. >> president: then, in that case, i will call tonight's meeting, the january 3rd meeting of the san francisco redistricting task force. welcome, members, staff, and happy new year to everyone. mr. caroll, could we proceed? >> clerk: yes, mr. chair. please allow me to begin our meeting with a few brief announcements about how the public can access our meetings. first, the public is participating in this meeting remotely. the task force recognizes that public access to city service is essential and invites public participation in the following ways. public comment will be available on each item of this

agenda. your opportunity to speak is available via phone by dialling (415) 655-0001 meeting id 249264181487. after you've entered the meeting idea press the pound symbol twice. when your item of interest comes up on the agenda, please dial star three to be added to the speaker line to be added to the agenda for that item. the best practices are to speak clearly and slowly and turn down your television, radio, or streaming device, whatever you may be using to access these meetings. if you wish to speak during public comment, please indicate so by raising your hand within the webex meeting and doing so

will add you to the queue of speakers waiting to be recognized. you may submit your public comment in either of the following ways. through the redistricting task force e-mail address which is rdtf@sfgov.org. or you may submit your public comment our city hall. that's the clerk's office room 244 and city hall's address is 1 dr. carlton b. goodlet place. mr. chair, that concludes my announcements. >> chairman: thank you, mr. carroll. just for housekeeping matters, i am the chair of the redistricting task force.

thank you, mr. clerk, and could you please call item number one. >> clerk: members, when you hear your name, please indicate you are present. member jeremy lee, [roll call] mr. chair, all nine members are present. >> chairman: wonderful. thank you. mr. clerk, item number two, please. >> clerk: item two is to allow teleconference meetings. this is a discussion and

action. the public comment number which i will repeat. enter the meeting id of 24 followed by three if you wish to be entered into the cue to speak. please wait until the system indicates you have been unmuted and you may begin your comments. for those members of the public who wish to via webex please raise your hand. mr. chair. >> chairman: thank you. mr. carroll, i think to all of our members, we have to do this and continue to do this until

our state and city continues to be in a state of emergency actually only increased because of the omicron syndrome that's circulating now and i think it's obviously important and necessary that we elect to continue these remote meetings until such time as the state and the city change the state of emergency order. mr. carroll. >> clerk: mr. chair, i don't see any members of the task force waiting to be recognized. should we check for public comment on this? >> chairman: yes. >> clerk: the public comment call in number is scrolling

across the screen. press star followed by three if you wish to be entered into the queue to speak. for those interested members who are connected through the webex teleconference meeting software, please indicate by raising your hand, doing so will add you to the queue. speakers awaiting recognition and for those already on hold, please continue to wait until you're prompted to begin. mr. chair, i understand that we have one caller in the queue, please connect us to our first caller. is there a caller on the line? caller, if you've heard that your line is unmuted, then that will begin your opportunity to begin your comments on the form

of the resident lugsz resolution. my apologies, mr. chair. i'm just checking to see if we are able to open this line . sorry. patience, please, everyone. we're just having a slight technical change. if we can try unmuting that line for the one caller who wishes to provide public comment. >> caller: hello. david pillpell. so, on this item, i read with

interest the mayor's 41st supplement and i'm wondering if this task force is planning in-person or virtual meeting. i'm also wonderering out loud if the resolution is written should incorporate the 41st supplement and that it changed the parameters around in-person meetings, but i'm not even sure if that's fully in effect because i believe the board of supervisors has it on its agenda for tomorrow for concurrence. so i don't know its actual status. in any event, does the resolution as written require teleconference meetings for the next 30 days or simply allow them because it uses the word 'may' and not 'shall'. those are my comments. i have no objection to the

fortunately of the resolution otherwise. thanks for listening. >> clerk: thank you for sharing your comments. do we have any further callers in the cue for this agenda item number 2? >> there are no more callers in the queue. >> clerk: thank you. mr. chair. >> chairman: thank you, public comment is closed. members, do any of you have any further comments? >> clerk: mr. chair, i'm seeing none. >> chairman: wonderful. then could i have a motion from one of the members? >> commissioner: this member chasel lee. >> commissioner: member pierce. i second. >> chairman: thank you, member pierce. can we call the roll, please. >> clerk: [roll call]

member ho, could you put your vote into the chat and i will recite it to the folks in this meeting. have -- she can't add it to the chat. member ho. thumbs up or thumbs down, how do you vote on this item? member ho is an aye. mr. chair, there are nine ayes. >> chairman: thank you, mr. chair. with that, can we proceed to item three. >> clerk: item number three is the approval of minutes from -- agenda item number three is the approval of the minutes from the december 6, 8, and 10, 2021, meetings of the redistricting task force. we will be taking public

comment. members of the public who wish to provide public comment should call in the public comment call-in number. enter the meeting id of 24926481487. press pound twice followed by star three to enter the queue to speak. please wait until the system indicates you've been unmuted and for members of the public who are providing public comment, if you wish to speak, please indicate that you wish to speak simply by raising your hand in the platform and you will be added to the queue of speakers waiting for recognition. mr. chair. >> chairman: thank you. are there -- is there any public comment? >> clerk: we can check for public comment. ms. mendoza, do we have any callers on the line who wish to provide public innocent on the form of these three meeting

minutes? >> we have one caller in the queue. >> clerk: please connect us to our first caller. >> caller: can you hear me now? >> clerk: please begin. >> caller: great. david pillpell. one minor item that caught my eye on page six -- wait. no. page five. the first reference in the middle of the page to the a.a.p.i. community, i would just suggest that be spelled out in the first reference asian american and pacific islander. it may make sense in context now but it might not in the future. otherwise, great minutes. thank you. >> clerk: thank you for your comments. do we have any other callers who wish to provide comment in the form of these minutes? >> there are no more callers in the queue. >> clerk: thank you. >> chairman: mr. carroll, public comment is closed.

are there any comments by colleagues? >> clerk: mr. chair, i'm seeing member chasel lee awaiting recognition. >> chairman: mr. lee, chasel lee. >> commissioner: thank you, mr. chair. happy new year. i move to make the amendments adjusted by the member of the public, david pillpell. >> chairman: thank you. can we take that amendment by consensus or do we need to vote? >> clerk: mr. chair, i can make that clerical change. >> commissioner: this member

chasel lee, i move to adopt the minutes. >> chairman: thank you. >> commissioner: member pierce. i second. >> chairman: thank you. >> clerk: before i call the roll, i want to see that member ho is still here and able to provide a vote. hang on one moment because i see that member ho has been moved to the attendees list. so if we can get member ho to move back into the participants list, she should be able to unmute her microphone and i want to make sure we're not repeating that issue from before. >> chairman: thank you. >> clerk: mr. atkins, can we bring member ho out of the attendees list and into the presenters. that looks promising. member ho, are you there? can you unmute your mic? >> commissioner: hi. i'm here.

>> clerk: now, the motion offered by chasel lee seconded by member pierce that to the december 6th motion as requested. [roll call] mr. chair, once again, there are nine ayes. >> chairman: thank you, mr. carroll.

>> clerk: agenda item number four is an update on the outreach plan. this is an update and potentially an action item. we are adjourned this evening by mrs. dilger from public edge consulting. >> chair townsend: hold on. i have agenda item number four to allow teleconference. >> clerk: we took care of the teleconferencing item earlier. my notes that i provided to you earlier this afternoon, mr. chair, may have had it for agenda item number four. that's my oversight. my monday afternoon oversight. after a long break. >> chair townsend: after a long vacation. i get it. >> clerk: that's right. i assure you item number four is the outreach plan that. public comment can do so by

dialling (415) 655-0001. you would enter the meeting id to 24926481487 and press pound twice to connect to the meeting. dial star followed by three. or if you have connected through the meeting and you wish to speak on agenda item number four, you can do so by raising your hand within webex, mr. chair. >> chair townsend: thank you. we're joined by ms. dilger from pacific edge or a representative thereof. >> yes. hi. thank you for having us. i'm rosy dilger with district

edge consulting. i'll be handling the presentation this evening. as you know, our outreach thus far has consisted mostly of crafting an extensive city wide e-mail outreach. elected officials, districts as far as city wide folks as much as possible. we've also got a direct e-mail and flyers and information to the mayors, the board of supervisors, and other city departments. you've seen in the past some flyers that we sent out that include the date and time and links to get to the meeting information as well as information about the process and we had them translated in english, spanish, chinese, and filipino. today, you may have noticed, we started sending out e-mails to this large list we've put together of over 700 contacts and organizations citywide. we've done a new style of the

flyer with different colors and branding and that's translated into the e-mail as well. the big list that went out last week, last monday, we had over 700 e-mails sent and a 36% open rate which is good for these types of things and 11% of folks who opened that clicked through to get the meeting information. that's a lot of folks. they also sent out a reminder today at noon especially over the holiday. so i want to make sure it's at the top of peoples' inbox today. as for other outreach, we'll continue to do these e-mail blocks. we have two sets of flow for the regular meetings, we'll be sending them out in a similar fashion and certainly for the district events and in-person meetings, we'll be adding another couple layers of outreach to include individual e-mails and followup calls and, of course, work with you, the task force members to make sure we have all the right folks on the list and everyone's being notified and pushed to these

meetings as our primary object is. with that, we had a wonderful meeting with evelyn and colleagues who isn't here tonight and member hernandez gill. and we're excited to start doing this bi-weekly with member lily ho as well. and we really want to dig deep and where the information is going. so we're excited about that. over the last month or so, we've also been working on our materials. in addition to the flyers, we're putting together a fact sheet. almost there. the final touches are put on there right now. i'm finalizing that for next week and that's going to go into the tool kit that we've spoken about before that

includes kind of a 'how-to' to push them to these meetings and give them materials on-hand and digitally that they can either print out or share online. for now, i think that's pretty much the update that i have. of course, i'm here to answer any questions. >> chairman: thank you. colleagues, any comments or questions. >> clerk: mr. chair, i'm seeing member cooper awaiting recognition. >> chairman: go ahead. >> member: thank you, mr. chair. i think we would appreciate the members being added to that list when it comes out. super helpful for us. curious in terms of i know you said you've put together some branding related to that e-mail blast. i'm curious if you've been able to connect with the clerk's

office to integrate that into our website. i know our website system is hard to deal with, but even anything. even kind of a slogan or anything else to kind of give it a little pop as you've been able to work with them on that. >> absolutely. we have put together some digital art files and so we're going to see what we can do and put them in the right sizes so we can get them wherever we can. as we get this kit put together, we'll certainly include you on the e-mail list. we have the distribution list, but it may not have forwarded to all the individuals. but we'll share all those materials with you as well. it is a challenge that the city websites in general, but we'll try. >> member: great. thank you for that and looking forward to replacing our little grey blob on twitter. so thanks.

>> clerk: mr. chair, i see vice chair reiner awaiting recognition. >> chairman: vice chair, please. >> vice chair: thank you, chair townsend. i would like to bring up what we're using here and try to make it a little more formalized. i did not see any documentation, any e-mails going out and i like to formalize how we communicate so we are as a task force aware of what the consultant outreach is doing. it would be really helpful to us if you would give us a summary weekly of what is going out to whom and copies of that.' last week, we were expecting -- we talked about the one-pager that describes to the community what the job of the redistricting task force is and

introduces the redistricting task force and member chasel lee was going to be working with civicen edge on making sure there's a consistent message across the entire process and we haven't seen that. we were expecting that last week and we still haven't seen that. what would really be helpful to us is if you said for instance that information about how many click throughs were happening, that's really great for us to understand and that was a high rate knowing how that works. so a couple of things, if we can get a weekly communication about what's going on next week. so we're aware of that. if we can get the one-pager, and if you can tell me when we can expect it so we can start putting dates on these things rather than this is what's going to happen. we'd like to know when it's going to be happening. and then, if you could just copy the task force on anything

that goes out. so if you're sending out anger e-mail to a list, we don't need to see the list, but if you can send an e-mail to the task force that says as of this date, we are sending this out and we'd like to have it before it goat out so if there's anything there that we want to add to it or the members who are specifically assigned to those communities of interest want to make sure that there may be something added, we'd like to have a couple of days heads up on that. so if there's anything that i can do to formalize this with you, i'm happy to do that. but i'd like the whole task force to be ready, prepared, and know what to expect and be able to track what's going on, who's been connected, who's been contacted and let's formalize this a little bit more. >> we can do that. absolutely.

we can provide a schedule especially now that dates are being set. promotions a little different depending on whether it's virtual or in person. >> vice chair: that may change. >> and then we can update it as we go and then we can see what dates. and we can do a little digest at the end of the week to see what's happening, what's coming up and whatnot. >> vice chair: so that we're really clear and so that i understand, you're going to get us -- when will we get the one-page? >> what i had said is we are putting the final touches on it. our offices were closed last week, so my apologies if. >> vice chair: actually, i think we were expecting it the week before. anyway, we're expecting it so if we can just get a date. >> yes, and i've been in

communication with member hernandez gill and member ho. i'm getting a little confused. but we will have it this week. we are looking forward to getting feedback on when it can be finalized. >> i will do what i can to have it sooner than that. >> vice chair: here's something if you have the content but not the graphics, please send it on so that we can move forward. don't wait until the very end, but the content is much more important than the graphics. so as soon as you have that, if you can send that on to chasel lee and the people that you're working with right now and those just to be clear, those people will change because different people will be working with different community groups and people might come in to help.

so we will keep you updated on that and if you can keep us in the loop, we will keep you in the loop. so hopefully by midweek, we can have that one-pager and you will notify us at the end of the week as to what has happened so if we have a 3:00 meeting, we have that in the morning so we're aware of what's happened and then also what would be happening next week would be great to have this at the same time. and it doesn't have to be, you know, significantly detailed, but an outline of who and when and where and what. >> sure. no problem. >> vice chair: thank you. we'll be expecting that on friday mornings, right? >> yes. >> vice chair: thank you so much. that's all i have. >> chairman: mr. carol, any other members? >> clerk: member jeremy lee is

awaiting recognition. >> chairman: member lee. >> member: i want to just echo the comments from member cooper and vice chair reiner. that would be very much appreciated. i wanted to talk -- first off, i'm glad to see that e-mails are going out, so that's a good positive sign and i just want to -- i'm curious, so these e-mails, are they purely informational at this point? >> right now, i would say they're kind of similar to -- well, we have two types. we have the ones that are handwritten and going directly to legislative aids and say here are the flyers, please put this in your newsletter and for the larger list, it's e-mail marketing. design. it has basic information. right now, we have it in a form

that's really flexible so we can add in some things and push specific things. whatever it may be. we have a lot of flexibility there and we'd like to be included. >> member: all right. let's see. so the recipients of these e-mails, do you have any strategies to really incentivize them to participate? >> well, that's something we can certainly talk about. i think right now since the main ask has been to push people to get to meetings. there's always going to be a challenge in sending additional things especially if you're asking someone to do something in person. as we're looking at specific events, sending that last e-mail is one touch. then, another touch would be sending an e-mail from one of ours saying hey, just to make sure you got this e-mail, we'd love to have you there and also doing followup callses to those targeted folks and that's

something we'll be doing. we talk to some of the folks that want to be on this task force. more involved especially meeting by meeting who makes those calls and who those lists are. i think in terms of other incentives, you know, the sky is kind of the limit. so i think if we as a group or as a task force have specific things you want us to push, we can do that and you can test them out. you're asking people to fill out a survey and have a gift card to give them, that's one way to do if you're doing private business marketing, but it's not quite the same with what we're doing here. >> exactly. we're not doing that. >> member: yeah. and then so i'm glad there's kind of a secondary level where there's a more personalized call or contact. and, is that list generated by you or is it something we need to provide to you?

>> if you have names and lists, we would love you to get that to us. we can certainly add it and we can let you know if we're already there. but also, of course, especially some organizations and communities we may have one e-mail. >> member: got it. okay. i think that's all my questions for now. thank you. >> thanks. >> clerk: mr. chair, member ho is awaiting recognition. >> chairman: please, ms. ho. >> member: thank you member chair townsend. thank you actually vice chair reiner for building in the process this community outreach. thank you very much. i'm piggy backing off of jeremy's comments. i do, you know, actually one of

the wonderful things about the digital piece is that you can track who has been and who hasn't. it would be really informative for us to know which communities are not being effectively reached via digital outreach. that way all of our community members can find other ways to navigate that channel to help you. and make sure that everybody or as many people are included in this process and aware if possible. so to that, is there a way for you to share with us that list, your outreach list so we can add to it or see who has been responsive and who has not been responsive? >> i think there's a way we can do that that's separate from these particular meetings. but especially since we'll be meeting regularly and looking at who we do need to target, i

think we can come up with not just that development, but really kind of talk through what groups are opening, where we can supplement and do that, but we can certainly share that with you individually. >> member: great. since member gill and i are talking about this, we can reach this next e-mail for phone call check in. >> that would be great. >> chairman: thank you, member ho. mr. carol. >> clerk: member chasel lee. >> member: thank you, mr. chair. i first reached out to pacific edge this morning. so that is on me. i'm glad that civic edge will

be providing us language by midweek or by wednesday where we appreciate the quick turn-around. i will endeavor to give you further. is it possible to get it within the next day. >> i can certainly forward you the e-mail. sometimes i don't go through on e-mail platforms. so that you won't miss another one if it didn't go through that way.

we can certainly forward that to you and include the data that i just briefly shared. in terms of the fires and stuff that we've been sending out since the first half of board meetings, we've basically been updating the flyers and so we would hand them out multiple times a week. so it was pretty time consuming to come up with a list ere day when mostly the date has changed on that. is that needed? >> member: so for the e-mail, i think forwarding us a copy is sufficient. as for the flyer, you said only the data's changed? >> for every meeting, the data changes and the time changes and then we have it retranslated. >> can you send us like one version of it and then like

we'll start with that. >> yeah. and there's going to be a lot of kind of just duplication between the language and also just the style of what's a digital flyer as well as the digital e-mail and that will also be reflective of the one-sheeter when you get it. so things will start to kind of look the same. >> member: thank you. i think that's fine. it's just better for us to see and know when someone comes up to us and starts talking about it that we're not lost. i think that's a good start. >> and part of pacific edge, now we're in the process of transitions. nothing is for branded for the work that we're all doing

together. >> clerk: mr. chair, i see member pierce awaiting recognition. >> chairman: member pierce, please. >> thank you, chair town send. i am going to request the flyers as they become available because i actually got left footed two days ago and i had two community members request those flyers so they can share with their net work to attend this meeting. i had no idea. so not only did we not get the e-mails, i didn't know they existed and i just connected people directly to the task force web page with the agenda and members of the public information. so i would request that i get copies of those. i do get those requests quite

often. also, and not to tread on member cooper's territory, but i would also like to request if we are creating an equal lateral, those flyers, any graphics you create, etc. that we have social media ready versions of it because one of the people who requested the flyer was just going to post it immediately to instagram and twitter. so we have a lot of people who aren't interested in doing that as well as facebook. so anything that is a quick easiy graphic bite that we could all share, that would be very helpful as well. and thank you. i think everybody else has hit all of my other points. thank you, guys. >> yeah. those things are on the list to

be in the cool kit. so any person can have that. and also in the flyers, there are a lot of meetings in the office. and that way we can update them as we go and. >> clerk: mr. chair, i see vice chair reiner wanting to speak. >> vice chair: again. sorry. and you had such hopes, john carroll. i would just like to make sure, you know, drop boxes are great, but they really don't help in

terms of staying current. i don't know when it's happening so i would request that you get the list of the names of the task force, the e-mails of the task force. if you could, i will send you reverend townsend's and my personal e-mail. i really like to know when things go out and i think the task force needs to be aware. i think that if you could work with member cooper on getting the instagram, the, you know, facebook, whatever the versions are that are going to be posted on the social media and he can post them as well. i think all of those are really important that we be connected to that and we know when it's happening. i don't mind my inbox filling up and moving it over to archive or something, but i like to know when i get a call or if somebody else calls me and says i didn't see this or i

didn't see what happened, i can at least find it. >> i think we'll be able to consolidate in a way, but i think we can address everybody's needs. >> vice chair: perfect. thank you. >> clerk: mr. chair, i don't see any further members of the task force, but i do have a work from the clerk angela. >> clerk: happy new years, members. angela calvillo, member of the board. i wanted to just give you a little update on some advertising that we've been doing out of our office on your behalf. for the month of december for three different weeks in a row, we sent out to i believe nine neighborhood newspapers and my staff will send me the names of those newspapers if you're interested. trying to drive some community people to this meeting.

and in the advertising -- i don't know if staff have it. they can show it on the screen. each of these advertisements are in language pursuant to the newspaper that the board has approved and it indicates the regular meeting schedule as it was decided at that time. i know for january it will look a little different. the meeting schedule, ways to participate in the meeting and direct members to the public website for the redistricting task force to let them know how to reach you and get involved with now soon to be the mapping tool which will be in our next iteration of our newspaper. they're going to go through january, february, march, and april and i'm available for any questions if you all have

questions. and they work in different languages. chinese, spanish, i think that's what i have now. i don't have the names of the newspaper yet, but they're being texted to me. thank you, chair. >> chairman: thank you so much. and thank you for sending these out. are there any member comments, mr. carroll? >> clerk: i don't see any members of the task force awaiting recognition. >> chairman: i do have one thing. i think i would like to see the list of organizations that you are e-mailing as well. and what you send out is really important, you know, we're in a job where it's impossible that we're going to make everyone happy. so when i accepted the task force assignment, i was

prepared to be yelled at, but i want to know what i'm being yelled at for and who should be getting yelled at because the public is not going to search out the consultants and their dissatisfaction they're going to bring it to us and the more we can satisfy the public's needs, their concerns and quite frankly their ire. so i think we need as much information as is humanly possible, but thank you so much for tonight. if there's nothing further from the members, mr. carroll can we go to the public? >> clerk: thank you, mr. chair. the department of technology is checking to see if we have any public commentors in the queue. call the public call-in number which is (415) 655-0001. the meeting id for today's meeting is 24926481487.

after you've entered the meeting id press the pound symbol twice then press star followed by three if you wish to be entered into the queue to speak. members of the public who wish to connect via webex raise your hand within the webex meeting. some of you have already done so for those on hold, please wait until you have been unmuted and you may then begin your comments. please connect us to our first caller. is there a caller on the line? >> caller: pardon me. i'm sorry. it was muted on my end. this is jennifer parks. i'm with russian hill neighbors. i have a comment and a question. it surprises me that e-mails are going out without the not

only the knowledge of the task force but the approval of the task force in advance. i was kind of surprised to hear that and are those e-mails just the ones coming from the rgts@sfgov e-mail address or are there other ones? >> clerk: so the public comment period is not a question and answer period. you do still have two minutes and 28 seconds remaining in your time and after public comment has been handled by the task force and we've closed public comment if individual folks connected to this call. but it is not a back and forth question and answer period. so i'm going to resume your time starting now.

>> caller: thank you for reminding me of that. . i do recall that. perhaps my questions can be responded to later. we will be hosting a meeting just kind of informational for our membership this weekend. it would be helpful if we had those tools such as the one-sheeter and other public notices that went out that we were just shown. so that would be great. and just confirming to that, people can sign up for that e-mail list just by going to the website if there are other ways to spread the word to get people on the list, that would be great to know. >> clerk: thank you for sharing your comments. could we have the next caller, please. >> caller: hi. can you hear me? >> clerk: yes. please begin. >> caller: hi. this is lauren girardin. with the league of san

francisco women voters. glad to see you all are back and safe and healthy in this really stressful time and i hope the chair townsend doesn't think i am yelling here. forgive me if i get a little new york on you, but we just want to get some constructive feedback to support a inclusive redistricting process. it would be incredibly helpful for the general public to have access to the information that the task force sends and that people are sending on behalf of the task force including information as is sending out. not just to that select boundary since we've been told, we can't see that list. so we don't know who's getting it and who's not. the women voters of san

francisco did not receive that e-mail or information and we're very eager for this information. so that would be the e-mail itself. a copy of the flyer. think special event information that's in a regular meeting thank you members pierce and reiner for requesting for access and anyone else that might speak during this public comment. there is a public notice list that people can subscribe to on the website and i think any e-mail should go to the public notice list. all of the e-mails should be added to the packet or the next meeting agenda so that people are aware that they have been published as member reiner has

said it's sometimes hard to know when something is new. it's not the easiest thing to navigate. and then anything submitted by the clerk of the board on behalf of the task force. again, we are looking at translations, making sure that they're accurate, i think having the public be given access to this so that we can look at this information and help you communicate with the public and make sure that it's being done fairly inclusively and equitably. and then we'd like to also see if these e-mails are being translated into other languages and if they're only being sent to read if there are some improvements that we can make in the community and if outreach is going on. >> clerk: speaker's time has concluded. thank you, lauren girardin for

sharing your comments. sorry to cut you off. all speakers do enjoy a three-minute timer for hurry public comment calls. could we get the next caller. >> caller: can you hear me now? >> clerk: please begin. >> caller: comments, although i'm not currently focused on the list of e-mail going out to folks. i was going to ask that things like the public board member calvillo added i was hoping that be posted somewhere. i don't know. i think it's useful to archives, the various outreach materials dropped and disseminated for the public in

real time right now for your final report in april and for the future and maybe recategorize the materials and if they become out of date because they were in reference to a meeting held and recategorized in the past materials so that if anyone goes to the website and they find the fact sheet, the monthly update or the weekly update and up coming meeting notices and all of that that's been super ceded. thanks for listening. >> thank you for your comments. can we have the next.

>> caller: hello members of the redistricting task force. i too was concerned about the notices that were going out. i do get the notices from the redistricting task force or the clerk's office. so if there are other notices that are going out and i just would like to request, and if i have to do this, i'll go on the website and put in my e-mail information as well if it's being sent out and thank you so much for this public comment. thank you. >> clerk: can we have the next caller, please? >> caller: hello. my name is maggie weiss. i'm the chair of the portland neighborhood association and i was calling in with just some thoughts, recommendations about the outreach which is knowing

that a lot of the neighbors use next door whether or not that would be, could be activated and i'm hoping that neighborhoods with proposed changes such as the port la could be targeted with the proposed changes including the time line for input and when the changes will be final in the outreach so that people understand better how urgently they should be participating. maybe this is just me, but it was considerably difficult to get into. i tried to get into previous meetings and then just kind of said, well, i'll wait until it's more urgent, but just how to make it perhaps easier just to sign in. then, also, whether or not the tiles could be more clearly

readable. so if you're seeking to share specificity with community and whether or not that could also be some of the outreach that includes educating the community on what does it mean to have a neighborhood split up into two supervisorial positions. i know you'll all pulling a heavy load. thank you for what you're doing. >> clerk: thank you for sharing your comments. can we have the next caller, please. >> caller: hi. i'm with the league of women voters of san francisco. i know like we spoke about you're doing in terms of the outreach and the one-pager talking about, you know, advertising the mapping tools. another tool that i would

recommend is to publicize a community public input page that's been posted in the redistricting task force website. [please stand by]

>> can we see if that awakens the caller. this may be an unintended line. >> there are no more callers in the queue. >> thank you. mr. chair, we've reached the end of the public comment caller queue. >> thank you, very much. public comment is now closed, mr. farro. members are there any further comments? >> i see member coop era waiting recognition. >> mr. cooper, please.

>> thank you. thank you for the comment. a few things -- (inaudible). we're getting a lot of static on your line. i don't know what may be causing it but if you could just try once again and make sure your microphone is connected. >> we hear you but it's a lot of static. >> this was the microphone that wasn't working before. glad it works now. my first question is, and this is something that i think members are touching on earlier but i'm curious you mentioned some folks getting a blast and following up with certain groups and i'm curious, how that process is done and how that is

selected and i think that as we get into the politics of it all, i think who gets those e-mails and who doesn't get those e-mails could be scrutinized. i think to the extent that so i'm curious to know what your process is on that in terms of these extra e-mails. >> as an outreach firm, we do

our core work and trying to engage communities and especially turn them out for things like this and so we have a pretty good sense, even though our list is large and we have a good sense of organizations and groups. typical folks end up on our list, especially for that there are groups that have been i am concluded on lists for other government work we've done before and we have good relationships with and that we now have a broad reach and are interested in sharing information out and so from our best practices we're able to select some groups but we want to work with the task force members as well to make sure the groups you want to see are there as well.

if you stick to the aim list of people for every single meeting, that is a choice. it's not one that i would recommend. we can't do 100 e-mails ahead of every meeting. we can bifurcate the list and narrow down to some groups and working with you and the members of the task force who are deciding to be more involved in the average process and and from the motion that you do.

>> great, thank you. another question is, just this is a question i was asked by the public and what address are the e-mails and the e-mails being set out. >> we don't have access to the city e-mail address and when we use a e-mail platform we se they would come from differently

change. >> that's good to know. i remember you are focusing on getting folks to the meetings

but i agree with the comments about when we have and we'll talk about the mapping later on in this meeting but when we have mapping and through these forms. >> as i said it's a flexible format so we can change out what goes in there and we can pick the dates so we are not sending too many details to the list within too short of a time period. >> thank you that's all i have. >> mr. chair, i see vice-chair waiting recognition with memberz and member ho in drafting some of these documents. i was not aware that any letters were going out without task force seeing them or approving them. so, whatever would be the best way for us to make that happen, i want to make sure that we continue to do that. i also want to make sure that

member lee, who is responsible for consistency and communication, is involved with those so if you could work with him, we have plenty of people who are willing to work on these depending on the outreach area and have expertise and so i would expec

redistricting task force and clerk carole. i'm actually a little confused. you know, i've attended in with 2021 and 2011, the redistricting task force where we were given the maps that were submitted so i haven't seen -- i don't see the maps and i'm trying to navigate actually two devices and i hope tonight it's just a

dialogue on the maps that have or the subsequent maps that have been submitted and then i can go

back and look at them. i was hoping that maybe during these meetings, those maps would

be provided in probably that is a little taxing but i'm -- i just hear the conversation but i don't see -- i don't see a map. so, i'm diagnosis barbra could d it was a very interesting and not fight but a very interesting and at that time. more willing to see the maps provided and keep see what is going on and if and when you will be talked about that later if and when we'll do that. thank you so much for listening to me and thank you. >> thank you for sharing your comments. could we have the next caller, please? we are attempting to action if you have suggestions or items you would like to request from the consult >> clerk: mr. chair, once again, i'm not seeing any members waiting recognition. >> very good. we'll keep that in mind as we go forward in the future meetings. at this time, we can file this discussion if you can, mr. carole, and we can move to item 6. >> i will file this there is a task force meeting that is this friday and the meeting will again at 3:00 in the afternoon and mapping will be an agenda item of that -- >> let me say for the public because i get a lot of comments and calls and stopping on the streets and the redistricting task force, to this day, has drawn nothing. they have accepted no maps. no one is doing maps for us so

matter what you hear, it's just not so and i just want people to be aware of that and that ultimately, we do have consultants that people will be getting input and we'll receive their input and used it accordingly but the only people, entity responsible for drawing the maps, for this city, is the redistricting task force. i just want people to be clear and aware of that because people will tell you a lot of things. thank you, mr. carole. move onto the next item, please. >> items number 6 updates to the

regular and special meeting schedules. this is a discussion and possibly an action item and we'll take public comment. and call the number. you should dial (415)655-0001 and the meeting i.d. for today's meeting is 24926481487. after you've entered the meeting i.d. press the pound symbol twice and press star followed by 3 to be entered into the queue to speak. a system prompt will indicate you've raised your hand. wait until system indicates you've been unmuted and you may again your communities. for those interested members of the public who are watching

through webex, if you wish to speak on this item, indicate you wish to be recognized by raising your hand and i will add you to the queue of folks. >> thank you. ladies and gentlemen, we are at a point where we're trying to schedule directing meetings and

we hope we recognize covid omicron and things could i have been working vigorously because obviously we want these meetings and most take place and it's only fair to give the public as much notice as possible of when

these meetings will and where they will take place so they can plan their schedules and baby-sitting duties and responsibilities or job responsibilities or whatever. we have had working with us mr. wilson eng who has done a job of putting this together and getting you for the introduction. good evening task force members. thank you to vice-chair as well for your support, feedback and collaboration on this schedule. i had provided a copy of the latest schedule proposed in

directing meeting schedule to the clerk, which will be up on the screen shortly for those following. as many of you know, on decembed issued the 41st supplement of the state of local emergency due to covid-19 which would permit the to lisa,

she can bring the slide forward. my apologies. >> i think you may need to give me the presenter.

>> you got it, hang on just a moment. you should have it now. >> thank you so much john and

alicia. great. awesome. great, so, in front of you is the district meeting schedule four 2022. there are some highlighted fields on there. the fields that are not highlighted, are the dates, meeting types, times and days that were carried over from the caldera adopted by the task force on november 17th and the highlighted areas are the areas with new information that is being proposed before you today for con meetings and we had added these two additional meetings to accommodate additional distri meetings to ensure that there's

a diverse amount of input and

we're not getting the same pool of constituents at every meeting

. >> i'm not sure if that mañr!oáñ discretion, of course. >> is there anyone'h!shu+■ elsel xd?çy0d?to%ó io=■70t0q#■9ón@?&o justx wiñf 1û

going back again just because we 5u■! maybe shortchanging some of those and ií7?lz do

happening where and of course we do have and we can't do anything about it it's a reality. that does bring me to my comment around the d-6. my hope and my expectation is that as the weeks pass, we will

get farther and farther away from this omicron wave. i suspect that by the 14th, we'll still be in the middle of it and even if we are allowed or if it is permissible for us to meet in-person, i suspect that there will be a lot of concerns within the community around that and i think that might impact a turnout for these first couple of meetings and of course, it does bring me to district 6. we understand all of us that district 6 has significant change ahead of it and so while i'm not opposed to us having the meeting on the 14th for district 6, i think that we might considerate some point moving around the february 26th meeting if necessary. that's my only comment. >> thank you, sir. appreciate it. mr. carole. >> clerk: i don't see any further names of task force

members awaiting your recognition. >> let me say this, i was hoping for adoption tonight. i realize that may have been a bit optimistic, but i do take seriously the concerns about having second meetings before we have first meetings some place and i'm thinking maybe we can do this -- if you all are indulging for a minute -- maybe we can relook at switching dates and put this back on the agenda for friday? and we all come in with the good will to try to get this done bit end of friday? is that possible, sir. i know you have other work to do, not just task force work. >> yes, we can circle back on this on friday the seventh.

yes. >> is that ok with everyone else, before you responded? >> mr. chair, i note that member casely is awaiting recognition as well as flores. i should mention at this point, the agenda for friday's meeting is already posted. the updates to recognize and special meeting schedule is agenda item number 2 on the agenda already. if there were further changes and this is not to speak for or supersede anything that mr. eng has brought forward relating to the time lines he is working on but we have a repeat to later agenda item on friday the seventh.

thound so if it failed on friday, we can always approve the january thing on friday. does anyone have a problem with that as a strategy tonight?

>> clerk: mr. chair, i do see there are still names in the roster. >> chairman: let's go through them. >> clerk: member pierce is next in the roster. >> member: so i absolutely 100% agree with you on let's knock this out friday. if it makes life so much easier for all of us. i as a point of clarification. so are we really talking about meeting in enclosed rooms starting next week. looking at all of us who are panelists right now. i do have that health concern considering that my organization is doing an awful

lot to try and help prevent the spread and it's one in five regardless of vaccination status. also, i'd love to meet all of you in person. i just want each and every one of us to be aware of that risk if we do it. one in five, 20% of the population. so that's my comment. >> chair townsend: thank you. >> clerk: mr. chair, i don't see any members of the task force awaiting recognition, but memo wilson may have additional comments. >> chairman: thank you. and, ruby, i will be working on that and on our approach to next week with the city and with the mayor's office and i will be doing that. thank you. mr. ingh, did you have anything further?

>> yes. thank you. i just wanted to circle back to member chasel lee's point. he had asked a question whether approval of the january dates would make anything easier. operationally it would on our part because we have holdses on those locations, we can start sending our i.t. and operations staff to start vetting connectivity, vetting the facility's accommodations and for planning purposes, we can start looking forward to the february dates and start securing the additional locations so we're always one step ahead of getting you guys. and then i also wanted to just chime in on member pierce's last point in the -- in the mayor's 41st supplemental. it does indicate that no members of the task force may attend an in-person meeting by teleconference or electronic means. this is something i would defer to the city attorney's office on, but i believe it would need

to be an agreed upon decision by the full task force whether or not we would proceed remotely. >> chair townsend: exactly. >> that's all. thank you. >> chair townsend: thank you. >> clerk: mr. chair, i see that member jeremy lee is now awaiting recognition. >> chairman: mr. jeremy lee. >> member: i think you're muted. >> member: thank you, mr. carroll. so i noticed in the schedule as we get to the home skrech in april that there won't be a single weekend meeting. i would like to propose having at least one weekend meeting during that final stretch just to make sure that we have access for folks that work 9:00 to 5:00. you know, because these lines

will be used for the next ten years. so i want to make sure we provide access to everyone. and, you know, i'm sorry to be a broken record, but i do want to talk about a draft map. is the idea that we not produce a draft map until the end of all of these district meetings just for clarification? >> chair townsend: that will be a discussion we need to have. as a bonus, we get these housekeeping and operation matters done and can start talking about mapping. that's one of the reasons i'm trying desperately to get through them because i had thought we would of had them done by now, but we don't and that's okay, but we've got to get it done. so that's where my focus is right now on getting to

mapping. >> member: got it. >> chair townsend: that's the job we have been given. mapping. anyway, let's try to move on this thing here. >> member: okay. got it. is the focus because i'm just a little confused. if the goal is to nail down this map, we have just a full string of different meetings and not really, we don't have a meeting dedicated for mapping. so that is my concern. >> chair townsend: i thought some of them were, but i'll look at that between now and friday. >> member: okay. those are just my concerns. thank you. >> clerk: mr. chair, looking over the roster now, i don't see any further members of the panel awaiting recognition.

>> chair townsend: thank you, very much, mr. carroll. i think we're ready for public comment. >> clerk: thank you, mr. chair. we're checking with the department of technology. members of the public who wish to provide public comment on the potential updates to the regular and special meeting schedule should call the public call-in number, that is (415) 655-0001. once you've dialed that number, enter the meeting id. the meeting id is 24926481487. after you've entered the meeting id, press the pound symbol twice to connect and press star followed by three if you wish to be entered into the queue to speak and for those members of the public who are interested in speaking through the webex platform, if you wish to speak, please indicate by raising your hand inside the webex client. i see, mr. chair, we have 16 listeners and five members of the public who wish to give

public comment. can we please have the first caller. >> chair townsend: let's proceed. thank you. >> caller: good evening again task members and clerk carroll. steven courier from district 11. i saw the schedule. the schedule's not actually up now. so i see that district 11 has a meeting scheduled for february 4th. at the first meeting and actually at the second meeting and there were other people mary harris, david hooper had asked that in this district because we are divided by 280 that we have two meetings. in-person meetings in district 11 and one of the suggestions was at in district 11 balboa

high school because it is socially distanced. it's a large auditorium and maybe i.t. bookman or the recreational center. so i'm actually quite upset that district 11 only has one scheduled meeting because not only are we a guyed community, i mean, we're one community but we're on two different levels. ocean view. so i hope that you will take into consideration on the friday meeting that you will add us in for two meetings. secondly, i also notice that district five meeting on a wednesday at 10:00 in the

morning. to me, that does not make any sense. i see that most of the meetings actually begin like at 5:30 if you're having in-community meetings. so community members can attend. i hope that you will take that in consideration. and just to backtrack a little bit, chair townsend thank you for answering my questions about the maps and i'm very looking forward to those when they do come out so you can talk about them especially in the community meetings. district 11 has always been and like i said in my last comment, we had treasure island that finally went into district six.

we've sort of been a dumping ground of the district of san francisco and we've had to add people. >> clerk: thank you, mr. courier for your comments. the public comment period is for three members per speaker. can we have the next caller, please. >> caller: hay. this is lauren girardin. the first thing was a big thank you for all the work that's gone into this personally. i want to thank the speed of the community. first, just the agenda on the website, the item for the packet for this agenda item doesn't seem to be correct, it

doesn't have this calendar. i'm not sure it has the amendments to the covid emergency pockla motion also, we heard the january 4th meeting is going to be hybrid and we hope that other january and even february meetings are planning to be a hybrid as well or a backup plan is providing, you know, that the in-person location to be canceled for covid restrictions. also, to approve the january meeting when member jeremy lee said when are we seeing a draft

map.

thank you. >> clerk: thank you for sharing your comments. could we have the next caller, please. >> caller: hi. my name is mike. i'm the clubhouse director. i'm also the board chair. it sounds like we're looking at possibly moving the january 4th meeting which i would love. i think with omicron, it's hard to get people to come out and right now it seems like a lot of changes in district 6 are coming up and i want to be apart of how we get more residents to come out. i definitely love the idea of a saturday and how to get folks out on a saturday to voice their opinions. if folks want to reach out to me, i'd be happy to leave my e-mail with someone. i would love to get as many people out as possible to be

apart of this. >> clerk: thank you for sharing your comments. could we have the next caller, please. >>. >> caller: i'm from the education and action committee. also in district four. i would like to agree with lauren girardin that the in-person meetings offer virtual as well. thank you. >> clerk: thank you for sharing your comments. can we have the next caller, please. >> hi. i'm with the legal women voters of san francisco i really want to second lauren on macking the schedule draft map and also i think legally you need to

schedule at least a draft map on the website seven days prior to adopting the final map. i'm hoping that, you know, the task force is going to schedule have been draft maps be done significantly earlier possibly in mid march especially given how things have gone down with the california redistricting commission and how it was a big -- it was a, you know, a lot of effort to be done in the november and december months. so please if, you know, if and when you guys schedule a draft map to do it much earlier and not in april. thank you. >> clerk: thank you for sharing your comments. do we have any further callers in the queue? >> there are no more callers in the queue. >> clerk: thank you. mr. chair. >> chair townsend: thank you, mr. carroll. public comment is closed.

are there any members in the queue. >> clerk: yes, mr. chair. i see member cooper in the queue. >> chair townsend: member cooper. >> member: thank you. i do agree that we should discuss our february, march, april meetings on friday. i think it may be worth the chair and vice chair to discuss the possibility of adding some nondistrict meetings to help with the mapping. i think in general, having one or two meetings sprinkled in, we could focus on any housekeeping meetings we need to touch on. so if there's an update on the budget that has to be an hour and a half long, we don't take away from the time giving input from the various districts. i'll save the rest for later on but just ask that the chair and vice chair and mr. ingh as we

prepare for an update of the next meeting. i will also move that we approve the three in january meetings between special january meetings as the location of those meetings as described in the document january 14th at city hall. january 22nd at first baptist church and january 29th at first congregational church. >> chair townsend: thank you. anyone else, mr. carroll? >> clerk: yes, mr. chair. member chasel lee. >> member: thank you, mr. chair. i was about to make that motion. i will second his motion. >> chair townsend: very good. before we vote -- no. let's move towards the vote. mr. carroll, could you restate the motion and then conduct a

roll call. >> clerk: on the motion offered by member cooper and seconded by member chasel lee to adopt the three meeting dates and times proposed as special meetings in january. can you please display the screen again. i'm literally reading these off the screen while we go. i'm sorry. thank you. i am. okay. on the motion offered by member cooper, seconded by member chasel lee to accept the three opposed special meeting dates and times those being january 14th, 2022, meeting to begin at 3:00 p.m. in city hall room 400. that's friday at 3:00 p.m., january 14th. and secondarily, special meeting on january 22nd, 2022, to meet at 10:00 in the morning

on saturday at third baptist church on 1399 mccallister and third to accept special meeting on january 29th, 2022, to begin also on saturday at 10:00 a.m. that being 1300 polk in district three. on that motion, [roll call] mr. chair, there are nine ayes on that action. >> chair townsend: thank you,

mr. carroll. colleagues, let me say to you that number one, the 10:00 a.m. wednesday meeting is an error, and that will be corrected. i think that meeting's going to start at 5:30 if i'm not mistaken. . secondly, i am even at my age, i am a strong believer in romance and we will be changing the valentine's day meeting in some way that that won't cause too many problems for people and we will get on that right away. okay. mr. carroll, i believe we're ready for the next item. >> clerk: yes. i should just reiterate one more time there will be a version of this agenda item on our friday agenda as agenda item number two as well.

so members who want to watch the continuing unfolding of that discussion can tune in on friday at 3:00 p.m. >> clerk: could we dismiss the screen share. >> member: carroll, this is member chasel lee. >> clerk: yes. mr. chair, memo chasel lee is awaiting your recognition. >> member: yes. mr. chair, i would like to give a heads up to avoid saturday, february 19th, that is lunar new year parade. >> chair townsend: thank you so much. i appreciate that because we could have made that mistake as well. thanks. now we can call the next item. >> clerk: yes, we can. mr. chair, agenda item number seven is task force member reports. this is a discussion item and we will be taking public

comment as discussion. members of the public who wish to report on the agender public call-in. (415) 655-0001. today's meeting id is 24926481487. after you've entered the meeting id, press the pound symbol twice to connect to the meeting followed by the star and three. please wait until the system indicates you have been unmuted and that will give you opportunity to provide your comments. if you wish to speak during public comment, please just raise your hand inside the system. mr. chair. >> chair townsend: thank you, mr. carroll. members, you all remember that this is a standing item on our agenda in case any of you have reports, you may do so at this time and, mr. carroll, do we have any hands? >> clerk: not yet, mr. chair.

member chasel lee has entered the roster. >> member: thank you, mr. chair. i guess i'll be the first guinea pig on this item. i would disclose that i have discussions with supervisor matt haney on the times and schedules of our meetings and on rumors that you, chair townsend have alluded to not having proposed maps, i have surprised him that we have not drawn any maps that we welcome input of district six and i've informed him on how to see our full schedule on our website. >> chair townsend: thank you so much. appreciate it. are there any other hands? >> clerk: yes, mr. chair. i see member cooper. >> chair townsend: mr. cooper. >> member: thank you. my only update is towards the end of last month, i sent an

e-mail to director carroll and i think as this gets after the public, we're going to have more and more issues. the main conversation i continue to have with the clerk's office is getting all the important information where we have had the mapping tool. and i think as we may hear more things like people thinking we already have those types of communications that we've clarified and elevate. so hopefully we'll have more conversations on that. thank you. >> chair townsend: thank you. >> clerk: mr. chair, i see member jeremy lee on the roster. >> chair townsend: mr. jeremy lee. >> member: so i just want to let everyone know that i think it was the end of december i met with adrian pawn from

o.c.a. just to discuss kind of the budget and just really the resources that are available to us and i just want to say that the clerk's office, the department of elections have a strong relationship and they are willing to support and absorb whatever cost they can with the task force has allowed and i just wanted to throw out some of the things that i heard that they can assist with. like, for example, the clerk's office could assist with booking potentially radio spots and having us be on air to talk about redistricting. i know for the chinese community, they are heavily -- they still heavily listen to the radio, so that is something

we could potentially schedule. and, yeah. those are just my updates. thank you. >> chair townsend: thank you. >> clerk: i see member hernandez gill waiting recognition. >> chairman: mr. hernandez gill. >> member: yes. over the last few weeks, i've had a couple of conversations with members here and members of district 6. i've had conversations with the district just to exchange some of the e-mails and i'll be following up now that we do have specific dates. i've also been keeping san francisco rising alliance appraised of these time lines and, of course, as was mentioned earlier, i did have a meeting with the pacific edge staff. it was a very high level meeting making sure they

understood some of the priorities and i think they're moving well along with that and i'll be meeting with them next thursday and i believe member ho will be joining. >> chair townsend: thank you, anyone else. >> clerk: mr. chair, i don't see any names on the roster. >> chair townsend: very good. thank you members for all of your time and attention to these matters. have we asked for public comment on this yet? >> clerk: not for the task force member reports. but we can do so if you wish. >> chair townsend: please. kind of runs together after a bit. >> clerk: members of the public should call the public comment call-in number, (415) 655-0001. enter the meeting id of

24926481487. press the pound symbol twice followed by star and three if you wish to enter the queue to speak and for those in webex, please raise your hand inside the software and that will add you to the queue as well. i understand that we have one caller in line to provide comment. could we please be connected to the first caller. >> caller: david pillpell. i assume that you can hear me. sorry, i had to go. there was a situation that i had to go deal with. anyway. i like what appears to be a now standing item for minutes appropriate and then four, five, six, seven and eight i think this is a good structure and what you're doing on item seven to report out on dispatching with the members of the public and about others with what's going on and

entirely appropriate and entirely transparent and totally cool. did i mention that? and so i appreciate that. and i'm sorry i missed -- i caught the vote, but if somebody can clarify for me that the three special meetings you've just discussed will be hybrid and people can attend in-person or online. thanks for much if you can just clarify that. >> clerk: can we get the next caller, please. or ms. mendoza, are there any further callers in the queue? there are no further callers in the queue. >> clerk: thank you, joe. >> chair townsend: thank you so much. public comment is closed.' and are there any other hands from members? >> clerk: mr. chair, i don't see any further comments from the members of the task force.

>> chair townsend: seeing none. there's no action required here. so we can move on i believe to item number eight. mr. clerk. >> clerk: yes. that's right. hang on just a moment. i should note before we move on that the next agenda on the 7th of january, this friday, the meeting is to begin at 3:00 in the afternoon will also include the task force member reports agenda item. agenda item eight is city department representative and public official reports. members of the public who wish to provide public comment call (415) 655-0001. and the meeting id is

24926481487 then press pound twice is followed by star three. if you're calling from within the webex client, just raise your hand and that will add you to the queue. mr. chair. >> chair townsend: thank you. once again, we wanted to create this opportunity in our meetings for any issues the public officials or city departments need to bring to our attention. do we have any scheduled at this time, mr. carroll? >> clerk: not that i know of, mr. chair. i do see now angela calvillo is awaiting your recognition. >> chair townsend: go right ahead. >> thank you, mr. chair. thank you, mr. clerk carroll. i wanted to just circle back to the outreach papers and mention to you all that the newspapers are and that we'll continue to

advertise in. we're looking to advertise the bayview, the bay area reporter, the sf bay times. the world journal, the wind, the marina times, and the noe valley voice. and we are doing so because those are the newspapers that applied for the outreach advertising and that have qualified for the outreach advertising. and then to answer -- is there a question? okay. and then to answer i believe a speaker from the league of women voters and david pillpell, we will be posting all of our outreach advertisements notices on the redistricting website. and wanted to then report on one other thing that you all asked us to check out. at our last meeting, i committed to working with the

city librarian to ensure that the public computers at the libraries in the various districts can be utilized for members of the public to be able to access the redistricting mapping tool. since that meeting, i am pleased to report that i have met with the city librarian michael lambert and he was very receptive to utilizing his computers in the area of the libraries in all of the districts and he provided us very quickly a list of the libraries and their business hours and the length of time that one can use the computers to access the map. and we are posting that information on the redistricting task force website. he's committed two things. that if the public need more time than what is going to be posted on the task force website they can just ask the

city librarian for more time. the city librarian also committed to having a link to the mapping tool on the library's home page for each computer that's available to the public. so we just want to give a shout out to the assistant librarian and all the librarians who will be participating in this project and working with us and i believe there's one more question about there about the three special meetings. mr. ingh, are you still on with us? and with it permission from the chair, can you provide the answer to that question? >> can you repeat the three dates again? i'm sorry. what was the question again,

sorry. >> we had a question about the three special meetings that i believed were organized to this meeting. i don't have the specific dates and inquire about the three meetings. >> yes. for january 14th, january 22nd, and january 29th. >> so that's the google hybrid. >> correct. >> can you give me more information on what that means? >> sure. so according to the mayor's supplemental, if the redistricting task force decides to convene. bare with me. i've been told now i'm having an echo. one second. >> chair townsend: it's gone now.

let's go. >> okay. so according to the mayor's supplemental. if the task force agrees to meet in person, no members of the task force may attend the meeting electrically. but members of the public must be provided an opportunity to attend either remotely or in person if they're able to. >> chair townsend: thank you. >> yeah. so i would. our operations team would work with our technology folks. >> chair townsend: thank you. that was the question whether they would be remote or in person and they will meet, thank you. is there anything further? >> thank you, chair townsend.

thank you. >> chair townsend: thank you, both. seeing nothing else, are there members -- >> clerk: yes. mr. chair. member pierce is awaiting recognition. >> chair townsend: member pierce. >> member: i guess this is directed towards the clerk's office for the city attorney's office. given the rule that if we should decide to meet in person, we are all required to meet in person, what is the protocol if one of us comes down with covid? >> chair townsend: there is no protocol other than the fact that a person will have covid and we will have to move from there. >> member: i mean but if we're required to meet in person and if we have covid, are we going to infect. >> chair townsend: what are you looking for?

>> member: is there a protocol to -- >> chair townsend: no. >> member: okay. thank you. >> chair townsend: yeah. i understand, but i don't know -- >> member: we don't have -- i see, madam clerk, do you have an answer? >> through the chair. >> chair townsend: yes, please. >> if that occurs, my recommendation to this task force is going to be you should not meet in person. if the city attorney is going to come on next and say that is true, you all meet in person or you cannot meet in person. so i would just recommend just stay home. >> chair townsend: yeah. and we may having to do that anyone. >> please. help. >> yes. i do not have clarifying information, but i can have an

answer or my colleagues can have an answer to you by friday or the next meeting. >> chair townsend: thank you. that would be very helpful. are there any other hands? >> clerk: there are. mr. chasel lee. >> member: thank you, mr. chair. i guess to somewhat address member pierce's very pertinent question, if some of us came down with covid, we're likely exposed to said person who would need to isolate anyway as these meetings will likely end up virtual via we can't go out in the public. as a practical matter, i think that answers the question. >> chair townsend: yes. we will all be on quarantine if one of us comes down with it post an in-person meeting. so we would all be quarantined and move from there. and hopefully it won't happen.

but, yeah. that's about all we've got going for us now. crossed fingers. if and when it happens. is there anyone else? >> clerk: mr. chair, i don't see any further members of the task force awaiting recognition. >> chair townsend: let's move to public comment. >> clerk: we're checking for public comment on the city department representative and public official reports presented as agenda item number eight today. sorry. there's emergency vehicles driving by. hang on just a moment. members of the public who wish to provide public comment on this item should call (415) 655-0001. enter the meeting id 2492641487. after you've done so, press the pound symbol twice to connect to the meeting followed by star three to be entered into the queue to speak. if you wish to speak on this item, please raise your hand and you will enter the queue as

well. do we have any callers in the queue? we have one caller. can we be connected, please. >> caller: hi. this is lauren girardin. i think that was just there from previously. so i don't need to make any comments. >> clerk: thank you for sharing your comments. do we have any further callers in the queue? >> there are no callers in the queue. >> clerk: thank you very much. mr. chair. >> chair townsend: public comment is closed. are there any other comments for members? >> clerk: i see no further requests to be recognized z for members. >> chair townsend: please, ms. flores. >> clerk: oh, and has now informed me that she does not continue to pursue recognition from the chair. >> chair townsend: i guess

move to the next item. >> clerk: this discussion noting that there will be on friday's agenda as well a city department representative. the agenda is already posted. agenda item number nine is general public comment which you will call now. members of the public who wish to provide general public comment should call the public comment call-in number which we've had throughout the entire meeting. (415) 655-0001. press the pound symbol twice followed by star three to enter the queue to speak. a system prompt will indicate you have raised your hand and then stay online. that will begin your time to provide your comment to the task force. for those members of the public who are connected to the meeting through the webex telemeeting software, if you

wish to speak during public comment, please raise your hand. i understand we have 15 callers listening and at the present moment, two of them are awaiting their time to give public comment. could we please be connected to the first caller. >> caller: hi. good evening. i'm from the legal voters san francisco. i brought this up a number of times. earlier, i brought up about the community of interest public input page that's currently on the website. and one thing i guess i didn't know where it was appropriate to bring it up, but so for the public input page, there is the air table forum, but there's currently no way to actually look at all the submissions for

the coy input form unlike the current mapping submissions where it's currently in a pdf form. i would recommend looking at the california redistricting commission's website and looking at how they showed the air table, data table on their website of all the coy inputs that was submitted to them as a recommendation on how to present the communities of interest public inputs admissions. as there currently is no way to view it. thank you. >> clerk: thank you for sharing your comments. can we get the next caller. before we connect to the next caller, i just want to mention that the community of interest page has only been put up on

our website recently. we're not blocking anyone from access. but it's because as of yet, nothing has been submitted. once we have something to add to the form, it should get there and you'll be able to observe it there and enjoy it. can we get the next caller, please. >> caller: i think the issue is we cannot find the issue to the form. maybe this goes back to the website reorganization that member pierce has brought up, but we looked. we couldn't find it, but if that can be elevated towards the top of that page, i think

folks looking to see whether their points of views have been shared by the san francisco community. >> clerk: do we have any further callers in the queue? >> there are no more callers in the queue. >> clerk: thank you. mr. chair. >> chair townsend: thank you. public comment is closed. members, if you have no comments, we can move to item number ten. >> clerk: thank you, mr. chair. hang on just a moment. agenda item number ten is future agenda items. this is a discussion and possibly an action item. we'll be taking public comment as part of the discussion. members of the public should call the public comment call-in number which is (415) 655-0001. enter the meeting id of 24926481487 followed by pound twice. a system prompt will indicate

that you've raised your hand and then await. a prompt tells you your line has been unmuted. if you are calling from within webex, telemeeting program and you wish to speak on this item, please just raise your hand. mr. chair, i see member cooper awaiting your recognition now that the item is called. >> chair townsend: mr. cooper. >> member: thank you. i just have a few points that i want to bring up. one is and i think i've brought this up before but now that we have the schedule and i do think this is important to put this on our final noncommunity meeting. it's just an understanding of what these community meetings input will look like. we just let everybody talk to us. so i think that's something important to discuss. some thoughts around that include having either a member of the task force or working

with p2 to present the way the district is now. what percentage is over under as well as go over the community interest and the mapping tools at these meetings. another is and i'm sure other folks will bring this up as well, but figuring out a time line for mapping and i think we could perhaps do that during our next meeting under the mapping. i think of a time line for that. and the final thing i think as we're moving into in-person, member pierce's questions and the various kind of frustrations around that, i do think we should have if not a formal policy, at least an informal understanding of covid reporting within cases within us and how that would work in terms of us either moving to remotely having to cancel meetings, things like that. there's a situation where one person gets covid and one person has contact.

do we reschedule and how does that work? i think we need a covid safety and contingency discussion at some time. >> chair townsend: very good. are you recommending these as agenda items for the future? >> member: yeah. those three things. community input format mapping time line and covid contingencies and reporting for task force members. >> chair townsend: and one of them you had talked about that we would discuss come this friday during the mapping section issue. to do that and then if it's okay with you i think with the clerk schedule the other two items soon for future meetings.

that sounds great, thank you. >> for example, i think the covid discussion since we've sent out the agenda this friday, we should discuss it at our next meeting after friday. >> member: yep. that sounds great, thank you. >> chair townsend: okay. very good. any other hands? >> clerk: i don't see any other names. >> chair townsend: ladies and gentlemen, we'll take public comment at this time. >> clerk: thank you, mr. chair. we're checking for the last time this evening if we have any members of the public wishing to provide public comment. in this case, members who want to speak on -- >> chair townsend: i was just telling the public this is their last chance. >> clerk: thank you, mr. chair. if they want to call and provide public comment on future agenda items dial (415) 655-0001. you'll be prompted to enter the meeting id 24926481487.

after you've entered the meeting id, dial the pound symbol twice to connect to the meeting and then press star followed by three to be entered to the queue to speak. you will be added to the queue as well. i understand that we have 14 listeners and two members of the public who wish to provide public comment on future agenda items. can we be connected to the first caller, please. >> caller: david pillpell again. last time tonight, i promise. i was just going to suggest on the last three items that were suggested that if they can be discussed on friday within the context of one of the standing items, that would be great. if not, maybe an update on when they will come up. it seems to me that the most complicated may be this question of if one of you should unfortunately come down with covid, what to do and

whether that would require the future meetings while you're subject to blah blah blah to revert to online-only or maybe the city attorney among other things could explore whether a subsequent supplement from the mayor could amended this 41st supplement because the items are just going to occur with your body but with others as they start to come back etc. maybe the answer is if you're meeting in person or meeting hybrid that a member of the body that is diagnosed with blah blah should stay home and participate remotely at the time so as not to imperil

others but to be counted for purposes of a quorum. there's all kinds of things that need to be sorted out there. you may be the first ones to deal with this, but you won't be the only ones and it's kind of like what happens when someone is sick because it's remarkably similar. anyway, there's a lot to deal with there. i hope that you'll have a more full discussion with the city attorney on that starting on friday even if you don't discuss it friday. hope that helps. thanks for listening. >> clerk: thank you for your comments. can we get the next caller, please. >> caller: hi. last time tonight. this is legal voters san francisco. thanks, clerk carroll, about clarifying how new the page was and there are no submissions yet. but i think with the -- if -- when there will be coy

submissions, i would recommend having agenda five currently with the mapping to be communities of interest in mapping since, you know, there's currently two existing tools for the public. the coy public input tool and the mapping tool, but currently the agenda there's no item that explicitly addresses the coy public input toll and technically communities of interest post how the mapping process would go. so rather than having two separate items, i would recommend having it as one especially since q2 was the one behind both of the tools so they would be able to answer both questions around the tools during one agenda item. that's my recommendation and happy new year. >> clerk: thank you for sharing your comments. can we get the next caller,

please. are there any further callers in the queue. >> mr. clerk, there are no more callers in the queue. >> clerk: thank you very much. mr. chair. >> chair townsend: thank you. public comment is closed and since there's no -- actually, are there any other members? >> clerk: mr. chair, i don't see any further members awaiting recognition as part of a discussion. >> chair townsend: thank you, mr. clerk. i think our next item is adjournment. before we do, i just wanted to thank all of you and for being so diligent and coming back after a break and i also don't want staff, city attorney, clerk's office to think they go unnoticed and unappreciated for hanging out with us. i certainly appreciate all of your efforts and your assistance in getting this work

done and look forward to this work going forward together. if there's nothing else that commands our attention, members, if you've got nothing, i think we're ready for adjournment. >> clerk: mr. chair, there's no further business. >> chair townsend: we are adjourned at this time. thank you all and good night. >> member: happy new year everybody. >> member: happy new year. to

meeting of the redistricting task force at 3:06 p.m. mr. clerk, are there any announcements? >> clerk: i'm muted? >> you were a minute ago. >> i just asked if there were any announcements? >> clerk: thank you. the minutes will reflect that the task force is