it is very comprehensive. if you read it, you really got a sense of what happened during

the year. job well done but i think if we could show some pictures, i think it would be helpful. >> chair ambrose: absolutely. all right, thank you for that. and with that -- >> i'm sorry i wanted to add one thing. an additional thought if i may. to the point that we are -- you made earlier about how do we communicate the work we have done in the past and how does that connect with the work we'll be doing in the future, i think the hanging over the city and over the commission is this ongoing corruption investigation. i think it would be beneficial for us to consider that as part of the back drop and how do we communicate about it. i know we'll get to it later, the terrific news of the funding for the ethics network.

how do we show in the past year we have laid the foundation for the work that's going to be coming with ethics to address a culture of compliance here in the city. i think there's an opportunity for us to frame the work we have done in a way that shows that we are -- we're on this. and we have done a lot. look at our comprehensive scope of initiatives we have undertaken in the past year and ongoing support we have provided to the city and then we're going to build on that in the coming year with the ethics at work initiative so we can -- instead of having just a discrete set of accomplishments in the past year, we can show how we're pursuing the specific objectives and goals and it is connected with what we'll be doing in the

future. and benefit more transparent and accountable government. >> chair ambrose: great, thank you. that's exactly what i was trying to get at with the thought that we might not exactly be in a position in july to finalize the forward-looking statement. the board, three chairs that were the mayor's recommending we get the funding we need to start that effort on building ethics at work. but it won't be in the bank yet by july 9th because the board won't have acted on the budget -- i don't think. maybe they will. >> director pelham: i think that's unlikely. >> chair ambrose: that's the direction i think we need to go in. if we're going to recognize sort of the unsung heroics of this

year, of getting the positions -- getting the requisitions and advertisement and filling the position, if anyone who has tried to get something like that done in the city, you can't imagine what an achievement it is. i'm sure she's -- the other directors and department heads are probably in awe that she was able to get that much support for staff and now we're going to have more. but the points you were making commissioner chiu, that's what i want everyone to think about how we're going to frame that forward looking statement and i'm sure when it comes back in july, that the graphs and charts that director pelham, they'll finalize as part of the numbers, hopefully in the draft we see. with that, i'm going to ask the moderator to call for public

comment. >> clerk: okay. i want to double check. i see hands raised for commissioner chiu and commissioner bell. do you have other comments? >> commissioner bell: yes, i appreciate commissioner chiu's sense in that. i think chair ambrose can restate my motions any time for me. i was joining in what i think is in her remarks, in addition i should say to being a recitation of what happened, this report i think director pelham could be an opportunity to brand. to actually say -- i don't need to repeat what commissioner chew chai said but it prompted in me not just a thinking of we did this and that. here's why we're here and here's

what we're intending to do and here is what we have done and will continue to do. >> chair ambrose: we need to roll up our sleeves and get it on paper. i have been in so many settings where there's a lot of great ideas but when you're the person sitting there, you're like did i capture all of that. help me out when we get back here in july or in between, feel free to contact me if you have some precise way of communicating.

with that, i know we have a big agenda today. please call for public comment. >> clerk: we are checking to see if there are callers on the queue. we are on the motion of agenda item 8. please press star 3 to be added to the public comment queue. you will have three minutes to provide public comment. you'll hear a bell go off when you have 30 seconds remaining. please stand by. welcome caller. your three minutes begin now. >> good morning commissioners

and director pelham. my name is dr. kerr, a whistleblower. i am calling to address my appreciation to the staff who compiled the section on whistleblower protection in the annual report. this is the first time that sf has disclosed a number and explained the outcomes of the complaints. we now have some idea why none of the cases resolved this year were substantiated. the finding that 55% of city officers have failed to complete the required training in whistleblower protection. this degree of transparency

helps to dispell the reputation for years. hopefully it increases beyond zero. it should be closer to 23%. that the international standard recorded by 3,000 organizations surveyed in the benchmark report. thank you very much. >> chair ambrose: thank you for your comment. i concur that that information was important and it is going to be one of our priorities to focus and review our whistleblower process. thank you for your comments. are there further comments in

the queue? >> director pelham: as you know from the document we provided in

connection with the item, the mayor -- you'll recall we submitted the budget request to the mayor's office in late february as required by city departments over the past several months, we have been able to answer questions and provide additional detail to the mayor's budget office in discussing the commission's demonstrated priorities the way we are achieving our work and plans going forward and demonstrated need for the work. with that, the mayor's office in releasing the mayor's proposed budget for the coming fiscal year identified and recommended the full package of our recommendations for the coming fiscal year, very well come news of course. the budget that we proposed as reflected in the mayor's recommended budget that was issued on june 1st would propose fiscal year operating budget of

$6.5 million, roughly 23% increase in the current operating budget, it would have a staffing level that would be increased by 8. importantly, the reason those resources would exist is to fund new outreach and support for the city's work force, all city departments on our new ethics at work initiative designed to build in a framework and support on a practical basis to help folks navigate ethical issues that apply. it would be a program funded for what the city calls a limited three year term process, that

means we would be hiring on exempt basis before the end of this three year limited term project, evaluating the program to see what we think the needs are at that time and converting the positions if the need is still there or changed to different positions to continue those into a civil service per nate basis. this is extremely good news to hire the positions as we have in the past year through temporary, exempt process. the work we know is essential to provide the kind of support in a different way at a different level with a different focus is i think a first for the city and very important role that we'll be able to play with the support. we are looking forward to talking with the board of supervisors about the project as well starting next week in the budget hearings. separately, we have also seen in the mayor's proposal, a recommendation to embrace additional requests.

this would include three new investigative positions and funding to help us develop a case management system, if you have two investigators historically, it may not be that necessary when you have the volume of cases and significant of cases and number of investigators we have. this becomes critical to manage the work effectively. that is something that would be included here as well. and also importantly, we just finished talking about the annual report, but both were purposes of improved consistent standardized public reporting about the work the commission does and help ensure we continue to build into the fabric of our very operations, data driven decision making to the greatest success possible. and we have seen a recommendation by the mayor to fund our proposed program performance and reporting analyst. this position will work directly

with chief operating officer thaikkendiyil and myself and other teams in the office to build in the fabric what we do on a regular basis, reporting indicators of progress and help know where the challenges exist and maybe keeping us from the achievements we're outlining. it helps to strengthen performance tracking in a way we think will be helpful for the public to understand the work matter. with that, that's where we stand in terms of recommendation by the mayor's office. this didn't take cuts initially faced by the city in the midst and depths of the pandemic. we're grateful to see the opportunity to advance our work in a significant way in the coming year and we'll look forward to talking with the budget committee and full board of supervisors in the coming

weeks starting next week as they consider the city's budget starting on the 14th and considering it on the 21st. i'm happy to answer any questions. i should make one last note as i indicated in the report before turning it back to the chair, that is one of the interesting developments, budget chair haney has as part of his letter to the departments asked the departments to report back during the budget discussions what their efforts are going to be to help change tone at the top, help strengthen integrity throughout city government. there's a particular focus i think we'll see in the budget discussions by all departments about what works, what they're doing to align closely with recommendations we have seen coming out of the controller's office that have stem friday the corruptions investigations for the past year and a half.

we'll communicate as we did in the past week with all departments to be supportive of that and we'll be closely monitoring that and following up to report back to you further as we know more. i appreciate your time just to walk through the highlights and happy to answer questions. and our deputy director thaikkendiyil is also online and can answer questions if you have more specific questions about the detailed line items. >> chair ambrose: thank you. i'm going to turn to the other commissioners before i hit my points. i see commissioner chiu, you have your hand up. >> commissioner chiu: thank you and first off congratulations, we first started the budget discussions last year, cuts of 7.5% and really just cutting straight to the bone. i think this is a fantastic

outcome. i'm heartened that the mayor and hopefully board of supervisors are in support of the work we're doing here and it's one thing to say you're for compliance in government but it's another to fund and put resources to the work. so very, very heartened for that. i have a high level object observation. it will be important to have as many metrics as possible to measure the impact of the program and the work we do so we can have a baseline that says this is what it was like before. i'm not sure how to measure compliant culture or what the issues are, but if there's a way to quantify and say here's where

we're starting from and then the ethics commission delivers a set of training, interventions, programs, train the trainer, communication that can start to create this culture of compliance. and then we can measure afterwards. measure along the way. i think that will be really important to help us tell our story as to at the end of the -- the half way point and tail end of the three year mark, say look how we have moved the needle from left to right. this is the impact and here are the groups we've touched so far. we project is that if we continue to do this work and roll it out, based on our track record, we think we can get to a higher point so we have data to back up the impact of our work.

and then the second question is because timing is everything and we can only start to make progress when we have the team in place. great news that the positions will be able to be hired on exempt basis. do you have a rough city of when the team could be assembled. when they can start on the work itself. >> director pelham: thank you for the comments and question. the first year of any project, the funding that the city provides is what they call a 0.77. that means funding doesn't happen for that position until roughly september or october of the first fiscal year.

that said, in theory we could have people in seats immediately to pay for nine months of salary. our focus will be between now and the beginning of the summer, i guess we're in the summer but over the next couple of months even as the budget is finalized. we're going to take the processes we had in place this past year, clarifying the project list we know to be out there for investigative risks. having those positions as soon as we can, hopefully before the fall to be able to put people in seats as soon as we can when the funding is actually made available. that's a process that can take several months. i would hope we could say we'll have people hired by the end of the -- into this calendar year in december to have 8 positions

filled, that would be ambitious. but we can only make progress when we have seats filled. >> chair ambrose: thank you for that. it's just because we have an expiration date on the three year program term, the longer it takes and i know everyone is aware of this, just to say the longer it takes to fill the seats, the less time we have on the 36 month window to deliver results. >> director pelham: to clarify one point on that.

i think the clock starts once the positions are filled but the goal is to get them filled as soon as we can. appreciate the support. >> chair ambrose: okay. i'm going to move to commissioner lee. you had your hand up please. >> vice-chair lee: thank you madam chair. i wanted to add great job for the director and team, they have put together -- it is really great to hear that we don't need to phase budget reductions. i'm really excited about the ethics at work new initiative. i know that the primary target is to work with government

employees but to create a clean government culture, it's two ways. the public also needs to be engaged. i'd like to see us highlight the outreach effort under the new initiative to bring together the communities. i think i asked this question before, because now we're looking at six new employees to join the team at least, the city department demographics has changed and we need to reflect that if we are to serve our city ably. i do know that the city also has

language access policy. i would like to see especially the four specialists that of course we cannot require them to have additional language skills but i think there are ways you can encourage people who have additional language skills that compliments the population to encourage them to apply so that our commission staff can reflect the city population that we serve. so i would renew that request to make sure that number one, can legally do it and number two, we really make an effort to bring in folks who have the additional -- not additional, but the

cultural and linguistic set of skills to reach the currently under -- invisible population so to speak. the second thing in building the ethics at work culture, i would like to see -- and maybe we can start building it right now, to really bring in a broader community engagement than we have right now. i would love to see us reaching out to in addition to the mainstream groups and media, we need to target independent

neighborhood media, ethnic media, community-serving organizations. civic as well as social service to really let them know what this program is. what are did commission's programs the really bring them slowly into our partnership to really build a broader stakeholder community. i don't think we can achieve it overnight but at least we can start now to build up a plan and i think that the board of supervisors would love to see and may even want to help us in

one of their district meetings. i hope we can emphasize with the new staff, we're really going to build up our community engagement public outreach. >> chair ambrose: thank you commissioner lee. i concur with your remarks. one thing i was thinking about when you were talking about our public outreach position, i think it will be important that that also have a very strong listening element to that person's job description that it's not going to be meaningful if we just push out a bunch of information to an audience of none. it is really important that as commissioner lee was saying, that we try and actively engage with all of the various district communities within san francisco

and figure out what they are saying about ethics and what they want to see from the city. and i also wanted to say, there's 30,000 employees in the city and county of san francisco. the fact that we're going to have a few training specialists to help engage with that work force is great, but if we don't enlist the entire city leadership in this exercise, then what we're going to have is just on the impact scale, it's going to be miniscule.

i want to make sure you have had an opportunity to talk particularly with the city attorney and for that matter, the district attorney given how engaged both of those offices are with the corruption investigation and have gained new insight into how wrong the work culture can go in terms of ethical compliance. and also something that commissioner bush sent me highlighting in a jurisdiction, i can't remember which one, trying to improve their ethics culture. they looked at having each department identify an ethics officer. i know in our city from having been council to various departments, there's no uniform role that someone has within a

department to be the person that somebody goes to to say i have this issue, whether it is personal or something they observe in a co-worker. i know you're doing outreach to various departments on that. because frankly, to me having watched the culture of the city change over the years, it's that each department has its own culture. if we don't tap into that individual department's structure and key it to compliance, we won't be effective.

so having both your public outreach person be in an engagement and listening mode with the general public and also with the 30,000 employees of the city and county of san francisco and having those three people ethics at work people working with them to draft a training module that is going to be completely different for a public health worker who is constantly dealing with nonprofit contracts opposed to someone who works on a lot of capital projects and dealing with major engineering companies. i think it's a huge task and you have the beginnings of the effort but it's going to be really important that we get everybody involved and we're not just trying to help the giant from three little people. commissioner lee.

>> vice-chair lee: thank you madam chair. i just want to emphasize, when i say public outreach and engagement, i don't mean us talking to other folks. i appreciate what the chair said. it is basically listening because without understanding where people are, we really should not just tell people, these are our plans, what do you think. it needs to be the other way first. and secondly, i wanted to raise a very successful federal program. the federal government is so huge. any time you have something not one department can get the message across. so many initiatives we try to push through, we put together interagency working groups. every department, you have somebody assigned to work on ethics whatever. so when ethics commission has

something happening, you meet with the 20 people every month. how can we work together on the whistleblower program, what works and doesn't work for you. i do think that given the fact that we only have -- yes, we have new staff but you're right. with the four additional staff, it is impossible for them to reach one or two agencies affected. so we can put together, bringing in all of the resources, like-minded folk. put together these working groups. it's worked really well. it takes a while to put it together but after six months or a year, you have your own team.

that's part of the extended ethics family or so to speak. and that's one of the best practices coming up on the federal government and i really think that could really work in the city government. and that would really address not having four people reaching out and building a broader team. >> chair ambrose: thank you. and now commissioner bush. you have patiently waited with your hand up. >> commissioner bush: hi. i don't know if patiently is the right word. thank you. director pelham, how many staff were there when you came on board as the director?

>> director pelham: i believe there were 19 positions. >> commissioner bush: and now 33? so nearly a doubling. that speaks to the effectiveness of the math you have brought. the issues i wanted to bring up here in terms of the budget and looking at it, i would like to see us develop a plan of

outcomes, what we would see as the outcome of these issues. that's one of the things the budget analyst recommended that ethics do. develop specific outcomes that are expected. if you're going to do ethics work training, what are the outcomes of that? that's one thing. secondly, in developing ethics at work program, i think it would be good for the commission itself to have an opportunity to see what is going to go into the training. i don't think it should be just fill out a form 700. i think it has to be the broader arrange of ethics requirements and some of which are done by the sf commission and some done by commission secretaries or department heads. but there are a variety of others and i think we need to

see the universe of all of that in one place. and i think the commission's participation in that process adds value. at least that's what i would like to think that we do. i would love to speak a specific plan to address a larger audience audit. i saw that you had received a staff memo on how to proceed on a lobbyist audit. i don't know if that has now been put into place pending staff to accomplish it so you have a road map ready to go or if you need to still review it and add a road map to it. we definitely need to have a

specific plan and timeline in this budget that we are looking

at. in looking at facebook, the most recent facebook posting from the

ethics commission was in april of 2018, april 17th, 2018. which is a long time to go without speaking up. and if we did nothing more than just post the agenda for each of our month's meetings and the minutes that followed, that would be more than we have now. i know that there are equivalent to facebook not in english. there's a whole list of things that i'm hoping that we are going to get brought up to date with this year. for example, the lobbyist data

sets, which has not been changed since 2017. i know there are hiccups about how to create automation on the data. but we have been looking at that for four years. it seems like after four years, we have to find another provider because that's a long time to go without being able to do that. same thing, i noticed that when we put up the people who did not file 700s, it just said they didn't file by april 8th. we don't go on to say they have filed since that time. i looked through a number of them and they filed on april 9th. yet they are still showing on the ethics web page as non

filers and some of them are elected officials who probably would like not to say they didn't file. ethics at work, it seems to me that we may want to pick up on the budget analyst which is that we provide a target of starting off with those offices. for example, building inspector. they become the first group that we try to put together. there's a sequence that we look at instead of just saying we're diving in and we have 3,000 people to train. let's start off and train all

the building inspectors or all the people who inspect nursing homes or whatever it is where there's a risk of not complying with things as fully as we would like them to do. those are some of the points. there's one additional one, that is that in the agenda for today, we talk about audit reports that have now been completed and submitted to the commission for approval. it says the audit reports have been posted on our web page. i couldn't find any place on our web page where the audit reports are posted. there's nothing labelled audit reports and maybe it is buried under another category liken forcement or something like

that. >> you have a very thorough list. i think they are helpful. a quick note about the audits and i'll speak about this in my executive report, audits that

are posted publicly on our website. they don't come for approval, they're posted publicly when completed. i'm happy to walk through or follow up with you after the meeting to show you where it can be found. >> commissioner bush: maybe you can say now so everybody in the public knows it. >> director pelham: one moment please. on the commission's home page, there's a tab for compliance and when you identify that drop down menu, it shows campaigns. when you click on campaigns, it

shows another menu that shows campaign audits. that page in two clicks takes you to a page that explains the audit process, the audit selection process we have used over the years. it explains the required records that campaigns are required to keep for their audit and it links directly to a page called audit report. on the audit reports page, that lists all audit reports from 2018 we have issued back to 1997 and prior. 1997 and 1998. it is available through campaign and campaign audit page. >> commissioner bush: as a general rule if you have to click three or more times, it is useless. it sounds like we're clicking about five times to get to audit

reports. >> director pelham: i counted three but we'll take the feedback. >> commissioner bush: in general, it has to be public access and transparency. it's not for us. it's for them. our listing of enforcement actions for example, it has the date and entity but it says under the enforcement, it is just some government code. it's like, why don't you just put letters. they don't know the violation that took place. was it a failure to report, was it a failure to report fully.

a government code doesn't tell people what they need to know. i would urge whoever is working on this stuff would look closely at how accessible the information is to a member of the public. and also as a rule, whenever these things are posted, if it's possible to update them on the facebook for those who are english speakers and on social media for other languages, that that be done as well. that's where people go for information. thank you. >> chair ambrose: i don't see any new hands. i don't think. commissioner chiu, that's a new hand. >> commissioner chiu: thank you chair ambrose. i wanted to just comment on this

idea of an outcome and i think that's a very important device and useful device to think about the ethics at work initiative and a couple of things i wanted to say about it. the outcome i think we need to be focused on is around a culture of compliance and i think it's going to be critical to communicate and convey to the city stakeholders that culture compliance is not something that come from ethics. we can help each department. we can help leaders and individual employees but each department leader owns the culture of their organization and responsible for creating that culture within their organization. when i think about this -- the goal is not that we should train

every single employee so they know all the regulatory requirements of their job. because i think that's trying to boil the ocean. successful outcome would be as a result of the ethics at work initiative, all city employees know in their capacity as a city employee, they have enhanced or special obligations for compliance around gifts and political activity and travel. they know there are things they need to abide by so we're not going to require they know every single one of them. that would be ultimately unsuccessful because we can't train 30,000 people to know all of the legal requirements. but i think what we can do is we can train and communicate and leaders can reinforce and hold them accountable for knowing they have these higher level of

obligations and that they can -- they need to know when and how to identify the need to go seek further advice from the city attorney, from the ethics commission, from hr. then that way, they creates the culture of compliance. the culture is the force that directs and influences what people will do. if the boss is not there, is the employee going to do the right thing. culture is what helps keep everyone within the guardrails. so, i think the highest impact ethics at work could have is building that level of awareness or heightened sensitivity to these issues but not to hold them accountable or require that

they know what all of the issues are, just that they have to ask the question and find out more from the experts who are tasked with knowing all of the rules and regulations like the ethics commission and public integrity department. all those different departments. that i think will be a partnership with the ethics commission and the leadership. i think what would to me not be as successful is for us to develop a training program for 3,000 people to take and at the end of it, how much do they remember. it's because all the details, people can't remember all the details but they can know travel maybe i should ask someone about that. a gift, let me double check before i accept that. that i think is the level of

impact that would be most effective. because then you have -- well, you got a gift from someone? it seems like an expensive gift. are you sure that's okay? that's how you create a culture of compliance. >> chair ambrose: thank you. i'm going to ask the moderator to call for public comment on the agenda item. just so you know, once that happens, i'm going to go ahead and take a 10 minute break before we move into the enforcement report and then on to closed session. so if you could, mr. moderator, read the notes for public comment. >> clerk: we are checking to see if there are callers in the queue. for those on hold, please continue to wait until the system indicates you have been unmuted. we are currently on the public discussion of agenda item 9

annual budget aproposed by the mayor's office for fiscal year 22-23 and discussion and possible action by commission. if you haven't done so, press star 3 to be added to the queue. you will have three minutes to provide public comment, six minutes if you're on with an interpreter. you will hear a bell with 30 seconds remaining. please stand by.

we will inflammatory jeff piers. >> i the investigation and analysis in that matter. >> all right, thank you. >> thank you, good morning, i'm the investigator and i'm here to speak on the settlement with mr. walter. before i do start speaking as a reminder i'm limited about what i can talk about today.

one is the charter probable to the issuance of probable cause report. in this matter since a settlement was breeched we are bound by the charter's confidentiality. we were not party to the settlement. any discussions with the city attorney's also i'm also unable to speak about. i'd be happy to give a bit of background on what was required and the violations were as far as the settlement and answer any questions you might have. so, permit consultant laws. permit consultant is any individual that has paid for contacting the department of building or planning or public works that require permit or contrusion project that

requires a permit. also permits from the entertainment mission. they are required to file reports with us monthly. they are required to disclose the information for consuntant services as well as contact with city departments the employees they are congress tacting and permit they are discussioning and description of the project. they also must report campaign contributions. city ballet measure committees as well. all of that is required to be on the monthly dischoice sure

report. for any information there is penalties for that. there is one mandated by the charter--i'm sorry listed in the charter. per violations it's three times the amount required to be reported in cases of campaign contribution to report contributions 3 times the amount. they also allow for late fees. any information that's notice closed on the report. that's in addition to or above. just for the admission of the

required information he admitted to 12 violations in regards to projects and how fair it was to disclose the campaign contribution. they had the maximum administrative penalty. >> you know the settlement is recommended to the did attorney it goes to the board of supervisor. has the matter been heard.

>> it's burden of proof assigned to one committee. >> we don't know which one that is. >> the government audit an over site. >> the bill approves they will hear it in close session and hear it in open session. the terms of the settlement are public. it will be in there as far as the settlement. >> there is an element for

permit consultant for the bribery which is also against the law. that's not what it's the element of that. >> that's no the reason the settlement in addition to nontarry fines. this is to sever a contractor if the city for the maximum allowable period which was five years.

what i read in the chronic call and settlement agreement about the agreement. i thought that was the bases for cities seeking that this is from engaging that. it's not recited there. it's being pursue part of the criminal indictment. >> mr. wong there is pending matter and as far as the bribery part of the city's attorney decision to bar him as a permit expediter.

>> uh-huh. >> the when of the things that concerned me about our efforts is that exit that work. what we refer to it the tone at the top the problem we are trying to remedy is corruption at the top. in the access and the private sector is a consultant. the leadership in several different departments in the city. much more quickly than our three ethics compliance trainer conveyed it. this is from that cheered

down. there was no point in bringing forward any concern about ethical behavior it was the problem started at the top and how we go about reforming that is a challenge for everyone in the leadership position in the city. i'm glad the individual pled guilty to the criminal charges i support this particular agreement. it sufficiently robust in terms of the fines and penalty to display any other perment consultant to think these rules, unfortunately, doesn't have consequences with that if

there are any other comments. that would be commissioner lee. >> thank you, madam chair. i have a few questions. do you know if there is any movement if ill's from the city or statement this is definitely a growing industry and currently, there is no checks and balance. it doesn't align with the requirement. the second question is or suggestion is right now, we really don't know whomitt

expedite error consultant. for the different departments, is there any communication because if they represent a client we won't know. is there communications between those departments to check with us. there is this person on file with ethics because they are representing a client as an expediter. this way we will have more to know who is out there.

right now, it isn't a proper way of knowing who is out there claiming to be a permit consultant. >> sure, thank you commissioner lee. i'm not familiar of the reporting agency for permit consultant other than the reporting structure. if they meet the requirements they have to file and register with us. i have to work farther with some sort of regulatory body they get certified through and get back to you. off the top of my head i'm not

familiar. you will try to foster out. one of the staff members is the expediter. you do a wonderful job perment consultant. that is something we are seeking to do more in the future. we don't know how often the city employees are there. let me no if there are some sort of requirements. i have seen this in other jurisdiction and educations for the department as far as what reporter requirements are. things get reported. this is among the reporting requirements. this is something we will do

if we hire that ethics at work we help with the outreach and it's something we are trying to do more. it's gratified early in the meeting. >> all right, thank you. >> i did, thank you very much. i have a few questions along the line in this specific case. the perfect consultant. the disclosure outside to

making gifts to people who they are seeking permits on behalf of clients. they are making payments. >> sure, so, my understanding as to the gifts question, no, i'm no familiar with the prohibition in the permit consultant law as to the making of gifts. i don't believe so when it comes to permits. in my review of the law i didn't see that in there. >> each department has people in that department if you go through some of those you can

seek contribution to a nonprofit. the relationship between the parks alliance and reck come i don't think there is a relationship between departments i think that is an open door for permit consultants. i would urge you to take a look at that and the doors be

closed so that doesn't happen again. have you sent them to all of the permit conadultants? >> well, as i speak to the settlement here it was agreed to earlier in the meeting. this has been announced publicly. as far as we have something we can take into consideration. >> i would recommend it. they need to know they are hearing from the ethics commission. why was ethics not a party to these issues and why didn't we act under our authority for

the violations involving permit consultants? why were we not involved in this? >> sure, so i think the decision to get this matter settled was the most expa dishcious route and try to bring them and handle them fully within the ethics commission. they were pursuing other matters. they were able to have that resolved. >> if i were me interrupting what you just said you stated it wasn't done because of

administrative convenance. >> i wouldn't say administrative convenance but just a decision that was made to do it. we could have brought it on our own. >> it was with the city tern. >> i was just the investigator handling the investigation arrest far as decisions on how the matter might have been brought one way it's branded is how it acts rather than watching from the sidelines. that's legally what happens in

the cases. i raise that as well as an issue. >> okay, go ahead commissioner, you had your hand up. >> go ahead. i'd like to go onto commissioner bush's remarks regarding the purchase. it's of the ethics commission in the industry not even a party. it's troubling and disappointing. in that way that this is

enforcement action. >> this is penalties. the ethics commission and authority and enforcement. i think that was a lost opportunity. my second question are more smaller. you act as a perment consultant going forward the second is the bases of the case against him was disclosed. the authority and violations.

how would the ethics commission. we put it another way. in the absence of the investigation and wrestle blower moving forward. how can we uncover this. how do we know when bad things are happening from a reporting stand point. >> without giving away the

playbook we have a few ways. they try to uncover the evidence. obviously, we did have a whistle-blower. you have contacts and yes, i will give them quiet a bit in the absence of it and you can investigate these. there are violations and something we are working through now and seeking to pursue in the future. yeah, you know, in a self reporting scheme it can be difficult but there are ways that we can uncover the evidence we can bring someone into compliance. >> thank you. i actually wanted to make a

point. one of the first things you learn as a deputy city attorney there is only one city, there is only one party. so, the city and county of san francisco is the party to the settlement agreement of violater. my reading of it was that executive director was engaged and part of the press release and announced the resolution of the case and not administrative convenience on the way. one from the city attorney office and the other from the ethics commission and looking at a smaller part of the violation of city codes. i unfortunately learned, you know, repeatedly as general

council to both report in the puc. when there is an investigation that involved the fbi and d.a. the control of that investigation. you make information available to them and screw up the next persons strategy. so the idea a lead takes this when i'm sure the ethics commission was involved and knowledgeable. going back to the larger issues. we have communication with the permit consulting community in

someway. we will forward the steplations stipula. in light of recent enforcement action i'll communicate this is where you find the information. san francisco is a big high school and everybody knows what's going on it's someone with inside knowledge on how to get your document from the election trick call division to the plumbing division. they know about these actions. if we want to remind them, we

are the engagement officer and we will be enforcing that. this could be an opportunity and send out, you know, informational item to them and remind them how they can get more information from us about how to comply. i don't believe we were sidelined in achieving this settlement result. i'll move to public comment because we do have a fairly substantial agenda item in closed session and we have the executive directors report. i don't want to runout of steam or loss the quorum. i'm sorry. commissioner bush. you are muted.

>> as i before he leave they are not required to register for permits. does that allow the opportunity for developers to team up with the nonprofit and avoid disclosures in any other actions. other consultants that are not nonprofits. >> is that something you think happened. i mean someone formed a nonprofit and advicing how to get a permit approved. >> i believe nonprofit seek perments and not required to disclose what they are doing and they are doing it with the partnership of a fore profit developer. >> they are not a perment

perment permit consulta. >> they are receiving permits but they are not being hired by a developer to get their perment for their office building. they are hired by the developer to help them by developing affordable housing i don't see that as somebody selling their access to city hall they might hire people. they might hire a permit consultant. why would they be a permit consultant? >> i don't think the disclosure requirements hinge on if you are your fulle

job is a perment consultant. it's if you receive perments worth more than a million dollars. therefore, there is a value to a fore a for-profit dever teaming up other than what is set aside and so forth. they will save a lot of trouble in obtaining permits if it's through a nonprofit agency. >> uh-huh. >> first of all, have you looked at that issue. >> um, that's to the staff. >> that's to the staff. >> commissioner bush. we have not devoted resources to that issue but we can

explore that if there is an agenda warning that. >> if there are not off-limits on gifts that perment consultants can make to city employees and off-limits concrete area the ability for a department official to seek of the behest we definitely need to open that door ands see what is behind it. they are like a lobby incompetence with that i'll ask for public comment to be called. then, if there are other comments we can take them after we see if there are any

public comment. >> we are checking to see if there are callers in the cue. if you just joined the meeting we are on agenda item tenement enforcement of staff report. if you have not done so press star 3 to be added to the public comment cue. you will have thigh minutes to provide your public comment. you will here a bell go off when you have 30 seconds remaining. stand by. madam chair there are callers in the cue. welcome caller. your three minutes begins now 6789. >> commissioners. i'm francisco. some of y'all have heard me speak before on the ramped

corruption that we have in this city. foremost we must remind ourselves that this investigation wouldn't have gotten there and the u.s. attorney not in california david aner southern. anderson. so he knows something about the investigation but he's allowed to say a little bit in front of the ethics commission. we, the people would like to know fully why the clocks while crooks operat

now. i sat in the meetings with the commission. it's a shame the ethics that you are more forceful and adamant. you have the ability to do the right thing and not tag along with what the so-called investigates are telling us. i know a lot about this case and the comptrollers office and city attorneys office. today, at another special meeting you will go behind closed doors and appoint a general manager and tell us they appointed the general manager. you don't know about that. that's against the brown act.

we speak and no one hear us. >> thank you. are there any farther callers

in the cue. >> yes, stand by. >> hello. >> the gentleman, i recognize his voice. you know what he just said about he spoke about nonprofits. this is exactly what's going on it's in the war.

they probably are apart of the company. it's a nonprofit organize that henry thinks so. the management company is part of bcs. just like i just heard. i told you guys in 2015 you just [inaudible] agave i gave you e-mails and phone

calls. you said some crap about circumstances. the corruption started and you were did there. there were applying this. it's like you guys are right now. i'm not happy about that. you act like you are confused you should have done that 40 years ago. so, that's why i'm really shocked. i'm shocked. all of these people that you

[inaudible]. we are lucky that this is what i'm talking about. >> time has expired. >> i'm done. >> i'm not sure if the caller hung up. i didn't hear the name of the organize. i thought i heard dcs. i wasn't sure if that was what. >> the community services. >> okay, thank you. >> thank you and thank you for your comments. are there any farther public

comments. >> all right, i will close public comment and move onto it next agenda item. i there is a note that this is an important discussion and follow up on the consultant review i think we missed this in our over site. the commissioner liked the idea of having more focus on over site there. with that, i'll call reading item number 11. this is part of the discussion report. it's problematic and object rational highlight since the commissions previous meeting. director. >> thank you, chair.

the memo highlights a variety at the last commission meeting when i gave you an update through may. as i mentioned in the meeting by the chair the communication that they asked for last month to the various offices following the controller at the airport and what was sent over to those departments. so, that was attached as part of this report for your information. the budget we spoke about under item nine. we won't spend time on that unless you have other questions. we are talking about the efiling of products. these are the designated

filers this is the process and gives them enough where we are and the presence and it's youthful to them. it provides them a specific sheet for the process. they can begin with the plan for the coming year and a project that's successful. we were excited to get that out and work with the department. they spoke about the disclosure database. i'll take a quick note on that and there was a gap due to staffing changes san francisco hadage open port tool. we have been working over the past six months with the staffing we have to piece

together or the pathway of the information that will be completed this month. the information available to the public, you can correct me if it's online fill in the gap and the public can accident actively search the data fur their invest and purposes. we are glad they were able to be made. look for that by the end of this month i'll report back to you next month with specific information. also, it's up to the audit program commissioner bush you mentioned an audit. the lobbying audit program is something that's now actively in development with our new

audit manager and client review manager onboard. they joined us in the middle of april and i had been working with our audit that's on staff pending return of the other auditor that's a service worker on deployment this month. we started to put together a plan for the coming year and that's a priority we discussed with the bla office in previous meetings that's a process we are looking to keep you posted about that. one thing i wanted to highlight in the last month the audit cycle from the 2020 elections are completed. two of them discretionary

audits. we have opened them may 17th of 2019 we have not been able to make progress on them as of may of this year. two years after attempting to start those. rather than continuing to start the audits at this point the resources will be better focused going forward on the new audit program. we are launching the 2019/2020 audits that are mandatory. i communicated that to both of the committees we initially selected in 2019. we posted that as well. i wanted to highlight that and answer any questions on that point. i'm heap to report we have

posted the position for the auditor this position became vacant in september. we invite you to come to our website click on-the-jobs link and go directly to the webpage we have posted the investigator position. that window for application is closed and we are in the review process and we will keep you close to development. progress continues to get us back to the full staffing level we had targeted for the year. one note on the revenue report last month the commission asked for a clarification about one of the figures and in may, we had reported a under ethics levies by the

committee we had a $32,000 figure and the question was what contributed to that dollars amount. that was a clerical error on our part. we collected that in the revenue report other than that i'm happy to answerfy questions you might have and we can report that to you. >> thank you, i'll turn to the commissioners to see if you have questions or comments for the director. commissioner bush. you are muted commissioner bush.

>> do we have any acted for redistricting appointees. as far as ethics is concerned we let that beknown. >> i don't have an answer for that for you. i'd be happy to get that to you in july. >> good afternoon. i can briefly try to answer your question commissioner bush. regarding the task force it's before the board of supervisors they require them

to enforce that. they don't have direct authority over the redistricting task force. they don't have anything direct in that process. thank you. >> they don't make an appointment? >> that's correct. >> i wish we would, that would be nice if we did. >> i look at what's going on with that? i look at outreach to minority communities and engaging them fully. commissioner lee and chair ambrose a copy of what the community is doing statewide in trying to generate

participation in state redistricting. when i thought it was a model for an approach we might take we have an ongoing need to be involved in outreach the equity program. >> not at this time. >> okay. >> can you bring us something in july. >> we were planning to as an update. >> i read the comments from other commissioners because i'm concerned about our close

session discussion. i'll ask for public comment. i'll first hear from commissioner bell. >> very quickly, i think it's appropriate that the commissioner and staff do a follow up on the suggestion about orientation form 700 and addressing the issues in terms of culture. i suggest we do a follow up meeting and let the commissioner know that. we could put that on for

ethics at work this is important to make it effective. moderator, can you see if we have anyone that would like to speak about the director's report. >> madam, we are checking. please wait until you have been unmuted. we are discussing number 11 agenda item. it's problematic and operational if you haven't done so add this to the public comment cue. 6 minutes if you are online. when you hear the bell you

will have 30 seconds remaining. >> madam chair. we have no callers in the cue. >> public comment is closed on item number 11. we will close agenda item number 12. this is the discussion--actually. let me use my he can exee authority. i'll jump ahead to items 12 and 13 for farther public

comment and go to closed session. then we'll come back after closed session and decide if there are items for action on future meetings and or any farther beginural public comments. that's items 12 and 13. so i'll call agenda item number 14. this is discussion of possible action regarding probable cause for complaint alleging violations of the protection ordnance. article four of the san francisco campaign. possible closed session involving public comment in matters pertaining to the agenda item and then following any public comment about our going into public session.

i'll ask for a motion to assert that attorney-client privilege and we will go into section 3699-13 brown act 6.9 sunshine ordnance. we will discuss this. we will follow that and i'll have a conference with legal council about the act. the number of possible cases the instructions for any public comment on the map we intend to go in closed session to discuss.

>> you are muted mr. moderator. >> sorry about that. >> i'm jumping ahead on the script this is the closed session for item 14. >> so, you want to take public comment right now? >> yes, we are required to take public comment before we go into closed session. >> we are checking to see if there is any callers. if you just joined we are motion number 14. that's an impossible act regarding probable able cause for complaint. the wrestle plower protection

ordnance. please stand by. if you haven't done so, press star 3 to be added to the public comment cue. if you were online with an interrupter. a bell will go off if you have 30 seconds remaining. we have a caller in the cue. hello, caller. your three minutes. >> i'll be speaking about it. we are the taxpayers we are called upon to have the county

of san francisco and wasting millions of dollars. we have paid millions of dollars. this is because the ethics commission would like to have the resources. the ethics commission now should be mandated to look into what the comptroller's office is doing with the program.

tons and tons of information. the comptroller they have a disfunctional sunshine. we came to the ethics commission to get nothing done. in good faith regarding the comptroller's office. on the contrary he takes all of the information that and gives it to them. today he will be given another position in closed session. again and again they hear the ethic commission doesn't have resources. commissioners, let me tell you this. this city is separated with

corruption. you have right after the to go to the department of justice. every right to go to the department of justice. in fact, i'll approach them and i'll tell them how disfunctional our ethics commission, comptroller's office and city attorney. we cannot call ourselves if ail they do is make experiences. if all we do is get investigates that are beating around the bush. >> your three minutes has expired, sir. >> thank you very much. >> thank you, are there any farther callers in the cue? >> no, madam chair. there are no farther callers

in the cue. >> i'll ask for the motion to assert the attorney-client privilege and be in choiced section. in charter section 3669 and sunshine ordnance 57 d. do i have a motion. >> commissioner lee. >> i'll call the roll. [roll call]. 2 motion the motion is e video.

>> i'll give you a separate >> clerk: a motion has been made and seconded. i will now call the roll. [roll call]

>> clerk: that's five votes in the affirmative and no votes in the negative. >> further, announcement to the sunshine ordinance, in the closed session, the commission took two actions. in one motion, they moved not to ratify the finding of no probable cause subject to further investigation, and in a separate motion on another case made a decision to ratify the recommendation of no probable cause, and with that, i would like to move ahead and call -- >> chair ambrose, i'm sorry to interrupt. i think on the first matter, you should note that there was a dissenting vote. >> oh, i'm sorry. after i announced the vote, i apologize. and the vote not to ratify the

recommendation on probable cause, the vote was four in favor and one opposed. and do i need to identify the commissioners? >> clerk: no. >> so commissioners, bush, chiu, lee, and ambrose voted in favor not to ratify the recommendation of no probable cause, and commissioner bell voted against that motion. and then, the second motion on the other case, all five commissioners voted in favor of the motion to ratify the recommendation of no probable cause. does that cover it? so i need to go back because i skipped over agenda items 12 and 13. i am not going to call agenda item 12, which is where we

would discuss future matters, but i'm going to invite any commissioners who have future matters that they want calendared to call me, and i will work with executive director to get those on calendar. item number 13, which is required by our rules is request for -- to hear additional opportunity for public comment on matters appearing or not appearing on the agenda pursuant to ethics commission bylaws article 7, section 2, if you could, mr. moderator, find out if we have any callers in the queue. >> clerk: madam chair, we are checking to see if there are any callers in the queue. for those already on hold, please wait until the system indicates you have been unmuted. if you are just joining this meeting, we are currently on the discussion on agenda item

13, additional opportunity for public comment on matters appearing or not appearing on the agenda pursuant to ethics commission bylaws article 7 section 2. you will have three minutes to make your public comment, and you will hear a bell chime when you have 30 seconds remaining. madam chair, we have a caller in the queue. >> thank you. >> clerk: welcome, caller. your three minutes begins now. >> so commissioners many san franciscans are fed up with the corruption that is going on on every level, and the federal

government has to stop it, much like a consent decree that is done with the san francisco police department or some other agency. now, y'all may not feel that that is necessary, but when you constantly tell us you're underfunded, you have no resources, you cannot do your jobs, and consequently, what happens in san francisco is quality of life issues are compromised. people wake up in the morning, and the first thing they have on their mind is how to rip off others? contractors, politicians, even

the clergy. even the clergy. so, commissioners, you need to reach out to the department of justice for help. this is an emergency. this first-class city is now known as a very corrupt city proven by some politicians at other levels, saying san francisco should redeem itself, and san francisco has a city has been compared to rwanda, a

third world nation. thank you very much. >> thank you very much, mr. dacosta. are there any further callers in the queue? >> clerk: please stand by. madam chair, there are no more callers in the queue. >> all right. public comment, then, on agenda item 13 is closed. and before i move for adjournment, i just wanted to say, commissioner bush, the further comment you had on the executive director report, if you want to bring that to my attention and director pelham, i'll follow up with you on that. i don't want to, i mean, go back and reopen that agenda item and public comment on that matter again. >> thank you.

>> and i don't know about you, but i'm hungry, so i'm going to adjourn the meeting, and i think, you know, i think it was deputy attorney shen that was asking do we need to vote on adjournment? who would not vote on adjournment? >> clerk: yeah, you don't have to vote on that. >> okay. thank you very much. everyone have a wonderful weekend, and the meeting is adjourned at 2:00 p.m. thank you.

>> restaurants will be open for take out only, but nonessential stores, like bars and gyms, will close effective midnight tonight. [♪♪♪] >> my name is sharky laguana. i am a small business owner. i own a company called vandigo

van rentals. it rents vans to the music industry. i am also a member of the small business commission as appointed by mayor breed in 2019. i am a musician and have worked as a professional musician and recording artist in the 90s. [♪♪♪] >> we came up in san francisco, so i've played at most of the live venues as a performer, and, of course, i've seen hundreds of shows over the years, and i care very, very deeply about live entertainment. in fact, when i joined the commission, i said that i was going to make a particular effort to pay attention to the arts and entertainment and make sure that those small businesses receive the level of attention that i think they deserve.

>> this is a constantly and rapidly changing situation, and we are working hard to be aggressive to flatten the curve to disrupt the spread of covid-19. >> when the pandemic hit, it was crystal clear to me that this was devastating to the music industry because live venues had to completely shutdown. there was no way for them to open for even a single day or in limited capacity. that hit me emotionally as an artist and hit me professionally, as well as a small business that caters to artists, so i was very deeply concerned about what the city could do to help the entertainment committee. we knew we needed somebody to introduce some kind of legislation to get the ball rolling, and so we just started texting supervisor haney, just harassing him, saying we need to do something, we need to do

something. he said i know we need to do something, but what do we do? we eventually settled on this idea that there would be an independent venue recovery fund. >> clerk: there are 11 ayes. >> president walton: thank you. without objection, this resolution is passed unanimously. >> and we were concerned for these small mom-and-pop businesses that contribute so much to our arts community. >> we are an extremely small venue that has the capacity to do extremely small shows. most of our staff has been working for us for over ten years. there's very little turnover in the staff, so it felt like family. sharky with the small business

commission was crucial in pestering supervisor haney and others to really keep our industry top of mind. we closed down on march 13 of 2020 when we heard that there was an order to do so by the mayor, and we had to call that show in the middle of the night. they were in the middle of their sound check, and i had to call the venue and say, we need to cancel the show tonight. >> the fund is for our live music and entertainment venues, and in its first round, it will offer grants of at least $10,000 to qualifying venues. these are venues that offer a signature amount of live entertainment programming before the pandemic and are committed to reopening and

offering live entertainment spaces after the pandemic. >> it's going to, you know, just stave off the bleeding for a moment. it's the city contributing to helping make sure these venues are around, to continue to be part of the economic recovery for our city. >> when you think about the venues for events in the city, we're talking about all of them. some have been able to come back adaptively over the last year and have been able to be shape shifters in this pandemic, and that's exciting to see, but i'm really looking forward to the day when events and venues can reopen and help drive the recovery here in san francisco. >> they have done a study that says for every dollar of ticket sales done in this city, $12 goes to neighboring businesses.

from all of our vendors to the restaurants that are next to our ven sues and just so many other things that you can think of, all of which have been so negatively affected by covid. for this industry to fail is unthinkable on so many levels. it's unheard of, like, san francisco without its music scene would be a terribly dismal place. >> i don't know that this needs to be arrest -- that there needs to be art welfare for artists. we just need to live and pay for our food, and things will take care of themselves. i think that that's not the given situation. what san francisco could do that they don't seem to do very much is really do something to support these clubs and venues that have all of these different artists performing in them.

actually, i think precovid, it was, you know, don't have a warehouse party and don't do a gig. don't go outside, and don't do this. there was a lot of don't, don't, don't, and after the pandemic, they realized we're a big industry, and we bring a lot of money into this city, so they need to encourage and hope these venues. and then, you know, as far as people like me, it would be nice if you didn't only get encouraged for only singing opera or playing violin. [♪♪♪] >> entertainment is a huge part of what is going to make this city bounce back, and we're going to need to have live music coming back, and comedy, and drag shows and everything under the sun that is fun and creative in order to get smiles back on our faces and in order to get the city moving again. [♪♪♪]

>> venues serve a really vital function in society. there aren't many places where people from any walk of life, race, religion, sexuality can come together in the same room and experience joy, right? experience love, experience anything that what makes us human, community, our connective tissues between different souls. if we were to lose this, lose this situation, you're going to lose this very vital piece of society, and just coming out of the pandemic, you know, it's going to help us recover socially? well, yeah, because we need to be in the same room with a bunch of people, and then help people across the country recover financially. >> san francisco art recovery

fund, amazing. it opened yesterday on april 21. applications are open through may 5. we're encouraging everyone in the coalition to apply. there's very clear information on what's eligible, but that's basically been what our coalition has been advocating for from the beginning. you know, everyone's been supportive, and they've all been hugely integral to this program getting off the ground. you know, we found our champion with supervisor matt haney from district six who introduced this legislation and pushed this into law. mayor breed dedicated $1.5 million this fund, and then supervisor haney matched that, so there's $3 million in this fund. this is a huge moment for our coalition. it's what we've been fighting for all along. >> one of the challenges of our business is staying on top of

all the opportunities as they come back. at the office of oewd, office of economic and workforce development, if you need to speak to somebody, you can find people who can help you navigate any of the available programs and resources. >> a lot of blind optimism has kept us afloat, you know, and there's been a lot of reason for despair, but this is what keeps me in the business, and this is what keeps me fighting, you know, and continuing to advocate, is that we need this and this is part of our life's blood as much as oxygen and food is. don't lose heart. look at there for all the various grants that are available to you. some of them might be very slow to unrao, and it might seem like too -- unroll, and it might seem like it's too late,

but people are going to fight to keep their beloved venues open, and as a band, you're going to be okay. [♪♪♪] [roll call] >> president lopez: thank you. section a is general information. section b, opening item. item 1, approval of board minutes of the regular meeting of may 25th, 2021, can i get a

motion and a second? >> commissioner: so moved. >> commissioner: second. >> president lopez: are there any corrections? seeing none. roll call vote. >> clerk: thank you. [roll call] thank you. that's seven ayes. >> president lopez: moving on to item 2. superintendent's report. >> thank you, president lopez. good afternoon all board members and vice president

moliga. congratulations to the class of 2021. last week, many san francisco unified school districts were able to have in-person graduations. there were 20 high school graduations and dozens of promotion ceremonies throughout the district in person and i would like to congratulate each and every one of you on persevering and achieving your goals through a very challenging time. your determination has truly been inspiring. san francisco loves learning final episode aired last week. san francisco loves learning in partnership with ktvu. this show was not only in san francisco, but all over the bay

area. i want to thank everyone who's contributed to this labor of love over the last year sxa. families, and most especially our students. i appreciate all that you did for our youngest learners and other children across the bay area. you can continue to find links to pass episodes on our district website. i'm wearing my shirt right now. pfizer vaccines will be available for san francisco unified school district family members 12 years and older at burton high school every wednesday and thursday from 3:30 to 7:30 p.m. once again that's 3:30 and 7:30 p.m. starting wednesday, june 9th. starting this thursday tomorrow, and it will end july 15th. johnson and johnson vaccines are available to anyone 18 and older. drop-in and appointments are

accepted. so you can just drop right in people under 18, you will need permission from a parent or guardian. so? order to guarantee your vaccination, please have parent permission. every wednesday or thursday beginning tomorrow. our city is on track to be the first california metro city to reach full herd immunity. several top doctors have predicted san francisco is about three weeks away. compared to the rest of the state, san francisco is still ahead of l.a., san diego, and marin. we're on target to reach herd immunity levels and that has been consistently predicted to happen by mid july. so please, all, let's take care of each other by getting vaccinated. finally, we will celebrate

another recipient of this year's superintendent 21st century award. havon zari graduated from balboa high school. he won the superintendent's award for ready to create. let's learn more about him in this video. >> i attend balboa high school and i'm ready to paint. when i went to mr. larson's class, i saw information. i'm in a wheelchair. i drive my joy stick.

so that i can connect the same joy stick to a computer and then i can control it with the joy stick. >> reporter: when he was 9 years old, doctors had to remove a tumor in his spine. >> hello, my name is matt coolis. i'm a special education teacher and case manager at balboa high school. i saw how independent he was and i, you know, kind of took an immediate liking to him. >> reporter: here's kahvan citing from a book of poems he read when he was 14 years old. >> reason will be enough to that your independence times will be very rough, but when

you don't stop fighting, keep on moving forward. >> reporter: while at balboa high school, he's maintained a 4.0 average and now headed to sf to major in psychology. >> you're not the same as some other kids. we're pretty much the same. to be independent. to express myself. >> thank you, kavahn we're so proud of you. president lopez, that ends my thoughts for this evening. >> president lopez: thank you, superintendent matthews. and, i did want to make one

quick change to our items in section b. student delegates' report will go after at the end. we'll continue with item 4, recognition and resolutions of commendation. we have one award scholarship announcement for today. i'd like to call on gerald baldomero through sfusc. >> thank you, president lopez. gerald, our colleague is in another meeting at the moment. so i will go ahead and read the names. thank you, president lopez, and the board of education to recognize our filipino american scholars. the filipino american employers and education and sfusd was re-established years ago and we reagan or restarted our graduation and scholarship program among other initiatives

that we are engaged in today. our 18 recipients of the awards this year as follows is charice dedios. narime morales. chelsa garimba. julia ancetti. mckayla ice nonariana carisal. mckayla benowa. raven baltista. and david worth. thank you.

>> president lopez: thank you so much for reading that and congratulations to all our scholars. item 5, recognizing all valuable employees our "rave" award. there are none today. and then going back to item 3 would be our student delegates report. as you may all know, this is actually their last meeting with us today. we have been -- we had the ability to invite them into the board room so you can at least experience one time being in a board meeting sitting at the and thank you for being here and the floor is yours. >> okay. thank you so much, president lopez. for our student delegate report, we're actually just going to read off a little statement. sorry about that. i want to make sure we don't so

i'm just going to read off a statement that i have provided. it has been a privilege and my greatest honor representing the san francisco youth and public schools this last year. not only did it contribute to my growth and experience and knowledge as a young woman, but it gave me the opportunity to meet so many amazing people. hearing the personal stories of my classmates and peers taught me a lot about how we are helping and hurting our future. although i can't say the work is close to done, i see that this board and district and city is dedicated to improving schools. i know i've served my purpose in representing sf youth. i know that when you see me, you see the other 56,000 students. i just want to put emphasis on how many other students are in

our schools. it's so easy to just think it's me and tevon or it's just you and your daughter or son, but at the end of the day, we are a community of so many youth and the fact that we are the future should give you so much hope. i know that so many of my peers give me hope and the fact that they deserve a good education is what keeps me here today. i know you all know how many obstacles we've faced being in this position from people who don't agree with what we want. at the end of the day, it's not about one single student, it's about all 56,000. i hope that as you've witnessed our leadership, it's a reminder of why we do what we do. educate. educating our future. i also want to just take the time to thank my community. you all for supporting me,

hearing me and also inspiring me. lastly, i just want to say i didn't want to talk your ears off so i just want to plug in an article that i wrote. it's called "the risk of education without purpose." and there you will hear so much of my thoughts and learning this year and i really appreciate having a chance to speak today. >> hi, everyone. i'm the more controversial one so i'm definitely um, i think more towards the end, i've been inclined to tell my story more so people can really see why i've been going so hard to make changes this year because i know a lot of people see is what they get on the board meeting. so i've prepared a little bit including my story and also just some other thoughts as

well. so, yeah. race, society, and politics. as a black student activist, i am the main target of anti-blackness that accumulates when these issues collide. despite living in san francisco, i have been impacted by the racial bias. i lost my father due to gun violence which is not easy to deal with. losing parents and parents walking on children is a common story in black households. in schools, i've seen peers that look like me. instead of teachers addressing the reality we face as black students, they chose to isolate us in the classroom. i didn't want that for myself, but some fire was ignore fighted to honor my father's memory by beginning my future, my education. growing up in san francisco in america is a privilege. i learned that some san franciscans are not so accepting. throughout my academic career, most of my students or faculty were either asian or white.

most of the time, i was the only black kid in my class. i did not know my skin was a factor until first highlighted by my 1st grade teacher. during spirit week, there were many fun days, one of them being crazy hair day when kids came in with you guessed it crazy hair-dos. even my teacher walked in with a wig on. when i wanted to try it on, she told me, your hair is too greasy. i had never scrutinized the nature of my hair although i knew it was different from that of my classmates. so i grabbed a water bottle and tried hard to get the grease out of my hair. i had no idea such incident would form my academic career. in middle school, my peers called me racial slurs. but i guess it's prepared me for the biggest beast of all lowell high school. as a freshman i was in and out

of the dean's office relaying how kids repeatedly asked if i wanted to eat all the chocolate because i'm black. i also had teachers who took all the black kids' work and continued denying us to turn it in. and how the administration would choose to address it. instead of waiting for someone to address t-i started advocating against racism myself. i started to build my leadership credentials by joining clubs by black student unions. i've been very committed to changing the culture. i've been able to bring black culture and issues to the forefront. not to mention being the first black female issued and also the student delegate seat. i continue to expand as a leader where i represent all 56,000 students to the sf board of education. i have remained resilient in my

advocacy by eliminating admission systems at lowell high school calling out racism and sexual assault. numerous tv and news interviews planning protests, supporting plans to re-open and making ethnic studies and requirements at sfus d. it is an understatement to say that holding a seat on the board of education is hard, especially this year. this year has been a crazy experience that has made me stronger as a person. i ran for two reasons. one for my community that has held my back and stood up for me this whole time and two to bring all the issues in the dark to the light. it has been an honor to speak on behalf of the entire sfusd student body and i want to thank you all for being along on this crazy ride. i think, we graduated.

yeah. so that's update too. so yeah. we're just preparing for the next student delegates if you haven't heard. joanna lamb from lowell high school won the citywide election and agones yank is the intern student delegate. so her seat will be confirmed in our election. s.a.c.'s election next fall. >> president lopez: thank you. and we all normally would be in person celebrating you and normally commissioners on the

board or. >> i know all the commissioners share my regard for the student delegates. it's just been amazing to witness your -- not just your resilience, but your leadership skills i just know as you move on in your lives and college in your careers, you're going to be more successful. commissioner norton, every year, this group of student delegates were the best ever and i have to say i concur this group, you two are the most amazing student delegates i've ever worked with so thank you

again. >> yeah. came from the city, super proud. city kids representing all day through and through. you guys held it down. like literally showed up and showed out, you know, and really talk about like a time of just, you know, i'm all about, you know, things happen for a reason and you guys are exactly the student delegates that we needed during this pandemic and you guys stood up and fought so many crazy battles and helped the board get through staff and the families and the kids and mainly the kids at your school as well. you know, so super proud of you black and brown sheroes. i'm with you 100%. super excited for what's

getting ready to happen to you both in the future and you guys, you queens are always in our hearts and what you all need to continue your journey, feel free to just let us know and hit up vince. >> president lopez: that was good. commissioner lam, i think i saw you too. >> commissioner lam: you both are just incredible. i have learned so much from the both of you this year of our service together. i just know that this is just the beginning of your journey and i cannot wait to stay in touch. i told shevon last week you can't get rid of me. just know we're going to be consistently to stay in touch. we are with you as you continue this life journey and thank you. thank you and i know that the young people coming up behind

you student delegates are going to carry on the work that you've started and just really excited for you as you continue on to your adventures in college. so thank you. >> president lopez: commissioner collins. or superintendent matthews? >> so i just wanted to tell you both first and foremost congratulations. i think every aspect of this year has been so different than any other year in the history of education in this country and you both not only persevered through this year, but you actually thrived. you continue to fight for what you believe is right. you continue to push for what's right and i'm just so proud of you. the way you thrive through this year and now you're getting

ready to soar off to new heights and i just want to congratulate you and what an honor and privilege it's been to serve with you both this year. and looking forward to hearing the stories that are to come. we know there are stories to come. we're all going to be saying, hey, we knew them. we know them. congratulations to you both. >> president lopez: commissioner collins. >> commissioner: i want to say what everybody else said which is that we've all been very impressed by your leadership and as a black parent, i'll say i'm indebted to your leadership because you're leaving our district better for when you came on the board in the

schools that you're in and interactions that you have outside of the board i just want to say personally how grateful i am for your courage in speaking truth and i think in that sense, you've spoken truth in spaces that adults are not comfortable. you've had the courage to speak truth. on the board, last fall, it was very contentious and you continue to speak truth and

your voice intoeth of your voices are extremely important and because of your courage, we have been able to move this district and this is where i feel kind of old, you know, you know the importance of what you're doing but i don't think you truly understand the impact that you've had because you're not old enough to see how long we've been working on certain issues and adults year after year have not been able to move things. your voices have been able to move our district on issues that we've been struggling with since consent decree, since brown versus board of education. and so, if anything, you've proven number one that youth voice and youth leadership deserves respect and in some cases, you know, you deserve more respect than a lot of the

talking heads and the, you know, adults, politicking and making speeches. you guys are actually speaking truth to power and i will continue to see you as a colleague and an equal in terms of the work you've committed to doing and excited to see where you go and what will happen next.

>> commissioner: it's hard to add to what my colleagues have been saying, but i will add one thing. i would just like to observe you've come from one of the largest and smallest high schools in this district and represent both different and similar and incredibly powerful voices for justice, not just justice but voices for justice. for me, it also reflects one of the things it gives me a lot of hope about sfusd is that our schools for all their flaws, right. including shevon spoke eloquently. i think also, there are also pockets of positivty and strength and the way that she was even through that, the leadership and then essentially force us as a district to change some of those things. so i think that both of you and coming from jim jordan, a place that's close to my heart.

jim jordan has had four values. respect integrity, courage, and the two of you model those with just such excellence that i think it really is a model for the entire school district and for me as a new board member, it's incredibly intimidating and humbling as you come on to the board. i have to say, these are my colleagues, so i need to step up. so thank you, supervisors. >> yeah. if i can jump in, i just want to echo what everyone else has said. thank you for your service and to being a leader in our district and speaking on behalf of students and wish you the best in your next endeavors and adventures and leadership and making things better. ment thank you. >> i just wanted to thank everyone also for all of the graduation gifts too. i don't know if she's on here, but viva, she gave me a graduation gift at my

graduation, so i wanted to tell her i really appreciated that. thank you to everyone who's been stopping us for photos. it's really nice to put a name to faces because zoom is very hard too. also, yeah. stay in touch. we're going to stay in touch, so we'll stay in touch with you too. also, thank you,ester. we didn't get to sit next to you all year, but we appreciate you. >> as commissioner lam said, you can't get rid of us that easy. expect to hear from us. i also want to thank everyone for your kind words. i'm definitely going to rewatch them when i need it. thank you so much. i know that from here, there's only up. so i'm really eager and excited to see all the changes and all the improvements and all the continued greatness that this

district will have and thank you for everyone's kindness. i really appreciate it. >> president lopez: thank you. and, you know, there's not much more that i can say that hasn't been said already. i have so much admiration and respect for you both and i really appreciate being invited in and being able to work alongside you. there's so much that i have gained from your words and your honesty and your courage and when you speak, i can see that we all feel it and that's what you're leaving behind. so you're famous. you've set the stage because of that. last thing before we will move on in our meeting is i heard there's a ceremony alheading off of the colleges and universities that you'll be attending, so we have that set up for you and thankfully one

person so you can do that. i'll go ahead and set that up and then we'll continue. if anyone wants to share a few words, the floor's open. >> president lopez, we're delivering the gifts right now. [ laughter ] >> oh, no. so i got accepted into texas southern and ironically, i am wearing the same hoody that they got, but i also got a very big offer from hampton university, so i think i'm hitting the east coast with kathia. sorry to flip the switch on

everyone. so i got two texas southern sweatshirts. i will be selling them on ebay if you want to donate to my ramen fund. yeah. i think i'm going to hit the east coast with kathia. >> great college. >> yeah. are we saying which college we're going to? >> no. >> i'll be in boston. >> president lopez: congratulations to you both. okay. moving on to section c. advisory committee reports and appointments. item 1 is the parent advisory council. and i will call on michelle. >> thank you, president lopez. can you hear me okay?

awesome. of course, it's tough to follow that but i wanted to say good afternoon everyone. commissioners, student delegates, superintendent, district staff. members of the community. i'm the coordinator for the parent advisory council of the san francisco board of education. today, i will be joined by a couple of pack members although i'm not quite sure everybody's online. and we'll have them introduce themselves as they join us. and this is our report to the board of ed for june 8th, 2021. the role of the parent advisory council or the pack is to represent parent perspectives. in order to inform board of education policy discussions and decisions. this is our final report for the 2021 school year and includes a recap of our june 3rd meeting. progress made on our priorities for this past school year. assen update on recruitment.

we'd like to begin by acknowledging what an unusual and incredible year this has been for everybody. we'd like to honor the challenges, the hardships. whether it be through the pandemic other ways through violence or police brutality and so we'd like to take a moment of silence to remember all those that we've lost this year. if you please join us. thank you. [moment of silence]

>> thank you. we'd also like to appreciate the extraordinary efforts of everyone to make the best of what seemed like an impossible year. here we are. congratulations to all of us for making it through to our educators for continuing to teach. for our students for continuing to learn. to our families supporting it in every way imaginable and to all our communities and staff

who helped out in so many ways. we'd like to give a special appreciation to all of our graduates. to the scholarship recipients honored today and most especially to our student delegates shevon heinz-foster for your words today and for your brave and brilliant leadership throughout the entire year. for your perseverance and for your controversy. you give us hope and you will be missed. i'm trying not to cry. we look forward to all that you have yet to do knowing that our world will be a better place for it. also, to the members of the p.a.c. and to all the advisory groups who have persevered, you have juggled parenting, working, supporting your kids through distanced learning and still have managed to contribute your time, energy, ideas, and leadership to make sfusd a better place for all our children. thank you. and now i'd like to turn it over to anna mejia who will get

us started. >> thank you. my children attends steven elementary. this concludes my two and a half years serving on the p.a.c. this past year, i became the vice chair. i will begin the recap of our june 3rd p.a.c. meeting while we were joined by our vice president as well as community and parent leaders including several p.a.c. applicants. commissioner molina spoke of the importance of the role that our parents play and continue to carry forward the momentum this year especially as the district grapples to re-open schools and working through the learning loss and trauma that the students have experienced this past year.

our new superintendent and looking ahead to the districts by national deficit. p.a.c. members had many questions for commissioner moliga including learning loss, re-opening plan, social emotional support, vaccinations, opportunities for continued distanced learning the return of out of school time programs. at our meetings, several new applicants also had the opportunity to share why they were interested. and to ask questions. and to ask p.a.c. members questions. the primary discussion of the topic was changed. including where parents voices fit in and partnerships with out of school time program. providers to ensure that

students and families, their needs were met. we close out the topic to highlight in our report over the summer for the coming year and appreciation. now i will pass it to michelle delaney. >> michelle delaney, are you on? >> i don't think my sound's going through. >> it is. >> oh, it is. thank you. sorry about that. thank you, anna. hi, i'm michelle delaney. i have two children one is in fourth grade and one is in 1st grade. i will provide a recap for 2020 and 2021. we worked on three things.

communication, distanced learning which becomes all things related to learning and equity? >> your connection's a little wobbly. >> okay. do you want to take it for me, michelle? >> why don't you keep going, but if it fades out, i'll let you know. >> challenges around communication and long standing are complicated. this year, however, as the pandemic stressed, schools closed and everyone sheltered in place, the effective communication became more of a pressing issue for families. after providing communication is a complex issue. things are constantly changing and it's been reassuring that

the communication team and ready to pivot as needed. we hope that the result of the current communication audit will help to provide a clear path forward in providing clear communications for family that are clear, and consistent. information to the district school site administrative remains ongoing concern. pandemic learning. as we transition from learning to the pandemic to returning to the in-person learning at school sites, issues of most concerns for families include support for students to address the learning loss over the course of the past 15 months as well as the increase need for mental health services and other structures to support the social, emotional well being of students and educators. going forward, the needs for full time counselors, social workers, and nurses at all schools is universally seen as a top priority. parents want to know what this

office will need to support our students in transitioning back to school. equity, issues of equity proving all aspects that our children experience which is why we will continue to focus on equity the number one priority requires to address equity so that we provide the opportunity for all of our kids to be back in school and that they feel safe. we understand there are constraints on school site budgets so we want to know how physical and emotional well being of student social security being prioritized so that sites will have the resources they need for the support work. i will now pass it back to anna. >> the p.a.c. has identified these initial school years. the superintendent search put in learning loss and trauma and

the dringt's long term financial health. superintendent search, we are grateful for superintendent matthews for postponing his departure from sfusd for one year in order to provide stability while we are merging through the pandemic to provide necessary time to engage and search for a new superintendent. the search process must be comprehensive and transparent and must be driven by the core values expressed by the board and our district. our next superintendent will be taxed with learning our district into the future of public education and will have to do so while simultaneously facing budgetary challenges and lingering effects of learning loss and trauma resulting from the pandemic. learning loss and trauma

recovery. long interruption to education and its impacts on our student academics subset is real and throughout the coming years. one of our top priorities, we are looking forward to hearing more from the district about our specific plans and programs to ensure that all students received access to the reports they need including the ways we can replicate paths as well as continuously effectively partner with out of school programs providers. while we recognize that the

school district will receive sufficient funding this year providing for recovery we would like to partner with the district and school site staff, local officials and others to better understand the district in ways we can be better advocates to increase funding for public education. i will now pass it back to michelle. >> thank you, anna. this year, the pack will form new partnerships with their organizations and staff we look forward to continuing this work

in the school year. the p.a.c. will continue to reflect upon point in time ways in which we do this work. opening space and sometimes allowing barriers. these include understanding differences, examining and educating ourselves on confirmn

the date, it will be posted on our sfusd splash page at www.sfusd.edu/pac along with an agenda. pac meetings are open to the

public and we encourage anyone who is interested to join us. translation and interpretation can be provided with advance notice. if you're interested in attending a p.a.c. meeting or would like to partner with the p.a.c. or have any questions or comments about the p.a.c., please contact us at pac.sfusd. >> president lopez: i do want to remind the public if you want to take a look at this report, it is on board docks and is available now. before we hear from commissioners, i'd like to open it up to public comment. >> clerk: great. please raise your hand if you care to speak to the p.a.c. report that was just given.

looks like we have four speakers. >> president lopez: great. we can do two minutes. >> clerk: thank you. hello. amy. hello, amy. are you there? >> hi, i'm here. am i unmuted? >> you are. >> i'm a resident and i'm concerned about the rise of anti-semitism. >> clerk: i'm sorry, amy. this public comment is only for the parent advisory committee report that was given. so you can only comment on that report. if you'd like to speak in general public comment, that will come on the meeting later. >> oh, thank you. >> clerk: no problem. hello, alita. >> hi everyone. on behalf of the community advisory committee for special education, i would just like to thank not only the members of

the pac who presented the report today, but the pac overall. all of you have been doing great work this year, you've been giving lots of hours to not just prepare information like this, but collaborate with us fellow advisory committees. and, of course, michelle deserves an extra special shout-out for all the work that she's done stepping up this year into a position of basically stakeholder engagement queen as, you know, as positions have gotten shifted around and everyone has scrambled to do work that's never had to be done in this school district. michelle just stepped right up and made sure the work continues seamlessly. thank you for that and everything else that the pac does. >> clerk: thank you. hello, carla. >> hello, everyone. i'm going to tag team with

alita. this is the membership chair for the advisory committee for special education. we just want to extend our gratitude to the pac. we know what it is and what it means to show up and to volunteer your time and your hours for the better of -- to better everything. we want to echo in particular the call-out for full-time counselors, social workers and nurses at our schools at this time, but because i think our focus for social and emotional support is just what's needed to heal and move forward to the best of our ability and all of the pac members, michelle, in particular for all of the hats she's been wearing and for everyone who has switched and figured out how to do this on zoom and stay connected. it's a great feat. and so we just want to say thank you. >> clerk: thank you.

hello. josephine. >> yes. hi, this is josephine. congratulations to the student delegates shevon and kathia. thank you so much for your work and great success in college. i can cover the priorities protecting the aapi families and also making student learning loss and taking care. at the same time. i'm asking if you could give a few more seconds for people to raise hands because it is in english. a lot of my community members are not able to understand like the whole process of when to raise hands and all that. so they weren't able to raise hands fast enough if they're not in the queue and they don't know if their item is up. so if you can just call one

more time. if it's possible to call in other languages, that would be really appreciated. people that wanted to make comments for the past item and not able to do it now. >> okay. >> clerk: thank you. just so the public knows, you have the ability to raise your hand throughout public comment. i will call at the beginning and we'll see how many people there are. we don't cut it off. you can just continue to raise your hands. we can work with translation. we can work out how to incorporate. maybe as i call out public comment. i can have the translator say as well so folks know when to raise their hands. actually, president lopez, should we do that right now? yes. >> president lopez: yes. thank you. >> clerk: great. language interpreters, are you there?

>> did you hear the conversation? >> yes. >> clerk: great. can you let the public know in spanish if they'd like to raise their hand, they can do so at this time. >> translator: [speaking spanish] [please stand by]

>> thank you for your response. >> thank you. >> that concludes public comment. >> thank you. we'll be sure to send that message for public reminders throughout to remind them to speak on the topic we just heard. are there questions or comments from commissioners or haven't mathews? commissioner collins. >> thank you. i just want to reiterate my gratitude as well for parent volunteers working for free basically to help us improve our district and this isn't just a one-time thing or one-year thing and it's been one of the hardest years for families specifically

juggling remote learning and all the changes and economic challenges and showing up and being a voice for families and especially families not able to come to these meetings. i really appreciate your report and they're vial valuable. i know it seems bureaucratic. i've gone back through documents like the to advocate for things we keep saying we should do and don't get to doing. this becomes another document and the presentations aren't just a presentation. the actual document is valuable and i see it as our charge, all of our charge to make sure that we help to realize some of the requests and actions put in here. hold me accountable, hold us accountable. i mean it.

all of us should be showing up and i look forward to showing up and sharing information and listening. specifically you mentioned several things that resonate for me as both an educator and patient in the district. the idea we -- parent in the district. the idea we need to focus on physical and emotional safety is number one. if kids don't have that, there's no way they're learning. we know there are communities that had a deficit of resources before the pandemic and so when we talk about learning loss, we're talking about something that's exacerbating issues we've been dealing with for decades. it's not a new thing but makes things worse and causes problems for community sss -- communitie

that were doing okay. i want to highlight as a board when we came on board last year after the george floyd protests we had a huge amount of advocacy on the board saying we need you to take those police officers out of school. it was regard to response because our district was already ahead of the curve and did the work and weren't spending millions like lausd and we were able to spend it on students. i worked with commissioner boggess and we still police black students in the district and it creates an unsafe environment for students and families just like black

students and families go on the streets of our city they can also feel unsafe in our schools and we know other communities don't always feel safe and was we don't resource schools to appropriately deal with discipline and conflict, we also have kids getting bullied and sometimes it's racial bullying that happens. the way that we were proposing we needed to address the issues of physical safety happening and we heard about it from other schools before the pandemic was in fully resourcing our schools and that meant calling for an audit of all of our schools meaning making sure every school had a social worker and has a nurse and fully functioning wellness center. those are the resources and bringing in community providers to do voice groups and girls groups -- boys groups and girl groups and build alliances to have community and the way to fund that we said hey, city, you're spending a lot of money

on police, we're not doing that anymore but you're spending money on the justice system and policing in our city. that can go in the community and into our schools and help address issues because issues of conflict in our schools is also happening in our communities. we need to fully realize the vision of the resolution that we all approved unanimously which calls on the city to redistrict resources from policing to fund community schools and also to fund the non-profit organizations that provide services that frankly i can't provide as an educator. i'm an alga bra teacher or english teacher and there's those who know how to provide community health and wellness and social services and social workers and those are things our teachers can't do everything.

for the community 100% in support of black lives resolution and online and read it and outlines where the money should go and exists. it's funding policing and juvenile justice that is not helping and could be directed to our communities and schools. community schools is the mechanism that will help. we can't just bring social workers in and make sure it's going to work. we have to have a system that's responsive and a community school model. i'm 100% committed to working on that and supporting that and interested in listening to the parent leaders and others how to realize our vision of making every school a safe loving welcoming place when kids return in the fall.

>> student delegate. >> i appreciate what's been put in the report and year-long projects. thank you for addressing our very real concerns and looking ahead to the future. we don't always articulate the concerns and district and appreciate when you call out when the district perpetuates these harms. thank you for your work. i appreciate all the parents who step up to the plate even when they have so many other things on it. thank you.

>> i want to lift up the pac and if you're listening give a shout out to my buddy emma she didn't know what pac was and now she's vice chair of the pac. it shows grassroots and caring about the kid and community.

thank you for the comments and feedback today. it was great. >> one more question around communication i'd like to learn on the aud how involved or not involved you've been and what you've heard. >> thank you, president lopez. it's been great. the communications department reaches out to us. i spoke directly with the researchers one-on-one and engaged and gave input and we've

been encouraging and if there's other groups not everybody is represented in the advisory groups and not everybody may have the capacity. there's a lot of challenges and barriers. making sure we're going out to the community and working with the organization that work with family so they're voices are heard as well. i'm looking forward to the results too. i'm excite and pleased that that process was being engaged in i was involved in the vendor selection process which i was honored to do and feel we're open to feedback and pivoting and figuring out we can make this more of an ongoing praise

instead of an ongoing challenge or concern. def if there's no question or comments we can move on to the next item. thank you for being here. lastly i wanted to add are there any appointment to advisory committees by the board? i see commissioner alexander and commissioner moliga. >> i don't have all my appointments but i would like to appointment lauren abernathy.

>> this is commissioner moliga. i have an appointment to the qta committee. >> commissioner do you have one? >> commissioner: i'd like to appointment satya overos to the oversight committee. >> commissioner: thank you for doing that. section d, discussion of other educational issues. i'd like to call on superintendent matthews for the item. item 1 is return to in person learning update. >> thank you, president lopez. this evening we'll give our

return to in person learning update for june 8, 2021 which is today. our mission as a district is that for each and every student we'll provide quality instruction and equitable support required for them to thrive in the 21st century. we believe this is our on the ground marching orders. this is what we're trying to do and we believe each and every is what's about and reaching their potential to thrive in the 21st century. we'll give an update and the fall planning the in-person learning and facilities update

and the town halls to occur over the summer to give more information on how we communicate with families and staff during the summer. and the staff that will not be in person and then we'll talk about before and after school care. before we dive into the summer program update, i want to give a big thank you to all those who assisted with the high school graduation for all. this was our in-person graduation. we had 11 at the stadium and another nine at the campus. they were in person high school graduations. i want to thank those who gave support to make this in-person

graduation happen and had many staff members that participated in huge ways and a huge shout out to many throws three stepped up in huge ways to make sure everything was in place the activities going on they played a huge role in that. a big thank you to you all and to see the smiles on the faces of people and we heard the phrase four weeks ago we didn't think this was going to be possible and look where we are right now. a huge thank you for making this possible and putting so many smiles on so many students and family's faces. with that i'll turn it over to

continue with our program update. >> congratulations student delegates. we're so proud of you. i'll be talking over the next couple slides about summer programs. as you know sfusd will offer opportunities to extend the learning time during the summer months. programs include both academic and enrichment programs focussing on our youngest learners through programming and after-school and extended school year and credit recovery options for high school students to name a few. our pre-k and ost programs are year round and there was a seamless transition last week. our other programs will launch

tomorrow. you can find information about these programs on the website link shown here. i do want to take a moment to thank everyone who has contributed to the launching of summer 2021. all the work has happened through quick and collaborative efforts across virtually every department in the district. cni, early ed, department of technology, policy and operations team hr and our city partners. i want to also give a special shout out to our project management in our curriculum and instruction office.

we are also excited that we are able to make summer backpacks available to each sfusd students they're for students and families to use because we know it will be important to continuously provide academic opportunities through summer. we're applying lessons we learned from material distribution over the last year. we have multi-lingual cards and videos for families and the resources could be found on the website link here. additionally, we're excited because we have high school interns who will be providing individual tutoring support to students and parents. thank you, students.

anybody will be able to get backpacks at the in person program students enrolled in summer options will be getting pick up information from their program leaders and students who are not enrolled in sfusd summer programs will be able to pick up backpacks starting next week at our grab and go locations at willy brown, denman middle school and lincoln high school and mission high and roosevelt. those dates and times and locations are listed on the website. we have been sharing this information across other presentations over the last couple months. we'll serve about 15,000

students through our sfusd programs this summer. i want to headline we'll be able to expand options and offer free tuition for our pre k and ost and excel programs. free programs. the summer offers for students win ieps have increased 30% with the addition of covid recovery services in addition to efy. our aim high program for rising sixth to ninth graders has increased due to the learning loss funding. our excel program will be operating at 53 sites. and thanks to our summer together initiative with the city in addition to the learning loss funds we heard loud and clear from families and their advisory committees they desire academic enrichment over the

summer and we have partnered to offer over 600 students literacy instruction doubling from last summer. in addition to the highlights, we want to celebrate our partnership with ucsf has allowed students to learn credit through a program. our collaboration with the summer together initiative has enabled us to open 80 sites for summer enrichment for all grade levels. we've been able to expand programs for geometry by offering 30% more high school student seats in the program and in middle school we extended our s.t.e.m. summer offerings. on the next slide we want to circle back on the implementation and impact measures we are looking at for

our summer program we outlined the process for metrics and outcomes which may be different depending on the program. our team will be working with each program manager to identify the appropriate measures and assist with data collection and analysis. in addition to following up with the students during the year which is not something we've been resourced to do in the past but we'll be able to provide that capacity through the learning recovery fund. with that i'll pass it back to dr. matthews. >> thank you, jill. next we'll talk about fall planning for in-person learning. as we repair for the full return we'll continue to focus on health and safety measures,

preparing our facilities, focussing on instruction and accelerating learning and including additional academic and wellness resources for students supporting our staff for full return and aligning our resource to support all the efforts. we will focus on three of those areas in our updates today. you see the stars there facilities and operation and instructional planning and communication as an organization we remain committed to in-person learning and will continue to all state and local guidance as we plan for the coming school year. now i'll turn it over to chief smith. congratulations to all the graduates and wishing the student delegates beautiful moments in your posthigh school journey.

quick state and local updates. we have fewer than 12 new cases per day and almost 1.4 new cases per 100,000. we're really on the back end of this pandemic and much of that is attributed to the measures and the vaccines. city hall has reopened aas of this past monday after a 15-month closure. another sign we're getting back to whatever our new normal is. it's been great to have the vaccine available to 12 and 15-year-olds. we had 16-year-olds start and 12-year-olds a few weeks back and the bay area has the highest rate of teenagers getting

vaccinated amongst california counties and san francisco has 54% of 12 to 16-year-olds vaccinated compared to 30% of california as a whole which is great. we still don't have updated guidance on the evolving health and safety protocols but there was a joint statement by the county health officers of the six county to share that school should do full in person learning this fall and we've been sharing that's our complete and full intention as we wait for the guidelines they're focussed on opening fully in person. we're partnering with the mission wellness pharmacy to offer mobile vaccine sites. the first stands up tomorrow at

burton high school and we'll be there every six weeks every monday through thursday, no appointment is needed and we'd love to see you out there. we're working on a mission location. in addition, our website is constantly updated with vaccine information there's different access locations and we update this regularly with our partners. this is a sample of the mission and excelsior and bay view, omi and the tenderloin and many are also partnering with the san francisco department of public health to make vaccines available to our students and families.

i think that's it for me and will turn it over. i wanted to provide a brief update on the activities we're undertaking to make sure we can have a facilities division and provide an update on school meals and transportation. we're reversing the work we get down to and making sure fall and spring learning will happen and moves will occur at the elementary school and middle school and high school sites where we have population classrooms. moves will happen mid june to late july. we're scheduling three moves a day. we have three moving companies on contract and we are moving

full speed ahead. we're starting with non-summer school sites first to avoid minimized disruption and give us a lead time to plan with those sites that have summer schools to minimize construction when we have to do the moves but the activities will be happening concurrently at sites and our working assumptions framing our planning and the direction we're planning to movers assume one, social distancing requirements are lifted as well as managed circulation and cohort restrictions. we'll continue to purchase tpe and deploy that to each site and that signage is going to be taken down and that emphasizes social distancing and replaces more general signage but the stand up process is going to be much more minimal. we have hard out high level you

can see it's tentative and continue to revise the plan with the movers and sites to make sure our goal is to minimize disruption and while we can be flexible to avoid major descriptions, there's going to be activities going on and moving quickly. karen sullivan from the facilities division is the point person for overseeing the moves and coordinating. we're making sure that particularly middle schools and high schools we have a

consistent ventilation approach we pursued for element we schools and classrooms. at the end of the day while there's a lot of conflict decision making and activity need to happen at sites, fundamentally we're trying to make sure each phase that has more than one person in it has open windows or portable air cleaner or ventilation and when possible more than one of those choices that we're doing as much as possible. we're also replacing filters and upgrading to teams where appropriate and conducting repairs at many of these sites. that includes very small repairs like replacing belts and fans needed to ensure our systems are in good working condition to larger capital projects. that includes an air balancing project and also there's projects that the middle school and other sites are anticipating over the summer. what we have done to date over

basically since the end of spring of in person learning we have been working over the past few weeks to get a lead and completed an inventory and completed assessments of what's broken of ventilation and maybe not broken but replacing it to be on the safe side. we've completed our window inventory of middle school and high school sites thanks to both parent volunteers and our dph inspection team and also completed a comprehensive space inventory. we've taken from our site plans and created one database that now has not only middle school and high school and elementary school and all spaces in the system. the classrooms, offices, gyms, auditoriums. it will helpful for other projects we have to undertake as a district. also, we're bringing on two different consultant teams and those contracts are on the

consent agenda. i want to emphasize for the boards these are not bond funded. these are partners we have used to do bond work in the past and these are new contracts established through our process and we are using non-bond funding to fund this work. those two consultant teams are essential to accomplish the aggressive move schedule we've outlined as well as help with repair work done. at the next board meeting you're also going see mem can cal firms will help triage the work that needs to be done to get sites ready for august 16 and help us over the course stay on top of filter replacement and other repairs as they occur. to help folks wrap their brains around the spaces we're talking

about, across the middle school and high school, this is how the spaces break down and close to 1,000 staff offices and rest rooms and other shared spaces. so there's only 140 classrooms that did not have operable windows. half are between the academy and school of the arts. we're making sure we're ready for in person learning and have purchased portable air cleaners and have plugged them in and installed them as well as other

sites that have these classrooms that will be great as we turn on the lights and run the mini fridges. that's a different level of electrical load but still this is good first feedback a good first experience. this is a high-level calendar. we're working to get the overwhelming majority of our work completed by july 23 to give a buffer period between when staff start to return to sites and school begins because

we anticipate the fact to expect the unexpect and we want to start dealing with the administrative building and spaces we need to have open but not as directly relevant to classroom instruction we have a slightly modified process for this summer. we have a july 1st deadline for anyone seeking to use our youth permits for august 16th and long time partners we'll do an abbreviated process where they can submit forums to be aware of activities going on but offering programming before we finish returning the paperwork to them and we traditionally start this

process much earlier in the school year but we do not know what to expect in terms of guidelines. we'll have a processing time and in terms of permit approvals we'll sign off on all other permits committed over the summer for fall programming and after august 16th we'll return to our process of principles of the approval of a site permit. with that i'm happy to turn it over to chief. good evening, dr. mathews and commissioners and colleagues. a big congratulation to our recent graduates. i'm happy to share an update on the planning we're doing to get ready to welcome students back in person in the fall.

and we are going to be able to offer universal free meals next year for all students at every school. they'll be able to eat free regardless of incomes regardless of federal waivers and free breakfast and super can be available to all schools with before and after programs and we're exploring limited home delivery for students in virtual learning. grab and go will sunset july 30. i want to do a shout out and thank you to the director of student nutrition services and for the work and planning food orders and training for a full return to in-person learning. we'll roll out a new point of sales system in cafeterias and hope it will reduce the time students have to wait online and

there's more information about meals available on the website and i provided the link. for transportation, we're rolling out a new technology with the new provider zoom services ink and a thank you to the transportation director and everything they're doing to onboard a new experience for families. starting in mid june as early as as next week and they'll begin receiving guidelines and supports for provide immediate feedback once school starts in the fall. during the and wanting to open up better we spent time looking at the general education route. we provided transportation service to k-8 schools and middle schools and during the pandemic we updated all the stop and placed a focus on areas where the local students live

and transitional housing and where there's high concentration of students. the registration process for general ed services will also commence in mid june. families enrolled in schools with transportation services women receive guidelines starting in mid june. it's exciting to be in the mode where we're planning to go back to full in person. thank you and that concludes my presentation. now i'd like to transition to deputy blake to provide the next update. i want to give updates on how families can stay informed and we're moving to fall reopening.

we have ways families get information and strive to reach our multilingual families and families with digital access and those without. we'll reach out to families by e-mail, phone, text and print fail and share information we hope will share for families within their networks. we have thousand of followers

and over 100,000 views on the website per day and will continue to update information there. since march 2020 we spent over 207 digests each week over 69 weeks to over 60,000 recipients tailored to what staff needs to know and families need to know happy to an as we move back to what may look like schools in terms of programming we'll do it better than before but it will look similar to pre pandemic time and pivoting to one digest per summer and once to each audience twice this summer and the last wednesday, june 30 and july 28. in addition we'll continue to

provide regular updates through website announcements and social media and news letters and the regularly scheduled board meetings and want to reach out through texting and phone calls. and there's a resource for families who have additional questions or may not be getting information through the ways and linking with questions the number is 415-340-1716. they can also e-mail their request at familylink@sfusd.edu.

in addition to information we have plans to discuss directly with district leaders and community health experts. we are looking at both sharing with ucsf as our partner. as health experts we know families have a lot of questions about and have questions on wellness and mental health and safety and we'll be focussed on making sure we're both sharing information and hearing input from families about what they hope to see and answering

questions they have. the dates are still be finalized with our partners at ucsf and our goal is to host them as well as possible and want significant information to share and to address the questions we know families have been asking. we plan to let them know about the dates and aim to have them a month before the first day of school. we can make ourselves available to community sponsored families to reach out and answer questions. >> good evening, commissioners and community. the next several slides will give you information about instructional planning and our

independent study proposal and the initial components and before and after school care for fall 2021 sfusd is excited to be planning for a full in person return this fall five full days a week. we'll also continue to offer our existing alternative programs like our home and hospital and independent high school. we know even as we return there'll be some babies for they require distance learning and will need another option in engaging in learning this fall. consistent with our board resolution we're planning for an alternative option a study pilot and that will be new this fall and it will be for the few students with extenuating circumstances related to covid-19.

i wanted to share highlights about what is informing or planning and we will need to expand language in the current policy to respond to the covid-19 context. as we're in the design phase we wanted to highlight a couple of the emerging principls informing the design of the program and leverage our current independent study with guidance from the state as the district and california are making plans because of circumstances and this pile at program will be specifically for those students and families. we want to optimize the student experience for all babies in person and remaining in distance and make sure they get the attention and targeted instruction they need.

this pilot will be a centralized program and not a school-based program and will create an academic experience that reflects the digital learning standards and online teaching and learning standards. we're intentional to make sure teachers leading the programs are training on best practices we know this is a shift and will staffing to support the program and will be important we work with our partners from beginning to end. we're getting more direction from the state and have as further guidance is available we expect to make more presentations and sharing more information about amendments to our existing board policy. i'll now pass it on to speak more about our after and before

school care options. >> we have different types of after school programs. some are community-based agencies we partner with which is what i'll talk about and we'll talk about the early education programs out of school time programs which are staffed by staff and there are some programs that aren't either after school or ost which individual school leaders or school site councils or ptas have organized to have at their school sites. one thing we wanted to be clear when we say we're returning to in person five days a week that after school services return with that. the after school services at the

89 schools where there were after school programs funded through state and federal grants, those will continue. we are working with the agencies to get the facilities use permits and identify what the monthly program fees will be which they're waived for families eligible for free and reduced lunch but we've had charged fees because they only cover $7.50 to $8.80 a day per student which isn't enough to cover what the agency provides. we're working to look at the adjustments made because of the early release dates and end times. all the programs are scheduled to begin at the end of the instructional day and run for three hours or until 6:00 p.m. whichever is later and we're working with our community based agencies to assess the potential

costs and are looking to have some of the support of the additional costs. of the 89 schools that have excel after school programs there's 27 that have other programs and they'll also operate as they did pre pandemic. the return to after school services is part of the return in the fall. i'll hand it over to the chief. >> thank you so much. good evening. i'm chief of the early education department here to talk to you about school time at ost. so district wide we have 77 ost costumes and 20 elementary school campuses and the early education you know as serving

pre-k but we hold a title 5 contract to serve out of school time for tk through fifth grade and it's considered childcare that's why we have preschools through fifth grade and tk through fifth is the out of school time portion. it is federally funded and our mandate is to serve families who are in need of eligibility so lower socio economic status. most families do receive free and sliding scale fee and we have a small portion of tuition for working families who are above income. these programs are -- the department passes through the funds but the oversight for the brams are our early education site administrators and staffed by teachers and parents. all are represented employees,

ua or sfusd and the parents and teachers have a year-round contract and the hours are three hours or 3.5 hours with opportunities to gain more hours to work in the summer as well. many of our ost staff have other part-time jobs during the school year because they have shorter hours with us through ost during the instructional year and the instructional hours for ost typically ends between 5:30, 5:45 or 6:00 because it depends when the school day ends and the hours of the staff. we're currently surveying all of our ost teachers and parents to find out what their availability would be to adjust for the new schedule changes whether it's an early end day or release day to understand folks' flexibility

and appetite for more hours. implications for changes because we're talking about our sfusd employees would be we pould would need to partner with departments to make system wide changes. i'll stop there and pass the next slide to deputy superintendent lee. >> thank you. good evening, commissioners. deputy superintendent policy and operations. we're almost to the end of our presentation. the slide that you see in front of you has to do with some services that we're trying to put in place to help families transition to later start times. i think we shared some information at your last regular meeting about changes to the start times for several of our schools and focuses on schools

at the elementary or middle school level shifting to a 9:30 start time. the latest of the three start times we're introducing for next year on a standardized set of schedules. it's shifting by 15 minutes in the case of the schools. the nine element or k-8 schools shifting to a 9:30 start time. betsy carmichael, long fellow, paul revere, sunny side, sunset and sutro and a few others. and the five middle schools shifting by 30 minutes or more

are willie brown junior, everett, martin luther king, james lyck and visitation valley and in 14 cases we're looking -- before school area so that families that need support prior to school starting some childcare options and the middle schools will follow. in terms of what that looks like based on each school's circumstances it can be provide one or more members of the school staff or community-based organizations and we'd have to create a budget to support the schools in either case and the

programs and actives could include breakfast or outdoor play. that's our current thinking. >> i want to make sure you as a board and the community wants to know we have sites in place

[technical difficulties] and staff ready to welcome back all of our students. what you can do is to support efforts to increase vaccination rates, get vaccinated. that's how we take care of each other. parents, if anything has changed or is different we need your yfgs to be information and we need the most up-to-date information in parent view. president lopez that ends our presentation. thank you, superintendent matthews and team. we know there's a lot of information we're sharing and know much of this is response to what we hear from communities.

part of that means discussing so we'll keep work on that. before we begin i want to open it up to public comment and i want to make the translators make the call and have everyone ready and we're discussing the return to in person learning. >> will do. [speaking spanish] >> thank you for that. i'll be asking for that throughout meeting so i appreciate it. we'll open it up to public

comment and we'll do 20 minutes for this discussion and a minute each to hear from a variety of voices. >> thank you. >> caller: i'm calling about the efy covid recovery. i have two statements. first, unfortunately you mentioned communication. i have not heard anything and my son is supposed to start tomorrow. i want to let you know there are problems i don't know what his schedule is or protocol or his teacher. that's a concern. second is my son is receiving covid recovery as a special education student. from what i understand and i just learned this the reading curriculum program that has been

offered for both esi and covid recovery for students with iets is not structured literacy nor tier 3 support in any capacity. i just found this out. i have no one to contact and ask follow-up questions. this is a grave concern for me. this is what i've been waiting for all year. it's been my guiding light and where i found my patience because i was hoping through the summer and through the program whatever was missing over this year because of distance learning perhaps this program could mitigate that for my son starting next year. i can say with certainty if it's not tier 3 support it's not going to work and wanted to let you know those two things and for everything else i'm grateful. >> i do want to find if there's

a way to support this public commenter's need for information for tomorrow. i don't know if there's a way to get that. >> i would say that she could e-mail me and i could rely the information to the appropriate staffer. does that work? >> commissioner: please. my e-mail is steelej1@sfusd.edu. send that to me. >> caller: this is meredith. thank you for the presentation and covering all the pieces it's

great it here before and after will be restored and families impacted from the change in start time suddenly will hopefully have before and after care options available and grateful we're getting students back to in person learning for the fall. i want to make sure we're still committed to being student centered in all of our decisions as a district. we are seeing things still pop into m.o.u.s. i don't know how students are being centered coming back to school working remotely. i don't understand how that works around i encourage us to all continue to put students at the center and make sure they're able to come back to school with

everything and the support they need. thank you. >> i've heard nothing. it's been disorganized. i don't know who he teacher is and he starts tomorrow and no one's answered e-mails. he starts tomorrow. i'm concerned about this. the communication has been atrocious. my second comment is about instructional minutes. i hope to have instructional minutes. our school i don't believe followed the instructional minutes requirements and i e-mailed my superintendent and principal, a couple commissioners on the board of education. no one was able to resolve this.

they just threw up their hands. my child has an iup and was not getting all his minutes because the school was not following the law of instructional minutes. i hope this problem does not happen again next year. thank you. >> caller: a special education teacher and want to share the ridiculous experience as a result of the poor communication and organization. i couldn't access student ieps until after my working hours yet and had no information about the site schedule until after 11:00 today making it possible to design instruction in a timely manner. further this morning, supplies like paper and pencil not given until halfway through the day

and we have no keys to the bathrooms and the rooms are unlocked the whole day which is a huge safety concern. there's one key fob for the elevator and students have been assigned to the third floor and students who need the elevator will have to wait for the one fob and person in control of it to become available. i went out and bought more unprovided supplies on my own today and will be prepping late into the night now for the benefit of my students who start tomorrow. this is ridiculous and you should be ashamed to be treating students with ieps and the educators who work with them this way. thank you. >> caller: my name is kimberly and my daughter and we have one of many schools that don't have an excel or ost program and i appreciate all the efforts but in terms of communication and

some hand holding is needed because i communicated with the principal and program coordinators. and some sort of hand holding and outreach without be helpful for before and after care community partners. i like many partners cannot make the school year work without after school and even larger organizations are not running programs next year. if more communication can be done and outraech to those community partners to make this happen with the quicker time line would be greatly appreciated. otherwise i appreciate all the effort. it's a herculean effort to make this all work and appreciate what you're doing just need more hand holding on partners with after and before care. >> i want to give% to our

central office -- i want to give appreciation to our staff who offered extended school year while any credentialed were not only working their central office jobs and being pulled in the classroom to teach and support and thank you all for wearing the or four different hats you've had to in the past month. now, having said that, i hope we'll do best practices and learn from the communication in terms of covid recovery for the fall and esy next year which hopefully won't be happening in a pandemic, knock on wood. i want to say thank you so much. the cac is excited to see the independent study pilot program and we stand by to act as thought partners. the program is a great way to support students medically

fragile. those going through chemotherapy have life illnesses and families who have to travel for treatment and things like that. this is a great way to help families really allow their kids to engage in education when they can't be there in person making a pilot for narrow circumstances is going to help provide access to education for a lot of kids. if there's anything we can do as parent thought partners we stand at the ready. >> caller: hello. thank you for the well thought out presentation and i'm excited we'll be back in the fall and moving towards that. i wanted to reiterate on the

special education side our speech pathologists and occupational therapists and physical therapists sometimes have small rooms tucked in a corner without a window and maybe they're being overlooked if we're evaluating classrooms that don't have a ventilation or windows perhaps we need to think about air filters so once we're back in person we can access all of that. thank you and i'd like to reiterate the pilot program for independent study. something small we can perhaps roll out and there's families concerned about that going backwards and forwards and thank you for considering that for all the families who access that. thank you.

>> this is rolland. i'm a parent of a rising first grader at j.cerra. how was the decision made to change the start times for this? the change is quite significant over an hour and a hardship to modify the schedules and there was no input and i ask to restore the original start time for cerra. thank you.

i want to reiterate the concerns parents have called up and i've been called or texted by parents because they did not receive information about covid recovery services. the rollout for covid recovery and for efy has been disastrous though the special education committee has volunteered our time and expertise to special education lead staffers and haven't been taken up for it. we have plenty of ideas how the roll out could have bon better and we -- gone better and when this happens this damages our relationship because now i look incompetent and i told them this would happen and now they can't trust me. these are families i've known from kindergarten to sixth grade and i need the district to be better on this to have a better

relationship with my families. thank you. >> caller: thank you for taking my comment. i have noticed looking at the plans which i greatly appreciate there seems to be an absence of consideration of use of outdoor space. it's a useful way to engage people and engage students struggling. it's very good for the mental health of students, staff and teachers. the school community in general and california's department of education has held webinars specifically encouraging and promoting outdoor education and have been promoted by the superintendent. i heard just recently tony thurman sent the plan that

jefferson had created for going to outdoor learning to superintendent matthews at the district. jefferson is moving forward with a different plan currently given the changes since we released the plan but the fact superintendent thurman was interested enough by it to send it to the district to superintendent matthews suggests the district should consider incorporating outdoor education. it's good for everyone. >> caller: my name is kit. i'm a parent with two kids in sfusd. i'm trying to understand how the district is planning to manage the tail end of covid risk and wildfires coming up this summer

and fall. right now one of our primary strategy to mitigate the tail of covid now and fall is the air is toxic what happens and at what aqi? will kids still be forced to eat outside, etcetera? there's so many details to consider. and we cannot take one more week of closed schools and parents need to know whether we need to work with school sites on the issues this summer and whether that's possible. we're in a record drought in california and while i have my fingers crossed the wildfires will be kind this year we can't bank on luck if we care about the kids and getting them back into education. i ask what's the plan and can we bundle it into what was just

brought on. thank you. >> caller: resounding second to think about ventilation and wildfires and covid. what i called in specifically to comment on right now is the summer program. i want to acknowledge sfusd for providing 15 of the 22,000 summer seats. that's a huge benefit for families and at the same time is not enough with our over 50,000 families in the district. i just pulled both my kids out of the ost program and excel after school community program at our site because i learned there was a waiting list and there's other families who went work remotely like my family can who still needs seats.

i want to ask we assess where there are spaces and waiting lists and attempt to match those up. i'm also curious if the cohort sizes will eventually be larger if the covid size changes and communication that and the opportunities with families and finally looking at the ability of expanding capacity in the programs. >> caller: switching start time from 7:40 to 8:50 is not fair. prior to the pandemic the morning routine is take the train, drop off my youngest at daycare and walk 20 minutes to the elementary school and then get on another train and go to work. i can't do that now because the

daycare doesn't open until the school's new start time. the new start will require an additional half hour a day of back tracking for me every day or finding a reason to find childcare and you know how easy that is in our city. the after school program may not happen because the teamers may not -- teachers may not be able to work those hours. families work so hard to keep their schedules together with so many competing concerns many of us take into account the start time when choosing a school and the school district didn't care and used some algorithm instead-i want the board to know how much disruption this change is inflicting on families and why certain schools were targeted for this instruction. >> thank you, that's your time. >> caller: this feels like a

kick in the seat. >> >> go ahead. >> caller: [speaking foreign language]

[voice of interpreter] my daughter is at the school and i'm on the parent advisory committee. pac was start seven parents to increase the chinese participation in the district in order to help school district make better decisions. we are now reopening schools and vaccines are now available for the public. lately there's been plenty of attacks on asians and in one

story an asian mom said her husband has been in the hospital and she does not drive and it is unsafe to have her children go back to school leading to them not wanting her to go back to school. for the district, please consider the use of school busses and to create a plan for students to safely attend school. thank you. [end translation] >> thank you. >> caller: hello. hi, i'm a parent raising a second grader at alvarado. all the topics and comments we heard so far tonight are inappropriate for our teachers and leaders at sfusd and i support the students and

teachers who have spoken so far. what's not appropriate for the teachers' union is to weigh in on the political crisis and endorse a divisive resolution. i'm jewish and my children are jewish and the teachers' union decision to weigh in [indiscernible] was the most learned scholars in the world -- >> i'm sorry to interrupt. please silence -- >> caller: it's my 3-year-old son. >> okay. right now the comments are on the facts of in person learning we'll have a general comment coming up but now is not the time for nis comment it's just on the learning plan. >> caller: thank you.

>> mike. >> caller: my name is mike figueroa. i'm the parent of a rising fourth grader and the outgoing pt president at jay cerra and let it be known how unhappy our community is on the one hour start time change and our community is heavily a community of color and low income. the changes are detrimental to or communities thriving and the changes were not taken into consideration what it would mean for our families. it's disastrous. the increment of additional childcare costs. the idea most of our kids

already arrive prior to 8:00 when our start time was 8:25 and even preschool care will not start earlier than that so we have kids that won't be able to come to school. many are dual family situations where kids split their time between multiple situation and this will put the onus on families to coordinate and affect family life. it's unfair to our teachers and the way this was rolled out is disrespectful to the parents and

teachers and community in general. >> caller: sorry. president lopez -- i'm now speaking as a public person. i'm concerned about the late time for schools. i'll have a granddaughter in pre k. to me logically there's no reason for a pre-k to get to school at 6:00 a.m. or get to school by 7:50 when their big brother or sister may start at 9:30 and i know the research says teenagers need more sleep but as parents you need to

ensure children go to bed early and bothers me at the last board meeting they used an algorithm to come up with the schedule. there's 57,000 students. many schools i think over a hundred schools we all can't be the same to the 8:00 start times for middle and high schools seemed to work. i think this plan is ludicrous. it's horrible for young families who have to go to work. nobody wants to get up early, drop their child off early for breakfast and go to class and then have to go back to after school care afterwards. that's not the way we educate children. i hope you reconsider this plan. thank you. >> thank you. president lopez that concludes the time for public comment. i know there was a panelist with their hand up.

michelle would you like to go ahead? >> caller: thank you so much. i appreciate that. i'll be quick. i want to staff for the information and return to in person update and it's exciting to hear sfusd will be able to provide meals to all students and we deeply appreciate the work of the students nutrition services staff and glad they'll get a break before school year starts up again. i'm wondering what kinds of supports and resources will be provided to families who get those meals so they can help maintain food security during the two-week period. i want to appreciate the update hearing the return to in person learning includes after school programs and i want to highlight the about the abysmally low state reimbursement rate for out of school state programs and i

ran a program for 10 years. if you want quality programs you have to pay staff good wages and if you want good staff you have to pay more money. thank you for the work in progress to ensure after school programs will be in place to support students and parents at the sites where start sometimes are shifting however, it sounds like we have a lot of work to do with families to get this sorted out. thank you very much. >> thank you for coming out and for your words. i'd like to open it up for for discussion and commissioners. i know there's a lot of items let's stay focussed on what was presented. commissioner collins. [ [please stand by] .

there was a communication breakdown in the last 24 to 48 hours so we're working tirelessly with our d.o.t. hours to get to the crux of what happened here. whoa very committed to making things right with our families and we'll be able to give you a better report in another day and when we get more information. >> i can't answer that. we had to do things differently this year and so we're looking

to see what happened because it wasn't our communicating. >> i appreciate your leadership and i appreciate all the staff members as well who are on the ground and it's hard when communication gets mixed up and the staff has to kind of roll with it so i want to say thank you to staff and thank you to families for their patience as we work through this. >> the e-mail does work and people are very overwhelmed and they can also cc me, my family can cc me and i will route it to the appropriate person on my team and my e-mail is robertson j1 at sfusd. >> it's esy at sfusd.edu and

this is always an issue for families and i was not able -- i had to pay for after care because there was not enough capacity at my daughter's school and the school up the street and families were able to fundraise over $100,000 a year so schools that have the capacity and the parent capacity to fundraising we have the ability to fill in the gaps and provide after care and for care it's an equity issue and my question is, have we surveyed families to know how many needs to be wants before our after care.

>> i would say at this time, unless someone else tells me differently, we haven't at this time. >> i appreciate the responsiveness. if we're changing schedules, we need to accommodate these because families don't have -- i'll be honest, parents chose schools based on start times and that's a reality. and so, if we change start times, the fact that we're acknowledging that trying to fill that gap is important. at the same time, parents shouldn't have to -- when parents don't get a school that they chosen, it can create hardships because of start times and it drives school choice as well and so, now is the time to reinvent education and if we have resources and saving money on transit, which is important and we should get support from

the city we to offer after care, now we should be, you know, we should know what the actual need is and if the need is not there fine, now is the time if it is to partner with the city to actually get that support. working families, and they're all working, parents who stay at home with their kids are working and we all need help and now more than ever and i would like to make the ask and i would like my fellow commissioners to join me, we should at least know what the need is. if we care about parents and that's a huge one. if we k. i would like to see this summer, someway we can survey families to find out what they need as far as before and after care and it's a huge hardships on schools, my school that my kids went to, people dropped kids off and staff wasn't there for them and it was like, at your own risk. it's not acceptable but something we've been living with because we're underfunded but if

we have partnership with the city is the city is stepping up this summer and i'm grateful, now is the time to kind of create a new normal and so, i'm making that request on the record and hoping other families do too, p.t.a. parents, let's ask for universal before and after care and as a district, we won't -- with our budget crisis, i don't think we will fund that. we might fund some it the following year but this is something we should definitely be learning on the city to support and it will be a huge impact for working families. so, superintendent matthews, is that something we can explore? >> it's always something as we talk about as a governance team, we can figure out different ways to ask that question. >> yeah, may i add something --

>> absolutely. >> thank you commissioner collins for your questions. so, i think it was in 2014 when the board passed an after school for all resolution for school services k-5 was what the resolution looked at. we did do analysis what it means and made some assumptions on it and i can't get into the drive to get this. we did do an analysis, the chief, myself, looking at what that cost to provide after school care for all k-5 families who wanted it and the cost was $20 million minutes and we looked at the tant grants we received to offset that cost and looked at the cost of family fees that we could charge for families waving fees for familiar lows that had free and reduced -- were eligible for free and reduced lunch.

the amount came down to about $10 million a year and at that time, the budget wouldn't sur tape that. we would have to redo that analysis to see what it might be but we can go back and revisit that for more updated information on what that might be. >> i would appreciate that. i don't think that just what i know from our budget, i don't think that's something that we can carry but i do think with this unprecedented partnership that we're seeing now with the city and also with philanthropy, i do think it's something that we should be asking for and especially when families are trying to claw back some of the economic losses that we've had in the past year and families are saying they really need to work. there's less flexibility and this is one way that we can partner with the city to continue this partnership from the summer into the year. and make it the new normal. because i do think we can't do this alone and it should be our duty as the district also to

work with the city and partnership and with beckons if we can expand that to help families, it integrates our schools and we have all these separate after school programs when we have that and i appreciate put and. >> thank you for that and i do want to just recognize if i'm not mistaken, this will be our first time being able to offer before care and.

>> there's a lack of boldness in the reopening care and family's primary concerns because of the pandemic and decade old concerns that haven't been addressed. if we reopen the same schools we closed, we aren't doing enough and i want to say how i feel about our approach to reopening not that i don't appreciate the hard work that has gone into the plan and all that it takes to reopen a school district this size. i just think what our family needs, what our families needs are greater than what we're providing at the moment. >> the first was to families and

related to the special education program and i'm just couriers are we able to full pee provide the required support for all of our special education students over the next 12 months and is that something that families can have confidence in that we'll be able to make sure those students get what they are and they're required to get? >> i guess, the answer and i always think i'm supposed to be called on and yes, we will meet the essence of each students i.e.p. and if there's a question to that, we will call on i.e.p. meeting and have a discussion with the family and work through it together. >> that's exciting for families to hear because i think like my experience with the drilling dit it's not been true and in pre pandemic times it's just really, really good for us to be clear about how we're going to be doing that and provide tag for

families and holding ourselves accountable if we're not. i think one thing that families are really disappointed in is our ability to follow through on the things that we committed. i feel like i will be following back up and if we continue on these conversations around our students and special education programs. my next question is around summer enrollment. i don't know who is the best person to answer so if you don't mind answering or districting it to a particular staff, what is the gap between what is being offered and what is being needed over the summer for students regarding whether it's federal recovery or other learning opportunities this sumner do we have a gage of what the gap is. >> i believe ms. fong is

present. >> this is called wait time. >> she's there. >> hi. >> can you ask the question again, please? >>s what the gap between the summer enrollment that's being provided and what we gaged the over all need amongst our student population? >> yes, so in some cases, we've had an increase in services such as in the excel after school programming because more c.b.o.s were able to received funding and able to offer and other cases, we have fewer students because we've had in a typical summer because of the covid space restrictions and the number of staff who were willing to work so that would be such as in o.s.t. and an early ed. >> can i ask that to the different way. would you say that like, 100% of the students who want access to

summer programming through the school directing have access to it? if not, what percentage would you say? >> i think that based on what we heard in public comments it's many 100% but i'm not sure i can different a percentage. i know we definitely wanted to offer more programming and we had some staff limitations and some space limitations with covid. >> ok, yeah, i just feel like that information is really key for us to kind of gage our success and i do think it's great that we're offering more but it's more still isn't fully meeting the need, i don't know if it's going to address families' concerns and help us get to where we have to go. the next question i have, i'm trying to go sick if it seems like i'm rushing, maybe i will slow down because interpretation would appreciate it. in regards to permits for sites, how many sites will be impacted by the no-access to sites for

the new providers? and how are we supporting sites that deal with that and familiar lows as well. do you want to take the answer to that question? >> no action? are you referring to the summer? to the no access to the sites? i want to make sure i understand it. >> i'm not 100% sure term that was whether it was summer or the fall, i know when we were going over the parts about the building maintenance and that c.b.o. getting access through buildings through permits that legacy would have access but a new one won and i'm just wondering, do we know what sites that will impact and what accommodations are being made if it's going to impact negatively families or schools? >> got it. in the summer, there were two phases of making sites available and so the first phase was what

you called the legacy. the programs that were part of the sum are for all. that was the first subset. and toes have all been taken care of. subsequently, we've made the facility available to folks who were not part of that phase and so other agencies are now starting to submit facilities, permits and be able to gain access and the third phase is sort of, the facilities are also available on the summer for athletics and clubs and things like that which will bring us to the fall, which is our final phase when everybody is available on the same way it was before so we're moving in that direction. >> so basically there's no like loss of access for families or school sites with that permitting situation it's just a roll out? >> yeah.

the last question i have. commissioner collins highlighted, why aren't we committing to give families access to before and after care for sites that were switching school site times on after a third -- like if it's a greater amount of time. i feel like if we as a director, we need to go out of our way to accommodate families and make it easy as they figure out if they need to adjust schools or figure out new routines so it's something we need to do to figure out a way to really uphold what families expect for us and not just as an educational institution but supporting them with their childcare and make sure they

function in their everyday life. >> may i just speak. you may want to speak to the after care portion. that was essentially the main point we wanted toed to convey for those schools that are identified that meet those particular criteria about the number of minutes they're being shifted to or by to that late start, we are -- we want to provide those before school care options and frankly, we have some work to do to design it and identify a specific model and the staff and so that's work that we in the midst of and need to complete. that was the thrust of the point that we wanted to share with respect to before school care. >> we don't have a commitment to do it but we're working to do

it? is that correct? >> i guess i would go so far as to say, we have an intention to do it. and we do need to confirm all the details. that is what we're -- we intend to put that into place. >> can i ask it a different way? so s. should every family who are is at one of those schools that is listed, expect to have access to before care if they need it? >> that is what we're striving for, yes. at those particular schools. >> ok, i appreciate that. >> can i clarify on that point. i'm hearing from parents that are confused and i want to restate because i heard from a parent, there's nine schools and there are nine elementary and

eight k-8 schools and nine middle schools and it's on the slide and i'll share it via twitter that includes buena vista, betsy carmichael, long fellow, ma coppin, paul ra veer, jay ser a, sunny side, sunset and sutro and those are priority schools and then there's also middle schools that are shifting by more than 30 minutes including brown, everett, king, lick, and vis valley and if i can piggyback on that with that being a second priority, does that mean they are also guaranteed before and after care. >> thank you, commissioner. that was a subtle distinction we were doing and i realize an

urgent question and we understand for families that routines and schedules are disrupted by this change, they want inform have certainty. what we, the reason why we are qualifying it slightly, is that we have not completely developed all the details and so, is we are striving to provide those supports to all 14 of those school communities if we find why it's difficult to accomplish we want to name the. >> we're trying for all 14. you chair the curriculum and instruction committee if you

convened a meeting this summer we can follow-up on this and track this we can track it and just have oversight, so that's my request. >> thank you everyone, for supporting the questions that we're bringing up. i do just want to bring up we're nearing two hours on this item and recognizing that there are a lot of information that we're covering. we are also consistently giving updates so if we can keep our comments to issues that haven't been brought up, i would appreciate it. >> i have a follow-up on that.

(inaudible). >> can you repeat the question, it was hard to hear. >> there are nine elementary schools and i have a number of e-mails (inaudible). >> please, chime in if you something something that i'm not but those are the schools that the they are shifting to a start by by more than 15 minutes so with respect to jefferson, we would have to.

>> jefferson went earlier not later. >> jefferson, they shifted other earlier i don't know. so there are parents there who don't know what to do and their schedule is a mess. what do they contact? that's my main question. (inaudible). >> i can give an update if you'd like me to do that. >> we realize and appreciate absolutely that charges and start times are very difficult and in some cases, they'll come in happy and other cases they

won't and for us as a district, the commission wanted to reopen better, right. we don't want to reopen with things this weren't working and pre covid, we had 19 start times. the reason we change our start times is not just for fiscal reasons and we have different start times and it's also to create and depend opening 9 school they were enrolled in they'll have a school day and different minutes between start and end of the school day and so standardization, and transparency and alignment we're much better positioned, as a district, to have a system wide approach to before and after school care and a philosophy around it and by having standardized start and end times. i appreciate if a parent myself,

how important it was to have the before and after school care programs so ideally we would have liked this (inaudible). if we want to announce start times in april we have to engage the community. at that point in time, when was front of mind for families is when is school reopening so the idea that we would leap frog over all of their questions around to engage in a conversation about down the road does not seem like it would be row specialful or authentic to engage the community and so we decided what was appropriate to do was to be fair to all schools, we needed to have a

transparent system and we came up with schools that included minimizing the degree of change for elementary schools and so yes, we did use an algorithm but it was not the driver it was a tool that helped us to determine and which schools would start at which times. it's a super complicated mathematical problem but the guiding principles are most important so in theory you want to have the same number of schools start at 7:50, 8:40 and 9:30, and we have not ended up with that. we have the fewest numbers of schools starting at 7:50. it's 35 schools and there are 53 that are starting at 8:40, so there isn't an opportunity for us to move schools into 7:50 and without moving other schools into it because it's a network, it's a ripple effect. if you change one school you have to change multiple schools and so i want today share that

because i know and i hear from families concerns about why didn't you engage and i think it's important we're really transparent about why we didn't and the thought we put into it and the approach that we used and so, as difficult as it may be for some families right now, the approach we took is fair because every school was treated in exactly the same way. so, if we're not gathering input to determine the times from all schools and families, and obviously it doesn't make sense to do it for some schools and families. the question, commissioner alexander about how the families get feedback, we're been sharing feedback and that is not the question. >> i really appreciate that. and i really respect your work and i think my question what do

they do next? we have families that are just frustrated and trying to figure it out, right, so, you know, if i'm a family at jefferson, the time was moved an hour earlier now i'm stuck, i can't, you know, i've missed the application deadline and i'm way late for that, what do i talk to? if it was more of, it was literally the past is the past and how do we engage with families, who i do send them do? that's my question? >> so the resource link is responding to questions that are coming in and from families and we're providing, as you know that set up with a group of agents who, you know, rotate that and staffed that way so that is one way in terms of dialogue if a family is interested in changing schools they obviously would contact the educational placement centers and then in 'em of the before

and after schools solutions, we'll be working with -- we're working to figure out solutions and that information would be passed out to school sites who would share it with their family. >> that was three different people. do they call the family resource link? is that the thing to do? >> yes, ok. i just, i mean, again, i don't know who -- it may not be possible to address their concerns but i think we need to have a system for us to listen and engage and i think again, this is my fatigue respectfully of the process and i don't think it was respectful of family. it was disrespectful and that's why people are frustrated. if back in february or march we had a conversation with jefferson and said look, here is the proposal, we're really sorry, this is why we need to do this and we would engage with families back then we making having a different response so now we're having that response and i think we need to engage

with it and my frustration is i'm getting e-mails and it feels like i'm not clear to staff is engaging with them. it's principal at jefferson, it feels weird to tell them to the call the family link line and get a random staff person when we know, we have a school like jefferson there's a large number of families that are experiencing the same frustration. i don't want to judge, to me it might make more sense to deal with it on a school-by-school case knowing whether they're impacted. that was just my question. if you send them to the family link line, i'll do that. >> i can also share some additional talking points that commissioners can send in response to families but the resource link, to give you a sense of it, we look and there are folks that lock in review and the questions and the input coming in and prepared responses to responded to that say good

way for families, it's important to always work with your school site so i mean, that is obviously the best way to get the most direct support is working with the principal of your school site. >> yes, i guess my question is to the principals have those, if the principal of jefferson gets a sponsor a request from a family and i want to make sure that whole process is being supported in a way that respects, honors the fact that the families are being impacted differently. >> yeah, i think so. i'm in constant communication with the lead team so we can collaborate that way and that's the best way to have the most personalized and kind of conversation with the principal and then we're available to support that too. >> thank you.

>> thank you. i won't take up too much of the repetitiveness of what colleagues have raised. first, i want today ask about summer program, just following up to a request for year 2. as the be able to narrow in what is the gap. specifically of number of families or students who wanted to enroll in all the parts of summer programming that were unable to or there's current wait lists for. out do we then use that data and the utilization of our education recovery funding for year 2 because you remember, we are ready allocated those california stay education recovery funding for both year one and year two of summer programming and with that, i think we're happy to put that forward as a request and also the question around r.p.d.

and knowing the team will look at both the inputs and the out puts or the impacts of summer programming, are we currently considering research evaluation for the utilization of education dollars from the state as well as looking at those year around supports from summer, excel rate learning, education recovery and year two of summer? >> yes. thank you for your ideas for the future. yes, we are working with the research, planning and accountability department to assess what we're doing this summer to see what is effective and we're planning ask reviews to make sure that we learn from all the different feed backs that we received and from the programming to make it better for future summers. >> are we considered outside

research evaluators, in addition our inhouse that provide this comprehensive approaches because again, this is kind of one in a lifetime of investments that are coming both from the state and the federal government just look agent it -- this may be related more deeply in curriculum and program but just curious around the dollars and all the supposing coming up. >> i don't believe that we have contracted with any outside evaluators on this aspect. we are using different tools and some of which are related to the programs that we are using and i know that r.p.a. is using a scale that is based on research and based on outside expertise. >> thank you. shifting into a lot of discussions are focused on after school and before care and i

worked in after school programming for about a decade and this is very near and dear to me and so i want to thank the staff for being responsive. we raised this at the last board meeting about how port not a it was to identify the shift and you schedules this makes as far as the bell alignment correcting recognizing it was with the families and our administrators and we have room to improve and i wanted to follow-up to commissioner collins and and i'm curious if in addition to the 14 schools that have been identified as a system wide and thank you to ms. smith recognizing there was a previous after school for all and curious in addition to doing that if a refresh of that k-5 if we know

about other, right now as i directing, do we have that infrastructure to truly understand 102 school sites where our programming, what type of programming we offer and where do we want to catastrophe for? does that currently exist and how can we support that work over time, obviously, we're focused on returning to in-person but looking forward and looking ahead it alliance well with those education recovery plans. >> thank you, commissioner. i think what you are asking, do we have the ability to inventory and have a clear picture of what schools have programs and what types of programs they have and where there might be gaps? is that what you are asking and. >> yes, thank you. >> y. i mean we have some of that information. as i said, there's basically

three three different ways a school has a before and after school program. there's the 89 schools that have the after school program because they received the state, it's called aces after school in richmond, supports or the federal money which is another acronym, i'm sorry, commissioner collins, i can't remember what they mean. federal grants are five years grants we a ploy for every five years. if they continue that's great, if they don't, we have to address that gap and we did run into a situation about six years ago, where we lost almost two million dollars and that's when we implemented the fee-based program to mitigate some of those losses we added some money as a district. the spending is a little bit better it renews every three

years and that funding just conditions so that it's like a more secure funding that we can count on and then chief talked about the title 5 which is another funding grant so we have that kind of information. those are the two big name ones. the second way we know whether or not there's an after school program at a school is through or m.o.u. because if there's a provide that comes into the school they need a m.o.u. so we can do that type of analysis and there are a lot fewer than there's been in the past because we've shifted them all over to m.o.u. there were parent runs, like a p.t.a. would have some parents volunteer for after school program and for families with

not the state, not recognizing that before and after school is part of school. so, that is the challenges that we have and however, the board works with the state and recognizing that that obviously helpful for our students and our families. >> yeah, i think, i ran programs that were funded in the 21st sent row before they were block grant for the federal government so we have a moment right now that funding at the state of california what has been stagnant and flat for many years and what they have a closer decade if not more. now, with governor recognizing that the recognition is similar

that we can't approach things the same way and i encourage our board working with the staff around that analysis that we get our kids back to in-person learning we can lift up where those needed resources are and if there's an opportunity at a state level our experience and strict and it's tied right into when we look at our and we're aligning that during the school day and in after school programs and that's what we've just passed and i just want to take knowledge. thank you to the team of launching forward with the ucsf

partnership. i'm super excited and i know we've actively been partnering through them throughout pandemic and i'm excited about them helping us reach our communities through new ways that we may not, so much new information comes out with cove and building the confidence and our ability and that and and the important information and. >> thank you for that. >> i had one request, we still are in and of the academic year and meeting in committees is one day that i've been able to track progress and it's also, i can get a report from staff but it's not public it's not transparent so i am making on the record

request, i would like for building and grounds, if they can meet this month and we could actually get follow-up on air filtration are implementation of those concerns. i didn't get to ask all my questions about ventilation and we don't have time. but i know it continues to be a question as well as academy so that's the mack a tier campus and also the concern for and air quality in the fall is an ongoing can that be discussed in depth and i would think before and after school care that could be followed up and instruction meetings and how we support students with trauma informed care of and make sure it doesn't fall on the shoulders of our teachers. i want to make sure there's enough support and they're not

the ones that are kind of trying to do everything and so that lies in instruction and around how we're going to build out our coordinated care model to make sure we're responding to tram and doing it in a way that doesn't burnout teachers that are already burnt out and i want them to know that they're going to be supported so authorize he is my two questions that we meet those two but they didn't met in the last few months and if we can meet it's a way and to do it outside on the meetings and so that is my question to tell the commissioners. >> thank you. and i'll be happy to follow-up with the committee chairs. enable is all for this item. thank you, everyone, for all of your work and coming out for your consistency, we'll hear at the next meeting on this item.

moving on to item 2, ssmta muni, i know we have guests here who will be holding this portion of the meeting. >> so presenting, we have guests from sfmta presenting will be julie cursebaum, john knox and chava cronnenburg. >> i. everyone, i'm joy and i'm a transit director. i'm also an sfusd parent and so a big shout out to all the teachers. especially ms. kimberley and george peabody who teaches k-2 special ed. super, super grateful. we at sfmta are working really

hard to support the school directing and support students and parents currently and as they plan to return to school in the fall. i know you had a very long meeting tonight. i have a short presentation prepared that i'm going to share my screen now. i will keep my remarks brief and troy to answer anything that i cover too quickly with questions. can you see my presentation? >> yes. >> ok. great. the things that i'm going to cover today is how we're working to restore muni service and the safety and some of the special

service we have is specifically focused on students. also, talk about our active transportation programs and some of the many choices that families have to get to schools and talk about how we're trying to communicate these changes being here tonight being one of them and i look forward to any suggestions that you all have as well. sfmta is really proud of all of our school programs and whether you take your students to school by walking or biking or drop-off, we strive for people to have good, convenient and safe choices that compliment our agency's other values around equity and climate change.

last year and and a half has been an extremely charging one for everyone and having had an opportunity to hear your meeting tonight, i appreciate that the school directing is grappling with and approaching in a thoughtful way a lot of same challenges that we had. the beginning of covid was extremely scary. we had way more questions than answers. we were charged with getting people where they needed to go for essential trips to get to hospitals, and to goat to the grocery stores. the sfmta who is particularly the muni operators, made that possible and they came out every day under very difficult and scary conditions and i'm so grateful for that and as a