and i think we can be in communication with california department education about the timing of that 45 days relative to board meetings. so -- if technically we would need to the revision approved on august ninth in order to meet that 45 day deadline. i want to talk to see if we can have flexibility to submit after that second board meet nothing august. there are things like that we do need to firm up and clarify the deadlines for the board. but general low, it is a 45 day count if the date of the state budget being passed. a follow up then it is important to understand the temperature from cde around upon that 45 day limit. and i will you know put out

their colleagues then within the first week of august. looking at a budget planning session with the full board and superintendent wayne. so that's what i'm recommending i see there is no opposition. consensus? okay. for process wise that's what i will move forward. commissioner alexandermented go back to you and your comments. >> thank you. couple of things one is -- in i want top thank mrs. wallace approximate gored compan budget and finance team for the progress on really presenting the budget in a more transparent way and more intentional way. switching update exhibits. i love the exhibitses my favorite is 9a. i encourage my colleagues to

look. i think we made are making progress on that. and just tingzality around the budget i think i irrelevant appreciated your diligent work around that and for me this is a because of that and because of the i know we have been in this difficult time the past year this is a difficult decision for me tonight because the other thing weighing on me was -- this is in common 9a on page 52. is the function codes broken down by different uses of spending in the district. our instructional spending is something i have been focussed on since i was a teach and a principal in the district. a lot of us have been looking at the percentage of the budget we spends on class instruction

which is teachers and working with students and supplies that is what is comprices of in the present budget it it is 3 percentage point decline. principle is to reduce our percentage on instructional spending and the thing is we are by part lowest among the large districts in california. we are at 51% next year. long beach and others are 65 and 66. we would go down to 51. so -- and -- we passed a resolution over a year ago in may -- setting up a policy goal of prioritizing classroom and increasing the amount we spends on classroom instruction.

so -- you know i want to recommend a process of good government and feeling since commissioner sanchez and i pass today with when seemed like clear policy direction and feels like this budget does not accomplish that. i don't think it is lack of intentionality. i want to honor our budget team and the team for the w they have done. but it gives me reservations about this budget and awfuls understand that there is more work. we have august and other places to move forward. i wanted to express that -- to my colleagues. i do want to recognize it is 9:25 our student delegates extended their time with us. i like to excuse them.

they are on summer break. they are here before their term official low starts july 1. thank you both so much. [applause]. vice president boggess. >> thank you. thank you to the staff for your work on this. will i plan to support budget in front of us. i think the challenging part is upon the things that we have started not completeed improve our budgeting process like zero based budgeting plan and resetting priorities. i think the part everhaurdz part for plea is i see the cuts we have to make and that the state is askings to yous make and the person the state sent to us to encourage us to do shows things. what i don't see how we are in ensuring we are improving educational out come from students and how we have that

conversation with studentses and families. i think for me, there is still an information gap between our budget outlook and i think the reality is a lot of members in our schools are facing where i think people don't understand the depth of our deficit or long-term impacts we mead a better way to community and how solutions don't balance our budget but lead to the solutions and out come and improvements and cites we want to see. i would love to figures out ways to put money back for things that are important that familiesment to see and school cites need. i think we need to do that in a way that it is logical and reflects long-term thinking versus one time thinking i hate to see us put money something we not continue in the long-term moving forward. i hate to put money toward something that does not better

address the deficit as we approach it. i want to do things that will make our schools enticing for families and make staff and families feel excited. i think as we continue this process through the summer pulse the budget of what is possible. i think it is important for staff to present us a full picture versus the ways we add money back. i think we want to develop a good habitses and all the money wooy spent is good money that will continuing the work in progress for years to come. of i think that is all will that i wanted say. thank you. >> i just -- in looking through the budget walk nothing it is

pretty much baked. one of the challenges is there is not a lots of transparency up in the lead up. . as far as novelty from this is not from -- when we talk about indirect services and direct services. city funding it is challenge to get our handses around it. we will talk about the school the zipas in another item and how that factors in. i being as we move forward with the l cap and have discussions around restricted funding unrestricted funding.

i think we need the conversations early and often. rather that were getting to the point where there questions and competing priority and lack of clarity. we have now this last year started parsing out city lea activities versus county. my hope is when we get to the point next year when we are looking at our budget, well is a clear understanding. our priorities not just around programs and definitely around student out come but understanding what our how we are utilizing the funding source in a clear way and if we near the best most impactful way for studentses and from a fiscal management stands point. thank you for your work you moved a mountain this year it it

is night and day where we were at this time last year. i want to acknowledge and more to come and -- more attention and more resources as well. i had a question given the budget stabilization plans and now knowing that this is the budget is a place holder knowing there are shifts in the coming weeks what are next steps of the budget stabilization plans and how does this fit in this budget. well, i think we have talked a lot about different fooem themes

floating around. may be just starting from where we began in talking about zero based budget. another piece of this and vice president boggess you were touchock that. we talk a lot about that financial planning. it is the thing they single at my if anything are tips but other things keep popping up. i love what you were framing there violent boggess about the investments. this board this district is making that we have our eyes wide open on what our priorities you and the spending that starts now is not for just today but it it is -- no audio. for our students 5-15 years from now this is a long-term v. trying to build a vision.

vision of the district on posters around the building, needs to be employees backed up with our resources and funding. so, i think that the work ahead with this board and our new superintendent and think i need to take a sxhoement say thank you to doctor matthews for your leader ship during this time that think burglar that government expect recognizing that the budget is not just numbers. but that's our opportunity to make good on the ideas the board is discussing. and so when it come to -- that financial planning where do we start? i think we start in august. you know. we will be looking at the opportunities and making sure that decisions that the board makes are not just for this year and closing a gap butt start of

the first step in making smart decisions that help fulfill havision you are about to start articulates through your work. i'm excited see us begin that work in august. no surprise i am invite you up i'm curious you have been with us. almost a year now. >> our fitsical expert in -- 9 months who is counting. thank you president lam. it has been said i will say it concisely as possible. first of all, thank you to the board to doctor mackus and to head will wallace and executive

director gordon you have done work reducing the deficit from 125 million to 30 million. the first thing i will say though is don't look at the new money as a way to spends down the deficit. concerning your comments vice president boggess, new money should be for mule programs. so i think your work with doctor wayne in terms of what of the districts goals. which should arc line with the l cap and vice versa bottom the framework for which you put the programs into. knowing you have to do long-term planning. i will again, i will reiterate that is dundzant the trick is to arc line staffing at the school site there is is concern about the district office.

butt bulk of the money is where it should be at the school cites. whatever that percentage is. and assure your staffing arc lines with the numbers of children you serve. and the projection system that number will decline. you have to look at declining revenue to staff those children with the needs you have. so it will be very and you have time. fortunately, there is money. have you made efforts. but you should know as you start the budget cycle what you are going to look at in terms of staffing in 23-24. and 24-25. so that can be built in the budget and in the assumptions. i think i said this at the last meeting your interim report nyp, should be base on the assumption

that the board will make a commitment to arc line staffing with revenue. so far you are not continuing to use one time staffing or reducing programs to keep the same number of people in the district. i don't mean to sound cruel that is people's jobs but plan suggest important for them, too. sooner or later you will hit the point where you don't have a choice you are not planning, you are retrenching and going back. i think that planning is to have a critical and precise as you get. number of students teachers and staffing needed and the goals in arc line them. this budget balances but there is still deficit spending it balance because of one time funds. i say on behalf of cde when they

would want to see some time in the future is a commitment that you will arc line staffing to revenue. and you will continue the budget beens plan. the next step is part of the step you are n. you are halfway through that if i can kinds of enter in the question you asked head wallace and that it is you need to continue with that process. >> thank you. is there -- i will we have a couple more minutes before we wrap up. any additional comments. seeing none. we will do roll call vote. no audio. roll call vote. >> vice president boggess.

>> yes. commissioner hsu. >> yes. >> commissioner motamedi >> yes. >> commissioner sanchez. >> yes. >> commissioner ward. >> yes. >> commissioner alexander. >> no. >> president lam. >> yes. >> 6 aye's. >> >> thank you, gwen to the budget team to the work continues. of item 4. 2261481 residence luge of the board of education of the san francisco school district in support of student out come focused temporary suspension of committees. authored by commissioner lam i should be sitoth other side. we will pull up the presentation, please.

we need to -- a motion and a second. >> moved. >> seconded.

it is operation.ed board committees. i will give level setting opening remarks and i will go in the presently eggs. tonight i'm excited tax about how we become an effective board whchl i became board president the first i think i investigated ways the board with invest in own professional development. may not be a shock but uncommon for boards of education to receive high quality training. i believe to fulfill our duties we need to seek out professional development. as we expect our teachers and educators participate in training and coaching, we should expect the same from ourselves.

in army april all 7 members my colleagues payment in the a training on. board and this opened ump my eyes. and then in may we attended a 4 day initial conference we got to meet other board colleagues around the country who are trying to become more effective. my fellow members speak to experiences but these 2 training sessions if he want more like difficult and challenging coaching. these were not your traditional sit and listen sessions. rather they pushed us. we had deep conversations and was uncomfortable at times having hard conversations. but i believe it was what we needed to learn and grow as leaders. and we learned from our peers. who are also aspiring for the

same change. of the first step is the resolution before us this evening. give this board the time to step back and build the foundation for being effective. timing myself. i like to got in presentation. tonight there are 3 things i will cover. i want to spends 10 minutes talking. the comprehensive training that we are participating in. second how the resolution to temp rarely pause committee supports that work and third how establishing an ad hoc committee to revise board operating procedures support this is work. after my presentation we will have a discussion before voting on the resolution. unlike last week we will have a chance to have more discussion

amongst individual board members and please be mindsful of our air time given the hour now. as a practice we will hold each one another accountable to time in discussion as well. i have opened up, we will go in the next slide. i will channel our coach aj so bear with me. my colleagues heard this. you know our government approach on 2 beliefs. school systems exist to improve student out come and school systems don't exist to have great buildings, happy parents that is imperative and

important. balance budget. satisfy teach and educators, employment, you know lunches or anything else. all those are important and valuable. but norlg be they are inputs and not out come and you heard us talk about inputs out put and impact. and none of these are measures when students know or can do. school systems exist and to improve student out exactlies. second is around out come don't change until adult behaviors change whchlt accomplice in the the context. governing behavior in the board room can be expected to be found paralleled in the class. have you seen in the last few monthses how important it is to

my as wella as to my colleagues how we model the work in the board room is setting culture for what happened in our classrooms. we know effective governance is not easy. with training and coaching school board consist change their behavior in ways that correlate with improve ams in student out come. next slide. effective school boards can improve student out come we know that highly effective boards can impact the student out come and the boards common behavior and practices. what does highly effective boards look like? they are focused on proving the student out come. listen to their communities. and faithfully represent the

collective vision and valueless. focus on governing includes delegating the management of the district to the superintendent. make academic and physically responsible decisions. hold themselves, ourselves individually and collective low to the high standards eversdeens and he accountability and improve coaching to improve practice effective governance teams demonstrate 4 behaviors of improvement. there are 4 behaviors that demonstrate for that improve am. one is to clarify priorities. that predicted on the belief that school systems exist for this treen improve student out come the sudden front school board will adopt a community

informed vision and identify values that must be honored while achieving that vision. the board begun reviewing student outcome data and the communities input when they want for their school. our next step will be to deteriorate a vision based what we learn and gather lots of community feedback and engage am. and anticipate adopting update and final version in october. prosecute second is monitoring progress. witness we clarified the community priors the superintendent will determine how best to implement them. then the work of the school board shifts to monitoring progress to ensure reffality for students matches the goals and the district operations honor the guard railless. arc lined resources once a

school board adopted goal and create aid system for monitoring progress we will have the tools for arc lining recommendations brought before the board adopting a budget. and fourth around communicate results that hen a continuing theme from tonight but what i have heard for years since i served on this board because the board representatives the vision of the communities we are responsible for reporting become to the community on a regular basis. next slide. the board and superintendent implementing an improvement plan. when we are doing guess beyond the typical board training you see. it is more described a continuous improvement plan and

one of the most comprehensive set of supports any scoot board in the country is receiving the experts is providing us with joint trainings with the superintendent and senior leadership. work sessions. group one on one coaching. regular board self evaluation. regular base best practices. and a network of board members doing similar work. what can you expect in the short therm. achieving this higher standards can take 2 years if not longer we heard that from our colleague in houston come atlanta. seattle. and the ultimate intention is a governorance system.

some changes will be immediately apparent and others will take time. on july 17th the board will draft refreshed visions, values and goals and design a listening plan. after a community listening process around that draft vision, calls, goals and guard railless. the board will also conduct self evaluation and improve above our initial score. you will notice increased time seen student out come at board meeting and shorter stream lined board meetings. set up an ad hoc committee to revise our board procedures and adopt them. within the next 60 days.

what can you expect long-term? you can expect collaborateeration with the superintendent. a clear difference with the board, superintendent and staff roleless. transparent report to the public on student progress against our goals and transparent reporting on the board's progress against our goals. in a free, public orientation to research based prop for community member and all school board candidates. if anyone is interested in learning more there are 3 documents that are available on board docks this evening they will be up loaded the website under the board of education division. includes a shorter upon explainer. a long are explainer and an

asked questions document. changes to support our continuious improve am work there have been questions from the public and offering more background. temp refer puz for standing committees the board has begun a continuous improve am process and per of that process includes as i have laid out refreshing the vision, have yous, goal and priorities. with the input from community. and so that we must we are -- temp rarely pause to support that w for 2 reasons. first the committee work is time consuming for board members. pausing will free up time to engage public and refresh the goal and priorities. and second, provide us a glance

a chance to realign our committee structure to our priorities once they are established. and if this goes within the framework and plan they will be finalized in october. tonight we will be putting forward and the -- ad hoc committee on board operating procedures. and how school board operates matters. this involves how board member interact with each other. how the board runs meetings. where the board focuses attention. how the board and superintendents work with each other and engages with the communities. all of these affect the communities trust newscast board. if a board operates effective it is likely to improve student out

come. operating effectively is challenging given this it requires the cooperation and coordination of 7 independent commissioners. a clear set of operating procedures increased the likelihood of effectiveness in these areas. and unfortunately, the san francisco unified school district board has not prioritized having clear operating procedures and holding itself accountsable for following them. if we want to be more efficient and effective we have to change that. a committee to revise the board procedure system how we will approach that change. the goals are to provide the board with written drafts by september first, 2022.

procedures regarding board communications with board members, staff and communities members. procedures regarding the creation of board meeting annual calendar and monthly agendas. procedures requiring how to address concerns from board, staff and community members. standing versus ad hoc committees. you may think i don't understand why you are pausing standing and storying a new committee. i want to explain. unlike the temp rare pause of standing committee this is ad hoc committee is related efforts to improve our board practices. this is an ad hoc committee it is temp rare. clear goal and sunset after 60 days when the board approve its. and the sunset date is september first issue 2022.

it will have until then to accomplish its goals. the board has a process a pause on the standing committees support this work giving us the time to engage with community. around our vision, values, goals -- and priorities that will allow to yous align our committees. to advance a district's new priorities. and the ad hoc committee to revise our board operating procedure system related to efforts to improve board practice system temporary and sunset after 60 days. so at this meeting again, we

introduced ad hoc committee i want to see if there is before i go to clarifying questions on ad hoc committee i want to now open it up for public comment. and we will open up for discussion. alita fish and rescue ridgeway. rex. thank you that was very good. i would hope that there being be one exception in that would be building in grounds continuing to mote it is like a stand arc lonely period necessary committee and than i are taking off. yesterday's building and grundzs presentation showed they are

transparent and even showing areas where they can be better as far as the bond money. and the other committee members for buildings and grounds asking good questions the new bond manager is finding her feet. and of course that allows cboc to be able to bh keep meet monthly to extrapulate that to cboc. i would hope is this ray chance an exception made for building and groundses to continue to meet. thank you. why thank you. >> and that it is exhibit a why we need more transparency and collaboration and not less right there. thank you for pointing that out. on behalf of committees we are

really concern body this. the washington post new slogan as of 20 system is democracy die in darkness there is i reason. we have in our district huge precedent for when we say is going to say when that trickles down being [inaudible] you all should not be doing the public out reach. you guys are part-time employees what you should be allocating staff at the central office and budget there to dot out reach and through committees coming back and talking about it. you talk about transparency in the slides but those of us putting our time to giving you more information than you are doing anything worry terrified this the lirment transparency. how does this impact the brown and green act this democracy die in darkness.

of raise your hand if you care to speak of the resolution of the boards of education. each speaker will have one minute to speak. [instructions in spanish] [instruction in chinese]. thank you. [inaudible] good evening board and commissioners superintendent matthews i'm excited about the

organizational structure and potential more professionalism going forward when i'm concern about is look of transparency. i would like to know whop is going to be there to help inform your vision and valueless. for the board going forward. also, will our least serviced communities continuing to a priority for you board specifically our black children. we hope that going forward we will have more transparency and not less. and that sfusd will for once truly serve each and every student and our black babies we have been harmed historically and time for change with the 22-23 school year i hope -- black families we can be proud of this district.

>> thank you. gregory. >> hi. i want to say i'm grateful for and support of the idea of move to efforts of becoming i more effective and leadership [inaudible] a long time coming. one thing we know is this any quick efforts or sort of -- you know looking for quick efforts may lead to or reenforce white supremacy cullure i hope there will be intentional efforts to develop practices theory antiracist. i did not hear this language. approximate one thing i heard the end of the ad hoc committee but put a date on when other the

other democratically functioning committees may start again even with the new structures. again, i'm in support of it, tell need critical -- thinking and friendship. thank you. >> sarah i will have to promote you to panelist in order for to you speak and we will be able to see your camera. so i'm promoting to you panelist now and we will be able to see you. go ahead, please. can you hear me okay. yes. >> i wanted to i'm sarah a parent in the district and a teacher in the neighboring school district and i you have

been support this board's attention to better governorance and what could work birt want to say my concern a lot of people have brought up. dips banding the committees. as a parent, i have found that you know trying to novemberigate a big school district the committee meetings are invaluable to me understanding what was happening with my kid's sxejz with aspects of district i'm concerned that parents will not be well informed in addition i worry about the impact tell have on regular board meeting i look at my clock it is 10 o'clock i stuck this out. but i'm sure a lot of parents voluntary. i want to urge the board to consider the impact this will have on parents and understanding the district and

also on the board's 8 to get information to parents you have been during regular mornings. am thank you. >> thank you. that concludes virtual public comment for this item >> thank you. so now i like to open up to colleagues for discussion and comments. i want to people to know that normally the board does not have committee meeting in july. traditional low. and even sometimes not in august because we are getting back up to speed. i think that we need to put a time certain when we will reintroduce the committees. vice president boggess. >> thank you. definitely hearing the concerns from the public. i think you know asking for the public and for whoefrn cares to

show grace and try to see the good intentions we have as we put this forward. i think this is not us attempt to abandon like a democratic process or arc counselability or transparency but try to figure out how we can make this work better and in partnership better with staff to get things accomplished. the challenges of the committee structure is that it gives commissioners the opportunity to grand stand to ask questions. to get more things resolved but does not always lead to the impelementation level. for us to address that and fix that this will give us time to figure out if there are better ways to do temperature currently within the district the culture is the complaint of the school board and to use the podium there as a way to get your issues addressed that it is a problem that is not accessible.

this is really about us changing the points of entry for family who is have,s to get the supports and help they deserves versus feeling we other only people who get them what they need and figuring out ways to empower the sites to be that first point of contact and to resolve issueers so they don't have to make it here not board level. i will say this, that if as we try this hopefully familiar it is supportd and not successful and people feel it is not transparent or effective i personal leave am willing for to yous go back. machine who has been around the board for 10 kwleers participated in meet ands board meetings they are management. and there it is not a lot of democracy or conversation or dialogue we are for bade from having conversations with public comment. for you was trying to figure out

new ways don't want you to take your eye off us and assume we the get right you need to hold our feet to the fire and give us an opportunity to try something and see if we can get better results the mants rawe are trying to go by if you want to change student out come have you to change arc did you tell behaviors. this is our attempt to really continue on that xroesz deliver what everyonements to see from us. thank you. commissioner alexander i think may be to add a couple things one is i think often committees they the way i experienced are less effective than we might imagine i understand that community advocates that come to board meeting use them as a way

to get information. it is not necessary low robust discussion or a good use of board time t. is information sharing and i think the things we will explore are ways of sharing information videoso web and things. we understands information sharing can important and i think that is there are other ways we want to do that. another thing is again i think we will need to have committees. but i think it it is important we are intentional about their purpose. one thick i like it it is time limited and has i goal and report become to the board and it it is clear what the purpose of it is. so -- you know i found that in the budget commitied it is a huge area of responsibility that we ends up you know there is not enough time to take on everything. without the board saying here is 2-3 things that need to get

done. it is hard as a committee chair to plan out a scope of work that is reasonable for the board to accomplish. the idea is more intentional how we use the spaces when we start xhitee they will be time limited or if they are permanent they'll have a clear purpose and charge. and take on communication and transparency in an additional ways the left thing, i share the concerns i heard around transparency and equity. those are things that i would you know and the resolution is stream lined i would have loved to see those from my point of vow they are appointment and my colleagues share that. that is the intention and i encourage folks to hold us

accountable as well around the areas, of we being transparent. ful opportunities for engage export is this annual equity and justice focused strategy if good governance is a diversion from equity then there is no point to it in my opinion. >> thanks i also want to acknowledge the concerns but not but and rescue echo this is an opportunity to move away from the adult focused conversations and be able to be intentional where we are looking for the student entered is out come and looking to engage and what is impacting our students.

99% of the district does not actually aware of committees. they are not here or getting the information. ir appreciate there is a select group of folks that get access i don't think that it is serving the purchases my understanding is most of us want upon which is to get it out there. my hope is through the conversation and training we are going to be so much more effective with our time and with our task and engaging directly with the community that we need to engage with. i'm looking forward to doing the work and like any other transition there will be bumps like any transition we will have to be thoughtful and intentional and hold ourselves arc cernelable to doing the work to make the changes.

i'm upon going to ad -- when you graduated from high school and i graduated from high school i never thought about the board of education not once. did not occur to me had no idea a board of education existed. when i had my kids and wanted enroll them in schools the board of education is not really where i wanted go to finds informationipmented go to my district and the school that i was most familiar with. so -- i guess i ask myself around adult behaviors we are oriented around this board because it has been the venue i heard that said by people presenting we other venue. that's not okay with me. as a parent of kids or as a community member. there needs to more venues to

interact with this district in ways are that comfortable for family and comfortable for students and educators i'm excited do the work dp take a pause and pause and we have 7 commissioners and a superintendent that is invested and focussing on our students and on their success. and foaling of well being and connection to their school site. and their importance here in the district. this is cutting edge work. we are -- part of a small group of districts across the counts real that are making this commitment in orientation. and i say we have to focus students, data and what is missing from conversations we dope talk about school site in

the room much. we don't connect with what is happening with our principals and educator and in this room unless there is something this is very wrong. i would like to focus on what is working and doing more of that as well as of course, daylighting the things that are not working well and doing better. as far as the board orientation when do you finds out what will be on the agenda it ask a surprise every friday before tuesday we are surprised what ask on the agenda i don't think that is a great way to have conversations and to appropriate for conversations. we are also doing work to look at how we put together the agendas the kayed sxens how it arc lines with dast asciia and information from students there is a lot of great possibilities to spepdz our time together

better. and really, really connect with our sites and i want to add that this is what we are talking about this as a board this is a district. commitment. my goal personal low as a board of education commissioner is to have this room be boring and be where we walk in and we know what is on the agenda we have done the work the community input happened odz of this sxroom we are coming to move things forward. i'm excited for the public, our community, our families and students to feel their greatest connection with the district is outside of this room. where they are and were they go. and the school cites. as far as how worrying about our committees we am figure that out but i want to i want top have

more opportunity where we have town hall and regular updates and other venn use where communication can happen not just one minute at. a posium but dialogue and collection and response which -- president lam talked about earlier this it is a world of opportunity that we are opening and up it is really going to require a commitment to focussing on students and not the behaviors that we are used to. the work arnold says we are used to in the district. we have to change. i'm excited do the work and grateful to be sitting here with the 6 who are committed. and to do that work and violate conversations in a way this has been respectful and thoughtful and that i think each of us can learn from each other. will and from you all, i'm excited. that was more than 3 minutes.

sorry. commissioner hsu. i. to say as a newer commissioner i'm very excited have this opportunity top try something knew from what i heard and the record of the board and district our performance has not upon been great. as vice president boggess said allow to yous try something new if it work wes keep going if it doesn't we change that's the world i come from in tek and start up world. you try something new with good intention and see how it goes i have 2 clarification questions. will the ad hoc committee meet in july as commissioner sanchez said we normally don't and

second, will other board members not on the committee join the discussion and i guess the third is public meeting the people can see. >> i wanted address who we will serve. i will be arc pointing i am arc pointing commissioner motamedi to chair the ad hoc on board procedures and also assigning vice president boggess and commissioner sanchez. so those other 3 formal members. others are certainly welcome to join, of course the ad hoc committee meetings and i will turn it to chair motamedi as far as her confirmation of if tlldz be a meet nothing july or august. >> um. weave are not set a date but i anticipate we would meet in july if my other commissioners are

available and amenable. of course it is public we are the board of education subject to ruleless. ad hoc will have supports and contributions from our coaches aj and his team. to support the committee's work. and it was also confirmed for staffing will be a combination of the board of education office mr. steel. along with the legal team in likely will be with. our chief inotropics our general council -- on -- daniel. [laughter] i wanted say daniel and mrs. hawk. so that is the staffing recommendation as well. it will be an augmented

committee other board members can join the discussion is this right? >> yes. i will be -- is mrs. hawk are you available? i'm here. so motor record it would be august ammed ad hoc committee. >> so we have not discussed exactly and i have not discuss third degree with commissioner motamedi how the board wishes the committee to meet. as an ad hoc under brown you don't have to comply with the brown act this would be an acceptable committee to have the business done that does not mean the board could nogo boo of. what commissioner alexander asked in term was board members participating in theent that we wanted open to all board to attends and participate yes we need to notice it as ad hoc

augmented committee of the board. i would ask give me a beat as chair of the committee unless anybody.s to weigh in to figure out a date in scombr. figure out the structure but my intention all would be everyone would be lynn invited of the board have their is no intention. >> and have a preference will be brown act. >> wield go above and beyond i wanted >> absolutely. yes. i thought i had said that sorry. not clarify. okay. >> okay. thank you. clothes. i like to call for a roll call vote. >> thank you. president lam. commissioner alexander >> yes. >> vice president boggess.

>> yes. >> commissioner hsu. >> yes. >> commissioner motamedi >> yes. >> commissioner sanchez. >> yes. >> commissioner ward >> yes >> president lam. >> yes. >> 7 aye's. >> thank you. social order of business the 21 comprehensive early intervening services plan 22628s01. like to ask for a motion and second. >> moved >> second. >> doctor matthews. >> thank you. president lam. present thanksgiving plan will be our special education service gene robinson.

good evening. everyone i'm gene robertson i'm the head of special education service. i'm with cruise gapys tonight she is the family liaison with arc li her work focuses on the work and we have doctor mild red brown remote. she is the california department of education approved technical assistant provides guidance on this project. we are requesting action from the woord to approve the coordinated early intervening services plan otherwise knowns for 2022. the california department of education special education division notified sfusd in february 2020 it was identified disprosecute portionate in the number of african-american

students eligible for special education under emotional disturbance. other healing impairment and discipline. under the federal individuals with disabilityings act idea requirements, if an lea is identified or a district significantly disproporingate must reserve 15% of grant funds to provide coordinated early intervening service to identified general education students in the district. they conducted a root cause and engaged partner in developing the 2020 plan and 2021 plans 2020 plan was presented left year and this 21 plan builds on

the work out lined in the earlier plan. following board approval, sfusd will submit the 21 plan to the california department of education and initiate implementation upon their approval. we planned on sharing our full deck tonight in the interest of time. i know you have reviewed it we can answer your questions anything you may have and only reference the deck for visuals if necessary. >> thank you. may i. is there anything you would like to highlight. well, i think it is important for everybody in the room to understand this in the 2020 plan we were focusod building an infrastructure. this is a long-term relationship we will be involved in and so it is important this the right

piece are place now. this is built during the pandemic gave us a more struggles bargained for the infrastructured is sdrong in getting there in the 21 spln starting the full impelementation. if i were to highlight anything it would be am approximate slide 10 in the deck that shows a summary of what has been in accomplice to date bh what we are working on in the year ahead. irbring your attention to the back and you slide 16 through 19. where we highlight the actual activities. and slide 16 to the technical work involved with each plan.

i like to open for public comment. >> alita fisher. >> on will behalf of the upon xhufrnt advisory commitied folks dog this work i like to thank gene robertson and margaret who is not here. mild red and others i say as a member of this committee for year its hen a heavy lift to get gone take this work seriously. i'm offend third degree presentation was not provided tonight if we talk about access tht intersection of our

african-american students and suspended and over identified these other kid we need to focus and because of time we are cutting the presentation? you want to focus equity here it isch everyone needs to understand this work and everything that is happening and everything that still needs to happen. we need to build out shoe string its it is in here and everyone should hear it not those who have access to the deck. you want to talk about access that is not there, either. if you believe it, >> thank you. raise your hand if you care to peek to the plan we will each will have a minute to speak. can we have that repeat in the spanish and chinese.

>> thank you. parents and public schools guest. >> hi this is vanessa the parents for public schools i request this presentation brought back to the board for a full presentation. because a content in the presentation is important and critical to the multiyear out comure seek to achieve.

>> thank you. open up to colleagues. vice president gog ~ess and commissioner motamedi. i was hoping you could talk a bit about our history of being required to make these plans and kind of i guess the projection of when we feel like we will move away from having to participate in this process. my experience as i think 28 years in the district the first plan i remember was a sanction in 2015. we created with -- doctor blanco

and kevin truet a pbis movement where we focusod behavior. the plan at that time was -- putting money to change sort of systems. this plan now is a little different and they are giving us the set aside money we put the monies on children. so we want to see not this bold change and building of new programs we want top meet with each child's family identified create goals through an individual learning plan.

the opening slide when you said what saturday slide we should highlight. we should highlight equity competence core values and stick with it. that's my answer. thanksgivingment when you lookings added road causes they are things that are hard to fix as a school district with a structural deficit. i think as we continue this conversation i would love for

this to come back until fall to be a conversation earlier in i board meeting. i wonder how we as a district are addressing the systematic racism in a way that i guess is measurable in like effective. >> great question. actually we have a commune partner we work with in the first activities they will do is get nothing schools and helping them do equity walks they can look at the environment as far as kids represents. what do your libraries look like. there will knowledge measures and starting point and then category very deep work. around discourse 1 and 2. and how we are truly coming to the work. with a cultural 11s. i believe that it can be done. authentic partnership system another. she will work at the identified

schools and really hone in. this is not a broad plan this is for 26 schools we have 750 kids identified. we will be doing it on a smaller scale rather than big program changes in the past. okay. i appreciate that. and i guess the last request i would have is this we come back in the fall, and have more confirmation wes can talk about what will it take for to yous have a long-term plan to address the issue understanding no one solved it. someone who grew up here and seen the impacts that

institutional raism will have and black students placed in special education classes. i think for mow we need to figure out what is takes for us to get to the ultimate solution of if i canning the problem or families see the progress we made we have done a lot of stuff that is progress as far as moving forward but day to day students and families are still frustrated and foal like they are alone and isolated trying to deal with these things. as much as we bring it appropriate to the board level to discuss and provide resources, for you to execute this mission and to get us where we need to go. that would be helpful to be a part of that conversation. >> thank you. >> can i follow up. on that issue about the 15% the machiney we get for special ed has to be spent on general ed these other students is it enough? is that a serious request. is it enough? it is okay and it is a starting

point but obviously no it is not enough. that's why our work in advocacy for additional funds they under funds us anyway and the important thing to do is strengthen the partnership specialet with general ed and lead the they are the ones that -- no audio. going in the school and really. no audio. dot home work and look at this plan. there is a lot that has to happen and compliments our priorities that are spelled out. it is not manage that is coming from left field or new it is the work of sfusd. commissioner motamedi. yea. i also this report is incredible.

like the it has so much -- information and drills down in many factors the district is grappling with. and i do agree. i 10:30 at night is not like i would lo like to bring this back with our new superintendent here to have this conversation and i would like to have a follow up conversation with you there are a number of things but first of all, on the first few pages of this our out going curriculum lead is the decision maker and i wanted get a sense of what is happening in the interim if you were aware? i have a number of questions or areas of concern because that has that been y. no , i will be a director report to doctor wayne and presented this with him and met with him he know its

it is a high priority when i'm accountable to reports to the state everyone has to take this serious i'm accountable it sit in special ed but the work of everybody butt special ed. i have to drive this work. doctor wayne is aware and had it going on in his previous school district. he will be familiar woman what is in front of us. okay. great. i'm glad to hear that. there was a number of findings around like the the survey results of people's confidence this was implementable. the focus group feedback was you know needs some looking at. addressing of that. and also like there was a number of pieces of data that jumped out

the unfinished learning that 7,000 student in 4-11 don't have an assess am result and students tested 12,000 have experienced no audio. learning -- progress below predicted growth. or are the lowest performance level. there is i agree with earlier comments. no audio.

and able to spend and dedicate board time on students learning out come this is what we you know tonight have approved in making that commitment. so that we can seat progress um -- that we are strife to make and if we are not then to be able to understand what that learning improvement plan is and where investment it is match up. commissioner ward and alexander. thank you. thank you for the documents.

and i guess -- it is now 10. . 45 and i will focus and be articulate this sort of pig i backings off and i would appreciate if we can change our perspective, which is yes the mop toring is important but not because we owe it to the state because we owe it to our black students. i see the numbers. they are dus gusting. and even worse they are not surprising we know what the system has and continues to do with our black students and you mentioned all kids must be represented. yes and i look at the numbers we had 7% of african-american students to begin with this it is we are piggybacks off of vice president boggess this is school district but much more it is looking where are our families

going why are folks being pushed out the district does not control that the extent we support and do efrngs we need to for the community that has been typically marginalized and pushed to the side lines and frequently voice taken away and i whatever we do to move out of the cyclode work i appreciate you are taking lead but there is more in terms of district we need to dom i knowledge my main point is -- we cannot be thinking we are could go this because we are mandated to. it it is because we owe it to our district and our students and families. >> i would love to hear about

the. froesz which should developed. i think to me it is disturning you are here alone. i understand and i know you your know personal commitment and being a former principal and knowing this work. if we take this on it is district it can't be special education alone it needs to be. folks in lead prits pals will respond to their boss that's how things work if it is i prior they need to be at the table. and you know the things in this plan are things that we commit todd doing a decade ago. if you look at line behavior and interventions and you know the goals are decreasing suspension. i don't know why we are rewriting policies.

the safe and supported school it is policy. this it is in the feel like a strategy owned knight folk in lead that you are running schools. i want to ask were they part of developing it and held accountable? and how do we build this in a strategy that actually is in the just wordos paper. these words have been on other papers for arc while. we have been here and seen the words on papers for arc while. i love your thoughts on that. so, yes, lead has been a part of this. have we executed it is in the way we intended to. no. because we had compeeth problems throughout this year. when we were ready to skwut 2021, it was may. and so we fell short.

however, in like i said the 2020 plan where we did hercules meeting afternoon meeting implementation teams and lead and partnership teeps. many are here today are leaders are parent leaders. this was a thoughtful process. we feel very strong low about our root cause analysis. we had everybody in r pa, worked with stanford and got student upon voice. that was the plan for last year that we presented you. this one is building on that one. and it was the building of the infrastructure. of the execution piece is where we are late to the game but with the changes this are upon us now it is feels opportunity to sweep in and get crack nothing august.

we are ready to do that with our partners. and i want to emphasize the reason i asked for my new colleagues. that root cause analysis is right on and it has been known and present and talked about for over a decade in our district. it it is about the execution. as a board our responsibility is to figure out the account acted measure and to help focus you all on what you need so it is in the person after person saying we want this. we know everyone wants it. it is about how we do the effective execution. i appreciate it. >> i wanted to connect it to the work of cni a dear partner in the work that equity the literacy audits they doo is informative there is a something

happening the stake holders feel this is yes they are words but good words and think we can do it. be hopeful. >> good words. upon 750 students. they were aroundly in the 2020 plan with arctrician we lost some. gained a few but low and as far as can we add measure each year we can look at new students from the 26 schools >> okay. and slide 7, so that are the students. >> yes, you see the selection criteria above the charts.

25 huh human per student i want to circle back to the question about the money the 15% of the spent money going to the program. devout think this is enough and if not we want to get it right. can we figure out how much we need to add to the bucket? >> we can figure that out. i can't figure that out now. let the board know to advocate with you. >> yes. >> thank you. >> thank you.

so -- we will do a roll call vote. please. >> commissioner alexander. >> yes. >> vice president boggess. >> yes. >> commissioner hsu >> yes >> commissioner motamedi. >> yes. >> commissioner sanchez. >> yes. >> commissioner ward. >> yes. >> president lam >> yes. >> 7 aye's. >> thank you. >> thank you. >> thank you for the team. all the work. [applause] >> okay moving into agenda 2 school district and san francisco county office of education. 2022, 23 spring school plan for student achievement ask for a motion and second. >> so moved. >> thank you. >> second. >> calling doctor matthews to

introduce. >> the spring school plans students achievement the sdreshth of state and federal doctor roger castro. >> good evening. commissioners. next action at the board approve san francisco unified county office of education 22-23 school plans for students achievement. >> thank you. like to open up to public comment. none for in person. >> raise your hand if you care to speak for student achievement. each has a minute. can we have that repeat in the spanish and chinese.

>> no virtual comment for this item. >> thank you. like to open for comments from the board. >> thank you. thank you for presentation i'm making a comment we looked at the l cap today. i would really like to see sum row data or a sort of information that we are

gathering to see if there are trendses. things that are work and not working and schoolsment to do more of. i looked through them individually but my hope was that these are my expectation they do inform our l cap process and i'm quickly i telephone suspect late. what how -- do these become incorporate anded assessed beyond the individual submitted for comupon pliance purposes. >> thank you for the question and for the added attention begin to them it is an important plan for the school sites and codifiy our xhiment commitment to students to just to provide better perspective i handle our department there are 2 of us that handle we assure they are

completed. it is a good question how that roll us upon in the l cap. the well cap goals are integrated in the first section of the plan. but in terms to feel what extent they are tied and aligned that is something that lead works with the principals to help identify and arc line priority for thes sites and make sure they focus on populations i would not be able to give you the exact information because of the fact there are many schools. i than there a process designed for leads to review the documents with the principals it it is a process. i think important to understand it does not happen twice a year this is live and schools and lead can come become to roll low. um -- and i than question the one you are asking how it

recommends in the well cap is one i know is asked in the development of it. so i know the structure exists i would not be able to tell you what extent that is something this is leads works with and also the budget office i know they reach oust and make sure their conversations about it and well cap and the one rolls in the other one. >> i will address this to my colleagues. so -- going forward. i would ask us to collectively i -- recognize the support for the schools to fill out and i think there is i have interest in better supports our school site and principal in this work. and also having feeds back mechanisms so we are listen to when we hear from the cites

individually and collectively i encourage us all to keep an eye and appreciate you taking the time to prepare them and up load them and have them here today. >> commissioner hsu. >> yes. i have a question looking through a few of them, i'm not familiar with this but i see that there is accountable sections this is for next year so my question is, is there ia i way at the ends of the year to check what of stated in the beginning of the year? >> great question. like i mentioned before this is a preliminary document revisited in the fall. it it is projection and in the fall the schools come and have an opportunity to see if what they projected will make sense when they finalize the

documents. so in addition like i mentioned this is a document that looked at regular low. a living document. it is one that has to exist for certain reasons like -- the tiling one for schools. but what we make of it. and so -- there are not only the 2 opportunity like now and fall to look at that but can be a conversation piece or a document for stake holders to review regular low throughout the school year. it is up to the stake holders to as you say review what about who holds them accountsable to what is in the plan themselves or the district. that's a good question. i hold the school it is a countable for completing the document. qualitative is something we hold each other accountable for with like who leads it and want specialing the schools on it.

absolutely. yes. >> it is i being shared accountability thing. okay. to me it soundses like we write it because we are supposed to and look at it and that's it. all right. >> not useful. i'll say. i saw you. so you asked who you know the accountability regarding the plans commissioner hsu? good evening, commissioners

lovely to be here with you this evening. site leaders ashes countable it is the school's strategic plan we use the data right on to inform our practice and hone in. and we upon analyze the data. think built strategics and then we ewe likewise the resources that are available to us so we can move the work it is us that works with them and it it is a collective toefrt hold each other accountable to move the needle for students especially marginalized youth. upon even other meaning you as the supervisor and the principals in your. >> correct, yes. >> and of course work with curriculum instruction

department, state and federal and other partners and rpa and all of that. >> the multilingual path way system required look and there is a section on section 5 which is meant for review of the previous year there are structures in the document begin an opportunity to look at it. as a plan like i said. i want to make sure i don't know if commissioner sanchez has comments. make sure my independent everunderstanding talking to the prince palling there is inconsistencyy how this is used. and i'm sure some do a fabulous job there is inconsistencyy i don't think there is a consistent way of using and not up to district wide.

it is meant toing a guiding do you mean. jot other part is i would absolutely acknowledge there i say previously when you were principal 50 years ago. [laughter]. no. over time, that was one of --

[inaudible] charges was to bring more consistency because when she took the reigns i agree there was vary the patterns and it was really her charge to get consistency as well as having lead with much closer with the department's curriculum. >> one last question. is the -- evaluation of the principals is this an input to the evaluation of the principals. okay. >> we have a leadership action plan a part of the evaluation for the principals everything should be connected in terms of having a clear focus they have nothing to do with their evaluation. i will say it. their leadership actions should align and some way and

disjointed it is clearly the school strategic plan. so in terms of of us as a school district we are working on goals and we'll evaluate the board or the superintendent. it seems like on a next level down it is the strategic plan for the school site the principal should be evaluated against that. like the superintendent will issue evaluated against what plans and priorities we set up? right. it is more of the school plan a shared accountability team you have the council and all the different representatives along with the principal helping to facilitate that process. it is in the very a part of their evaluation. that's something different. >> what i suggest we use it as part of their evaluation. >> i would not want that.

came up ape couple times they feedback in curriculum and for me what is an example of curriculum change that has been made because of it? information? systemic not just individual sights. or an example. i would is is there representation from curriculum this would be you. >> can give an example. most review we went through helped us in like i think deepning the understanding how know important plan is i identify through line to resources it makes sense to anybody that reads it.

and one of the. recent changes that was made with the last 2 reviews was monitoring of english learn exerts wlo that was something representatived. and if we had if that arc lineed the work going on at the school cites. >> thank you. >> okay. thank you to the team. roll call vote >> commissioner alexander. >> yes. >> vice president boggess. >> yes. >> commissioner skoou yoochl yes. >> commissioner motamedi >> yes. >> sanchez. >> yes >> commissioner ward. >> yes >> president lam. >> yes. 18 aye's. >> thank you. before we go in the next item we are on our 10 o'clock i node to have a motion and second to extend our meeting.

so moved. second. >> all right. no objections consensus. all right. moving on our expenditure plan item 3 for fiscal 22-23 education protection account ask for a motion and second please. >> so moved. second. doctor math use. (ing the expent tour plan will be our head financial officer meaghan wallace. >> thank you. commissioners. it is education protection account is a funding source that

supports our local control formula. the most significant source of funds for unrestricted general fund within our budget. this item compliments the budget that the board approved. but the recommends action is the board of education approve the expenditure to be receives in 22-23 from the education protection accounts. i'm happy to answer questions. any public comment? not in person. >> please raise your hands if you care to feek to the expenditure plan for the 22-23 school year. everyone will have a minute to speak. have that repeat in the spanish

and chinese. roll call. commissioner alexander. >> yes. >> vice president boggess. >> yes. >> commissioner hsu. >> yes. >> commissioner motamedi >> yes. >> commissioner sanchez. >> yes. >> commissioner ward. >> yes. >> president lam. >> yes. >> 7 aye's. >> move to early literacy block grant report action plan and revised budget for 22628. ask for a motion and second.

>> so moved. >> upon doctor matthews presenting this will be our executive director julia block. >> virtual. got it. >> requested action the board of education of the san francisco unify the district approved the report revise the early support block grant action plan and the revised budget for the 5 grant awarded schools. . paul revere, and sanchez elementary school. public comment, please?

>> arclita fisher. rex. ridgeway. >> so on the rex, ridgeway on the 5 schools drew, flynn, brett heart revoir and safrjys i want to make a note of the 15 that were part of the tnt n academic audit, chavez visitation valley, drew and carver were 5 of the 15. and would have arc mazes me the tenderloin community is never involved it sits out there. they need help the tenderloin elementary school temperature is one of the pit schools a pitch school it should get spark help. but as a district we need to bring in and do work for the

upon tenderloin community elementary school. thank you. i'd like to thank everyone the cac is excite body the work dmn all of the schools and these 5. reports put forward were interesting how each school heart attack it's lot of autonomy. right decode annual text. training for staff. so -- the question and also the modified literacy action plan based on updates consistent with grant funds. so the big over arching question is what practices from these individual schools are we going to take and implement system wide with consistency and

fidelity and the right level of train and everything we need to improve out come here and beyond. thank you. >> that concludes in person public comment. raise your hands if you wish to speak you have a minute to speak can we have this repeat in the spanish and chinese. >> thank you. suzanne.

>> sorry. yvette. >> hi. thank you. i want to thank everyone for this report and i want to echo the words from fisher and rex. and just sort of ask we pay attention not only to what is happening but what is happening on the other side of out come are important. knowing how it is affecting all children and especially black and brown person it is something i think arc loment of families will like to see. know continuing the work and elevating what is happening on the other side. >> so not letting it happen and having the meetings where we talk but seeing what the numbers are doing and how they are impacting the children, which is really all that matters.

so, thank you for all of you for being here and appreciate it. >> thank you. >> that concludes public comment. communitieses or questions from board member. roll call vote. >> sorry. go ahead commissioner sanchez. one of the documents it says award starting date is 12-1-2020 and the ending is 6-30-24. it is 22 now. i'm confused about that. grant time line. i don't know if staff has a response to that. >> it is a 3 year grant and

finished the first year i can follow up on that document to ensure the date is correct. jot amended grant award letter. >> thank you. >> roll call vote. >> commissioner alexander. >> yes. >> vice president bogys. >> yes. >> commissioner hsu >> yes. >> motamedi >> yes. >> sanchez. >> yes. >> ward. >> yes. >> lam. >> yes. >> agreement understanding with international brother hood local 6 and sfusd regarding payroll errors. like to ask for a motion and second. >> so moved. >> doctor? second. i'm sorry. was there a second. >> commissioner sanchez.

upon labor relations daniel [inaudible]. good evening. i did want to take a moment to thank you for your service it has been an humanor to work with you. the action is the board approve the tentative agreement the mou with inter~ national local 6 and sfusd regarding payroll errors. is there public comment? none for in person. >> raise your hand if you care to peek to the agreement each will have a minute to speak. have that repeat in the spanish and chinese?

no virtual comment. comments from the board? none. roll call vote >> commissioner lex lect. >> yes. >> vice president boggess. >> yes. >> commissioner hsu. >> yes. >> commissioner motamedi. >> yes. >> sanchez. >> yes. >> commissioner ward. >> yes. >> president lam. >> 7 aye's >> thank you. retention payment and personal holidays for unrepresented employees 2 personal holidays for unrepresented management 22628sz6 ask for a motion and second. >> so moved.

>> second. doctor matthews. >> presenting this is head of labor relations daniel. >> the recommended action for this item is the board approve the issuance of retention payments and personal holidays for unrepresented employees 2 personal holidays to unrepresented management employees. >> is there public comment? >> none for in person. >> raise your hand if you care to speak each speaker will have one minute.

thank you. no virtual public comment for this item >> questions or comments from board member. roll call. commissioner alexander. >> yes. >> bog ~ess. >> yes. >> hsu. >> yes. >> motamedi. >> yes. >> sanchez. >> yes. >> ward. >> yes. >> president lam. >> yes. >> 7 aye's >> agenda item 7. questions of lawing for membership for cooperative insurance programs ask for a motion and a secondch >> so moved. >> second. >> doctor matthews. >> reading this will be lee deputy superintendent of policy and operations. >> thank you doctor math use the

request recommends action is to approve resolution 22 sick-28s07. calling for membership in alliance schools for insurance programs and a quick note on the background. this is a joint power's authority alcohol allow give an option to enter in a pooled risk management solution for general liability premiums for that type of coverage have been increasing reasonable. this affords the less costly alternate ever for us. >> thank you. public comment? none in person. >> raise your hand if you care to speak each will have a minute. repeated in spanish and chinese.

>> thank you. so virtyour comment for this item y. any comments from member. roll call vote >> commissioner alexander. >> yes. >> vice president boggess. >> yes. >> commissioner hsu. >> yes. >> commissioner motamedi. >> yes. >> commissioner sanchez. >> yes. >> commissioner ward. >> yes. >> president lam. >> yes. 7 aye's. >> thank you. all right. moving in agenda item j, discussion of other educational

issues and empower sf update. presenting this update will be our head technology officer melissa dod. >> good evening. commissioners. superintendents and members of public and community. i will share a brief update that builds off of previous public updates. we know the left 5 months have been challenging for employees and the hardships it caused due to pay issues coming out of our transformation impelementation and at a time coming off the pandemic as well. will wuk us through areas where we make progress to show the rim

provements that are help and we have more work to do. so i will out line providing a time line and a road map and as well as identifying how we are anticipating bolster tog manage the new systems and processes while we continue with the external support needed to help us throughout transition as we determine a long-term need. next slide. so a quick recap. and to talk about where we were starting from and where we are

going. while we are not there yet it is the future state and important to keep in minds bh we are driving toward and understanding the gap in terms where we have been and currently and are where where we are moving forward. next slide.

. identify issue consist approximate process in place like validation crass mr and payroll and a couple of example it is there as well. this gives you a snapshot of progress we have made since june. coming from a data xroesz systems perspective looking at what we call the defects issues within the system that can be something configured that we have identified and resolved. change in new requirements and requirements that we had designed one way and needed to change course once live and in practice and new requirements that have come up and other needs and we know the change management of this for 11,000

employees is significant, looking at train and gaps we had communication gaps. data management and errors we meaded clean up from the legacy systems we had. just a moment on the right hand slide these are slides i will not go through each one. upon given in the interest of time but wanting to show and track the progress we have been making and using a green, yellow and red. and we will be part of how we are holding ourselves arc counselable to progress as well will update this information and adding it to our website. we identify known issue and challenges but able to track our progress over time is important. and needed. >> and as we approach our strat

two-pronged strategy for the issues that we identified you know as individual issues come up, we look at them from a system's perspective. if one employee is having an issue are there others having a similar issue? and then again, from that holistic system's perspective in data and processes and the platform itself. >> >> wanting to highlight some of our customer service supports we heard from our community with a change of the size and scale and that more support is needed, more communications. and so -- we have created new videos that are posted online. that walk employees through how to interpret and understand the pay statements because they are different and we heard from many they might not have looked closely at their pay statements and now they are and wanting to

understand the information there and able to track their pay. >> i mentioned the issues and resolution's page. we send out direct communications to employees. we get lots of e mails we -- we -- correlate those on the website so there is a reference point. we have we have done 3 in person clinics we supported over more than 350 employees closer to 400 and will be planning additional in person clinics throughout the sum and call. we did launch phone support and launched way ticketing system we have lessons learn exclude improvements. we're working on redesigning that, so that we are able to get more roochlgz up front to help be efficient with how we

identify issues and resolve them. looking at kickoff for the school year. with the institutes and with new teachers and the various having in person and virtual workshops so we have more training opportunity for employees. >> we are committed to providing financial support for employees. a number of opportunity that are currently available now. and our employee assistance program. is open and available for free to all employees so we have been working to get the word out about that for financial and tax advice. and we are partnering with and look to partner with bounce. it is part of there is a consent item for had evening that will provide 1 to 1 financial

coaching for all employees that would start pending approval on july 1 and a webinar schedule so employees learn about that rescue is summer. we'll have more webinar opportunities as well. and -- we worked with both of the last opportunity in terms of the financial coaching and the student debt forgiveness webinar in collaboration with the city treasure tax office. we had there is opportunity for our educators and all employees to apply for student debt forgiveness. we want to get the word out for that as well and in development is the loan program and tax consultation for educators impacted by deferred net pay. >> that gives a very like i spun through all of those. highlighting the progress that

we are making. both in terms of addressing issues and building in wrap around supports for our employees. wanting to provide you a road map in terms of where we are going and the key areas we are focussed on as we work toward stabilization. i shared previously that one of our big challenges and lessons learned we did not invest in our own people. in terms of their skills and capacities and the the scale and size of the team we needed to support the change. as we expected our team members to do their day jobs and the project and the support afterward. >> so. across the collective teams within payroll and human resources and technology and the projects identifying the positions that are needed and then the rules and responsibles for that. so, we are looking to staff up

and build our internal capacity so we can scale down in terms of external support needed. i say that in recognizing that you know for our large scale enterprise systems and large around infrastructure work that we do. having that external support is a need that we have. we had it with our previous our previous system as well. the in terms of internal capacity well is the who and how we operate. integrated system requires integrated teams and integrated practices and communications. so that has been a key focus of ours since the spring. and bringing together our collective teams so we are focused on cross communicational design. user experience. team training for our own team members to learn the new ways of working and how that plays out within the new system.

and our case management for employees. upon oftentimes there , is not one button or person that can solve a problem. we need to look at the sort of holistic view of the employee to understand what factors are court reporting to pay issues. and then as we do this, that will take time. and in terms of staffing up and building our capacity and so maintaining and extending our exemattorney support for stabilization as well as augmenting that support so we are able to move at a more accelerated rate for improvements and change in requirements we identified since go live. >> similarly, along the 3 tracks there are 3 area in which we look to assess our work to help infurthermore how we move forward. not just with empower sf but

future transformations and implementation of this size and scale but really for any as well. and this work will help inform our mid and long-term plans. so we have 3 assessment work streams. first is in progress. our procurement and contract assessment. wee have a -- identified our status in terms of launch and together completions. i say our together completions are ambitious. things take time and want to give them the time we need to cleem purposeful recommendations and next steps for us moving forward. we recognize there is a sense of and need for urgency to not lose time we recall holding that tension as we move forward but want to be able to put it and

stakes in the ground in terms of work we are under taking. so the second, assessment would be an over all practical assessment. looking to launch an rfp in august for that. and again, i think this is where -- you know, having an ambitious time line. october will be a progress update. and if we are able to identify recommendations we canityerate on and do and do in sprints so we are not waiting until the ends for a large report that we then need more time to plan and implement. how we do in in a better way and over all financial assessment. understanding doing an audit of the payroll issues that we experienced. identifying the financial risks and when we need to do to mitigate the risks that will be

an another work stream as well. i mentioned in terms of needing as we work toward that stabilization, we are still in implementation mode. and having a full year of support is really a best practice and the minimum. we started with 6 months but you know obviously, need more time than that. and the a life cycle for implementation of a project of this size we need to work through our whole operations, life cycle a full year. and -- to have that experience under our belt. and typically it is twoefl 18 month cycle there around implementation. observe you on the consent calendar this evening is an amendment for our contract. we have broken it out in 2

parts. one a continuation of what is our steady state striving toward this extension. and capacity there to help us with our issue resolutions, our siclecle operations we have. and then as we work toward the year ends close out, there are i don't remember end activities we'll need to do with within the new system. having support with that. and then looking at augmented capacity. to really i hear you. >> our -- improvements in the system. change requests and requirements we have identified and we mapping those out in 30, 60, 90 day plan. so we with can be transparent with the work we are under taking. >> i'm not going to go through the next slicedmented to give

you a road map. starting where we started with go live and through that february of 2023. so that you can see how we are anticipating the work moving forward. it will be important that we as i said dot time, take the time with the assessments and help that inform our long are term plan not want to assume too much and thoughtful and strategic in terms of how we move forward. if you skip 2 slides that is my last one. >> so again. highlighting our critical path to stabilization around our internal capacity. accelerating improvements. metrics we demonstrate our progress. third party reviews and our on going execution and learning of our siclecle hr and business

operations that don't slow down or stop that we are focused on. >> with that,il close out and take questions you may have. thank you for the presentation. is there public comment j. not in person. >> raids your hand if you care to speak to the empower update. each speaker will have a.to speak. can we have that repeat in the spanish and chinese? [instructions in spanish] [instructions in chinese] thank

you. thank you. we have 5 hands raised how long should we. >> a minute each, please. >> tony? tony? chris? can you hear me. >> yes >> i reallimented thank melissa for the hard work on this presentation but meeting with those of us who have experienced some serious payroll issues. she was meeting with me at the board meeting when i knew about

afternoon issue a colleague had. having seen their pay stub for tomorrow, today, and i really appreciate how proactive she has been. i'm hoping there will be systemed in place to help those of us working summer programs. because knowing what happened with empower i'm expecting issues. but i just againmented to thank melissa for being proactive. thank you. mented to thank melissa for being proactive. thank you.ented to thank melissa for being proactive. nted to thank melissa for being proactive. thank you.wnted to thank melissa for being proactive. anted to thank melissa for being proactive. thank you. mrs. usey. >> hello. good evening thank you for the presentation and the intent to help us. i want to bring up, again. how stress actively is, usually it is excite to get a paycheck and it is stressful and a let of time devoted i wonder i did not see much about making sure

people 403b's are looked into. we work hard to make sure that we are providing for ourselves and -- there is still a big mess. i hope that there is time taken to -- look at that closer. it is a lot of work. to get out of and a financial hardship for us that we were not expecting. we wanted to trust our paycheck is what we worked for. thank you. >> thank you. >> yes, hi, thank you. melissa thank you for tracking the progress and making a ton of improvement and better the program. one thing i felt i usually make a lot of mistakes is the ui interface. it is very difficult to enter

the -- time sheet and that they are jumbled together. i usually make a lot of mistakes and secretary fix them so i can get paid. if there is a way to make it better that will solve a lot of problems. >> thank you. >> thank you. caller ending in 948. caller ends nothing 948 >> can you hear me? >> yes. >> hi, yes i'm another employee that works within sfu through the summer. i wanted to second what someone mentioned about the 403b's and the folks handling at empower there could be more proactive with helping employees submitted tickets unsure of how to get

there. issues handled. and that often feels like it is on you to go through with a comb your paycheck. and if you have an issue. you have to make sure they know about it and also make sure you get haback. and that process can take a very long time. and i think within the housing environment with inflation. there was a lot of issues we have to deal with. when we go to our clerks on site, it is seems like nobody knows there is a lot of numbers. and there are many so many avenues one can go down and get lost. so, thank you i think needs attention. >> thank you.

tony? tony. >> that concludes public comment. >> thank you. >> like to open up for board questions or discussions. mr. sanchez? >> >> thank you for the presentation. on slide 5, it is progress on issues as of june 2022. is that the total number of -- case of 347 to date? so 337 employees experienced difficulties with paycheck sns i thought thousands. >> that's the total. >> so -- these are issues that were tracking more systemically they may impact one or multiple employees this is more of the

macro level. how many individuals total >> that's a great question it is 1 that has been challenging for us to pin point exactly because of the scale of issues. >> may be a ballpark. any given point we had a thouz anldz employees that had a pay issue. a lot of that had to deal with we had extended calendar issues and in the springtime. right now, i'd say tracking -- around 200 that have varying degrees of issues. and -- and -- that may change within a new payroll we can address them and more come forward t. is a moving target. >> at least a thousand. >> uh-huh. >> okay. >> and slide 10, can you clarify in the second column steady

state extension. how many fte's will be paid. 24 total or 12. it says external team twice. >> i'm sorry. it is 12. apologies for that. >> and the total amount to date including the 2 changes or add-ons? for emphasis? >> let me get that number i believe it is -- um. one second, please. >> thank you.

16.48. >> okay. >> thank you. >> my last i have been meaning to ask. one of the callers talked about time sheets they have what was the logic having employees fill in their own time sheets? >> that is a great question. so. we have historically preempower we did in the have time sheets they were -- managed centrally by a clerk or at the office level. and we sign in the in paper and so the i believe the original logic was moving the paper process online. so the equivalent if i sign in the office in a book i sign in digitally some place online. in terms of how that was done, you know, whether there can be you know, a daily -- positive

sign in, think in attention. positive attendance verz us exception based where you fill in if you are not present. >> and were folks trained on time sheets? >> we did provide training. we offered workshops we did not have required strain training we did videos and office hours that was a new experience for everyone in terms of completing

of time sheets. >> so -- that may have lead to some of the mistakes, i think. >> yes. and back the to the 4.8 million dollars do you anticipate more additions. >> i can say around this contract, i do anticipate that we will need further external support with another partner? but you know this is giving us an additional 6 to 7 months so that we can continue to stabilize, accelerate improvements and changes and help inform what we'll need beyond that time period in terms of mid term and long-term support. >> thank you. vice president boggess? >> thank you. thank you for the presentation. i think it is very heff to get an idea when tell look like between now and february 23 as we try to reach and hit the goals. i think the hard part with this is that a lot of this effort is us correcting mistakes that were made initial low and trying to get things back right. i'm glad to see we are on that path. i think i'm curious of at which point in time do we feel like we will not have an issue with any

of our staff being paid. and is that something eelistic by february 2023 or something this is harder to put a time frame of when we will be out of the woods on this? >> yes. thank you. i'd say tell be hard to put in exact a time frame on that. i want to be honest about that. and -- but we do want to see the issues decreasing. and getting to a state where they are in a manageable state in terms of issues. to your point, a lot of what new issues may come up within payrolls we are needing to work on the issues that we had from the on set. and so that is taking much long are than we wanted or anticipated as well. and -- so -- this is an area where i would like to come back and give more updates to be able to show when that can when we

can make that happen and i -- well i want to share in our predays, we had issues and employees experienced issues. and we are correcting some of the issues now. move to a new system helped e illuminate those that were persistand previously. and so -- it will be more than the february time frame. but i can't give you a date certain at this point. joy appreciate that. one thing i would add for me the financial cost is really big and especially at a time we have a deficit in any dollars not going to support learning in the classroom feels like not the best use of dollars even though these are all good uses. i'm interested in may be something in our next presentation or update if you don't have it now.

to get an idea of separate from the cost that we are making decisionos today, long-term, like what are the projected costs related this system for consult uponants and extra hours are coming and help us as we look through or past february 2023. and what additional structural costs do we need to on take as we try to manage this system moving forward. i'm really, really for the board to have a clear idea of how long we will need consultants to manage us through this new system and when we need to do on the ends of that to make sure we are able to fully operate and maintain this system until it is out dated and we need to do a new on. being able to figure those out and be in communication with the school community how we go about those. i don't know if you have response if not later is great. >> i will say, completely in agreement and want to give you

that forecast. we are beginning to put that together we learned where we are now and bench marking against other districts that have already done or in the midst of similar times of implementations and do believe our assessments we are doing will help inform that forecast and plan. >> just to add there, i think to complement. thank you melissa and the team with presentation and working with me understanding that path to stabilization and resolution. is around [inaudible] i want to be even again to raise the importance of the people and the talent in the district and the systems and the infrastructure that is needed and necessary of the, you know as we modernize. what is it the skit set and

professional development required. and having a more full team to be able to support this work on the payroll side. financial size and the technology side. >> that's part of i feel the cost analysis as let talent and people power. additional comments. commissioner motamedi >> thank you for taking the time up since we last discuss third degree as a board for sitting down with me. at least a couple times and really taking the time to answer my questions, hear my concerns. i don't need to reair them at this moment but i appreciate the diligence and the thoughtfulness that has gone in this presentation that reflects the conversations, thank you. >> all right. thank you.

again. so very much. agenda k. around midnight is -- need to motion to suspend the rule in public comment, please, for item 22628 resolution stake the virtual academy t k 8 of primary enrollment for year 22-23 by commissioner alexander. commissioner sanchez, moved. >> second. >> all right. >> a motion -- >> i move to susspends the rules. now we need to, yes. >> now we need a motion and second to approve it. >> first we will vote to suspend the rules.

>> i'm sorry. i'm totally blanking. roll call first suspensions of the rule >> commissioner alexander. >> commissioner bogys. >> yes. >> commissioner hsu >> no >> commissioner motamedi. >> no. >> commissioner sanchez. >> yes. >> commissioner ward. >> no. >> president lam. >> yes >> 4 aye's, passes. >> by our rules we need 5. >> it fails. apologies. we now are going to go back to agenda item e consent calendar -- i motion and second on the consent calendar? >> so moved. >> second. >> do we have public comment?

not in person. >> please, raise your hand if you care to speak to any items on the consent calendar. can we have that repeat in the spanish and chinese? [instructions in spanish] project instruction in chinese]. thank you. mrs. mock? mrs. mock.

sorry i was raising my hand for the empower sf. >> sorry. >> no worries. >> thank you. shirrin? >> yes. i just -- want to public comment on the item k 2. because i don't have a chance to say it. i'm shirrin. i'm the president of cpa c cola is not through as of today [inaudible] shirrin. i'm sorry to have to interrupt you, we are on item e that is the consent calendar. that is the item we're taking comment on now. >> but why don't we have the public comment. i'm sorry. thank you. may be chinese translator explain the item did not we are

not hearing the item today. translation can you say k 2 in chinese is not being heard tonight that's why we are not taking public comment. >> that concludes virtual public comment for this item. >> thank you. items with drawn or corrected lie the superintendent? >> any items removed for first reading by the board? item 25 and 26 are retroactive contracts should they be in the next section? f?

i will give it to staff in a moment. >> it appears so. general consult, do you see that as well? >> 25 and 26 of the consent calendar? >> i do, mr. steel. i was look to see if those were master contracts being submitted retroactively after they got permission for submission. remember material is a 2 step progress i can't quite tell on the slide. it does appear they should be retroactive commissioner hsu appear to be correct. so. with -- mrs. hawk is well a process we need to do to put them in the correct place am on

the agenda. >> i would defer to president lam there is no reason the board cannot vote for them on consent. at the ask the commissioners we tried to create a separate section but they don't have to be voted on this that section. if president lam you wish to move we can add them under retroactive or the board can vote under consent. i would like to move the 2 items for retroactive 25 and 26 to the next retroactive section of the consent calendar item f. >> so when you move vote on the consent calendar those 2 will not be voted on until we get to the. >> correct. >> okay. if you don't mind i note that -- on item 82, related to services

from cordova for technology upgrades under going modernization, staff had provided additional information to commissioners about this item as requested. following up on the board's regular meeting. >> thank you. so -- any item severed by the board for discussion? seeing none. so. mr. steel, for roll call before we go to roll call we are moving items 25 and 26 to agenda item f. >> correct. consent calendar minus fwif and 26. commissioner alexander. >> yes. >> vice president boggess. >> yes. >> commissioner hsu. >> yes. >> commissioner not medy. >> yes. >> commissioner sanchez. >> yes. >> commissioner ward.

>> yes. >> president lam. >> yes. >> 7 aye's. >> thank you. item f, retroactive contracts is there a motion and seconded. >> moved. >> second. >> public comment, please. >> none in person. please raise your hand if you care to speak to this item. can we have that repeat in the spanish and chinese, please. >> instructions in spanish. >> instructions in chinese. >> thank you. >> thank you. >> seeing no virtium public comment for this item.

>> thank you. any items with drawn or corrected by the superintendent? >> madam. items removed for first reading by the board? none, items severed by the board for discussion or a vote tonight? >> seeing none. roll call mr. steel with the additional items. >> yes. thank you. roll call on the retroactive contracts number 25 and 26 from consent. commissioner alexander. >> yes. >> vice president boggess. >> yes. >> commissioner hsu. >> yes >> commissioner motamedi. >> yes. >> commissioner sanchez. >> yes. >> commissioner ward. >> yes. >> president lam. >> yes. >> 7 aye's. >> all right. now to item g discussion and -- i'm sorry. we are there is no items for

item g. tonight. moving to items l board member report i will be brief. we met special meeting on monday june 15th on presentation on mission bay. school approvals. and -- which was approved. around verifying the environmental impact report for the mission bay school project as well as conducting a public hearing and proving the resolution the real property. and then for the contract order for service work orders and modifications. as well as contracts and orders for service work ordmodifications in connection with the school building program. we also met on -- special meeting monday june 16th discussion of item with the superintendent's resolution to form a task force to provide

community recommendations for district high schools and the superintendent's resolution to extent the rule of policy for the 23 school year and met on meeting monday june 22nd. discussing the public education enrichment fund. public hearing on the superintendent's proposal in fiscal 23 budget. upon third the public hearing on superintendent proposals for fiscal 22-24 for l cap annual update. >> got a lot of -- and special order of business. under special meeting june 22, again for the motion to spend the board rules and procedures

around the items of the [inaudible] resolution to form a task force. as well for high schools. as well extending the rule policy and resolution to comply with the court worried with alum night association versus sfusd. all right. chair hsu. for the augmented build and grounds's service committee. >> yes. the buildings and groundses committee met yesterday. >> day before. >> today is tomorrow. [laughter] 2 days ago. on monday. it is now already wednesday. -- we had 2 mchlgz items which were very informative. one was update on the 2016 bond program including progress report of the capitol condition

assessment should be concluding soon we had good data so far and it also included updates on the 100 million dollars reallocation projects. >> very good updates i encourage anyone interested to look at that meeting. board documents. and second update was more in depth one. on the buena vista modernization project. so those were the 2 information presentations we had. >> thank you. report from board delegates from membership organizations. none. other reports by board members? >> okay. we also i do -- want to note that under agenda m on other

informational item once have the over view of the universal pre-k plan for sfusd that is also on the agenda. memorial adjournment. none tonight. now we move in closed session. >> agenda o. at this time before the board goes to closed session i call for speakers to the closed session listed in the agenda. for closed session. >> none. >> please raise your hand if you care to speak to the closed session items each will have a minute. can we have that repeat in the

spafrnish and chinese? [instructions in spanish]. [instructions in chinese] >> thank you. >> thank you. josephine. >> hi. >> i -- superintendent matthews -- we are continue to be -- um -- bothered by your incidents. that is not anning item on the closed session. >> no. >> please restore. >> thank you. >> that concludes public comment

for this item. >> thank you the board will go in closed session i jury room like to reconvene to open session report out. in 2 matters of anticipated litigation the board gave direction to council in the matter of student tg sfusd, oh case 2022050092 the board approved a settlement and release agreement up to the stip laid amount in a matter of employee discipline. the board approved a resignation agreement with one employee.

>> that concludes our meeting and like to adjourn. at 12:26, june 29. thank you, doctor math use. >> thank you. >> [applause].

>> supervisor ronen: good morning. the meeting will come to order. oh, this is the june 22,2022, budget and appropriations meeting and i'm supervisor hillary ronen and chair of the budget and appropriations committee and i'm joined by members safai and gord an mar and connie chan and president walton and our clerk is brent halipa, and i would like to thank sfgov-tv for broadcasting this meeting. mr. clerk, do you have any announcement? >> clerk: thank you, madam chair. and a friendly reminder for those in attendance to please make sure that all sounds of cellphones and electronic devices are off. and the board of supervisors are now convening hybrid meetings that allow in-person attendance and pub