alternatives might be. but it's, again, just a lot to ask in a very short time. and thank you. >> thank you. >> hello, lawrence. >> hello. thank you, chief wallace for the presentation. i really appreciate all the details, all the facts, all the history. it's good to see it from this perspective. i'd like to uplift lori's comments that they had a lot of feedback from parents and site administrators and other parties that can help going forward. what's important to me would be to hear from the commissioners that there is a commitment to get this focus to get the budget stabilized as they have stated and to not get this to go into state --

[indiscernible] -- so at this time, we have a chance for people to commit to it without actually making certain cuts. but the public among people i talk to is very concerned about the commissioner's stances in the past. thank you. >> good evening, commissioners. my name is seth. i just want to make a plus one to beth kelly's comments. thank you, beth. also is the budget balancing-- affects every member, i cannot understand why it's discussed by our board four hours into the meeting. it took months of parent advocacy to place reopening at the top of the agenda.

this year, we need to prioritize the budget discussion and place the budget at the top of each and every meeting. further, when you present the budget balancing plans, i hope that those plans will clearly describe and illustrate the impacts on our school children in specific sites using examples. using elementary school examples. using special education examples. using high school examples, so our school communities, our families and everyone in san francisco can understand the proposed impact. thank you for tabling taking my -- taking my comment. >> hello. >> hi. like a previous caller, i want to uplift rory's comments, i appreciate her leadership on the peace caq and the expertise in the area of budget. just seconding her comments on

making sure that district staff, administrators are following the process. this is not a new problem to the district. this has existed a long time. and, yeah, just want to make sure that folks are falling process going forward -- following process going forward. thank you. >> hello, lanny. >> hi, this is lainey. i do want to put the -- echo the comments put the budget at the center of all of our conversations. and also have more clarity around the students' priorities. while director is an important way to focus on our priorities, it doesn't tell the whole story. and it would be helpful in the

templates to understand what are mandate, what are district priorities and what are the other things? because right now that's hard to parse out as much as i appreciate being able to see the whole budget in one place. so, but thank you so much for staff's hard work. there has clearly been a lot of thought put into this. and i also want to appreciate the meeting that -- the public meeting that we had with community members, parents of public schools facilitated. i thought that was a helpful first start and, likewise, for the -- having michael join us at the lcap task force. i think having that really kind of kind but very stern messaging about what the district needs to do, i think we need to sit up a little taller and sharpen our

pencils and be more directed on what it means to prioritize our students so we can plan around -- >> thank you. -- those steps, because right now in the absence of an lcap process, we haven't had those conversations and it's making it difficult to understand how to prioritize and that's not the budget officer's job. so i'm looking to district leadership for more clarity -- >> thank you. hello, ms. marshall? >> thank you. i'm very concerned about this budget as a long-time educator, parent and now grandparent. i'm up set that this budget office is jeopardizing my grandchildren's future in public education. and my young colleagues who are district employees. you have an lcap process, why didn't you follow it?

if i'm driving down a one-way street, i better get off the one-way street as quickly as i can before i hurt somebody. if i'm mismanaging my checking account, i better get it straight right away. for three or four years now you've known you were overspending, so why continue it? i don't understand that. it should not be allowed. i can't stand the word cheat. i've said it before, it's such an insult. -- to our native americans. you all should be fired. you really should be fired. get it together. let's start fresh. thank you. >> thank you. hello, jerry? >> good evening. i'm impressed by your guys' stamina. i want to let you know that i'm

with usf and i appreciate the information that is provided here. part of the lcap issue is around community engagement. we know that engagement doesn't happen at 9:00 at night on a weeknight. so that doesn't make sense. we want it be partners with you all. we want to meet with you, help you do this. these meetings -- there is a lot of people interested in this and people are invested in our students. we want our students to thrive. you know who knows a lot about school responsibility. educators, parents, families that live in s.f. and go to public schools. they know how to be fiscally responsible. so, let's make sure that there is processes inclusive and participatory as possible. and i think we can do that. let's collaborate.

let's partner with our families, our youth, our students, our families. thank you. >> thank you. hello, chris? >> hi, can you hear me? >> yes. >> this is chris. special education teacher at washington high school. i'm calling in because whenever budget talks happen, i as an educator and as a special education teacher, i get this pit of dread in my stomach as i await the fall of the inevitable guillotine that is going to cut services to the students who need them the most. and it's going to increase the workload on already overworked educators. and it's going to negatively impact the learning setting that our students are in and the working setting that my colleagues are in.

i don't know where your budget issues began. i don't claim to have an understanding of all of this. but it's incredibly disappointing to me that it's gotten this far and that things like what's been happening -- [indiscernible] -- are attributed to a budget short fall when it seems to me the money has been managed correctly. maintenance would have been done and maintenance would continue to be done, not just on full facilities, but educational practices. >> thank you. hello, michele? >> yes, good evening. thank you so much. michele here again with the parent advisory council. first, i want to appreciate meagan wallace's presentation with the information we've been working on this with miranda from public schools and meagan's ideas and suggestions. i want to let people know that the recording from the most

recent task force meeting for the lcap is up on the lcap website. that's sfusd.edu/lcap-task-force. you can go to the one more monday, october 18 and pass code is listed. i want to also clarify that the current folks in the budget office are not the ones that got us in this situation. thank you. >> thank you. hello, leslie? >> hi, everybody. good evening. this is leslie again. i just wanted to call and i really appreciate this presentation. it makes it really clear, but i also have the lot of questions

about the wording engagement in presentation. engagement doesn't indicate deep listening or collaboration. and when you list 10 meetings with site leaders and central office, and only have one bullet point of 50-plus participants of other people, it makes me question how we're going to be meaningful collaborating on the shared problem of how to solve problems. i want to emphasize that we have to -- how do we meaningfully engage young people, families, educators and partners in this process? i know that this -- it's only october, but we also don't have a lot of time. i also know that usf has started this work and we've already held our meeting about this exact issue and we'll continue to have meetings to engage our community. i hope we can partner together to talk about that feedback that

we're gathering from our community. thank you. >> that concludes public comment. >> okay, thank you for that. are there any questions or comments from commissioners? student delegate lam and bogus? >> yes, i have two questions. one is just, are there any additional family and community engagement meetings planned? we'll start with that. >> thank you for the question. we are working on those. those were having the parents advisory council and public schools is so critical. the partnership with them is really to have their experience

and capacity and capabilities of identifying what path forward to take on that engagement work. so, we've been under way with planning. the first step was to hold a kickoff meeting, get the word out. get an initial gathering of input. and now we're synthesizing that input and next steps on how to move forward. and actually just one other -- one specific area in addition to looking at the budget history which really popped out at me was around the types of materials that we can prepare to help distribute to our community partners through school sites. support principals and meeting with their school site counsel. so really trying to look at opportunities to spread the word around in various materials as

well as in meetings. and actually it's my understanding that the pac will be meeting on december 2nd for a budget focused meeting, so i think there will be opportunities like that that are already scheduled. i just don't quite have them organized yet. so i think one thing we can think about is how we're going to update the community through districts communications. we're trying to get on existing channels to spread the word about what's out there. so, i would say keep an eye out for these news letters coming through. we'll keep everybody updated on opportunities to participate. >> awesome, thank you. and that sort of comes to my, like, request, question mark, plural. i know that we have that next scheduled one december 2nd, but

seeing as decisions are going to be made -- i think the date is december 14 -- is there any possible way we can get one or two more community engagement meetings in there? just because i know that for students at least we hear about the budget deficit. it's something that is talked about in classrooms, talked about in passing and something we keep hearing, but i can confidently say that not many students have a good knowledge of what that actually means or looks like unless they're actively engaged. and i mean i want to say thank you to the pac and to parents for public schools for facilitating the stakeholder engagement meeting, but i think we need to hold more of these so students in particular as well as other community members can engage in the zero based budgeting process. i didn't get the invite until the day before. while i wasn't able to attend, i was able to attend the lcap task

force meeting, but again, that notice had gone out to the student advisory council really late and i was one of the only members that said, hey, i can do this because it's really important. i'm urging that we try to schedule a couple more of this. there were a lot of acronyms that i don't understand and i think a lot of the community wouldn't understand either. for example, ada or fte. and i mean i've served on the school council for a year and i should know what fte is, but as seen on other presentations, a shared language slide, or something explaining the acronyms and i want that to be kept in mind when we create these materials for the public. thank you. >> okay. i'll go next. i'd like to pick up on delegate

lam's comments and ask about community input. i think we'll get into the substance later, but i guess i want to make sure that community input is coming into the decision-makers, not just information going out. because i'm curious what are you hearing in these conversations? like you said, we've spoken with 60 site leaders. what are site leaders saying in terms of their priorities, in terms of how we address the budget gap? >> so, we are still -- we've definitely on gathering that information and have it organized for ourselves. i'm wondering -- anne-marie, i don't know if you want to take a stab. i know there are common themes, some of which will be -- my hope is that we will really come through on being able to

articulate some changes that we're proposing, that will come out next week as the budget balancing plan. we'll be talking about site funding. and the multi-tiered system of supports. that's where the ftes or the full-time equivalents of our staffing are allocated to school sites to provide additional support. we've made some proposed changes to incorporate some of that feedback. so we'll make sure that we're highlighting some of that. but it does run a broad range. i think maybe my key takeaways are one that really stands out to me is funding fte isn't super helpful to give us enough money for a full fte. i think that's speaking about the assistant principal.

councilors, nurses, those are definitely areas that have come up. but really just i think maybe for central supports, making sure that there are adequate central supports that let site leaders do their day jobs. so, for me, like i think of procurement, like making sure that we're supporting contracts and processing those effectively. or with budget, like making sure that we do have a budget team who supports their site leaders are two examples of where a site leader wants to turn to central office and have that customer service provided. so that they can concentrate on their students. those are just a couple of things that pop out to me. anne-marie, anything to add? >> yeah, i can add a couple in. i know -- we are still kind of putting all of it together, so we'll be able to share a summary of kind of a well synthesized

list and reflection soon, but i think that something that also came up is wanting to make sure -- i will say there is a little bit of differing opinions on having, you know, basically the resources to really run full systems at sites versus having the resources available centrally so that, for example, staff can be trained. i think that was one example that came up. when certain staff are hired, sites really see the value of having, for example, a family liaison who has had some type of training already from central office before reporting to their site. and if that's something that is not available, it puts the burden of training on the site. so there is a this back-and-forth between having the capacity and the resources to have that kind of operate in-house at school sites versus having the systems set up so

that sites aren't kind of holding that body of work. but then i think outside of that, we did get a lot of input that was helpful on things like, you know, having good systems and supports in place to ensure there is professional development for teachers, coaching for teachers. again, some of that at the site itself, some of that available as a resource that sites can tap into. but, yeah. i think there are a lot of different kind of investments. a lot of different services named. so that's where i think the value of a little more time to synthesize will be helpful. but, yeah, it does feel like a lot of information, a lot of substance in what we've been able to talk about and get feedback on so far. >> that's great. i wonder if a similar message could be extended to school site counsels and ubc which are two places in addition to the

principals that i think you could get every school in the district and for at least provide the opportunity for the site council and or the ubc -- maybe the site pta would be appropriate in some cases. i don't know -- >> elack. >> it's associated with that. absolutely. so i just think those groups being able to weigh in is how we're going to have an actual democratic process. i appreciate the town halls and the big events, but there are lot of parents that are never going to come to those, and this is such magnitude we need to ensure that everybody's voice is heard. and we know that there was gaps in terms of the lcap process last year. so i feel like we have to do some of that now even though it's a tight time line. for me, that's the number one priority. because these are going to be

really hard decisions. so we need to ensure that everybody is at the table. we're not all going to agree. it's going to be challenging. but at least folks have a chance to weigh in i think is really important. >> can i just add another to the list. i agree with commissioner alexander. students leader, especially at the high school and middle school level and to the extent we can at elementary, but i think we need to have student voice. >> they should be on the middle and high school counsel. >> go ahead, commissioner bonus. >> i have comments around the template for the categories. i think for me, i would just be interested in seeing additional information around the funding streams that are going to fund these particular areas as well as any restrictions, limitations on that funding. and if it is the plan for those

items to kind of exist in that funding stream like long-term, or is it just for the next coming year. just to get an idea of how much shifting and balancing is going on. as well as kind of what we're projecting out. also, i would be interested in seeing how these reductions are going to impact board policies, specifically things that we passed in the last three to five years using the royal board, so to make sure that we're highlighting the things that recently passed. i guess i'm interested when we use the word reduction, if there is like more nuance or detailed which that we could talk about that. is that specifically talking about laying people off of? or potentially like closing schools? like what falls into the categories of reductions for the scale that we're looking at?

given the magnitude of the deficit, personnel will be part of the picture. we know that we are approximately 80% of our budget is personnel. so, we are dealing with a magnitude sized deficit that is going to require reductions in personnel. that being said, there are vacancies currently. and we will be looking at opportunities to maximize the use of attrition if we know people are leaving the district. we'll look for ways to mitigate the impacts on our existing employees. but, unfortunately, overall, due to the size of our deficit, there will be an impact. >> thank you. my next question is about the

split between our county responsibilities our school district responsibilities and just if there is a way that those are going to be highlighted or captured in the proposed reductions or realignments that come out? [please stand by]

>> it feels that people have an the feedback from the public is driving some of the lcat process and if you could talk about the way that public input impacts it within the current year versus future years. >> sure, i can explain and if i don't answer let me know and i can share more. i think in the current year, and regarding the current year lcap we are in compliance and our lcac has been approved by cde i believe and so at this point, where we stand with current year process, it's essentially monitoring the golden actions and all of the measures that we

put -- that are in our current year lcap so that as we go through the year, i think that the think piece we will need to update for the next years lcap and the annual update and where we reflect on what we did and how well we did and and the extent to which we met our goals and our progress towards our measurable outcomes. so in terms of developing the next years, the next iteration of the lcap where we stand is that we are through the fall, there's a combination and we took one of the recommendations from the joint advisory from the

spring and started walking through kind of orienting where it appears and the document itself and the ramification and it's still building familiar tar tee with the lcap itself but the timeline we set out last spring we will be developing the planning lcap through the winter this year and it happens later in the spring and with the goals being that we will have a draft ready to share and get feedback on publicly around spring break time to create a longer time period in the spring for feedback for recommend indication and so by the time we

get to advisory recommendations, later in the spring and budget and we've had several months of discussion not just about the ideas but about the document itself. >> thank you for that. i think for me, to just reemphasize this point, i think how we can figure out a way to change the way that we communicate about community engagement and these processes and be able toll show a clear line between when we take and receive this feedback and how we actually utilize it and it goes into our directing processes because i feel like being engage in this process right now just really worrying we're going to get a bunch of information that we're not able to really fully utilize and to pull into the processes and just i guess wanting to flag that and to just

be transparent for expectations for folks giving public comment about it today and also participating. i know a lot of people who go to those meetings expect it to be a decision-making place more than informing space and so i think just doing everything that we can so ensure people of how the full process works and the limitation of the advisement of the public and the process as well as the limitations what the state mandates as far as authentic engagement and there's a disconnect between what the state monitors and enforces versus what we do here and other school districts do. we do a better job than a lot of other school districts across the state but still with so much more room for improvement, thank you. >> i actually wanted to build on that a little bit. i have -- we've been hearing a lot about community engagement

and i want to note the importance of our input recognizing the community's feedback ensuring it's translated in staff's recommendations so when we are going through this process, given that we have now two additional full board meetings where we can look at line items and we can incorporate feedback from the public to not sure we're prioritizing the budget that they see is the 3069 important for student learning it will be important to give staff the input in order to make that decision so i want today highlight as an effort to take this time to be a part of those community engagement meetings, however that looks, whether it's within your own community that you've built as commissioners or being invited to a school site as the staff has been and be able to provide that input for

staff because they have ideas of what we can do and what we need to do but in order for us to really be including the feedback that we're hearing from the public and also educating them around what we can and can't do with our funding then we'll really be able to provide a thought out process that truly includes the community. >> t i want to build on that because i guess, i mean, i think it's helpful when i'm in spaces. i'm hearing a lot of feedback from communities about the last meeting. i wasn't able to view it so i'm glad now that it's posted and i agree, we need to have -- commissioner alexander and commissioner sanchez, i would like to see us using current structures in our district to find ways to get as much input as we can in the short time that we have. i wanted to go back to the

meeting. i did get feedback and we did hear it in public comment. one of the commenters says that michael fine, it was good he was there and he gave kind and stern feedback and i wasn't able to view the meeting so i want today ask deputy superintendent what specific concerns about michael fine raise about our reporting process and our lcap cross exits i want us all to be on our toes in terms of making sure that going forward, we're supporting staff in following his recommendations. >> commissioners, i think we might be referring to two different meetings. i believe the members of the public that spoke were talking about the lcap task force meeting. >> yeah, that meeting, sorry. >> i see. so, my understanding of what he

shared at and i myself was not at that particular meeting and meghan and anne marie chime in on this but what i heard him say at where he shared his topics pertaining to the relationship and the budget was ideally the lcap should be the document that drives and memorializes the instructional and student out some priorities and targets and lining up with budget investments and so i am guessing that that's what was shared at the lcap task force as well so i look to my colleagues. i don't know if they see me look at them but i'm looking at the

screen of my colleague's faces to see if that was different than what he shared at that point. i do think that is what we catastrophe for and it's a similar process at the school site planning and school site planning domain as well to look at data to identify needs and point to investments. so i don't know if that -- >> i appreciate that and i guess my concern is in relationship to what -- i'm hearing a disconnect because i am hearing the community members and i heard this evening in commissioner bogus' comments. someone in president lopez's comments this idea that community, we even heard it in the a pack presentation. community doesn't know how their input is included in this budgeting process and i think sometimes, i worked in central

office. even leticia irving mentioned, sometimes we take actions that are not easily visible to the public so sometimes it's a communication issue and i have been hearing from community that they feel like sometimes these meetings are opportunities to provide input but that there's a lack of feeling like that input is fullly informing how budgets are decided and i guess, with president lopez's request, it's our job as a board, part of our role is not to be in the budget office but to help as a body, not individuals but as a whole unit listen to constituents and inform, collectively decision-making around the priorities. and so, i can't do that if i'm -- i can pop into a few a fewschool site meetings.

i really appreciated commissioner alexander's question when he said, what are site leaders saying, right. i'm not going to all the schools and listening to all the conversations and even if i did, there are ways to collect that data and i'm sure you collect it and i'd love to have reporting out to us so that we can hear that those conversations in a way at a high level and to get summaries of those things as we go and i also think that the public deserves to see that too. if the community isn't with us in listen to go that feedback we make decision and they're like well how did we get here and so i think as much as we can have two way communications, i mean the best process is if we're listening and pushing out to

what are you hearing? we went to this meeting. this is what we heard. these are the themes we're hearing and the learning we're hearing and i know that is requires a lot of work but i think as people are saying this is not going to be an easy process and because we have to make some really difficult decisions and and if we are not intentional about active listening and putting backout there this is what we heard is this correct and checking for understanding s. i think we're going to have some tough conversations by think we can reduce some of that conflict or at least help people feel like at least their voice was heard even if ultimately, we're not all going to grow on the

priorities. we're a diverse district. i want us to if there's ways that you can collect some of the feedback that you are hearing along the way and if there's ways we can push that out whether it's on-line, on a site on lcap website and in reports to us i think it would be really helpful and if we can also, i really do appreciate the idea of doing, utilizing existing structures like school site councils and i'll tell you, some schools have really robust diverse school site councils that incorporate everybody's voice and some feel like they're just rubber stamps and they're volunteers doing their best and the families the hardest hit and they are on families and they are not coming to these meetings and they do know what an lca

process is and i appreciate student delegate lamb's about ak re anymores and students are another population that are directly impacted by these choices and by this pandemic and also by cuts and i think this month, you know, it's like this has to be our number one priority and i'm willing to do whatever i can to suppose tort this. i'm willing to meet as often as we have to meet and where we can

meet and because this is the most important priority and it's just important that we get it right as much as possible this year and it will set the tone hopefully for us to do better in the future when it comes to helping the community see how we're listening to their input in our decisions. so thank you. >> >> if i may, commissioner, i'm being told that michelle jaques, a key partner along with miranda martin would love to make a comment about the stakeholder engagement issues that are coming up. >> that's wonderful. i also want to say, i do very much appreciate the work that they do and convening meetings and things like that.

>> i just wanted clear up a couple things and chime in. just to clarify, the task force invites go out and we have been in communication with the new leadership for this year at both uesf and the teachers union and also uasf as well as the lead staff with state and federal departments because they are instrumental in supporting these processes at the school sites. and we have been, i know there's upcoming events with the pta they do wonderful 411s which are a great opportunity for folks tone gage. to engage. we can have a portion of it.

it brings me to a point that we've talked about as we've been doing a lot of this and recognizing and being really, really aware that in terms of when the district has to have their budget balancing plan in, we really don't have time for really good, meaningful community engagement that provides input and then we incorporate into things and opportunities ideal or great. it's not what we want. it's the reality of the timeline that we're given and so what we're doing is we're creating a structure in the system that we can then use we still have these other opportunities. we have opportunities for how that plays out over the next six months. we have opportunities like an marie gordon mentioned about the lcap looking so looking at how

did we do with the things we said we were going to do and where are we at and are there tweaks we want to make based on things that we're hearing? it reminds me of this scale of sort of engagement and involvement in decision-making that i saw sometime about six months ago and it is on the one end, our situations are where you just inform people and educating them and on the very far end, of that scale, is the opportunity for people to have real impact on the decisions that are made and so i think it's important and i heard this come up in some of the commissioners' comments around communication and being really clear about what it is we are able to do in each situation. is this a time when we are going

to have to focus on information and education so people know what is happening and why? or is it a situation where we have more opportunities for to have more meaningful input in the decision that are made and i do just want to also elevate. >> reporter: reshe's been great in the task force as good and good questions and has got some upcoming workshops to the california teachers' association and we'll get those opportunities up on the lcap task force website. along with meetings. the meetings are every third monday of the month but there won't be one in december for the lcap and those links are on the web page. we have been sending out motion

send outinformation to the sac e students got that invite late. people are welcome to reach out to me and my e-mail is really easy it's pac@sfusd.edu with questions to give on the invite list or the get the list for meetings. instead of going to the web page. whatever it might be really happy to hear questions and ways to connect with folks. thank you so much. >> thank you, michelle. any other comments or questions from board members? >> commissioner lam and student delegate lam. >> thank you. thank you for this discussion and obviously to the budget team and our many hours of working together on this. my first initial question is to

understand so now that the fiscal expert has been appointed by cde, i'd like to understand what their role is in the coming months and sprint along with what the next steps are with knowing that we outlined the areas that they would support us and it would be important for the board and the public to really understand what these additional oversights supports and how are they involved in this process? >> i'm happy to take a first stab at that. it's an update for the full board and the public. we have been a find our fiscal experts from cbe his name is elliott and he is a retired superintendent who wanted to come help other school

districts. and he is learning everything he can about where we are as a directing and he is going to serve as our i'd vice or, fiscal advisers is the title so we start with the fiscal adviser supporting us. [please stand by]

. >> a live variety of subject areas and will be interviewing staff with 30 minute interviews with individuals, members of the board of education will be invited for those interviews. at the end of the process the risk assessment will turn-out a

health assessment. they will identify where we have areas of concern where we want to improve our practices. i think that is coming along more quickly than i think i communicated at the last meeting. i thought it would be longer. it is the intent to get through that process. really i would anticipate by the end of december. i don't know that it actually will be available to inform our budget balancing. i do see it assessment to help us in the longer term and quite possibly as we are going through budget development there may be specific actions we want to incorporate into our budget to make sure we are investing in areas to mitigate risk factors identified. another area that i think will be of great interest to anyone who is interested in our

financial forecasts is supporting us in developing the use of projection pro. it is a tool that we submitted to the department of education and helps us build in a function around growth and revenues and expenditures. much stronger tools for developing our financial forecasting. i hope i covered everything. >> thank you so much. i will shift gears a little bit. i want to follow up on a public comment going back to the template. certainly i want to also name and acknowledge time and time again that we have a structural deficit we need to address that is long-standing. it is going to require structural vision. with that i wanted to also voice

support for the multiyear projection on the template. two year template. i know that the team is working on a five year projection. we talked about that. i think that will be certainly important to have that reflected in those templates for a two year projection. any reactions to that, meghan or to the budget team? i have a positive response to that. actually our balancing plan does need to reflect the two years we are balancing. i guess technically at this year the current year plus two for our first interim report. if we add two years beyond fiscal year 22-23 that is one more than we would provide. i think that it would be

appropriate. i think we can certainly build that in, recognizing that fiscal year 23-24 will be a bit more of an accurate outlook in terms of our forecasting. it goes to slide 13. to be clear about the detailed alignment, i think just naming what parts of l cap. as we have heard not only tonight but over the last several months how imperative the l cap is a budget document holding us as a district accountable how we are delivering success for our

students. that may be the intention for the explanation of change. i just wanted to name that how that lines with l cap or our other compliance, so to speak. delgame lamb you want to share so we are organized. >> i was hoping we could get. i know the shra when we can get those reports and publish for the public when they are available so people know the timelines. >> one comment. meghan, one thing to note in the presentation or to the team. another piece of this structural

deficit is that our student enrollment and population is either has decreased or was even decreasing prior to covid. that is important to highlight to the public or our understanding of the structural piece of student enrollment how we are funded through the state of california. i wanted to name that in our presentation materials which we have in the past. >> yes, that's correct. to articulate amount $25 million of the deficit is anticipated due to enrollment decline. >> i am going to make this as clear as possible.

i have first of all, a comment addressing commissioner collins earlier questions what mike fine said. i attended the l cap task force meeting. i wish i took better notes. for a variety of reasons i was not able to. i was moving around. what the public comments said about the remarks firm but kind are what i remember. a lot of what he said had to do with the board specifically. that is why i advocate we bridge the gap between the l cap task force and board of education. a lot of what he had to say had to do with the board specifically in terms of recommended actions and things like that. another thing he went over in my notes is fiscal expert stuff commissioner lamb beat me to.

i want to clarify. the terms are used interchangeably or it was confusing. if we can clarify the fiscal expert is assigned to the lowest level of state intervention. expert is there to advice versus -- to give recommendations. this is the fiscal adviser is a person that can stay or rescind actions? is that correct? >> that is the correct order. those descriptions are great. challenging part is i think the roles they are playing. in the terminology it is a much

firmer position and role that they do have the authority to change course on the board's action. we have not reached that point in time yet. we are at the fiscal expert who can provide recommendations. >> that was just my one clarifying question that i wanted to get out there. thank you. >> any last questions or comments. understanding we will discuss next week at committee as a whole and the week after at the next regular board meeting. >> i want to recognize the student delegate this year is raising the bar and testament. thank you for your participation. >> thank you for that. i think it is time to excuse our

student delegate. you can go home. >> thanks for that. we are still under section e item 2. fall update on teaching and learning. i am noting the time. i forget the process. >> you need a motion to continue the meeting past 10:00. >> i move to extend the meeting past 10:00. >> second. >> roll call vote. >> delegate lamb. >> yes. >> yes. >> mr. bogus. >> yes. >> collins.

>> yes. >> lamb. >> yes. >> sanchez. >> yes. >> thank you. item 2. update on teaching and learning. superintendent matthews. >> this evening we have the fall update on teaching and learning. this was moved from the last meeting to this meeting. these are the areas that we will be covering tonight. we will be going over independent study, talking about the insullation of buildings and update on testing and vaccination. with that we will go right into independent study. deputy superintendent. >> thank you.

good evening, commissioners and community. it will not be because of me we stay past 10:00 this is update. we agreed to keep you informed about critical topics. my topic is independent study. focusing on online learning program. this is to remind you that we have two options for online. olp. online learning program. the odlp. on demand learning program. we are excited to have a principal and assistant principal for both programs as well as assigned assistant superintendents as the lead supervisor for the online program. for students in 9 through 12 they participate through independent high school. that principal.

[indiscernable] the lead supervisor for that 9-12 component. this should be a refresher reminding folks for online learning it is combination of classroom as well as teacher engaging them daily. this was our original model for students medically fragile as well as have contraindications. for many on the online learning. this exceeds the requirements of sb130 both for students and tk-8 as well as 9 through 8 in independent high school. we like to keep you abreast of numbers. you can see here this is the

about. remember students can choose to go back to in person. the numbers change quickly. we have had a stable number of 379 in our tk-8 program and 60 in the 9 through 12 program. classes began on september 7th. that was after two weeks or so of local orientations. they have line instruction every day specifically for elementary grades. the k-8 they have live instruction 930 to 1130 and independent in the afternoon. 9-12 have slightly different schedule regular synchronous or live and a synchronous. you were interested in staffing. this has been staffed throughout mostly. i think our last update we had two vacancies. we now have one.

there is progress there. i was able to visit with the principal. on the right stuff the stuff our babies are engaged on. the five sentences on the screen and square they were excited and engaged to see the animals. above that we have a seventh grade example of students learning to learn sources. they are online we are trying to engage in rigorous content that is fun. i receive feedback in the last update to separate online learning from odlp. that is the conclusion of the olp. i am now in on demand learning. this is primarily a synchronous or independent.

in this model we were working to assign students a teacher. however the interaction with the teacher was far less than in the previous program i just shared. per the job description and what is happening these students engage with a live teacher between 30 to 45 minutes every day. this was the program with the biggest staffing issues. we said that would start once the cohort of students was assigned to a teacher. this one when implemented as designed does not exceed but neats requirements of sb130. we have 576 students tk-12 in on demand learning option. i was waiting for someone to say speak lower. >> we are all tired and we are

all we want to go to bed. i would appreciate a slower based. thank you so much. >> our interpreter, too. thank you. >> a couple dates on the on demand learning program. this was a program which we have kind of had to put the most effort to get it up and running. we heard the most public comment or concerns around. a couple things to highlight. biggest is that we are now fully staffed for our odlp model. what that looks like with hard work to recruit teachers to teach the program for odlp most of the staff teaching this program are teachers who teach during the day and are adding this additional 30 to 45 minutes to their schedule. that is why it was hard to staff. we were able to get a number of excited folks to fill the

positions. we were able to fill remaining positions with reassignment of tsas. some of those went to in person school buildings. we secured for on demand learning and appreciate working with labor partners to make that work. that is exciting news. all of those babies who have been several days without live instruction will soon start to have a regular adult that they interact with on a daily basis. they will get feedback on assignments they have been submitting in the weeks prior. our next step to think about what is additional academic support look like for students in this program. they don't have as much live interaction with an adult on a daily basis. grades 6-12 have you been up and running from jump.

the focus is k-5 model. we are excited to announce and share all of the ways we staffed the program to get it functioning. we have a ways to go. a couple things we are continuously focusing on and working to improve on now that it is staffed working on professional development and coaching and support for teachers facilitating olp or odlp model it is different for folks. we have been meeting regularly with chinese parent advisory committee to build relationships as well as get feedback and input on experience of the babies and what they need. they have been doing a lot to inform. we are working on more intervention and support for students and families whose students attends the programs just excited to work with uesf

leadership to understand the staff in those programs and improve it in general. i am going to wrap up my section and pass it to talk to you about ventilation. thank you. >> with the board's adoption to the 2016 bond funds we have sufficient additional funding to continue distribution of portable air cleaners to school site offices as well as insure that administrators of the buildings can be consistent with

s.f.u.s.d. existing protocol. we will put in procurement order and hopefully in another two weeks or so begin to roll out the rest of the portable air cleaners. that's it. >> mine will be brief as well. you can go to the next slide. i wanted to name if folks were aware fta advisory committee met today and did recommend the vaccine for 5-11-year-olds. the next step will be taking that to the cbc centers for disease control who are expected to accept the recommendation and begin rolling out vaccinations hopefully as early as next week

so that under 12 age group we hope in the next few weeks to have those numbers going up. we currently continue to have four vaccination sites happening. we are also combining those vaccination sites with flu clinics. we are offering vaccinations and flu shots. welcomes welcome. no appointmentness and there is no cost for flu shot or vaccination. we are excited to offer to the vaccinations to the under 12 group as soon as we get go ahead. we continue testing. we have expanded testing to four locations every day in addition to having two days each week at crock concern amazon we added a couple of high schools and a fuel men tree schools. tenderloin community school was

one site. there is now a site there once a week. thank you. >> i would like to open up to public comment before we begin the discussion. >> the fall update. repeat in spanish and chinese please. >> i am special education teacher at washington high

school calling in because i notice the ventilation update. i am calling in because we were supposed to get an air purifier in the office that i share with four other educators. we regularly see students in that office. when the people were coming to install that smaller air purifier they put it in, left us the manual and took it back because i guess they found another space on-campus that they said needed it more. you know, it gets really confusing. thankfully we have something that we are borrowing from someone their personal air purifier for now. i don't know when -- i don't think that is right. the district should be providing things to keep us safe at school sites. thanks.

>> thank you. >> good evening. cassandra, president united educators calling in to echo our appreciation for working with staff. i am with julia and marcel in co-creation of working to address the need to staff and create odlp as it is. very out of the box way to try to address this very real need of families and students. we are invested in continually working on improving and the iterations of what might be needed. i am looking forward to the vaccine rollout for students so

educators know that in person is best. a lot of independent study apelectronic issues can sometimes be more frustrating especially with younger kids. i am looking forward to continuing to work with you and how to improve the process for a lot of us. in recognizing that educators are yet again in the classroom and doing the most. teaching all day long, having one of the toughest years ever in education. i hear it over and over from new folks to veteran folks and folks signing up to do extended hours of independent study learning for kiddos that are safer at home right now. the most we can do is rally around each other and get school classrooms feeling safe and

families and citizens of san francisco on board and covid safe. i think we will be able to get back to the kind of teaching that we know is best, which is in person. thank you. i am looking forward to working with you. >> thank you. >> former sales thank you for sharing information with us. two areas independent study and online learning for students not comfortable in the classroom or with health issues. i was concerned about the staffing. you shared there is an assistant to the principal, assistant principal. there seems to be a staff

shortage stop heavy with administrators. thank you. >> this is rory usf. i want to speak i am confused about the testing for students. in hayward they were four weeks ahead of us. they had ventilators on the first day. they had covid outbreaks at elementary school. one thing to remedy that and it has brought the numbers down is having a little van outside of the school every morning and a consistent place. i get the reasoning behind going from school to school. i think it might be confusing. it is a suggestion maybe reach

out to hayward and see how they are handling it. it has resulted in a decrease in covid outbreaks especially at elementary. having parents know they can go get tested. thank you. >> that concludes public comment. >> thank you. where there any questions or comments from commissioners? commissioner santez and collins. >> i want to appreciate the presentation. a lot of good news including upcoming vaccinations for younger students and getting the staffing settled for op and dp. a question ms. marshall mentioned administrative staffing. 60 students and principal and assistant principal. it is for independent learning?

>> they are operating as independent high school and took those 60 kids into their model. >> thank you for clarifying that. >> my question is in regards to the ventilators. i guess to get clarity on where we are at in the process in the rollout. people are at school sites now and they don't have ventilators in a space that typically has students. should they be expecting to get one or does it depend on the circumstances behind that? >> commissioner, it is a little bit of both. there are -- we have prioritized distributing portable air cleaners to school sites to meet our core ventilation standard which is that all occupancy

spaces have at least one of the following portable air cleaners, mechanical ventilation or operable windows. there are classrooms and spaces where we have been made aware that they are used for instructional purposes. we are out of portable air cleaners. that is why tonight's allocation and additional budget for that purpose was critical. now that we have the additional funding, it is our intent to return to basically all occupied spaces. all spaces except for restrooms, hallways and spaces that are too large for a portable air cleaner to make a difference like auditoriums and gymnasiums are exceptions. all other spaces will have a small portable air cleaner for a

typical office or large portable air cleaner we selected for classroom use. >> does that all include programs, spaces used for after-school programs not directly ran by the district? >> commissioner, it is in a school building and it is a school space, yes, that space can be covered and addressed. if it is, for example, we have tenants in the district. we are not providing the tenants with portable air cleaners. >> could you explain what would be the difference between like a tenant and after-school program? could after-school program be a tenant or are they separate categories? >> i believe they are separate categories. i am racking my brain for an

exception. by and large the tenants have a lease with us. we have a child care facility that is operated by independent child care provider. we have a couple of non-profits. some of whom provide services to youth or advice school sites but they are not like s.f.u.s.d. school site associated after-school programs per se. >> they don't have m.o.u. with the district. they have rental agreement with the state. okay. additionally, i am curious, what is the process for people at school sites or other district sites to find out if they have an air purifier coming or if their space is not to get the air pugh fier should people assume by a certain date if you don't have an air purifier you

didn't get one? how are we communicating with people at sites? >> commissioner, i think at this point since we just got the funding allocation tonight we have not placed the order for the portable air cleaners as we have for prior shipments. once we are able to procure the portable air cleaners we reach out to site leaders, principals and let them know when we will be returning to their site to install additional portable air cleaners. at this point, unfortunately, i don't have a date. i would say at this point the district is covid compliant or compliant with our existing protocols. the additional air cleaners provided were for comfort in the instance of wildfire smoke. i think i would make that

differentiation. again from a gph covid perspective especially at school sites we are right now compliant with the distribution that occurred. by the time we are done with this next round of portable air cleaner distribution, everyone in office or in a classroom will have a portable air cleaner. >> i definitely appreciate that we are in compliance. i don't feel we have done enough to distribute the air cleaners. i hope when we get the next monday newe will ensure that everyone has it. here you say everyone. people at school sights are not confident that everyone is getting them. i think hearing you say that makes me feel better. if we are saying everyone be will get them. i hope that is reassuring to everyone that it is coming and that we are going to keep the

promise to make sure people have the cleanest air possible as we enter our buildings. thank you. >> yes. >> commissioner collins. >> thank you. i appreciate your work in getting ventilation to sites. i wanted to ask about testing. i really appreciate the feedback on for families. i understand we are trying to get to different sites with a limited amount of resources. at the same time that can be very confusing. as the parent i tried to look. increasing more locations that is a big asset. i am looking at the testing calendar, and i do like the fact there is now we have the week of october 17th regularity at

least. in my neighborhoods on mondays i would go to galileo and other families in bayview or mission have sites to go to on a regular basis. one area of concern is for families that want to do surveillance testing. if you have anxious children that might worevey they have it or you just want to reassure them. it looks like you have to pull your kid out of school or you have to not work if you work during the day. that is something i have consistently heard about. i think that is true for staff with children in the district. that means them missing work as well as pulling children out of school. i would like to see if there is a way for us to -- i don't see us in the near future being able to do it unlimited amounts. even within a week if there were

times that families could go after. all during school hours is what i am seeing on the schedule. as we continue to try to expand testing availability and we are entering the flu season and somebody has a sniffle i want families to feel they have access without pulling kids out of school. >> thank you, commissioner collins. i did include in this week's update what was in the last update. we are working and planning to have the unmonitored lab kits at school sites so students can -- they are different if you are -- i can't remember.

14-17 you can swab yourself under adult supervision. 5-13 an adult needs to swab it for you. if a student comes to school with symptoms they can take the kit home and swab it. we are working on providing all of the many locations that kit can be dropped off. if that day that school is not dropping off. there will be 40 locations each day to drop it offer. we are always working between trying to be as responsive and have as many options as possible for families and also be fiscally responsible. with increases in testing we have to increase $5 million for testing increased to $7 million to expands testing. we are trying to balance between expanding as much as we can and being responsive and having

funding to do that. we had hoped the self-student kits testing would be able to be launched next week. we are behind because of the brand-new products. there is product development that has to happen in the platform for activating the kid and registering. it is being translated to different languages. we are hoping in three weeks it will be available at school sites which will greatly expand the ability to test. we will be monitoring how many tests are then if our volume of testing starts to decrease at the mobile sites we can phase out those sites and expand more testing at school sites. we don't want to take things away until we understand how many families move over to the self-testing ability or some may

want to go to sites. that is the process we are taking as we iterate and expand testing. >> if i have a kid with the sniffles and i am not sure what the self-swab procedure, what would it be? if i am a parent and my kid comes home with a kit. >> the kits are are availability already. it is simple. you swab their nose about five turns and put it back into the glass tube and then you would have to drop it off to any of the locations and that is about it. it is quick. much easier than the antigen home tests that have to be done. >> the same day? when do i get the results back in. >> it usually takes 12-24 hours.

>> i might be able to know if i can bring my kid to school the next day? >> if they have any fells and fever and don't have -- any fever or if they have the flu. they will be handed to those with close contact. you don't take it until the fifth day. we want to hand them to them so they have it. that will greatly make it easier for families. we will be monitoring. the 40 different places to drop it off. can we close mobile sites? those are things we continue to watch as we expand and change testing to be more responsive. >> i appreciate that. thank you.

>> thank you. i did just have one question around odlp and the number of students in that program. is there forecast information how many students in each grade? pointing to the facts vaccine requirement is going to probably change things. >> each grade. what you want to know are students in kindergarten through eighth grade so you want the numbers? i have it by grade level? >> that might be the last comment. i will check with you to get that information.

thank you. >> all right move to section f. concept be calendar. i need a motion and second on consent calendar. >> so moved. >> second. >> public comments. >> raise your hand if you want to speak to consent calendar. please translate to spanish and chinese. >> i am concerned about the m.o.u. for uc berkeley because you have student teachers in the district and it has not been approved. they have to switch to schools

in november. we will lose an opportunity for teachers to work here. i just want to highlight that as an you are genmatter the m.o.u. for uc berkeley to be approved as soon as possible so they don't have to be moved to other sites next month. thank you. >> that concludes public comment. >> thank you for that. any items? >> no. >> any items removed for first reading by the board? seeing none. any items severed by the board or superintendent for discussion and vote tonight? >> roll call vote on consent calendar.

(roll call). >> section g. discussion and vote on consent calendar items severed for separate consideration. there are none tonight. section h. proposals for action. item 1. public hearing and material revision to the city arts and technology high school charter. i open the public hearing to the material revision to the city arts and tech high school charter. i will call on michael davis to report on the material revision. >> thank you, president lopez.

as stated this is the time public hearing for the material revision on city arts and tech high school material revision that would affect a merger between city arts and tech and leadership high school. in the interest of brevity, could you please go to slide 7. as we reported september 28th in the initial public hearing on this matter. we had to review the material revision to make sure that it was found and that it conformed with all of the sections applicable to material revisions and to charter petitions. we have done that. as i said, the initial public hearing was september 28th.

we published the recommendations and findings 15 days prior to this hearing as required by law on october 11th, 2021. could you please go to slide no. 10. what we published on october 11 and asking tonight is that the board of education approve the material revision to affect the merger of cat and leadership charter schools by adopting the finding the city arts technology revision meets standards and criteria pursuant to code section 47605c and staff further recommends that the board of education require that cat amend the governance section of the

revised charter to address parents and guardians on the board of directors. also, the staff recommends that the board of education direct the superintendent of schools or designee to negotiate facilities use agreements with city arts and leadership high school at 325 lagrand for the period july 1, 2022 through june 30, 2024, the first two years of the phase-in of the merger and at 350 seneca avenue, the current place for leadership high school, for the period beginning july 1, 2022 to house combined school for phase-in and full merger. city arts and tech high school is here to provide their response to the recommendation.

>> good evening, commissioners. the principal of city arts and tech will start us off and then the principal of leadership high school is also here. >> good evening. thank you, commissioners for taking time to hear from us and thank you for the staff and families present tonight to comment on this. we appreciate the dedication. we can skip to the next slide. a little data for city arts and tech. i want to take a moment to share a little bit of the story behind the data. you can see the sampling of graduation 91%. last two years every senior has

graduated. there is a lot of data around college acceptance and persistence. i want to share about the student darrell. he started as a freshman. [indiscernable] [ inaudible ] >> could you make sure everyone has mics muted. >> thank you. for darrell a little information. he started three years ago as a freshman. very quiet and a little bit shy. by the end of the time he was voted by peers to be the graduation speaker. you can see him pictured in the outside picture there with mayor london breed as part of the

dedication of the new indian bays sin project. he is involved in community efforts around that pursuing his education as well. what got him to that point was combination of partnership of his family, staff at cat, the academic programming and presentations of learning at cat and partnerships in the community. he is working on that through the randolph institute, aner we work with and he started within high school. all of those come together to create an environment and community that promotes success of our youth. we believe this material revision will join us with leadership high school who shares the same values and same vision to create stronger experience for our community in

excelsior district and beyond. i wanted to share a little background of darrell. we are still in contact with him. his sister graduated last year and she is at ucla this year as freshman. we really value the relationships that we develop over time. we are looking forward to continuing those efforts with leadership high school and the larger community. go ahead to the next slide. >> thank you so much. thank you for bringing the student story. we are here to request material revision of cat's charter and four specific requests. one name change. second temporary increase in enrollment getting to 400. being on two facilities and being on three 50 senca by 24-25

and program revisions. name change from city arts and tech to city arts and leadership high school. in terms of temporary increase in enrollment total 557. increase the charter but decrease in enrollment to 415 when fully merged to one site. in terms of facilities we will need two facilities for the next couple years before we are in one facility by 24-25. then the programmatic revisions maintaining the key programs of cat anti-racist black programming and adding what is

great about leadership commitment, restorative practices, advisory and robust work program. bringing the best of both schools together in this revision to be a school of equity and excellence in san francisco for the community. i want to introduce the principal of leadership to share how we engaged the community. >> good evening, commissioners. thank you for taking time to hear our discussion with you why we feel we are stronger together. we have not made this decision to merge lightly. it is my great hope as yournitionners you will approve. we will be stronger together for students and community. throughout this process we have engaged families and student

bodies and leadership and we continue to do so. we have a working group that began working early the spring of 2021. we have been having meetings. the attendance of principals and board members and key staff. we also have other working groups in place to ensure success and integration. the working groups are focused on academics, culture, talent as well as outreach. beginning on july 2022. all employees will become vision employees. all teachers who wish to continue at city arts and tech will be provided employment and choose to be represented by the union. every student will have a

guaranteed spot at the newly merged and integrated school. lastly we want to respond to the staff recommendations. in terms of recommendation to revise el mend d to reflect a board we are happy to do that. we did submit an addendum the partnership plan that includes a parent on the board. we will elect the first parent to the board in the november board meeting. we also really agree with the staff recommendation and look forward to ratifying new facility use agreements as soon as possible. our families want to know. the facilities of the merged school are secured. we really appreciate the commissioners approval of our vision and to move quickly on

the fua. thank you so much. >> before we continue i would like to open it up to public comment. >> please raise your hands if you care to speak to the city arts tech and leadership merger. [speaking spanish] >> five hands are up.

hello, corinne. >> good evening. i am corinne benson. i worked as the director of administration since 2013. leadership and cat have strong programming in a community of families with a strong sense of pride and gratitude for the educational experience they receive. leadership joining with cat to become part of the educational network is a stronger pool for more courses and enrichment opportunities and retaining the benefits of the small school community. long-standing leader and advocate for san francisco youth and families, i support this and ask you vote to approve the merger. >> michelle. >> good evening. i am michelle.

this is my sixth year as english teacher at cat and first year of president of the union. upon hearing of the merger many thoughts came to mind. i was excited for students to have access to the leadership robust sports program and being able to be part of the beautiful campus. we have many strengths at cat, but i do think by bringing both schools together we will be creating a much stronger educational experience for our students. thank you. >> good evening. i am galen. i am a junior at city arts and tech high school. i believe combining with leadership high school will help

build a strong community between both schools. not only will leadership join our network. it will give cat an established home for better growth. it won't be easy beginning. i believe with time a strong bond will be made with both schools. thank you for your time. >> monaco. >> good evening. i am monaco. i am the enrollment cord mate coordinates.this is my second y. i am excited. i believe this is a merger that is going to be tremendously beneficial for students and community. both schools share common aiming to teach students to be

successful in college, career and life. most importantly, both schools possess amazing unique strengths and qualities. together it will be a super power. it is a vibrant and inclusive culture to the school as a whole. we thrive on community building. we also incorporate and practice anti-racism and pro-black visions in all classes. while leadership offers. [ inaudible ] >> thank you. david, go ahead.

>> i am the assistant principal at leadership high school. i want to echo what has been said. i believe that the merger is going to do really great things for our community, our demgraphs in the nation are very aligned and the support we bring to each other will make an even better school for both of us. i hope that you take the time to consider this summerger. thank -- this mmerger. >> it is late tonight. any questions or comments from commissioners before we do a

roll call vote? >> commissioner alexander. >> be sure that you are muted. >> thanks to the fantastic folks at cat. it is good to see them as well as the strong team at leadership. this is an exciting and positive proposal. one question was around the governance piece. i am curious. i know there is a move to putting the parent on the board. i understand that leadership has a staff or teacher spot as well as student spot on the board. any discussion of including those pieces additions to the envision board?

>> thank you for that question. right now we have an alum on our board which leadership high school also has. we have been talking how to engage staff and students as well. i think in terms of our board we are absolutely interested in making sure that the board represents our community and right now i would say 75% of our board are people of color and represent the community that we serve. definitely a consideration. there was definitely a request from this board to have the parent. that was our first step in the process. >> no other comments. roll call vote on the staff

recommendation. (roll call) seven ayes. >> we are almost there. item 2 under section h. resolution 218-31a1. road map to covid recovery in the s.f.u.s.d. as amended by commissioners comelins and lopez. moved and seconded on august 31, 2021. i believe this is a first resolution. we are introducing after having paused for some time. i am bringing this up because i did suggest we stop reading resolutions into the record.

i am happy to provide a brief summary of the resolution. we will open up to public comment and discuss. i am proposing we move away from reading the resolution. commissioner collins is here to share. this was brought to us on augus. we have gone through -- 31st. we have gone through several committees around the covid recovery resolution. we worked with staff to be involved in the process and make adjustments as mentioned here. briefly to summarize, this will implement vaccine mandates, draft the plan to work with partners to offer weekly testing and contact tracing and build on

what has been happening throughout this time, improvement of air quality, support schools that have shown an interest in outdoor learning, imminent high-quality remote learning without penalty and much of this is requiring regular written update to the board on these goals. if you warrant to add anything. >> thanks. most of this i think it captures the need for just a clear plan. i think with respect to the fact we understand some of the work we are undertaking needs support from city and partners, especially in regards to testing which we are currently partnering with dph and other sources. you know, to really have written plans to monitor.

for example with the ventilation, commissioner you asked how do we know all of the classrooms are going to get them. we have been just getting updates. it is nice to have a plan where we are and where we are going. how far are we 80% done, 90% done? this adds some other el nets that were not as far as ventilation. it says we would like to see a plan how to make sure we are and i incorporated your input on maintenance. what is our plan on air quality? it doesn't mandate what that necessarily should or shouldn't be. as we would like to see the staff plan to have input, ask questions. for me it is important the

public has the sense of transparency so they can add input as well. there is one aspect that is outside of that that i want to call out which relates to supporting families and sros in low income housing specifically low income housing providing services for families. families most vulnerable. we have been hearing from families, specifically multi linkal families. based on input and feedback from them we included language to establish a position to support as liaison between families being served in sros and those low income facilities like c cdc. i am thinking any organization

that actually runs supported housing. they provide on site services. they are great resources to those families and those partners don't know how to navigate our system. that is the only aspect of the resolution that is not part of the plan but it does outline the need to establish a specific staff person to be a liaison to help build partnership and help families have more voice and have more connection to central office. i think they have the greatest barriers in navigating our public education system or getting feedback or advocating for immediate needs. >> thank you. before we discuss, let's open to public comment on this item.

>> please raise your hands if you care to speak to the resolution. can that be repeated in spanish and chinese, please. speaking spanish and chinese] >> thank you. >> hello. i am a student. i find this resolution to be quite promising. i do see two issues that need amended to support passing the resolution. in 16 it talks the board is committed to work towards full vaccination of district staff. this is accounted for annual mandated at state level by gavin newsom. it would be more appropriate to have a detail how this would be

implemented and enforced in the district. that would provide more clarity. this would be intent of the resolution because we know a mandate is going to happen. i want to know how to keep me safe with the students. for funding it says superintendent is asking that the superintendent investigate funding sources. places that we could potentially get things. i would like to know more about the funding. >> thank you. >> that concludes public comment. >> any questions or comments from the board or superintendent? >> i am trying to figure out the fiscal impact on the resolution. it was my concern from the

beginning. i am trying to figure out where are we today? looking at the last budget committee meeting where the resolution was vetted. it is saying that total cost $29.4 million. that is 26.6 of that is depending on reimbursement rates. can we get an accurate assessment on what that is? >> i can approach answering that question based on my conversation with dr. matthews. we had this discussion. i think a lot of the things this outlines our plans. the ventilation we approved a $1 million additional expenditure on ventilation after spending $3 million. we have never had a plan for the overall project. that might have been included in this. we have already started on the

work there. the way that i see it and i would love for dr. matthews to jump in. as far as plans go. each plan would come back to us and at that time the staff can say we might want to do these improvements to online learning. we think it might cost this much money. if we can get support from the city, this is what we think it might cost or something. each individual plan would come back to us and we would have the opportunity to discuss and decide. is that an expenditure that makes sense? one item that is outside of that would be direct impact and this is a discussion i want to be very transparent about. dr. matthews and i discussed is the position to support sro families and families in supportive housing. the resolution does specifically call out that we want staffing

for support for those communities. for online learning, for outdoor learning, those are all things that i think i want to say it is important that we actually have a plan. that central staff might propose for us to discuss so we can decide when we talk about how we support outdoor learning we establish there is some bond money we can have for the space but we have not discussed as the commissioner brought up what does that look like for construction. is there an investment or costs there. they could be outlined in the plan. any of the plan related things would come back to us and come before the budget committee with an opportunity to discuss them or the full board. one item that i think would be a

cost item would be a staff person for that support role. that is something that i guess the superintendent, this is a ballpark. that is the most quantifiable cost we would be committing to in approving this. can you give us a sense of what that would be. >> yes, thank you, commissioners. in the october 6th budget and business services committee that analysis did include a cost estimate of roughly $200,000. for that position the details would depend on the classification, the ultimate salary of the individual that would be hired to play that role. that was the one item.

there were many items as you pointed out were included. that was prior to a number of amendments that were made for the second reading version. that was roughly the number that we itemized. i don't think we have any more precise information. >> any other comments? this is vice president molina. i am unclear about the fiscal impact of this resolution. i don't feel like we are in a position right now even if it is a needed position, especially if we haven't located the funding

base to be able to pull from to fund that position. i think there is much more in terms of like the unknown in terms of cost of this. even with staffing capacity. i personally don't feel comfortable supporting the resolution. i want to say that publicly so folks are clear on my vote tonight. i do appreciate the effort by the others. >> commissioner bogus. >> thank you. i guess i am having similar concerns with commissioner president moliga. i have an understanding of other fiscal costs and projected costs. i would like to see the plan as part of what we vote on. because of the situation with the budget and all of the projecting we are doing forward not seeing a fully laid out plan

makes it very difficult to grasp how to ensure this will reach all the places we need it to. how we as board can be creative about ways to fund shortcomings in the district. we don't have unlimited pot of money. i would definitely be interested in seeing additional funds to support custodial issues and dealing with pest problems and things of that nature. that is why i feel like having the plan would give us ability to go in and look at items and make adjustments based on fiscal availability. it is not how things work at the board and we are not typically presented with full plans. i feel like this is something i need to see so we are spending the money in the best way possible. that is the concern i have right

now. >> i would like to add to that because in many ways the resolution is doing what it intended to do which was have the discussions that we have all been saying are important and put in a plan that will lay that out. similar to other things we have been talking about it is hard to give a number on something we haven't be formulated. this puts that out there so staff can begin doing the work and covering the many items that are safety for our students and learning. student matthews wanted to touch on the funding. this is not moving forward with the fiscal impact brought to us at the budget and services meeting because of the understanding we need to organize something before we vote on the funds that it will cost to move this forward.

>> any other questions or comments? >> being you for this discussion. i know there was revisions both from the coauthors and working with the tenants. that was the feedback from the budget services. the committee did not take any action knowing there was significant corns concerns about the fiscal impact. i will go in on what was raised tonight. i want clarity. although and i am hearing from commissioner collins and lopez about drafting a plan. for me it is weekly testing and on demand testing at every site that i want clarity from staff.

i know we have been working with partners at the city level as well as informally. i hope to formalize soon with consulting services. it sounds like we will we getting ready to prove an r.f.p. with additional supports. i want to understand that was the biggest ticket item $26.6 million. acknowledging we are not admitting to that as we put that to the public i am concerned we aren't able to deliver to our families and students that will create false promises. >> chief smith, can you briefly describe what is currently available at our sites in regards to testing? >> sure.

i can go over that again so we don't have on demand testing at all of our -- we don't have on demand testing. we provide unmonitored testing for staff at school sites. unvaccinated staff can test weekly. we don't turn staff away if they are vaccinated and want to test weekly. they have the option to. we are testing 8,000 staff tests each month. we have mobile testing sites for students and those are at 4:00 different locations every day. they have the capacity on a daily basis to do 250 tests each day. we do about 2000 student tests each day. we are expanding as i mentioned earlier to the unmonitored self-lab kits for school sites. that will be for students close

contact or coming to schools with symptoms and we can send home with a test kit. estimating continuing at 8,000 staff tests per month and increasing the student testing assuming if it is at school sites more students will access. 5,000 student tests each month. that is 13,000 tests each month. cost at $7 million through then of july. again, that is an estimate. we don't know what we get in terms of insurance reimbursement. that is looking at 40% rate of testing reimbursed by insurance is what we have been looking at since april. it is hard to know what the cost of on demand testing plan would be. how that would work

operationally. you have to coordinate cure yours. school sites have to have difficults ready and reorder when running out. even if we have a contractor supporting us it is a big lift for staff on the resources. other vendors will say we can provide testing for you. that takes a lot of hours of talking and figuring out. it always ends up we have pro to provide the sites, tents, tables kits. all of that operationally is hard to know what that exact cost would be beyond what we are spending. $7 million is what we are spending in the contract. that doesn't add up the staffing resources from the site

administrators making sure there is enough kits. the work and i have one other staff on the central side of planning to coordinate district wide testing in addition to other things. i am not sure if that is helpful. that is what we are doing now. >> that is helpful. thank you. >> commissioner collins, question? >> no. >> i want to echo the gratitude for the authors for making significant changes that helped frame it in the way. it does look what the original intent was to really push this conservation forward. it is valuable. for me based on the changes i am ready to support this except for

the piece around the staff person. i think it is a great idea. i just am concerned about the cost and not know knowing how effective that would be. i would want to know more from staff what that person would do, how it would work. given the deficit trying to hire a new position to do that is concerning to me. that is my only concern. >> commissioner collins and i had a detailed conversation about this. trying to find a person take duties away inside. in terms what everybody is doing now that isn't feasible. it really would end up being an

additional staff member. my concern was the fact the board right now is looking at cuts and this would be a central office person. we had a conversation around that. it is pretty detailed in the resolution about the duties that this person would have working with cvos and with some of our communities that haven't had access to testing or haven't had access to some of the supports that other more connected communities have had. that is one of the main duties of this person bringing in connection. your concerns are concerns raised also with commissioner collins. >> one more point. this specific position was actually raised by families who live in chinatown in sros

around getting the necessary support in their language which is why it was an essential part of the resolution. >> i would share the same concern that commissioner alexander raised. in this budget climate that we are moving into we can't sustain a new person. i would be willing to support the resolution if that aspect was removed. or be funded from the city. >> i appreciate that. dr. matthews and i had a good conversation. we had a debate whether to include. we are both aware this is an issue. at the same time we also have both been dealing within the pandemic the times we have really dropped the ball is because i think we just

operationally our system is not build because it is built around schools. we have a lot of systems and structures. the families that have really fallen off the map where we forgot to put a grab and go site in chinatown. again, we got calls. we need the distribution sites for materials wasn't there. the way we found out is through cbo partners that become the voice of communities that we don't normally they don't know how to call resource line. i don't know if this is the best. i am open. i think we have never had this dialogue. i think for a while we were working in a way ad-hoc in this role supporting families in chinatown and treasure island which we also forgot. there is a housing there.

we were getting calls from an amazing apac leader and matt haney's office. we didn't have a site for distribution. that was a parent be for a community that needed food when we closed the schools. it made me realize because hope is such an exceptional leader with that skill set she saw the need and filled it. it doesn't feel like we really have that built into our system. i am comfortable. i think we can't be fiscally responsible without plans. i want to say that. if we are going to say. we have been spending money on ventilation. i didn't get a budget before that. that is not fiscally responsible, right? i am not talking about staff at

all. best case would have been saying we are getting classrooms and offices this is the timeline and budget. i am trying to move to planning to make fiscally sound decisions and not be doing reactive thing. as far as this position goes i don't know how president lopez feels. i would be comfortable if people wanted to strike this from the resolution with the i don't know the word. with the understanding that i don't know where we will have this conversation. i feel like we look at the data. it is foster youth, families in sros, communities not -- the regular systems we set up so many. the news letter, family resource link and all of that stuff. there is still a need for more

for the most vulnerable families to get through this year and ongoing. i am interested in hearing from other commissioners and from you, president lopez about what you think. >> it sounds like majority supports other than the fiscal part of the resolution. >> specific to the staffing for the cbo person liaison for the sro and families in low income housing. >> that's correct. >> how do you feel about that? >> well, i am actually. i am going to stand by that. it is important and it is something that we say we want to fully support throughout our work as far as how we

communication and involve people and include families most impacted by our work. if this is going to be an amendment to the resolution to strike that, you would need a motion and second. that is something i won't support. >> i recommend that we not strike it but that we add language to it that is city would pay for the position. >> i like that. >> that is a separate part in the resolution. >> if you do see a separate clause there is information about how the superintendent and their team will gather. >> what if we added language the superintendent will investigate

additional funding sources and resources in collaboration. here it is. draft a plan assessing current capacity and what is needed from city, state and community partners to provide this role. >> that's right. >> can i make a comment? i have a question. part of my question is about whether or not a new position is needed. the great work that was around the online learning program in collaboration with existing folks in chinatown and the chinese community to get that program being more culturally responsive and working. that wasn't about adding a position it was making sure there were connections between existing staff and the community folks. i think sometimes it is about the relationships and making sure that people know one

another and can call one another to say and say we have people doing the work in many cases. it is like there in relationship with c cdc. that may be part of it. i am not saying if we didn't have money it wouldn't be great to have more staff. sometimes. i just have questions about that model, too. >> i guess part of that comes out for me for president lopez and i when we first shut down the schools it became very clear there was a need for a person and stepped into that role and coordinating with the chinatown schools. principals didn't have capacity to do that extra kind of coordination for a specific group of families that is a small proportion of the school community but has very high needs. when you think about treasure island families, they are

distributed among five schools. williams was helping with that and mogie was helping. when we were doing distribution they don't live in the neighborhood. i think the sro families are a specific population the way they live or families that live in -- foster youth, too. the delivery systems we rely on with other families we can't make those assumptions and we don't. our systems attar developed to serve them. -- aren't developed to serve them. maybe we have a community school coordinator for neighborhood or that specific community. the idea is we don't have current staff that -- it is a skill set that needs to be -- the reason people in our

district aren't good at that. it is a skill set that tends to lie outside of us in community-based organizations and we have folks doing that as community school coordinators. it is a skill set. i don't see a regular staff person reallocated and effective in that role. i would want that person to be somebody from the community that is embedded in our system so we are creating a link that way. i am open to visualizing that and talking to folks with more expertise doing that in a way without volunteer or kind of you know not structural. i am trying to build a structure for those most vulnerable kids and families. i am tired of expecting us to get more capacity and expecting families to get more capacity.

it seems like we are doing that. i don't feel like it is serving our most vulnerable kids. >> in an effort to bring together what was discussed and to wrap? up, are you making an amendment? >> i want to get your feeling commissioner bogus? >> i think for me i have less issues with the specifics more wanting to see the fully flushed out plan to be created. i want to vote on the details. i feel like in this urgent moment being in the weeds is helpful and to know the impacts of our actions. that is my hesitation.

that is why i am not a supporter. >> we don't vote for this. this is saying i want a plan to come back to vote on. if we don't vote on this how would you propose? we are saying the same thing. we want a plan more detailed to review and have input on. how would you propose getting specific plans from staff around the online learning, outdoor education and ventilation plan? >> i think for me i would request that we hold this until staff develops a plan then brought it back for us to weigh. we haven't voted on it yet. that is a hinderance in proposals being developed. that answers the questions and the things i am concerned about. >> use it as a vehicle and say flushed out versions and come back at that point is what you are saying, what you are

proposing? >> yes. >> would you have a timeline that you might want to see the whole thing? or use it as a guide? >> i am like as soon as possible and as much as realistic. i don't know how it would need to come back and look. if it was coming back in portions and parts what we could manage to operate and do and plan, it would be helpful. that kind of sums up where i am at and what i was looking for. >> thanks, i appreciate that. >> i do want to clarify if there is a motion. is anyone going to make that or roll call vote on original resolution? >> commissioner collins you were

formulating that motion. >> i would like to make a motion that we include language that states about the cbo position that in advance of that the superintendent will draft a plan assessing current capacity and what is needed from city, state and community partners to provide and it would follow with the specific staff person to serve as liaison between be the district and community-based organizations and city agencies that provide housing for low income and foster and unhoused youth and the rest of that. i am making amendment to the resolution. >> essentially it would remove the fiscal impact to the

district? >> yes. >> okay. let's vote on the amendment. if anyone is unclear. >> we are voting on amended resolution. >> no on the amendment. >> it would help to have someone writing down the specific language to reads it. that would be helpful. >> i have written it. it is essentially moving the third-to-last clause be it resolved to be moved up and fit with the fourth be it resolved which is the superintendent will draft a plan assessing current capacity and what is needed from city, state and community partners to provide and we will include language around a specific staff person to serve as liaison between the district and cbo.

roll call vote on that. >> removing the sentence this will be filled no later than and saying instead? >> yes. thank you. >> amendment. [ inaudible ] >> mr. alexander. >> yes. >> mr. bogus. >> yes. >> ms. collins. >> yes. >> ms. lamb. >> yes. >> will moliga. >> yes. >> mr. sanchez. >> yes. >> ms. valdez. >> yes. >> okay. thank you. now we will vote on the resolution as amended. >> mr. alexander.

>> yes. >> mr. bogus. >> no. >> miz collins. >> yes. >> ms. lamb. >> no. >> mr. molyga. >> no. >> mr. sanchez. >> yes. >> ms. lopez. >> yes. >> that is four ayes. >> all right. so that concludes section h. we have completed section i on the agenda. moving to j. item 1. public and poured comment on proposals. the public will be able to comment after i read the item to the record and we will allow no more than 10 minutes on these items. may i hear a motion and second to 2110-26 a 1.

urging the s.f.u.s.d. board of education to support alignment of the student advisory council and the board of education office requesting the sprinter to relocate under the board of education office and requesting the advisory council cabinet have input in hiring any staff members assigned to support the student advisory council. introduced by commissioner matt alexander and student delegates. >> so moved. >> second. >> that was so long i forgot i had asked for a motion. thank you. >> can we check for public speakers to this resolution. >> please raise your hand if you care to speak to the resolution to move to the board office. can that be repeated in spanish and chinese, please. speaking

chinese] >> thank you. >> hello. i would like to share strong support for this resolution. as city representative and historian on the student advisory council this is guaranteeing we can be as productive as possible. all but one other advisory council is already under the boe t make sense for student advisory to be under the jurisdiction of the board would make it easier to communicate needs of students. it would make it easier to do our jobs. passing the resolution would show you truly want to make student voices a priority.

one of the main pillars. being student centered. a student had things to say they should speak at public comment. in situations like this where it is almost midnight many student, particularly the most vulnerable do not have time to it is through hour long meetings. we are the only representative. thank you. >> student delegate lamb. >> my support for this is obvious. i will read a statement from adriana zing. she says as someone on a youth advisory committee i know how essential it is for young people to have consistent access to those they are advising. the voice has historically been overlooked.

this is a key platform. sac is voice the to the students and young people deserve a say in education. this is why i support the realignment resolution allowing to join counsels and would make things more efficient and streamline information from students to the board of education. thank you. >> that concludes public comment. >> any comments from commissioners? seeing none, we do appreciate student delegate lamb coming back. if i don't hear from legal counsel i will refer this item to the rules committee.

>> i don't think it pertains to a policy or rule or procedure. i am not sure the rules committee. when we do parent advisory they go through programs, don't they? curriculum and programs. >> usually because they have a curriculum component. i am not sure this does. they have a support program. liaison or somebody to support them. >> could we bring back to the committee as a whole and vote on the upcoming board meeting? >> sure. >> this will come back for action at potentially the november 9th board meeting.

section k. board members reports. item 1 report from resend committee. curriculum and program committee monday october 18th. >> that is my committee. the committee met and we talked about literacy and dix lexia and had a presentation from staff as well as from u.c.s.f. lifting up the efforts they are engaging in. very helpful conversation that allowed me as a new board member to really hear concerns around supporting students with dix lexia and other reading challenges and the robust support we are trying to provide

as a district and partnerships with other folks. that is my report. >> thank you. it looks like that is the only committee that has met since our last board meeting. 2. board delegates to membership organizations. seeing none. all other reports by board members. seeing none. then our calendar of committee meetings. before we meet again we will be monday november 1st. 4:00 p.m. there is a rules committee. wednesday, november 3rd at 5:00 p.m. budget and business services committee. we will meet next week for committee as a whole.

four. before that november 2 a committee as a whole meeting at 5:00 p.m. around zero based budgeting. our next board meeting november 9th at 5:00 p.m. thank you for clarifying that. >> i will make announcement. >> the rules committee one thing to add to the agenda is i have been wanting to do a policy review of policies around interpretation and translation. that has come up a number of times. we are going to start on monday. it won't be the full staff presentation and discussion. we will introduce it and have an opportunity for public comment from parents.

if you know any multi link game parents to come and talk about experiences. we want to hear from them and think about what are the policy implications. >> this is for monday at 4:00. >> great. thank you. section l. memorial adjournment. we will close in memory of mat hene paul. passed peacefully at his home surrounded by family october 11, 2021. second generation. he will be remembered loving hub, father, son, brother, mentor and inspiration to the people he touched.

he held part-time jobs a neighbor placed him in the custodial department for the city. at 20 years old he began working at san francisco unified school districts. he became the director of custodial services for school district and retired 2012 after 43 years of service. he was he friend be to his staff and school district. he opportunity vocational training for 40 years. first for school district on weekendsati college and mentored many students into their careers. he made classes funny and entertaining with charm and warmth. many students are supervisors themselves and his extended family. his note work spanned such a diverse group he was invited to family celebrates from the east

to the north as gesture of true fondness of him. good humor and kinship. he continued to change with the times as director for the s.f.u.s.d. modern rated green cleaning for the department much health in english and spanish that is still available on the website. he had many passions. his love of family is remarkable and his family has many stories of his-self less contributions. offset by his pranks. he was a "new york times" crossword player. he eating skills were enjoyed by many. he made yearly trips to hot august nights in reno to enjoy the collectable cars. he loved to travel venturing cross-country and visiting five continents with his be loved

wife linda. he was a gentleman. dining at five star restaurant in shanghai as master chef and tailgate grill before the other love the sf349ers took the field. as 40 year season ticket-holder and fan from birth you considered yourself lucky to be in his tribe on sunday mornings. generosity of spirit captures his demeanor. when his brother needed a kidney he provided one. everyone felt his generosity. that is our loss. martin is preceded by his stepfather and his son. he is survived by his wife linda. step sons.

his mother, brother, sister, his nieces and nephews who were like his own children. he was very proud of his many grand nieces and grand nephews. donations may be sent to the scholarship. he will be missed by his friends at the school district. the board of education and superintendent of schools offer condolences. m. closed session before we go to closed session any speakers to the items on the agenda there will be five minutes for

speakers. >> please raise your hands if you care to speak to any items in the closed session agenda. repeat in spanish and chinese please. >> thank you. seeing none. >> thank you for checking.

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>> president walton: good afternoon and welcome to the october 26, 2021 meeting of the san francisco board of supervisors. madam clerk, will you please call the roll. [roll call]