francisco's parks. >> thanks again. that's it for this episode we will back with another shortly you have been watching san francisco rising i'm chris manners, thanks forrrrrrrrrrrrrr >> commissioners affairs manager for the public works commission. welcome to this commission's first standalone meeting. i will facilitate this meeting until a commission chair is elected as scheduled in item four, i'll call the roll of the commission. oh, please, i will unmute the mics. when i call your name, please say present. warren post?

>> present. >> segal? >> present. >> paul woolford is scheduled to not be here and fady zoubi? >> present. >> with three members present, we have quorum for the public works commission and due to the on going covid-19 health emergency and given the public health recommendations issued by the san francisco department of public health and the emergency orders of the governor and the mayor concerning social distance and listing the restrictions on teleconference, this meeting is held via teleconference and is being streamed by sfg tv. for those of you watching on the live stream, please be aware there's a brief time lack between the live meeting and what is being shown online. on behalf of the commission, i'd like to extend our thanks to sfg tv to media services and building management staff for all of their assistance putting on this meeting. if you're a

member of the public calling in and you wish to make public comment on item, you'll dial 145-665-0001 -- 415-665-0001 to access the meeting and i recognize turning down your computer or tv how however you're watching this and the meeting id is 24918153631. all of this is available on our agenda. to raise your hand to speak, please press star three. please note that you will need to limit your comments to the topic of the agenda item being discussed unless you're speaking under the general public comment. and also to remind you, if you do not stay on topic, the chair can interrupt and ask you to limit your comment to the agenda item. we ask that public comment be made in a civil and respectful manner and you

refrain from the use of profanity. address your remarks to the commission as a whole and not an individual commissioner or staff. we do have chinese and spanish interpreters available for consecutive interpretation, we're currently working to ensure that their services are available to the public. okay. and moving ahead, we'll -- okay. we're still not able to hear the interpreters yet. we're working to address that issue, so we will move on to item 3, the adoption of the public works commission rules of order. and i will be presenting this. i'll wait for our slides to come up.

but before speaking specifically to the rules of order, i want to provide the commission and the public with an overview of the plan for how agendas will be created and then an overview of how a resolution is adopted. since taking action, items -- on items 3, 5 and 6 will require adopting resolutions. okay. if we can see slide two. this slide provides us an overview of how -- at least how the plan for how agendas will be formulated and the biggest flow will be coming from the contracts being put together by the department as well as reports that are mandated by proposition b 2020

and any reports that the commission chooses to make land standing reporting and then we'll have agenda items informed by information from the department that they feel is useful to the commission that may not fall under those specific mandates. and then as commissioners make request of specific information or have hearings that they organize to hold, that will also generate agenda items and then we'll also have organizational matters and amendments to our rules of order and adopting the calendar or even adopting a resolution on an honorary matter honoring a retirement or milestone for the department. so.... please note

that items coming from the department, contracts and reports go through a multilayer of approval to ensure the information is accurate and presented well. we use a workflow tool that the public works it section created to keep us organized and ensure that all items have been reviewed thoroughly and this process takes approximately seven weeks from start to finish to go through all those levels of review including having city attorney's office also take a look at important matters. so, i just wanted to make sure that the commission knows that while sometimes request for information can be turned around relatively quickly, the general process for contracts and larger reports do take a significant amount of time and we might not be able to turn around

immediately with every request. let's see. okay. the rereports mandated by -- the reports mandated form the spine of our meeting calendar and rigio orlando will show you an outline of the reports you can you can suspect -- you can expect in the coming months and that will add agenda item that's are either contract matters, organizational matters, or departmental, informational items and while work collaboratively, between the public works executive team and interim director carla short is representing them on the dais today, it will be a (indiscernible) process between the commissioner officers and department head and i'll be working to facilitate the actual discussion of what is able to make it on to each agenda item.

our biggest concern most frequently is making sure we're not overwhelming the commission with too much information and the meeting fits within the allotted time we have, but we'll work with the department head and the commission chair to create agendas that are robust and reasonable in the amount of items and information to digest. okay. >> i'll work to ensure a draft agenda is available ten days in advance of the meeting and for them to review and give input whether the agenda is reasonable and whether we're getting through the material, especially those items requested by the commission in an appropriate amount of time. this is an opportunity to plan when an item initiated by a commissioner to discuss organizational matters. and if necessary, we can -- this

is a relative informal process so far but if we need to schedule a standing meeting with the department head, we can do that as well. and there may be back and forth on the chair on an approved agenda item but it will be published to the commission at least 72 hours prior to the meeting with every effort made to publish the agenda to the commission at least a week in advance and one of the tools that will head the chair and department heads and commissioners to make decisions about jepd eye -- about the agenda is our advanced calendar little i'll provide to the staff and commission which provides fair notice of reports we're expecting in the coming months and upcoming meetings as well as contract items that will likely be heard in the coming months as

well so we have a good idea looking ahead of how busy we're going to be and how challenging it will be to fit items on to the agenda. i welcome request or questions on the a agenda -- on the agenda ahead of the meeting so a presentation may not be changed, staff can incorporate your questions on a certain data set into their talking points, so they address that proactively. one other note on this slide, the department will work to address any questions that could not be addressed during a meeting and they'll generally provide a response through the commission, staff and chair, likely a memo. if it's a larger topic that can't be addressed in a memo, we'll work to add it to a future agenda. my advice is and any

request for new or different reports should be made in consultation with the chair, with myself and also with the department head to make sure that we're able to deliver the information in a timely fashion and if there are challenges to new things that are being requested that we identify those issues. okay. so, if we could have the next slide. and please forgive me if i'm taking you back to procedure 101 and i know we have a lot of talent on this commission as far as folks knowing how to run public bodies, but i wanted to touch on the basics of adopting a resolution for your benefit and for the members of the public who may be less familiar with adopting resolutions. so, essentially resolutions are the document that form allies a decision made by the commission whether it's changing the rules of order or honoring a

department staff for outstanding service. and all resolutions will be accompanied by a staff report, giving you and the public a thumbnail sketch of the item and a presentation or other attachment may accompany it if it's an item considered individually on the regular agenda or just needs additional explanation. so, as commissioners, you're free to request briefings on items that you find particularly complex, sensitive or you want to know more ahead of time about a decision that you'll be making. the department will also suggest briefings, for example, we've suggested having briefings ahead of our september 2nd meeting to discuss in depth the contract delegation policy, so those will be both coming to you, initiated by the department and can also

be made possible at your request. okay. so, our regular agenda will have sections on the regular agenda -- the regular agenda or pardon me, our agenda will have sections known as the regular agenda and those heard on the consent agenda. regular items are heard individually while consent items are heard as a group and can be voted on as a group and generally those are routine matters or low dollar contracts, things that don't require being heard individually. of course, that will be at the commission's disgresham whether they remain on the concept agenda. commissioners do have the power to request an item from the consent agenda be moved to the regular agenda. if it's something that you think just didn't -- isn't getting enough

attention but i do suggest making that request a few days in advance so that the department staff has time to prepare a thorough presentation on it. okay. also, the department staff and the public can also request that items come off the agenda -- the consent agenda and be heard individually. okay. so, i'm getting to the end of my thing. but just as a reminder, quorum is a majority of seats on the commission, which is three, no matter how many folks are seated and the passage of items must receive at least three yes votes except for procedural matters, so that's -- whether we have three commissioners present, four or five, it still requires three affirmative votes to pass,

to adopt a resolution. and also our general order of hearing an item is the presentation, including any clarifying questions from commissioners, so if there's something that a table just doesn't quite make sense and you would like a little extra explanation of it, feel free to ask to be recognized and then we'll address that. but then, once the presentation is over, a motion can be made and then we'll hear public comment and then following public comment, any discussion or debate and finally the vote on the matter. okay. so, if we could take a look at slide 4, please. okay. so, back to the actual meat of

this item, the rules of order suggested by staff, so the commissioners receive the rules of order in advance of this meeting and a notice of intent was posted publicly ten days in advance of this meeting, so the commission has the power to be able to consider the draft rules of order. are there any questions regarding this draft? i know that i received a number of potential amendments but are there any questions or amendment or changes that folks would want? commissioner segal? >> so, i'm not sure if this is an amendment but i believe that the 15-minute limit for public comment, for general public comment is too short and we

could establish it at different times for different meetings but if that is if we use three minute limit and we have been in meetings in this building and meetings in zoom where you have 20 speakers lined up or more than that and to start with 15 is prohibitive. so, i'd like to, is that in the rules? i've been looking for it in the rules or is that -- >> the rules are actually silent on that. we do have to provide space for public comment. a 15-minute limit is allowable. we can also change, as practice, we can change that to 20 minutes, 30 minutes and -- >> or no limit. >> or no limit, that's absolutely true. >> establish the limit as it makes sense. >> where did i see it written?

it was in some of our materials. >> it has been a part of the -- it has been a part of the agenda as practice. >> if that's out of order, then never mind but i would like us to address that. i do not want, i prefer not to have a limit of 15 minutes and we could hear from members of the public if -- i'd like to see discussion about that actually. >> okay. we can, i think that is something we can consider separate from the rules of order. >> i'm sorry. >> i think that's something that we can consider separate from the rules of order. >> okay. so, then i move to adopt the rules of order as they are. >> we have that motion. is there any other amendments from the rest of the commission? >> city attorney, austin yang, i

believe we should take public comment. >> we'll turn to public comment. my apologies. on item 3, the adoption of the draft rules of order. members of the public who wish to make three minutes of comment on item 3, in person commenters may line up against the wall furthest from the door if you're present. if you're calling from outside the hearing room, please dial 415-665-0001. and the meeting number access code is 24918153631. followed by pound and then pound again and you may need to press star three to raise your hand to speak if you are calling in. it appears we do not have any public comment request here in person.

sfgov tv, do we have anyone in the queue? >> it appears we have two callers. i'll unmute the first person. caller, you have -- let me set the timer. pardon me. caller, you have three minutes. i will announce when you have 30 seconds remaining as it's hard to hear the 30-second chime

over-the-phone. >> caller, are you -- i guess the caller can't tell us if they're speaking and we can't hear them. the caller just muted themselves. so, we will go on to the second caller and then return to the second -- to the initial person. good morning, caller. you have three minutes to speak to this item, the proposed rules of order for the public works commission. i will reset the timer for you. please feel free to speak.

>> secretary flurry, we may want to take a shore recess to look into some technical issues before taking any action and making sure that the public comment is working. >> yes, we apologize for these technical issues for folks calling in from the public. we are not able to hear your comments and we want to make sure you are heard, so we will take a brief recess to see if we can address this technical issue and we'll return in, >> i'd like to have our interpreter or interpreters introduce themselves in case there's anyone calling in and need of either chinese or spanish interpretation. okay.

agnis lee, if you can introduce yourself. pardon me. so we have chinese and spanish interpreters available for public comment only. we'll have the interpreters introduce themselves in their respective languages. first agnis lee. [speaking foreign language] >> interpreter: you have been unmuted. [foreign language]

thank you! >> thank you. [speaking foreign language] thank you. >> thank you to our interpreters. we are so glad that you're here and we're able to hear you and your services are available to the public. so, before we recessed, we were considering the motion to adopt the rules of order for the public works commission and

we're hearing public comment. we will now return to public comment. sfg tv, how many members of the public do we have in the queue? okay. if you're a member of the public and would like to speak on the rules of order, please raise your hand. and i will unmute you. okay. i'm not seeing any hands raised, so we will move -- return to the motion to adopt the rules of order. is there any discussion?

oh! commissioner post? >> thank you. prior to meeting a number of submitted thoughts, questions and comments on the rules of order and you summarized those and sent them to us, can we please go over each of those items. i'd like to discuss them with my fellow commissioners. they do pertain to amending of rules of order. i don't have that with me. i hope, do you have it with you, bob? >> i can bring that up in just one moment. >> all right, thank you.

>> so yes, we have a number of amendments that were brought up by commissioners and this is available, can be made available at public request. the first one is the terms of office amending section or article 2 section 1 to delete july and insert january to change the terms of office from july through june to january through december. and commissioners may uncertificate clarify of the initial terms of officers -- the initial terms of officers beginning in 2022 can be shorter and ending in december 2022 or may elect to have a longer initial term ending in december 2023. this likely would be a non-substantive amendment and

could be made on the face of the document. >> do other commissions tend to run the calendar year rear than the fiscal year? >> deputy city attorney, austin yang. that's a great question and i think the practice varies and i do believe election of officer, in my experience, does go january 1st through the calendar year. but you know, there's no hard and fast rule. it's up to this commission. >> thank you. so, i would then, you know, yield to my colleagues on what we want to do, if we want to run officers to the calendar year or to the fiscal year as part a and part b, is if once we elect officers, if those terms end at the end of this december or at the end of december of 2023, so that would be one thing for us to consider. should we discuss it now or should we hear all of the

proposed amendments and discuss them as a group? >> i advice taking them -- taking them one at a time. >> all right. i have no strong opinion on this calendar year. it's fine for me. i have no strong opinion if the officers term will end in december or 2023, either way is fine with me. >> is there further discussion? >> yeah. >> commissioner newhouse segal? >> i think a calendar year is much more understandable to the general public and when we talk about what our roles are and describe what our duties and roles are and when we'll stop doing them and start doing other ones. the calendar year makes a lot of sense, so is -- is this the time to entertain a motion to change that or and then

there's the question of whether the people that we elect today stay for a year and a half or just until this january 2023. >> so, secretary fuller, my recommendation would be the commissioners discuss each of the proposed amendments, but only then vote on each amendment at the very end so if you keep it, you know, track which ones are being discussed. >> okay. >> we can do that all at the same time and so it's clear which amendments are moving forward, but not every proposed topic may result in an a -- an amendment so i think it's more efficient to do it at once. >> so we should not -- >> i would refrain from making the motion now and make the motion to adopt the rules and regulations subject to certain amendments. >> thank you. >> so, is there a specific

proposal of moving it -- the first day of january and whether that initial term will end in january -- december 2022 or december 2023? do commissioners have a suggestion for that for how it would be amended? >> i would recommend in the lang woman of the terms of the officers is to -- for the first chair and vice-chair to complete this year 2023 until december. >> i don't understand, what is just simply the gist of what you said. you prefer that they take it for a year and a half? >> is there consensus on that?

>> that term ending december 2023. okay. sounds like we have consensus on it. the second proposed amendment is to the meeting calendar, article three, section three to change the meetings calendar from july to june and instead insert -- changing it from january to december and, pardon me. the initial calendar going from july through june, pardon me, and adopting -- [laughter] adopting this amendment, the commission would consider a july 2023 through december 2023, the new calendar, so this would require either, we could -- the

later item in today's agenda would be the current calendar that's proposed which would be essentially september through june calendar. we do not have dates prepared for the second half of 2023 at this time. but we can adopt it into the rules of order to have the regular calendar run from january to december. that would also align with the terms of the present or chair and vice-chair, so.... the only other suggestion and this came from our frequent public commenter, david pilpo suggested that having -- there's language in this article that setting the

date on the first day of the new calendar that you would vote on it and instead, move that -- if we don't adopt any changes to adopt the new calendar on or after the first day of june 2023, so you can actually have the power to meet before you consider the new calendar, so that was an excellent logical mistake that was adopted, so i would also suggest altering that article to have the calendar vote take place on or after the first day preceding the month of new calendar, so if we were to have a new calendar that runs january through december, that we would adopt a new calendar in december 2022 if that makes sense. sorry if it was a bit around the horn. is there any discussion of potentially change? >> i would support it.

>> commissioner post, you would support it? >> yeah, i support it too. >> okay. commissioner segal, do you have comments on this? >> i would also support saying that this calendar that we're starting now will be over at the end of december 2022 and from then on, we'll be on the calendar year as well with our meeting schedules, is that the gist of what you said? >> that would also be up for consideration of whether we want -- i would suggest that we adopt, that we adopt changes so we can have the calendar -- the initial calendar go through december of 2023. of course, we'll have to add dates to that

amendment? >> this calendar we're setting up right now will go december 2023? >> for rules of order, it will go through december 2023 and we would need to adopt additional dates at a later meeting. >> i have a question. so, would there be anyway we can create the calendar that we have right now and then revisit it in december of 2022 so we can confirm it for 2023? >> commissioners, that's a great question. depending on how these rules of order are set up, the commission would, based on one of the proposed amendments, consider new calendars in the new year in january of 2023 and at that point, you could adopt a full calendar year of meetings, so one option would be to adopt a more limited calendar that goes through the remaining

meetings for our 2022 and in january, 2023, adopt the calendar for that year in the normal course of the commissions activities. >> do we have consensus that that would be a good amendment? okay. sounds good. the third amendment put forth was a little bit more broad and that would be to article 1, section 3 and the suggestion would be, does the commission want to impose any type of term limits subject to reappointment. the commission, if choosing to impose term limits could set it at a total number of four years, two full terms plus a shortened initial term or an appointment to a my

term this. would be a substantive change since it would impact the appointing bodies, the board of supervisor and the mayor and controller to appoint people if one person, who is currently serving is taken off the list and would require continuation to another meeting for adoption -- for amendment of the rules of order and likely deeper consultation with city attorney's office whether this is possible. >> i would like to speak in favor of term limits for commissioners. and i'm happy to, well, i'm going to propose at the end after we have gone through all the amendments, i'm going to propose we do not vote on the rules of order today but get a fresh draft of the rules of order that reflect everything that we will have discussed today, all the amendments we have talked about for a vote at our next meeting and perhaps at

that meeting, we can hear more about term limits but i do favor term limits for all of us rear than we all sit here in definitely and i look forward to hearing comments from city attorney on how other san francisco commissions are structured in terms ever term limits or lack -- terms of term limits or lack of them. i advocate four year terms for each of us. some of us, since we're staggered, some of us will serve for two years with the potential to be reappointed for four, some of us will initially be serving for four with the potential to be reappointed for four, so i would advocate those initial -- with initially two years and would be appointed for two, four-year materials and they would serve a total of ten should they continue to be appointed, should they choose to continue to serve and that the others would then serve two, four-year terms, that's what i would support unless when we get comments from city attorney and i hear from my colleagues

compeopling information that would cause me to change my -- compelling information that would cause me to change my mind but that's my position for right now. >> commissioner zoubi? >> is there a way you can let us know what our current terms are now and the correction, would that make everyone equal or so so do you want to keep terms of the go years plus the four and four? >> yeah, i think two of us are only serving for two years because -- so the commission is not always turning over so everyone doesn't turn over at the same time so i don't remember off the top of my head but i believe i'm one of the two. two of us are two years and then reappointed by whoever appointed us and the other two are for four years, but that would stay but again, every commission would have at least two four-year terms would be my

proposal. >> so, to commissioner post's point, commissioner post and commissioner zoubi are serving initial two-year terms. and commissioner newhouse segal and commissioner woolford are on four years and the vacancy is also a four-year term. commissioner newhouse segal? >> are you using that as a guide or to raise our hands? >> either way works. i try to keep contact with you. >> okay. >> commissioner, do you have any comments on this >> yes, i do. can i suggest if you spoken on what you wanted to say but that you remove your request to speak so that makes it easier for us to though where -- to let you know where we are in the meeting. okay. thank you. so, and i do think and i'm one of the commissioners with a

four-year term, i do think that officers for two four-year terms is just a little too static and doesn't allow for new blood for people to learn what's going on and i think the public feels like this is a problem that the public often has with government that is -- does not answer. i think for all of us to have or for this commission to have the opportunity to turn over every four years is, i would prefer that. the other thing is that, there is -- it's possible that this year or other years that there may be changes to the --

to the charter that would change our terms, that would change the size of the condition, that would -- and then we would have to go and make possibly new rules of order that would reflect that, so i think the shorter that we make these decisions now, the better because we're still influx here. >> just to be clear, this potential amendment would be for service on the commission in general, not -- there's an additional suggested amendment for officer terms. >> this is not officers terms, all right. >> yep. >> hearing this, it sounds like the commission would like to see what its options are as far as limiting terms for service of

commissioners and that would be in a redrafted amendment at a later date. >> well, for the next draft rules of order but excuse me, city attorney did want to get back to us on that, so.... and i would like to hear how other commissions do it as well. >> we don't -- >> please, commissioner segal? >> so we don't set the term. the charter does. so, that would have to be a change. we are setting only the terms of the officers. is that correct? >> is that correct? >> so, i'd have to go back and look at the charter specifically. there are previsions regarding holdover service, but i'm not 100% about the question of term limits and

i'd have to go back and look, which i was -- which we can do and we can provide advice on that in advance of the next meeting. if this commission wanted to move forward with the rules without the term limit amendment, you could vote on that and as your authority under the rules, you can always amend them so that could be, you know, a subsequent amendment that could be made at a future date once we've had a chance to look into this issue. >> commissioner newhouse segal? >> i would oppose term limits set by us. if the charter sets them, that would be one thing but i think that there is something to be said for continuity in these commissions that represent the public and for whatever departments there are we learn and when you come on as a new commission and

there's someone sitting at your side that has been there for 10 or 15 years, you might recent it sometimes but it's extremely -- it's extremely helpful to have their institutional memory and knowledge of the department, so i think lengthy service as a commissioner is really wonderful. if we can get members of the public to agree to do this work for that long, that's great, in my opinion. >> commissioner zoubi >> yes, ultimately, we're waiting for city attorney's office to let us know if we can actually control the limit of commissioners, of the terms, right? >> the commission has the option of either adopting these rules today with any amendments or

waiting to adopt it after getting city attorney advice on the ability to limit terms of commissioner service, exclusive of the officers, so.... that's a separate question. >> commissioner newhouse segal? >> would you like a motion to table this to our next meeting? >> i think -- >> or continue this? >> there's also opportunity to speak through any other amendments that the commissioners might have and we can have the minutes reflect that and then take a motion as to whether to adopt some amendments or to just wait for a new draft for a later meeting, so we can -- the other amendment that's have been suggested are officer term limits and this would be amending article 2,

section 1. let me turn to that. and this would either expand the term to a two-year period. there's a number of options, expanding the term of officers to a two-year period, limiting the number of consecutive years, one person can serve in a particular officer role, such as two years. another option is capping the number of consecutive terms for one person, conserve as either chair or vice-chair in a number of years such as two years as vice-chair and then two years as chair in a six-year period or the final other suggestion was establish a defined rotation such as a one-year terms for each officer with the vice-chair ascending to the chair and the out going chair having a cooling

off period of one year before being elected again as vice-chair. so, there are a number of potential options here. is there any discussion from the commission as far as ways to amend the term of officers? commissioner post? >> yes, i'll speak to that. yes, i'll speak to that, thank you again. we can look to the city attorney for best practices that other san francisco commissions but i would support term limits for officers. either is fine for me, serving a year with the opportunity to be elected to a second year or having each term be two years, i'm indifferent as to which and i also am fine with officers serving more than one term with us, as you mentioned a cooling off period in between to give other people a chance, so i -- in other words, i support

term limits for officers and i'm flexible on how we define that. >> any other comments on this? >> yeah, i mean -- >> commission -- commissioner zoubi? >> i'll support term limits and once we get the updated rules of order, sure, i mean, again, i support term limits of commissioners and of officers on the commission. >> commissioner newhouse segal, did you have any comments on this as well? >> i think i spoke on it earlier when we were talking about other -- so yes i would agree with my other colleagues. >> also, i would like to add that the terms need to be longer than a year for officers because

sometimes it does take a year to get the hang of it. [chuckle] >> maybe i would suggestion or request is that you put in the next draft, please, a proposal and we can vote on it and comment on it. right now, i mean, you gave us what best practices are, if you would be so kind and that will give us something to say yay or nay on now that you have heard our thoughts. >> okay. we can do that. >> thank you. >> the fifth amendment that was proposed was regarding agenda setting and it would be to article iii, section -- i didn't have the section number, so article iii, agenda setting, it would be....

>> it would amend article iii, section 3, paragraph 4. and it would require the commission chair to set the agenda in consultation with the department director and commission secretary and this amendment was

suggested before the most recent draft of the rules of order was made public. so the question would be if we -- if the commission wants to add any language to strengthen that the commission chair -- the commission chair's role in setting the agenda. currently, it is, as i've mentioned earlier, a collaborative process with the public works director. is there any discussion of this proposal? >> yes, so if my name is on the list, it would be helpful for you before you ask a question to look at whose name is on the queue? >> yes. commissioner newhouse segal? >> yeah, i think this is fine the way it exist.

>> and then -- >> my question is what is the change again? >> it would require the commission chair to set the agenda in consultation with the department director and commission secretary and as that paragraph is currently written, i'll quote it, the matter is to be included on the agenda for commission meeting shall be determined by the commission chair, the public works director, or via a motion of a commissioner adopted by the affirmative vote of all -- of a majority of all the members, so right now, it has the agenda setting being more of a collaborative process and also of course, allows for the commissiony -- -- even against the -- the commission, even against the chair, they can place items on the upcoming

agenda but the amendment would essentially put the chair in the driver's seat, having the strongest word on this. i didn't -- i don't know if -- >> how would the agenda items get to the agenda? so if one of commissioners -- right now, commissioners should go through the dpw director, the chair, or they can vote on adding something on the agenda, so then it would be like a special meeting to get something on the agenda? >> so, in the course -- so in the course of business of a normal meeting, we would actually have an agenda item of new business initiated by

commissioner where either informally a commissioner can suggest an agenda item for the future or they can make a motion to require anagen item at a later date as well, so.... >> deputy city attorney, austin yang. commissioner zoubi, if you can help here. typically, the agendas will be set at the direction of the chair. if a commissioner has a topic of interest, they may raise that during commission matters at which point the director would be able to take direction from the commissioners and bring something to your attention. so, i think in practice, that's most likely how the agenda will be set. you know, it will be -- as secretary fuller mentioned, it's a collaborative process and the commissioners will have the ability to ask for certain items

to come before commission, working through the director or through the chair. >> commissioner post? >> so, i would request this language, again, in the next draft be changed to reflect your presentation earlier in this meeting with the slide that showed the collaborative process because right now this language doesn't reflect that. so in the next draft, if the draft can be edited and how it's going to play out, thank you. >> okay. commissioner zoubi, did you have another comment? >> yeah. so, with the amendment done, then commissioners need to reach out to either the chair or the director to add items on the agenda, right? >> commissioners would -- i guess, there's room during any meeting to suggest an agenda

item, of course, commissioner can always reach out to the chair and ask, you know, can we possibly have an item in the future of about topic a or b as long as it's within the mandate of the commission. >> it has to be at a commission meeting? >> the request -- i think the request could be in there but i think it's something that should, in all likelihood should be discussed at a commission meeting, if a commissioner wants to add it to a future item. >> got it, thank you. >> okay. >> so, we will update that language. the other amendment six would be amending article 3, section 2 to provide a specific method for recusal due to a conflict of interest and i know that -- i believe that the

charter actually provides a pretty clear method of providing, of recusing one's self. i don't know if deputy city attorney yang has that at his fingertips but -- >> so, if the commissioners have a true conflict of interest, you're prohibited from voting on that matter. so, you cannot vote on it. the charter does have a process where your fellow commissioners can make a motion to essentially agree that you do have that conflict of interest and should not vote on that matter and that's in the charter, so there's no need to specifically call that out in the rules of order as it would be duplicative of what is in the charter already.

>> commissioner post? >> i hear what you're saying. what would the harm be in having a charter of recusals -- i think recusals are important and would you object, austin, to just, you know, per charterer, put, da, da, da, da and it can be a one sentence section? >> certainly, commissioner post, you can do that. i was just saying there's no legal obligation to include it in these bylaws. >> is there any comments about adding that as more of a statement within the rules of order of its importance? no, okay. we will redraft that as well. so, the amendment, the 7th suggested amendment is for

general public comment amending article iii, adding a section to give the chairperson discretion to limit the period of continued public comment to a second round as needed. i just wanted to clarify that as practice, we begin having an initial limited general public comment but then if continuation later in the meeting is unlimited given the availability of room, so hopefully we would still be able to accommodate all public commenters in the second round of public comment but be able -- using that initial 15-minute limit allows the commission to be able to hear several voices from the public in general public comment and get to its business and then be able to hear additional general public

comment. after that, of course, it's our practice to have public comment specific to each item as well, so we want to make sure we're providing ample opportunity for public comment, so my, at least, take on this is that we could formalize this in the rules of order, but sometimes it's better to have a practice that you don't have to do every time. there may be a meeting where we know we want to have a lot of initial public comment from the very beginning, but we do have this power. is there any discussion of this potential amendment? commissioner newhouse segal? >> so, i'll repeat what i started to say at the beginning of the meeting, i think that starting, especially since we're a new commission and the public has never had the opportunity to speak to the people who make the

policy for the department of public works, i think the start with a limit is -- sounds less than transparent, sounds less than welcoming of public comments and there might be a lot of public comment now because our whole department is being reorganized and we want to hear how it really works, so we can set the limits as you said at a particular meeting and for a particular subject. i do not think that there should be a limit. i think shortening the amount of time that a speaker can speak makes a lot of sense, but we don't know. we just really don't know and if we have public comment that goes on for four or five hours, if the public whammies to talk for us

for two minutes each, one and a half minutes each, whatever, that's good. that's why we're here. we're here to answer to the public and to be the conduit between the public and the department. >> commissioner post or commissioner zoubi, do you have any comments on this? commissioner zoubi? >> i'm all for public comment and learning from the public about the department and transparency is number one and priority. at the same time, i also like to be part of an organized meeting, control meeting that actually focuses more on actions that benefit this city, the public and the

workers of the department of public works. i think -- to start to have the commission have a hand on and control over the time because i mean, again, we're all human. we're sitting, you can be sitting here for 7, 8 hours and after three hours, you're hearing -- we're not actually very productive and i believe that someone needs to control the time that these meetings take and with public works -- sorry, with the public comment, i think there should be some limitation and i agree with the fact that should the chair decide to add more at the end of the meeting or pass it on to another meeting which will be unlimited, that would be my

thoughts about limiting the public comments. >> commissioner post? >> again, i'm going to turn to austin here, perhaps, for our next meeting for the draft -- perhaps the final draft of this or that we can vote on, you'll get back to us with best practices and how other commissions in san francisco, if they handle this, if they capped the public comment, if they put a suggested cap there the time or if it is at the discretion of the vote or the majority of the commissioners seated. i think we all want to hear -- we want public comment to be a part of every meeting of course, and it's just a question of, how is it done in the city and we'll do it how it's best done and if that's case-by-case at every meeting, i support having maybe a base sort of structure that we could deviate from as the commission sees fits based on the topics on the agenda.

>> deputy city attorney, austin yang. so, the various policy bodies across the city treat this differently. and but you did touch upon the key consideration is that, once the rules are adopted, the chair has the authority to run the meeting and so, really the set amount of time is a suggested amount of time and the chair can always modify that as necessary, so if you have public controversy and you have many people in line, you know, the chair has the authority to allow for additional public comment. there's no hard and fast cut off at 15 minutes or you know, vice versa. either the chair can say, there's so many people here today, you know, we may want to consider alternative arrangements, so.... there is discretion and i would think, i think that the chair would have the flexibility to respond to

the circumstances at hand. >> so, is there -- >> commissioner? >> is there a procedure for us to receive written comments from the public because that, we might be resilients of written comments prior to our meetings? >> that's an excellent question. so, the commission has a public e-mail address as well as a mailing address where we can receive written public comments from the public and every effort will be made to ensure that those comments are provided to commissioners in a timely fashion. if someone were to submitted a public comment at 9:55 this morning, i might not have been able to make it available, but the practice of the commission would be to always provide those written public comments to the entire

commission unless it's something specific mailed to a single commissioner that doesn't pertain to everybody. >> so, i think other bodies have a cut-off time, if you would like your comment to be heard by -- at that meeting, it has to be -- >> yes. >> -- so and so many hours before and then it becomes a part of the meeting as if there were speaking at it. >> yes. that is correct. >> you would all get it. >> and in fact, in our agenda, the written public comments, i don't recall off the top of my head but -- >> well, we do have a standing procedure for how comments are received and the amount of time

necessary. >> that should be posted on our website and that's how people can comment -- >> and it is, yes. yep! >> i think this can all -- i agree with commissioner post that this -- in order to get this one going, to limit our time -- [laughter] -- that we could address this at the next meeting with city attorney letting us know what best practices are on this. >> i'm happy to report back about best practices on public comment. based, i'm not sure -- i'm not sure if there's anymore proposed amendments. >> yes, they are. >> let's wait until the end then. >> just to be clear on this proposed amendment, it would be putting in the rules of order a section to give the chair discretion to limit the period

of continued general public comment. that would be later in the meeting ability. i don't believe and i believe deputy city tomorrow yang can speak to this, i don't think we have the ability to limit the secretary round of public comment. is that correct? >> that's correct. the sunshine ordinance provides general public comment should be three minutes unless there are exceptional circumstances present. for example, that the commission would -- would lose a quorum. we could say public comment is two minutes but generally public comment should be three minutes. and in the continued period for general public comment, that could go on as long as necessary.

>> okay. so the 8th proposed amendment would be to article iii to specify when a commissioner may ask questions, either during or following presentation and my interpretation of this, if it's a clarifying question, it's not necessarily a part of the debate on whether to adopt a contract or not but that commissioners do have the power to interrupt a presentation, a piece of information isn't entirely clear, but do we want to formalize and the commissioners may interrupt a presentation or have follow-up questions, specific to the presentation before moving on to public comment.

>> if i could just offer a perspective from other commissions and generally the commissions have the power of inquiry and through the chair, commissioners would be able to ask for additional information from staff or even if there's a third-party presenter, you can obviously ask for more information and ask that the person come up and explain or further elaborate on their position. >> commissioner post? >> thank you. i may have put this forward. i don't remember. it's less putting it as an amendment in a written document and rules of order. it's just a question during presentations, basically, if we can interrupt by a raise of the hand and not just blurt it out during the presentation. i know i really dislike waiting until the end of a staff presentation for my colleagues and i do ask questions and by then, you're 18 slides ahead, the point has been

long gone. i really prefer asking questions of clarification along the way. now, obviously, you have to be careful or it can go on forever and ever and of course, i would encourage staff to say, gee, commissioner, i'll be getting to that in five minutes, right. but it's just -- that would more of a question. if we can, and i would like my colleagues thoughts on this, because we'll be hearing a lot of presentations from dpw staff and we'll hear a lot of words we may not know the meaning of and as we're getting up to speed as any commissioners, we want more information from what was in the slide or what the staffer was saying. i ask that we ask questions along the way until holding questions until the end. >> commissioner zoubi? >> if i would ask questions, i would like it, normally, we would go through chair. someone

would ask the chair, chair, through you, to presenter -- i won't support putting it in the rules of order because it's a given. we're representing the public and we're the commission that is the oversight of the department of public works and if any one of us want to ask a question, i don't think that's limited but adding it into the rules of order, i think it's -- it doesn't add any value. i mean, even if it's not in the rules of order and i need to ask questions, i will ask questions and i'm raise my hand respectfully and interrupt especially and just like commissioner post said, you know, there are some abbreviations and stuff like that that we don't -- you know, we're not actually expected to know, but i think it shouldn't

be written down but this is our job as commissioners is to ask questions and that would be, like, the spirit of the commission. >> commissioner segal? >> i love to interrupt people but i think our staff and any people that are consulting, that -- that has prepared a report for the commission, it's really important to them and they probably worked really hard on their presentation and it's very, commissioner post is right, they might say, well, i have that coming up later but we're taking them off their train of thought. i think to have a suggested limit for them and to possibly even have the length of their estimated length of time for their presentation

appear on our, in our material, that would be terrific and they could do that but also in a city like san francisco where there's so many different cultural practices and habits and interrupting is just, i think, it could be taken as disrespectful and chilling to our staff and i'd like to let them know that they can finish with they've worked for possibly weeks on to bring it to us and but that they should be respectful in having it be a reasonable length. that's my -- >> commissioner post? >> i think your points are well taken and i'm certainly willing to hold my eager questions to the end but if that means then

we'll get presentations ahead of time in our board pact, excuse me, in our commission packets, that's an opportunity to review them and submit questions ahead of the meeting, that bob, you could pass on to the person who will be making the presentation so that he or she could anticipate some of our questions and comments and could incorporate that ahead of time so i'm willing, i think your point are well taken to give that a try and see how that goes as long as we get presentations ahead of time. >> yeah. that will be our practice to provide presentations ahead of time. each commissioner should have received each of the ones that you'll be seeing today last week with the agenda. it was hyperlinked within the agenda. commissioner zoubi, you have an additional comment on this? >> yes, if we do the amendment,

if we added that into the language, that's it. you can't ask any questions until the end of the presentation? is that what we're agreeing on? >> we're not going to add any. >> these -- the suggested amendment is to specify when commissioners can ask questions following a presentation and it sounded like the consensus is the commissioners have the power of inquiry and it didn't sound like there was much appetite to say only at a certain point could commissioners ask questions, is that correct? >> put in the rules of order? >> okay. we'll move ahead. >> i thought it was the opposite, that we give the speaker an opportunity to speak. >> this suggested amendment that was sent out was to specify when

commissioners can ask questions following a presentation. >> oh! what is done in other commissions? >> so, i believe that there's no specific language in the rules of order, so i think -- i'm hearing leaving it as is would be the commissions intent here. >> let's keep it simple. >> okay. then, moving ahead, the final suggested amendment to the minutes, amending article iii, section 10 to specify the level of detail that should be included in the minutes and i know that, an initial draft of the july 28th minutes went out with very heavy minutia and almost a word for word recording. and then i was able to provide an updated draft of the minutes that was much slimmer, given the advice from

city attorney's office that we can rely upon the recording that's available to the public and to the commissioners for specific back and forth but this amendment was suggested kind of in the time between those two drafts when folks may have only seen the very lengthy minutes, but it would specify and i don't know how to quantity few the level of details included in the minutes. is there any discussion of or suggestions of how we might quantify that? commissioner newhouse segal? >> yeah. i'm not sure i understood what you were saying but i comment on the minutes as the amendment minutes as they were submit today to us, i think that minutes should be as simple as possible especially since we have the back up of the

recordings, so i don't understand why the public comment was verbatim from the recording. i think that we could make, submit a summary of what that person spoke about. they were against, they were for, period! and if that speaker objects to it, they'll have the opportunity to make that comment to us, but i thought that that -- it looks kind of silly to have the public comment be verbatim and everything else important -- important votes we take and discussions to just be a summary which is, i mean, minutes should be simple in my opinion. so.... that was going

to be my comment on voting for minutes today but again, this is all so detailed. i really didn't expect to get into this with the rules of order today but.... it has got to be done, i guess. >> commissioner zoubi? >> my question would be to austin. so, recording is out there. does it need to be duplicated into paper for the commissioners to review before or can, i mean, because wouldn't we risk, if we summarize, wouldn't we risk adding or removing certain comments that were necessarily -- the in depth not matching the video? >> yeah. so, deputy city attorney, austin yang. i guess i have two thoughts here. one, the

"brown act" and sun shine ordinance providing an obligation to create minutes and there's no specificity about how detailed the minutes need to be. they need to provide notice for what was discussed. certainly, an exact transcript would be close to that but there's no obligation to get into that level of detail. and the second thought is that whether or not this is appropriate for the rules of order, commissioner segal mentioned that you know, she may have wanted to talk about this when it was time to adopt the minutes and i think that is probably the right time to provide this level of fee back to the secretary, so future -- the proposed minutes could be updated and future minutes could follow accordingly.

>> commissioner post? >> so, i'm sorry, could you call our attention to where in the rules of order the minutes are mentioned? >> article iii, section 10. >> the very last one, right. this was -- i thought it was (indiscernible) as it had it in this, keeping it more general, right. pursuant to the second draft that came out. >> okay. it sounds like -- there is not appetite to specify the level of detail in the minutes, in the rules of order. okay. that was the final suggested amendment. deputy attorney yang? >> so, based on the proposed, based on this conversation, i believe the only substantive amendment would have been the concept of term limits for commissioners and having looked closely at the charter prevision for this body, there are no term

limits set forth this this charter section, which means that in contrast to other bodies which do have charter imposed term limits so proposition b, when approved, we would interpret that the voter's purposefully chose not to put term limits here so the commissioners don't have that authority to impose term limits as part of the rules of order, so with that, that would be our advice and with that in mine, i believe the remaining amendments are non-substantive and can be adopted today. >> or non what? >> non-substantive. >> i have a question. >> commissioner zoubi? >> are you talking about officers term limits or commissioners term limits? >> great question. i should have been more specific. this is for commissioner term limits and the commission does have the ability to say, how long each officer

can hold a position. >> commissioner post? >> thank you. i still would like to propose that the rules of order be redrafted pursuant to the discussion today and that we vote on it at our next meeting, even mindful as you said in terms of the importance of each item, if my colleagues agree. >> i would like to second the motion. >> so, the motion that has been seconded is to continue the consideration of the rules of order until our next commission hearing on september 2nd. i would need to check to see if we would be within the ten-day period for public notice of whether we can consider them on the second or if these rules of

-- redrafted rules of order would need to be continued to the 17th. i can do some very quick math. >> do we vote? no. >> there are enough days, okay. we would need to, time to draft them as well, to redraft. might i suggest amending that motion to not specify that it's september 2nd, if possible? >> yes. >> i'll amend the motion. i presume we can meet without them being passed. that we can meet and take action. was there a necessity that they would be passed today or not in terms of us being able to conduct the business of the commission at the next meeting? >> there's -- i believe, secretary fuller can conduct the

meeting. there are benefits to adopting the rules of order now, so then you have a chair who can conduct the meeting and exercise some of that discretion i mentioned earlier in terms of when you have lots of public comment. but i believe that in the absence of the rules of order being adopted, the commissioners could still exercise authority under the charter. >> but just to clarify, they would not be able to elect a chair today, correct, without the adopted rules for it? >> that's correct. >> okay. >> i said -- you could always elect a temporary chair to act until the rules of order are adopted. >> yeah. >> commissioner post, you're first in the queue. >> i do feel rather strongly. i'm not prepared to vote on something where i can't read how

it has been changed. i'm sorry. i'm not prepared to vote on it today. >> commissioner zoubi? >> okay. so, the motion is to continue this item to a later date for consideration once redrafted. i'll now call the roll. >> commissioner and please respond in either yes or no. commissioner post? >> yes. >> commissioner newhouse segal? >> yes. >> commissioner zoubi? >> yes. >> okay. with three votes in the affirmative, the motion to continue this item to a later date has passed. [gavel] okay. item 4, the election of public works commission chair and vice-chair. as we just

discussed is not possible without an adopted rules of order, however, we can take nominations for a temporary chair. we'll take nominations and then hear public comment and have any further debate and then be able to vote on that temporary chair. are there any nominations for a temporary chair? commissioner newhouse segal? >> have we decided that we want a temporary chair? i'm prepared to, okay. >> it's going to be a temporary chair for, like, one or two weeks? >> but they could set the agenda for next meeting because that's what the chair does, so i'm going -- i hope i'm not out of or, i would like to make a

nomination for temporary chair and i would like to nominate lauren post. >> okay. hearing that nomination, we'll need to turn to public comment. so, before -- we'll take public comment before any debate on this nomination of a temporary chair. members of the public who wish to make three minutes of comment on this nomination in person may comment by lining up by the door furthest from the hearing room or if you're outside of the hearing room, you may dial 415-665-0001 and the meeting access number is 24918153631.

followed by pound and pound again. you may need to press star three to raise your hand to -- to speak if you're not present. it doesn't appear we have in person commenters. sfgovt tv, do we have anyone in the queue to speak on this matter? it appears we do not have any public commenters on this nomination. is there any debate on the nomination of commissioner post as the temporary chair? commissioner newhouse segal? >> yes. >> do you have any debate on

this and you made the nomination. >> i made the motion, yeah. >> speaking in favor. >> if there's -- oh, commissioner post? >> i see by your instructions we can nominate a temporary chair in one motion. is mayor elect or vice mayor a separate motion, is that correct? >> correct. >> i would like to request commissioner segal will like to amend her motion to include commissioner zoubi as temporary vice-chair so we can handle both officers in one motion. >> may i? i would like to recommend that we keep, since this is going to be temporary and for one week, we're going to have the elections again and i'm totally against wasting people's time and we have a director,

interim director that's at her office doing her job, i think we should go through with the chair for now. we can visit that next meeting after the rules of orders are adopted. >> yes. >> i will second the nomination. >> commissioner newhouse segal, do you want to amend your motion to include nominating commissioner zoubi as vice-chair >> yes, i do. >> okay. >> having that amended nomination, do i hear a motion to call the question and and elect a temporary chair and vice-chair? commissioner post as chair and commissioner zoubi

as vice-chair. >> secretary fuller, technically you can take a vote on the nomination. >> we can proceed with the vote, okay. then, in that case, i'll call the roll on this motion toy -- to elect the temporary chair as commissioner post and vice-chair zoubi. commissioner post? >> yes. >> commissioner newhouse segal? >> yes. >> commissioner zoubi? >> yes. >> okay. with three votes in the affirmative, we have elected commissioner post as temporary chair and commissioner zoubi as the temporary vice-chair. [gavel]. congratulations and we'll take a motion to transfer the gavel and the commissioner post, the chair's seat is one chair to your right.

[laughter] >> her shoulders are too small for that. >> do we take a break? >> okay. >> so should i continue? or who goes next, you or me? >> that's a very good question. i think if we could get a quick question from deputy city attorney yang on whether the commission can provide with item 5, the adoption of the calendar without adopted rules in place. >> so, deputy city attorney, austin yang, yes, the commission

can adopt a calendar. it's just adopting them with the current formation of a temporary chair and as mentioned before, you can adopt the rules of order in a future meeting and you can adopt a new calendar once that happens, but you can vote on the next item and the secretary would call the item and then the chair would organize taking public comment. >> great, thank you. i would -- before we go to the next item, i think it has been about two hours, i would like to propose a short break and if anyone can stretch their legs and get a drink of water. may i propose a five-minute break? is that sufficient? would you like to go five minutes or longer? ten? i would like to propose a 10-minute break for everyone to adjourn for ten minutes and come back, is that permissible? okay. i would like to suggest that.

>> do we have to vote on that? >> i can order it. take a 10-minute break, please. thank you. [recess] >> that issue that pertain to our inability to hear public comment and since we didn't hear it on the previous vote of voting for chair and vice-chair and that will be reascended and we'll start fresh and receive public comment on that motion. >> okay. oh, go ahead. >> secretary -- you should take a vote to rescind. >> i'll take the roll call on rescinding that vote. commissioner post? >> yes. >> commissioner newhouse segal? >> yes. >> commissioner zoubi? >> yes. >> okay. with three affirmative votes, the motion to rescind the

previous vote has passed. and now we can, our apologies to those wanting to make public comment. we will return to entertaining motions for the temporary chair and vice-chair of this commission. do i have any nominations? >> yes, i nominate commissioner lauren post as chair and i nominate commissioner fady zoubi as vice-chair? did i i pronounce your name right -- did i pronounce your name right? >> okay. given that nomination and to clarify for the temporary chair and vice-chair. >> for temporary chair, absolutely. >> so we will turn to public comment and again, our apologies for the technical issue but those members of public that wish to make three minutes

public comment on temporary chair and vice-chair, we'll now be taken. in person commenters may line up against the wall furthest from the door if present in the hearing room or dial 45-665-0001 -- 415-665-0001 tell and meeting access code is 24918153631. followed by a pound symbol and then pound again and to raise your hand, please press star three. and it appears we have two members of the public who are interested in speaking on this nomination of our temporary chair and vice-chair. i will now unmute you and you will have three minutes to speak. okay. i'm starting the

clock, there will be 30-second warning i'll provide. >> can you hear me now? >> we can hear you, please go ahead. >> great. okay. it's david, i'm sorry, i'm pretty frustrated and i have been sitting here for two hours with my hand up. the first 20 minutes of the meeting, i could not hear on webex in any form. the, i had to go back and refresh myself on the "brown act" previsions. i think i would encourage the deputy city attorney to review california government code section 549543e in its entirety. the e1c findings haven't been made under item six. i would strongly encourage that items is moved up at future meetings. i think there is a possibility that you

need to rerun the entire meeting from the beginning, but since i could not hear the presentation and the discussion, nor make public comment on the rules of order. i've had my hand raised. i can file a sunshine complaint or seek others (inaudible) of this meeting but i have no intention of doing so and i'm happy to talk to commission secretary fuller after the meeting and sort out of technical issues and i can absolutely live with putting the rules over to a future meeting with re-notice and for public comment at that time. i will take great interest in the proposed changes to the rules and i appreciate the discussion that i get here about the rules and the very good questions from the commissioners on the current item of electing officers and the caption is not for that item. it simply says public works commission but on that

item, the agenda with election of chair and vice-chair, so you may want to be sure with city attorney that you are good with electing a temporary chair and vice-chair under this item, if in fact, you can do that, i have no objection to commissioner post and commissioner zoubi for temporary chair and vice-chair. i think all three of you here today are doing a fine job asking great questions and i understand that the temporary chair and vice-chair would only be until the elected permanent officers after -- >> you have 30 seconds. >> thank you very much for listening. more later. >> okay. we have a second caller who is looking to make public comment. caller, i will unmute you in just one moment and you'll have three minute to speak and i'll provide you with

a 30-second notice. >> caller, you're unmuted. >> so, commissioners, my name is francisco de-costa and i've been monitoring the public works department and related departments for over 40 years. what we have here is an election of some commissioners who will need to have a lot of experience in making a needs assessment. so it's not about this election although it's very awkward the way you went about it. you don't seem to understand a lot about

the "brown act" or even roberts rules but that's okay. and my contention is that we have to have commissioners who can do a needs assessment who preferably have a lot of experience in what the public works does and i know this is a very corrupt city and it won't be easy for you commissioners to really know what's going at ground zero. we have an article in the standard, sf standard about how equipment is being sold and not related to dpw but related to the sf puc and you work hand-and-hand and

this blatant type of corruption needs very strong commissioners who have high standards, ethics and morals. and so, i don't know about our mayor, how she made this appointment or who made this appointment, but we need your resume put on the website. so, that we know what really is going to happen in the future. so i don't have anything much to say besides that this election, the way it's conducted has to be reviewed because i feel -- >> you have 30 seconds. >> thank you very much. >> thank you. and there be are -- there are no other hands raised for public comment. we can now have any debate on this

nomination of the temporary chair and temporary vice-chair. from commissioner newhouse segal has a comment or question. >> i would -- >> commissioner segal? >> is it in order to address the first speaker of public comment? or is that -- is this only about the vote? >> i would advice not necessarily responding to public commenter but we can have discussion of any topics that are brought up. >> i just wanted to apologize to anybody from the public and especially our first speaker who said he was waiting for two hours and we're all trying our best. we're very, very new and i think that that new commissions are even a rare thing and especially for department of this size, so thank you for your patience and for bearing with us and we really welcome your input and stay with us, please, thank you.

>> any other discussion? okay. then, we will move to the roll call vote on the nomination of commissioner post as temporary chair of this commission and commissioner zoubi as the temporary vice-chair. please respond with either yes or no. commissioner post? >> yes. >> commissioner newhouse segal? >> yes. >> commissioner zoubi? >> yes. >> okay. with three votes in the affirmative, the nomination is approved and commissioner post, you are now the temporary chair and commissioner zoubi, you are now the temporary vice-chair, congratulations. >> thank you. we will move to item five, adoption of the

public works commission regular calendar of meetings and fullerton, you're presenting this. >> thank you. if we can move to slide six, if it's not already there. so, the calendar of regular meetings, which is did i placed on the screen now -- which is displayed on the screen now has been made available to the public and sent to commissioners and we do appreciate the corporation with building management in -- cooperation with building management and trying to hold good times to hold our commission meetings that also meet with commissioners schedules as well as department staff. these are the best possible options we have so far and in general, our meetings will take place on the first and third fridays of the month. the one exception to that on this proposed calendar is in the -- in november, the meeting that

would have been on the third friday of the month, due to facilities conflict has been rescheduled or put in as -- on the 14th of november which is a monday. is there any discussion or questions about this calendar? >> commissioner newhouse segal? >> so, i will not be able to attend the october 7th meeting. >> as i understand, we may be rescheduling that meeting. i think we'll lack a quorum on that day since several of us cannot attend that day, so secretary fuller, you'll get back to us on rescheduling the october 7th, proposed meeting.

>> this will be our regular meeting calendar and we'll be able to cancel meetings as necessary and schedule replacement meetings once this has been adopted. >> and just to recap from earlier in this morning's meeting, later this calendar year, we'll be getting an extension of this meeting schedule through december of 2023? >> that's correct. one of the benefits to -- which i failed to mention earlier, one of the benefits to moving to a calendar year is all other commissions or all commissions get availability in mid-fall of when rooms are available to kind of, like, draft day for professional sports and so we'll have that in alignment with them, so i'll be circulating some draft dates shortly as soon as we have those from building management. >> and now will we take public

comment on this item? or do i -- or a motion first and then public comment? >> we should take a motion on this. >> all righty. if there are no other questions on the calendar from the commissions, is there a motion to adopt this regular calendar of the meetings from june of '22 to june of '23. >> so moved. >> i second. >> and now we'll hear public comment before we have any debate and then vote on this motion. secretary fuller? >> thank you. we'll take public comment before debate on the a dochgs of the regular calendar of -- regular calendar of meeting minutes and the member of the public who wish to make three minutes of public comment and if you're in person and in the hearing room, you may line up in the room against the door or calling from outside of the hearing room, dial 415-665-0001.

and the meeting access code is 24918153631. followed by a pound and then pound again. and in order to raise your hand, please press star three on your touch pad. okay. we will take a look at hands raised for this item for public comment. it appears we have two hands raised at this time. i'll unmute the first caller. caller, you have three minutes to speak on this item. i will give you a 30-second warning. >> excellent, thank you very much, david again. i support the proposed schedule. that's all that's available at this point on friday mornings, so be it.

there are some conflicts with mta engineering hearings that often happen including today at the same time, but i will work through that. i did communicate to secretary fuller yesterday or the day before that the resolution makes reference to the calendar but does not attach it as an attachment. i suggested that and somewhere referencing 10:00 a.m., other than just from the cover page and a couple of other things but i think this works for the moment, this works for june of 2023. and i support the motion and the resolution to adopt with those (indiscernible). thanks for listening. >> thank you for your comment. we have a second caller who has raised their hand. caller, i

will unmute you now and you'll have three minutes to speak and i'll give you a 30-second warning. you have been unmuted. please proceed with your comments. >> commissioners, again, my name is francisco de-costa. and now that you have your calendar more or less in place, which is very important, we need to have an agenda items that address quality of life in san francisco like our walkways and so forth but we also need an opportunity to meet our division heads. we can bring them all together but maybe one or two at a time, so that we hear from them, how

things are being done and if they agree or disagree with what is happening with the changes. as simple as that. we don't need to waste our time talking too much. the time has come for action. as i said, our streets are dirty, our crosswalks need to be attended to and many of our traffic lights on san bruno, (indiscernible), we need to check these places for ourselves and see if what i'm say is right or wrong, thank you very much. >> thank you, commenters. there are no other members of the

public who have expressed interest in speaking on this item. >> thank you. i'm going to request that members of the public restrict their comments just to the specific agenda item that is under consideration, you will, please. at the end of the meeting, we'll have an opportunity to hear comments on subjects under our purview with department of public works but please restrict your comments to each agenda item. thank you very much. is there any debate among the commission on this item, please? if not, i will call the roll on the motion. commissioner newhouse segal? >> yes. >> commissioner zoubi? >> yes. >> and i, commissioner post, votes yes. with three votes in the affirmative, the resolution is adopted. we'll move to item 6 which is the adoption of the findings under the state urgency legislation to allow for hybrid

meetings, secretary fuller, you're presenting this item. >> yes, thank you. i believe we have a slide on this item. essentially, this resolution brings us in line with state and local laws around hybrid public meetings and allowing members who, if they are impacted by covid to be able to participate via teleconference if necessary and this will be a resolution that we'll need to regular adopt on a monthly basis in order to allow for continued hybrid meetings. and the order of action on this is take a motion, have public comment and any debate and then a vote on it. this being the first time that we've had to adopt the hybrid meeting resolution, i want to make sure we can provide anytime

for questions specifically about it. >> are there any questions on this resolution from my fellow commissioners? i will make a motion to adopt this resolution? is there a second? >> i second. >> we'll hear public comment before having any debate and then voting on this motion. secretary fuller? >> thank you. we'll take public comment on this item, the adoption of findings to allow for hybrid public meetings. members of the public who wish to make three minutes of comment on this item, if you're here in person, you may line up against the wall furthest from the door and if calling from outside of the hearing room, the phone number is call is 415-665-0001 and meeting access number is 24918153631. followed by pound

and pound again. in order to raise your hand to be able to speak, please press star three and it appears we have two public commenters ready to go and i'll unmute the first person. caller, you're unmuted and you have three minutes to speak and i'll provide you with a 30-second notice. hello, caller? okay. i think they may have left their hand up. i will -- we will move on to the second caller. i will unmute you now and you have three minutes to speak and i'll provide you with

a 30-second notice. welcome, caller. please, you are unmuted. >> great. david, thank you again. i support the findings as, i think i said earlier in the future and you will likely have to see this every 30 days or so. i would make this but first action item and move it up in the agenda or possibly include it with a consent agenda if you move to a consent agenda model and i think the choices are adoptive and the meeting is good or do not adopt this and in this case, there's nothing you can do, so it makes sense to me to do this at the front but i support the item before you and thank you for listening. >> thank you, caller. okay. we do have any other callers in the

queue. if -- i believe there's one public comment who we allowed -- we unmuted shortly earlier. if you hear us now, please take your hand down. you can raise it later so we can make sure that you're heard at later public comment and that concludes public comment. >> is there any debate on this motion? commissioner newhouse segal? >> i would support and this is not for our vote, but i would support mr. pilpol's suggestion this is at the beginning of the meeting. i would say maybe it's not necessary, mr. fuller, for you to repeat the phone number and the -- i think that other commissions don't, they do it at the beginning and that's it. if there's a request for it to be done again, so for efficiency,

but that might work, too. thank you, mr. pillpul. >> any other questions or comments? i'll call the roll on this motion. commissioner newhouse segal? >> yes. >> commissioner zoubi? >> yes. >> i, commissioner post, vote yes. with three votes in the a -- with three votes in the affirmative, the motion is adopted. >> we have item no. seven, adopt minutes from the july 28, 2022, joint meeting. >> mr. fuller. >> the minutes were provided to commissioners last week as well to the public. we can take any amendments or corrections at this time. or if there are any questions about minutes as well.

>> commissioner newhouse segal? >> okay, so, again, i'm kind of direct -- directing my question to mr. fill pillow owe mr. pillpul, what we have here is broad minutes except for mr. pillpul's comments which are verbatim what was recorded and for the future, i can see that you're somebody who will be attending a lot of our meetings. i'd like to ask mr. pillpull how he feels about having his comments be verbatim or if he would welcome or entertain the commission secretary or the commission department summarizing his comments rather than having his comments stand

out as verbatim? >> i would like to ask deputy city attorney, austin yang, if he could remind us of best practices on minutes and i think i do speak for us when we would all like to have them as concise as possible as since we can refer to the recorded version if we forget anything or need clarification, thank you. >> deputy city attorney, austin yang. unfortunately, i don't have the exact language under sunshine and the "brown act" in front of me. but in general, there is not an obligation to provide it verbatim, transcript of what was said. the minutes are supposed to function as providing notice of the discussion, who was present, the types of public comment that were made, so if the commission wanted to provide direction to

secretary fuller that in the future, the minutes should be more streamlined, i think that's certainly within your discretion. >> thank you. all righty. are there any other questions or corrections from the commission before we -- from my fellow commissioners as we adopt the minutes as presented to us or amend them? >> commissioner zoubi? >> i move we accept the minutes from the july 28th meeting. >> i second. we'll hear public comment for having any depate and voting on this motion. secretary fuller? >> thank you. we will now take public comment on this item. the minutes from the july 28th concurrent meeting with sanitation and streets commission. in person commenters

may line up against the wall furthest from the door if you're present in the hearing room or if you're outside of the hearing room, i can dial 415-665-0001 and the meeting number access code is 24918153631. and followed by pound and then pound again and then to raise your hand, you would press star three on your touch pad. i'll turn to the public comment queue ask we have two callers and i'll unmute the first caller. caller, you have been unmuted and you have three minutes to speak and i'll provide you with a 30-second notice. >> excellent. thanks very much. david again. a couple of things on this. the sunshine reference that is most pertinent is 67.7

minutes and there's a paragraph that discusses the required content for the minutes. beyond that, the concept is really that the minutes are the permanent record of the actions taken. and that is most important. i'm very much in favor of shorter minutes. i think longer minutes does lead to problems. the real distinction is where there's an item that's up for a vote where one may speak in support or in opposition. it's important to note that a public comment was either in support or in opposition. for general public comment and information items, what is useful is having a brief and i mean brief summary of my comments and other comments from members of the public. the briefer the better and again, i'm happy to consult offline with commissioner secretary fuller about ideas to shorten

and streamline all of that. i think it wouldn't hurt in the future to have a reference at the bottom of the minutes that an audio recording and a video recording is available, which as the verbatim, you know, audio and video of the meeting, so the minutes serve, again, an important function of recording the actions but since we also have audio and video available, anybody who wants to listen to the entire thing can start to finish and they should feel free and be aware that always is. i don't think i have any objection to the minutes as they exist now and again i'm happy to consult further offline with commissioner/secretary fuller. i hope (indiscernible) and commissioner newhouse segal is

able -- i hope that answered your questions. thank you again. >> thank you for your comments. so the second person who raised their hand dropped off the line so that concludes public comment on this item. >> i would like to amend the motion if i may or request that commissioner newhouse segal amend her motion to summarize the public comments that is in the draft minutes so they are much briefer and to add information as what the public speaker noted where a recording of the meeting and a video recording of the meeting can be accessed and going far, our minutes, while it will be brief in print, we'll clearly -- it will clearly state where members of the public can watch the videos of the meeting and get a verbatim transcript of the meeting. so, with your

permission, commissioner newhouse segal to have, adopt the minutes but with the streamline public comments. >> i beg your pardon. commissioner zoubi's motion, i beg your pardon. >> so, my question is, do you want me to amend it and add that the minutes need to be shorter? okay. i would like to a membered -- [laughter] -- i would like to amend my motion that the minutes of july 28th be approved and going forward, that minutes need to be shorter than the details that was in the july 28th minutes. >> and with the information provided and where the public can access. thank you. so, i

would like to speak to that motion. >> yes, excuse me. >> the alternative to that would be for us to -- for us to not vote today on this, to vote at our next meeting on this and to amending these minutes so that they take the form that we will -- of all of our future minutes? >> i think we should vote on it today. either way, for every minute that is provided to us, there's a video and audio that can actually meet all the required -- >> right. but this would be shorter. it would basically say, david pillpull said one sen sense. >> july 28th, i'm okay -- i read the whole thing and actually, i think we should just leave this

one as is. >> with the addition of the information where people can access -- are you willing to amend your motion to put where people can easily access the full transcript and video? that's the only change to what -- >> do they have access now? >> just to state it in the minutes where they can get it. >> oh, okay. [multiple voices] >> okay. >> we can certainly add that to the draft or to the adopted version that gets published and do that moving ahead, that's a great suggestion. >> great. so i'll call the roll on the motion which is to adopt draft minutes that we received for our july 28th meeting with the addition on the front page or wherever seems best on where members of the public can access a full transscripts of the meeft meeting and full video of the meeting. i'll call the roll on that motion. commissioner newhouse segal >> yes. >> commissioner zoubi?

>> yes. >> i, commissioner post votes yes. with three votes in the affirmative, the motion is adopted. we will take public comment. secretary fuller? >> thank you. members of the public may address the commission on topics that are within the subject matter of the commissions mandate but not part of this agenda. comments specific to an item on the agenda may be heard when that item is considered. members of the public may address the commission for up to three minutes, general public comment may be continued to the end of the agenda if speakers exceed 15 minutes of general public comment in total. for members of the public who are present, please line up against the wall furthest from the door. for those not present, you can dial in at 415-665-0001. and the meeting access code is

24918153631. followed by pound and then pound again. and to raise your hand, you would dial star three on your touch pad. and it appears we have two members of the public interested in speaking. i will unmute the first caller and you'll have three minutes to speak and i'll provide a 30-second warning for each of you. caller, you've been unmuted. hello, caller? okay. unfortunately, i think -- it shows that -- i can hear some audio but i'm not hearing a

voice, so we'll move on the next public commenters. okay. so, the next public commenter, i'm unmuting you. you'll have three minutes. and a 30-second warning. you're unmuted. >> excellent. david again. so, on this item and i know we don't normally do back and forth and i'm not looking for back and forth in response to my general public comment here but i did want to suggest that at some point in the future, either as agenda items or in the director's report which i'm eagerly anticipating and it's not (indiscernible) and it will be at some point in the future, i look forward to a short report from interim director shore or whoever succeeds her. two items and i'm interested in the process of dpw director borders and how that process currently exist and how the process may change as a result of the new

commission oversight with regard to contracts and other matters, which things will still operate through director's order, which things won't, and whether the process is getting trashed. basically what is happening with director's orders and the authority in the public work code for actions by the director, so that's one top he can and the other is the disappearing news racks on the long caravelle and westportal and perhaps other locations, particularly on the westside of town. it's troubling, there's probably a story and reason and i would love to hear it and that would be a great voted item for a future director's report. those are my comments under 8, general public comment. thank you very much, commissioners. >> thank you for your comments. there are no other callers in the queue. >> hearing no other audience,

we'll move on to item 9. item 9 is the overview of the public works department contracts. it is an informational item. and it will be presented by alex burnes heard of contract administration. their byrnes. >> good evening, commissioners. >> good afternoon, my name is alex and i'm in public works and i have ten works in administration in public works and work with seven contract

analyst. some of our main functions include taking procurements ask contracts through the life cycle and ensure the procured and contract needs meet all city requirements. the goal of this presentation, this informational presentation today is to give you an insight into some of the laws that govern contracts as they go through public works and make it to your approval step and beyond that, there's? additional meetings that have been set up and briefings to go into further detail. okay. so, first off, san francisco is a charter city. as a charter city, san francisco has adopted its own charter that has relevant administrative codes and laws beyond the common law and we'll be going to some of the relative codes for contracted today and the first is chapter 6, contracting for construction and professional service for public

work and improvement. chapter 21, the acquisition of commodities and goods and chapter 21-g grants. so, administrative code chapter 6 is going to include the construction and professional service project that we do here in public works and when you see the approvals come through for your, to the commission, public works is the central agency for construction contracting in the city, so often times you will see items such as department of public health building or an elevator, perhaps for, you know, an mta facility, so it won't just be -- as we often use, we are used by client departments, so you'll see a wide variety of projects come through and i know there's already upcoming approvals that are going through

the process now. it will be showing up shortly in your upcoming commission meetings. beyond just the construction, it also includes professional services as it relates to construction in the city of san francisco, so next, i want to take you through just some of the different -- the different procurement methods and contracts that will come for approval and the most common we use is design bill build. we would have a packet of fully designs and we would advise that publicly and allow contractors to bid on that. we would set minimal qualifications and accept the lowest bids that met the minimum qualifications and the contractor is expected to build the project at that time. another procurement method and type used is define bid. we'll use this on projects that may be

more complex and larger and this method as opposed to contractor bidding on the design, we'll ask the team to combine and provide the design so it will meet our requirements and build the project. construction management and general contractor, similar to design build, if there's a larger more complex project, we'll often use this to get a construction manager general contractor onboard earlier in the process through the design to ensure hopefully less bumps down road through the construction to semester and the newer options that public works have been utilizing and recently relatively added to the administrative code in san francisco is best value. often times this is similar to design bid build where we'll have a speck that is bid but as opposed to just minimum low bid, we can evaluate other factors such as safety performance and anything

else -- anything else the department determines who should be constructing the project. next one, you know, these are some of our more common contract types and this won't cover everything but this is a base of some of the common options. job order contracting, that's going to include where we bid out a book of all different types of construction, equipment and services and we will hire a contractor based on what they say they would do their price compared to the book, so for example, if we have a book that list a hammer of, a foot of hammering as a dollar and they tell us it will cost us dollar and $0.10 to do it and they would bid someone that says it cost $1.20 and with the big of giant pieces, we create smaller projects pulled together the

cost and the cost of each different part of the construction to create an overall project. the next option that has come up is negotiation upon failure of bid. there's a couple of different scenarios when this happens and the most common is it's considered a failure of bid if you only receive one bid and as there was no competition, so if the project, if the bid that you received came in above the estimate that you have as a department, you would need to meet certain criteria under this chapter 6 requirement to consider negotiate with the sole bidder as opposed to going out to rebid or finding another for the project. the last few here define scope, professional services, pretty straightforward.? of our larger service projects, an example, this is architecture and engineering on a new fire station. following this, we have emergency contracts. there's

different, there's a different prevision in the code that allows for quicker procurements for emergency contracts, public works has our own procedures we follow but what is defined as an emergency is outlined through the city and the most recent one that i have seen was like a rock slope collapse by the beach and then finally we have as needed pools of professional service consultants and construction companies of which we will create pools based on qualification and then select as the projects are, the smaller projects are created. so beyond chapter 6, i think in my (indiscernible), you'll get a lot of chapter 6 contracts coming for your approval and you'll be getting them shorely. there's also an administrative code chapter 22 that overall is the law for procuring

contracting for general services and commodities and professional services that are not directly related to a public work so for chapter 6 professional services, those would be construction management, architecture and engineering directly to a building and some, a professional services under chapter 21 as it would not be directly to a public work could be an accountant, financial consulting, beyond that, chapter 21 governs the procurement and contracting of general services and commodities which would include janitorial, commodities would be -- it could be a hammer or shovel. these are -- currently in reviewing a lot of these items, most projects would be going through sanitation and

streets commission but some example of some professional service projects under chapter 21, i saw it would be coming to public works is that we're working on a new construction management, project management system to allow for less external data in a house. we have a ratio equity initiative in which you're trying to hire a consultant and those would fall under chapter 21 type of procurements that would come to the public works commission. a little nuance about chapter 211 that chapter 211 technically under the purview of the office, the overall office of contract administration. the office of contract administration is a division under the mayor and the city administrative so there's nuances where certain portions of public you know, most of this will be sanitation and streets

but certain components of public work scope is solely under the office of contract administration's purview and there are carve outs in which the department will approve. just to try and tie that into an example is the office of contract administration has their own technology pool that tens can directly contract with, but as it was setup by the contract administration, it is already approved so it wouldn't go through a commission. they are the overseer of allowing the purchases of that software to go through but in our construction management software scenario, we chose not to use their pool and go out with the public bid and as it's not within their already preset pool, that would then come to the commission to be approved as public works is signatory to that agreement, having the one to procure it from start to finish. and some other nuance for chapter 211 in

1993, a charter amendment did allow some additional powers for the departments ask these are called -- and they're referred to, if you hear it around and i don't know if it's a correct term but it's what we use in the city is prop 2 purposes and they are small, less than $10,000 quick purchases, these are often times a chair, a hammer, a shovel. and last year, public works issued 1,350 of these for approximately $2 million. just to show the scale of these projects, i believe that comes out to less than $1,500 per purchase, so yeah. that allows for quicker procurement of these small items. finally, another administrative code i want to familiarize the commission with,

to date i haven't seen the projects coming to the public works commission but the grant code, it outlines -- this is new as of january 1, 2022, and previously there was no legislation around this, but grants are essentially a word to a grantee for a public purpose. often times, at public works when we award grants, there's the pit stop program on the street and component of that, pit stop monitoring is a workforce development aspect. you know, we're currently going out with one related to tree trimming, but a community involved type of program where we can hopefully teach the community how to take care of their trees as a part of the program as well. so, just to clarify on this as well, this is grants that public works grants to grantees. public works also receives grants from the federal highway and caltrans and those are generally attributed to

construction projects and process through chapter 6, sometimes it's unique requirements depending on the funding. so getting toward the end here, just, you know, there's lots of causes that san francisco takes part in and that makes its way into our contracts. some of our social policy previsions here include chapter 14b, this is a local business enterprise administrative code. this will include ensuring that local businesses who commit high portion of the tax dollars in the city have a good chance at receiving public funds. this is also done -- this is commonly done through bid discounts on certain projects or requirements on projects that they are hired as a subcontractor to the prime contractor. in addition, we have chapter 12b, which is

nondiscrimination and equal benefits and contracts. yeah. this would require any contractors or consultants to receive both contract was public works or the county and city in san francisco to ensure marital status regardless of -- it's equal benefits for equal work. yeah. that's managed by the contractor monitoring division who is the social policy overseer of 14b and 12b. finally, chapter 12x is a ban with contracting against discriminatory states. there's currently around 28 states that the city and county of san francisco is unable to contract with and that's based on policies in their states related

to anti-lgbtq likes and law that's prohibit abortions and voter suppression laws and any contractor or consultant whose company is head quartered in any one of those 28 states, puck works can't enter into contract with them. just finally, to end to this, beyond the social policy, there's various requirements that contract admin and other departments will check off ensuring that the business tax is paid in current -- there's newer requirements around safety, so any construction contract that comes to the commission should have gone through a thorough safety review and any professional service contract that comes to the commission will have gone through the civil service commission ensuring that any relevant unions have been notified and had the opportunity to protest or discuss those, the

contracting out of those services. so, that's the one-on-one initial presentation, just on the overall administrative codes that we follow and i like far to getting into more depth with you in the meetings. i think it's set for next week and the week after. >> thank you. this is where we now take public comment prior to the commissioners having an opportunity to ask questions or make comments. so, we will now take public comment on this item. >> members of the public who wish to make three minutes of public comment on item 9, the informational item public works departmental contracts may line up against the wall furthest from the door if here in room

408 or if you're outside the hearing room, dial 415-665-0001. and the meeting access code is 24918153631. followed by pound and then pound again. and then press star 3 to raise your hand to be recognized. it appears that we have one caller who is requesting to speak. i will now unmute you. caller, you've been unmuted and you have three minutes to speak and i'll give you a 30-second warning. >> great, david again. so, on this item and i appreciate the very brief overview, a very complicated contracting requirements. my thoughts at this time involves ultimately this commission, i think, will

set a level of dollar threshold of contracts or contract amendments and grants whether they are grants received or grants awarded for review and approval at the commission and what items you don't necessarily want to get for approval but you might want to get after the fact or even before hand that it is upcoming, so you might get a report that the director exercised his or her discretion and award bid for amended contract up to a certain amount. it was a project or contract name and the contractor and the amount of change and whether it was a time change, a scope change or a dollar change or all of the above and ultimately the level of detail in the staff report that will come to you for approval on contracts. as you

move to that, i would hope that you would look to the other big five of the big six and to look at these in the city that has big infrastructure under them and that is, as i recall, the airport, mta, puc, bart and rec. park and there are variations of levels of approval there and a lot of variation in the amount of detail in the staff report but those are all things to look at and this is probably something that will take? months and some consideration to get to a level that you're comfortable with and that is helpful to the public and doesn't unnecessarily delay or bog down the process so it's hoped that contracts get the kind of public scrutiny that

this commission was intended to create without delaying everything but yet another six to nine months or longer or whatever. >> you have 30 seconds. >> thanks, on something that's relatively minor and straightforward but the big project will need more scrutiny and review and we should have some other way to -- what's a good word. anyway. so look at those by different (indiscernible) and what not. again, thanks for listening. >> thank you for your comments. there are no other members of the public either in the room or on the teleconference. public comment has concluded. >> this is an informational item and this is an opportunity for members of the commissions who have questions and comments and i'll kick it off. i have two

questions and mr. burns, thank you for your presentation, it was interesting. could we go back to your slide number four please where you listed the various types of contracts that we would be seeing in the months ahead? thank you. i had a question about best value, the fourth bullet. is that considered in every contracting decision? i believe you said this gives the department a bit of flexibility when it comes to looking at not just what is the cheapest but overall, how the city will get the best service and get the project done to the highest level possible for its taxpayers, is that true? is best value considered in every contracting decision? >> so, this specific code section around bid value lows the tent to incorporate safety and what -- value to incorporate safety. the overall of best value is taken into account. although we don't call it best

valley. it will have have a minimum scope and safety requirement and have you to pass that to be required and the major difference, instead of pass/fail, you'll get scored on some of those things in the best value method. >> okay. i'll certainly look forward to learning more about this as we go forward and start seeing some specific contracts and i would add as a taxpayer and citizen, i always want to save money but it doesn't mean the cheapest bid and sometimes you get what you pay for and i want a good project that will stand the test of time. my second question, what was on slide number nine, the 12x prevision that bans contracting in a majority of the states of the united states, has any economic analysis ever been done on that, on to how much it may or may not be costing the taxpayers the city next that project cost by not be able to hire consultants or buy

materials offer et cetera from a majority of the states? >> right. so, the 12x is implemented through the city -- administrator's office. a year and a half ago we provided a version of that analysis to their bla, i think it stands for budget labor, budget groups for the city admin's office and i believe they're pulling all the other departments. i actually didn't see the fruits of that final product that may have been created. but i know something similar was undertaken at the city administrator's office at some point in time. yeah. >> thank you. perhaps secretary fuller, we can make a note for a future agenda item or in partnership when looking at contracts. i would be curious. we do support not doing business with states that don't show the city of san francisco's values but i would just like to know if

there's a cost associated for that, it's more information for taxpayers and the public to have at their fingertips so thank you very much. that concludes my questions. do any of my colleagues have questions or comments for mr. burns? commissioner zoubi? >> thanks, alex for the presentation. it's an entry level for us and start learning about how the process is. my question is around, again, the types of contracts on slide four, can you walk me through a process of the design bid build including how many, actually how many depth of public works team members go through it and the approval process before it gets to the commission? >> yes. so, let me -- i'm really

good at the way we do it now so i think yeah. i can get up to essentially they'll -- they'll develop a set of specks, like, there's a project that's needed. a project manager will be assigned. that project manager will come through a contract preparation group that will package the entire project to include all the city requirements. they'll pass the package to contract admin and we'll post the package and notify various agencies, plan rooms, just common places that construction companies may go to that we have a public bid advertised. it will go on the city's wide website and the public works website. and then we'll receive the bids. they'll be a review by the pm that the contractor meets minimum qualifications. >> (indiscernible) -- >> yeah. that's right. the

acronyms are, sorry. yeah. so, the projects manager will review the contractor minimum qualifications outlined in the specification. the contract administration will read the contract submitted and the documents in the way that was outlined and requested in the solicitation and also ensure they meet the minimum safety requirements the city set up. at this point, there's other various requirements before it would come to the commission. one would be that we have confirmation they're not located in a van state, a 12x state. their business tax is up-to-date. a lot of projects, they'll have specific requirements based on the scope to that project. but that will start, which is brand-new, i think, maybe the prop b team will go through -- new commission agenda workflow where the project manager who

established the contractor meets the qualifications in some way, initiates the workload and it gets to my group and we confirm the contractor meets all the city's social and like contract requirements and their bid is acceptable and then we'll approve it. and then it continues up the chain through a bureau manager and go through the cfo to ensure there's funding or there's a funding plan in place. then, it will go, i believe, next in the new process to the city attorney and then it will go to the director and then it will be scheduled to be approved by the commission. >> oh, okay. that's a lot of steps. >> yeah, i think that's a 7-week process that was outlined at one of the earlier -- >> so what part of this whole process do we, does the department of public works reach out to the community and can add

to the consideration of, you know, the project, the area where the project is, the timing of the project and who is going to be impacted? >> yeah. so i know there's a lot of environmental reviews that go on and there's mandatory postings related to that. you know, i can speak from us and i think you might be looking for something different but once it's ready to be advertised, we notify everybody's it's advertised and once the project is awarded, it's noted it's awarded to this contractor or consultant and they won the project. in regard to community input, i guess, i mostly work with local businesses, we'll notify local businesses. i don't know about the community at-large as much. >> good afternoon, commissioners zoubi and deputy director of finance and administration for public works. just a few additional points i would like to add. a design bid build project means that the design

goes to a full one hundred percent set of design drawings and it's more than the design. there's lots of community engagement. we is a construction outreach team. it's a 7-member team that is working with the community, with the business owners to talk about a lot of the issues around construction impacts, to try to mitigate construction impact and is a list dating design. it's happening before the contract award will get before the commission so we can provide more detail at a later day but there's an entire process that the communications director, that team is embedded with the project team but it's run oust of the communication side and we have staff dedicated working on construction projects and designing with the community. >> and that would be a different presentation, a different date, are we going to put that on the agenda? >> we can certainly provide that information in a different presentation. when we go forward

with our engineering slide deck and we can make sure that we incorporate information there about where the interaction from that team happens when they're doing their work on projects. mainly a lot of the projects that are considered design bid build are a lot of our, what would i would call a bread and butter type projects where we're doing a street scape project and a paving project, where we're installing a new roadway and putting in a new median, such as ones that have happened recently on visidero or cesar chavez and we'll ensure where the key touch points are during that process and we'll include that in the slide. >> thank you. >> thank you. >> may i -- one more question to alex. is the time of the project

or timeline, is that considered in the bid review, like, you know, would a contractor come and say hey, we can finish this in neuropathy years and another contractor says we can -- another contractor says we can do it in two? is that considered in -- in the bid review? >> so, i'd say not on the majority of on projects, on the majority of projects, it has a fixed time that has been estimated by the department and outside consultants but there has been projects where part of the criteria will involve you set the schedule so you can get scoring based on how fast you can do it as opposed to someone else as well. that would be a version of best value where it's more than just the low bid, so it has been done, yeah on various projects. >> who determines the best value and when it kicks in? >> often times, the project

managers will take a look at what is most appropriate for the project. if it's in highly sensitive area and safety or something, and the utmost concern or very dangerous type house, so if there's something specific about the project that lends itself to a certain aspect of the requirements being more important then they'll make that determination to the project manager that that should be worth a portion of the scoring beyond the cost. >> okay, thank you. >> the best value. >> commissioner zoubi, do you think it would be helpful if we asked the department alex's department or someone else per director's short's instruction to give us a visual on this, as mr. burnes outlines, it sounds like there's a number of steps from a to z on getting a contract formed and then eventually approved and awarded. i know it might be helpful to

see an illustration of that graphically, if you can get one of your graphics whizzes to give us a slide, i would find that helpful. realizing each contract will have its own variation, it might deviate here or there but sometimes a visual -- something visually -- visually mike be helpful. thank you very much. commissioner newhouse segal? i >> i have a question about chapter 21g, grants. so, i would love to know at some point what those grants are and how -- what a portion of the budget is and how they're advertised for and how they're applied for, so the process -- i don't -- i don't need an answer now, so that's a very different part of our contracting, so i'd like to know about that. >> yeah, i think that's something that makes sense for

us to put together. you know, obviously each of these codes have a lot to it and we can definitely create something specific to grants that would help kind of break that down a little further. oh, yeah we can create something specific to grants 21g. as it's new, it was enacted january 1st so it would be good for everyone in general, that we can create something and break that down further so you can get a better understand of how it's done as well. >> we're going to have a training on this, so hopefully we'll learn more about it but i'd like to know if they are -- if they start with the initiative of the grantee making a proposal to us or if it's us looking for particular answers to particular needs? and how much of the budget that is and how it's decided? >> yeah. we'll definitely put that together. all the grants i have worked on has been all

second one, the department needs and we put it out and see what the grantees can do to help us. >> thank you. >> commissioner zoubi? >> one more question about the chapter 21. >> yeah? >> so, who are or what the determines a contract to go to the office of contractor rear than staying at the department of public works? >> yeah. so the code is relatively specific, so that's helpful. so, essentially the code says that the office contract administration is a contract officer for chapter 21 and specific sessions it will carve out and say the department is involved in the procurement or award of these types of contracts. that would include all professional service contracts so professional service not related to a public work, like, financial

consulting. that would include technology, purchases that the department has gone on about the process on their own as opposed to going through the oca preset and they have a technology marketplace setup but if it doesn't meet the needs of the department, we can go on our own to procure software and technology. outside of that, there's one other section, two other sections, one says other powers of the department, it has about five really unique situations. one of them is moving of art. and also the under ten k expedited purchases have been delegated through the department for the 1993 charter amendment, so -- and then finally, the director of oca has the ability to allow departments

to do it, they can delegate that to depths as well. i'll -- i can write those down specifically and send them out, to help everyone understand what the department will be signatory to as opposed what is restricted to oca. >> is there any further discussion? hearing, we'll move on to item 10, thank you mr. burns for your presentation again. item 10 is a presentation of commission responsibilities under proposition b. this will be led by rachel alondra saturday. director of the proposition b transition team. >> thank you. good morning.

technical difficulties, please give me a moment. great. my name is rachel alonzo and i'm the prop b project director in the city administrator's office for the past year. i oversaw the planning and implementation of proposition b after voters approved the measure in november 2020. city administrator's office was tasked with implementation given its oversight authority over public works and public works has been a part of general services agency, adm -- prop b removed adm and now u oversee that. explaining what odm does. to set you up for success. >> can you explain what adm is?

>> yes, sorry. >> yeah. we were talking about the -- >> i know. i had to pay $3 into the acronym jar. i described it first. so, adm is my short hand acronym for the city administrator's office. thank you. so, to help set you up for success and to help you hit the ground running, approximately 1/3 of my team's time was dedicated to establishing you and the staff's commission. so we had a dedicated oversight and accountability working group and the group was charged with developing recommendations for how to best comply with your mandates. i'm here today to share those recommendations with you and this is just an informational item. so there's no official action for you to take today but you're free to modify this approach as you go in consultant with director short and secretary fuller, of

course. all right. so there's four parts to my presentation. i know that we are running late, so i'm going to try and go very fast. so, first, reminder of the commission mandate which was shared with you last month. second, the recommendations from the oversight and accountability working group. third is program calendar which will tell you what the department plans to share with you and when in terms of both elective and this mandated contact and the final part of presentation is the ballot measure going before voters in november, which interestingly enough is also prop b. new b and old b. all right. so this is a summary of charter section 4.102. all powers and duties for all commissions across the city. highlights are you set policies and goals, objectives, plans and programs, and to do that, you can hold hearings and investigate the department's operations. you'll approve the

budget before it goes to the mayor and you can appoint a commission secretary and forward names to the mayor for director a pointment and fire said director -- director a pointment and fire said director. this slice summarizes, 41.41c under the original prop b. so first all of your mandates take effect in three weeks on thursday, september 1st which is the date that you have your full powers and duties. second, you will oversee the departments performance including evaluation of data. third, you have the power to approve contracts or delegate said power to the department director or the directors designee. in other words, the department can only approve its own contracts for three more weeks. fourth, you are to receive proof that said contracts were performed adequately and finally, you'll review the designation and

filling of positions every year. i have renamed that the hiring and vacancy report so i'll walk you through in more detail. all right. so, performance and data valuation and the recommendation is for you to receive a presentation and report every other month. those reports will rotate between two different topics and one focus on the bureau of street use and mapping and the other will cover the capital projects under the infrastructure and building divisions. so this means that you'll hear six performance reports per year and each one three times. while that frequency may not seem exciting, we chose it because capital projects move slowly so there may not be meanful updates at this pace. see how it goes and adjust freak went see up or down once you're familiar with the data and what information it's telling you. so, for those

managesers, we have identify -- for the measures, we identified 19 and socializing with the department, 12 additional measures were also identified. so the performance team is working on those request and will include them to you in the presentations when the data is available. so much of it is already available in individual spreadsheets but it's a best for robust performance measurement program to rely on more systemic data sources rather than individual spreadsheets. so, how did we choose the 19 plus 12 measures? we wanted all case services to be covered rather than cherry picking just certain items and we wanted the measures it align with your role of setting policies and goals as opposed to things in the weeds and appropriate for date to day management right. i'll walk you through the 19 plus measures so this is relayed to capital

projects so that first theme, right. one of the two. it's important for you to know and track over time the number of active projects, the department has and the counter projects that completed design or construction and the universe of clines so you know where the book of the department works is coming from. a key measure of a project success is how its schedule compares to the original schedule. individual projects and programs are currently tracking this but the department is working on -- they're working on awe systemic solution to report total project value. more on capital projects. there's five measures really for contract admin. construction admin were in the low bid and no more than 80% and 110% of the cost estimate. that tells you how accurate our estimates are or how out of whack out of

market conditions are depending on your perspective. another measure of success and market conditions are the rate at which projects are awarded and rebidding a project takes time and cost money so it's ideal to award on the first bid. the final real performance measure here is the time it takes to complete the contract award milestones, predictability here helps improve project schedule estimates. and i think your request earlier to have a workflow and wanting to know all the steps, that speaks to the purpose of this measure. right? the final two items are more informational but changes over time will help you track the organizations health so it's the number of contracts awarded my type and the dollar value of those contracts. so, in addition to being on schedule, the other traditional marker of successful projects delivery is whether the project is on budget. again, this is tracked and recorded on a project by project, program by program and group by group basic

and the department is working -- working on a -- working on a systematic solution. the department categorizes and processes change orders for far more reasons than e and l, but that's the most relevant of holistic reporting at the start. this slide is a finalist of metrics about capital projects report. it refers to the capital programs housed within the infrastructure division, so it's street resurfacing and aka paving, curb ramps and roadway structures which refers to things like tunnels, bridges, retaining walls and stairways and other things. so, regarding paving program, you will hear the number of blocks treated ask the citywide pavement condition index score or pci score, similarly for curb ramps and you'll hear about the overall condition of ramps and the percentage of buildable conditions with ramps that's in

good condition. finally, you'll monitor the condition of roadway structures. and i know that was a lot of wonky technical information, you'll learn more about those capital programs in the coming months, but for now, the main take away is for major assets that public works is responsible for, the intention is to keep you informed the quality and intentions of the assets. now, we move on to the second report which is about the pure -- bureau of street. bsm. they oversee the right-of-way. issuing for permits happening in it and inspecting it. it's kate critical you know -- it's critical that you know the rate that permits are issued. it's frustrating to wait for a permit. that's the key measures of success and for inspections, we want to know the counts of inspections through the 311

systems, the public is -- you know, who is being served primarily. and then the final item on this sly is the time it takes to respond to an inspection request. this is the seconds and final slide about bsm. so it has two sidewalk repair programs and to monitor the programs, you'll receive reports on repair notices issued and the square feet of inspections completed and the square feet and square blocks of sidewalks repaired. and then performance measures for the subdivision and mapping unit of bsm are underway. the department intends to report to you the map backlog of a percent of all active maps and the backlog as a percent of or a subset of the housing project active maps only because housing is priority in the city. as well as the percentage of property subdivision and condo conversion approvals issued within 50 days.

and the final slide is a catch all for additional measures, the department has data ready about lost work, day rate and the rate of preventable car accidents while it's working on how to report results from the biannual city survey and the perception of sidewalk and curb quality and the department is looking at improving kpi and benchmarking as well as measuring the racial equity of its service delivery. okay. that was a lot. and contract approval is also going to be a lot. so this is your second mandate, personally this is your most important mandate. no pressure. over four to six weeks, we're going to try and make contract machines out of you. jokes aside, this is a dense and complex topic and we are trying to educate and arm you with the information necessary so you feel comfortable and confident approving contracts, those are my goals for you. and that you

feel comfortable and con any den delegating approvals to the department or the departments designee. the department will no longer have the authority to approve its own contract awards beginning september 1st. until that time, the city administrator's office of contract administration, both ca again, alex spoke to you about them a bit, is serving as the mayor's designee overseeing the department's contract and that's a role it has been filling since the january 2020 corruption scandal. you heard alex's contracting presentation is what i'm calling it, so next month you'll receive intermediate or advanced contracting as well as contract of approval and delegation policy that our city attorneys are working on, they're working to draft it based on recommendations from the oversight and accountability working group. so, i'm not going to go into detail with you today

about the threshold recommendations much it's very detailed and can wait for next month but i want you to know to develop it, we looked at what other departments with construction contracting authority do, so that is rec. and park, mta, puc, the airport and the port. we've looked at what are those commissions approving and delegating down to the department and also how many contracts do they approve each month? you'll be surprised and public works has far more contracts, so based on that information, the working group developed delegation threshold recommendations, trying to balance competing priorities or goals of having your oversight be meaningful. we don't want you to be bogged down with contract approvals every meeting because it won't help you or department. the department is also worried about the new approval process and how it's going to gum up the works because in construction, time is money and the idea of contracts being approved in

batches every two weeks, rather than ongoing on rolling basis is worrisome. all these recommendations for all of these but especially for the contract policy, you can modify the delegation policy at any time you like in the future if it seems like you're seeing too many or too few contracts so we tailored the recommendations based on averages but things change over time and the result of what comes to you may not match our databased simulation if you will. contracts -- so the third mandate is providing you with proof of adequate contract performance. i've foup this one a little confuse -- i've always found this confusing and i don't know what problem it's trying to solve but working group did its best to interpret what this

means and how to meet it. what does it mean for a contract to have been adequately performed? it means that the construction is per the designs plans and specification. in other words, the correct tree species was planted in the proper location on the sidewalk, the irrigation is hooked up correctly, and the con kree was poured at the correct -- concrete was poured correctly meeting ada requirements and each contract has dozens if not hundreds of line items like that so if the contract receives its final permit or sign off or approvals, if payment is issued and if the tenant can occupy the building or the public can use the right-of-way, if all the work is completed and the paperwork is submitted to the city and the city is ready to close the contract, those are the clear signs that the work was performed adequately. if there's problem with the work, the city

wouldn't pay or the user wouldn't be able to use the space. i don't think the resulting report related to this mandate is going to be very exciting and the recommendation is proceed you with two reports annually, listing the projects that have achieved substantial and or final completion. i'm going to skip over the definitions of substantial and final completion i have here and i can share them through the secretary fuller a later day but it means the end user is able to use the space whether it's a building, facility or sidewalk. and then final completion means all paperwork is completed and there's no outstanding work and the city is ready to let the contractor walk away. i'll say because this mandate was not very clear and because it's a big enough lift for the department to learn how to operate with commission oversight this year, i felt strongly that this recommendation needed to rely on the existing work being done by

the department rather than creating a custom or new process regarding contract performance in particular so, the departments construction management teams are already overseeing the prosecution of this work and they're ensuring it's being performed adequately so the most efficient thing to do is piggyback on that expertise and decision-making and communicate it back to you. because the report won't be exciting and that's why the recommendation is set the frequency as annually and you'll learn what the management groups do in the future. one final note, i thought this was related to contract door performance because there's a civil grand jury report out related to the contractor report database but it's contract performance and not contract door performance so i share that in case you had the same thought. okay. final mandate is to review data about the departments positions every

year, so we've recommended to sync this up request the budget timeline and come to you in the earlier spring after you have heard and voted on the budget in january and february. there were seven specific things to this report. this was more about doing a data deep dive rear than setting any kind of goals and through that exercise, we realize that the 7 things are not mutually exclusive. they very much overlap and so rather than you seeing for instance, one pie with seven slices, you're going to see seven different pies. and actually it's nine pies because in addition to those mandated categories in the charter, the working group suggest you receive the information about the workforce and -- program calendar, this is again what you're going to hear and when. so prop b has several mandated reports. this is the plan to deliver those to you at a

regular change dance and 2020 prop b if approved would remove the mandated reports from the charter, it's still a part of your work plan for the year and to in other words, if new prop b passes in november, you can rely on this content. and in the coming years, you can and should replicate this plan and update it along the way this year and in the future as necessary based on your input or request for changes so it's very much a living document and you will hear update or receive updates about it through secretary fuller. he'll distribute it to you, i think monthly, an advanced calendar via e-mail. okay. so, next month, you will review the contract approval delegation policy, receive presentations on the infrastructure and building divisions as well as the building project management bureau. you're going to meet with d hr, department of human resources this closed session

regarding the department head hiring, carla's replacement because as of september 1st, you are in charge of that. so, we've scheduled monthly bureau overview presentations for you and they rotate between the infrastructure and building divisions. in october, you'll hear from the infrastructure project management bureau. followed by all of others listed there that i'm going to read to you. the first performance mandate report is scheduled october for capital projects and street use and mapping is for december and that's the cadence and one month on and one month off and rotating. january and february, you'll have your mandatory budget hear and votes. and then you're additional mandated reports are shown on this slide, so in march, it's the hiring and vacancy report. in april, it's the controller's office presenting proposed methodology to a cost and waste report which is just a

(indiscernible) mandate but it pertains to public works as well you so you should be privy to the information. in may, you'll receive the proof the adequate proof contract report. in the summer, this is going to change a lot, but we do have the general administration bureau's plan for you in the summer. as well as performance reviews of the secretary and the director and evaluating yourselves and setting your work plans for the coming year. the final part of my presentation is related to the new prop b ballot measure and how it impacts your work and the rest of the implementation efforts. i do know it's 1:57 p.m. and i want to do a time check and i believe the meeting is scheduled until 2:00 but we can go beyond. i am pause for questions or continue. >> i believe we're scheduled until 3:00 today.

>> okay, then we're going to keep going. okay. so, you have seen this content before on this slide. it was included in city attorney's presentation last month. but i think it's worthwhile to refresh ourselves. so, if new b is approved in november, it will eliminate the staff's department effective january 1st and transfer the staff's functions back to public works. both commissions would continue as is. the staff commission would hold hearings, do the data evaluation and performance measurement work and set policies about street cleaning and you would continue to have the authority to remove the department director. this slide shows the planning and implementation work done to date for original b. i won't go into the details but i'm happy to answer any questions about item s this list later if you like. previously last spring, a governance structure was established to oversee the work and that included a steering

committee and three working groups ask they focused on finance -- and they focused on finance and administration, operation efficiency and oversight and accountability which i previously mentioned to you. we have held meetings with the executive groups and tent staff and union reps so we met deadlines for the two pieces of mandatory legislation included in prop b and identified connection points and improvement tunes within operations division, and the budget was coordinated and submitted and you exist and your (indiscernible) exist and as alex mentioned, a new it system was built for department staff and managers to review and approve items coming before you. so, this slide shows the charter requirements for the staff's department. first, staff exist on october 1st. that is three months after its commission formed. this date was set by the board of supervisors in december

and he they cannot revise it. the board can't revise the date. second, natalie, staff will have its own director. and then third, the staff's department is responsible for eight specific duties and they're housed within the division of public works right now and the final bullet is the longest but it says until the commission recommends names to -- the sas make and the mayor appoints the people, the public works director should act as the sas director. final slide, i will share you with the implementation work that was on track for october 1st. but which is now on pause. and i know some people think that the city wasn't ready to implement prop b, but it's not true. everyone has been marching toward the october 1st deadline. this was developed in consultation with city attorney's office and controller. realizing that the city only has so many people in

staff hours to go around. we don't want to spend a bunch time and money on back-end changes. only to have to turn around and undo it a few months later. it's roller coaster to be changing because it's the responsible thing to do. if the ballot measure does not pass on november 8th, we'll put these thing back up for implicationtation with some things happening in november and december. we're working through the details. what are we talking about? basically, it's all of the back-end work needed to prop up a department. the charter says nothing about these things. i'm going to run through quickly but i'm happy to answer questions that you have if you're curious or want to know more. i was worried about the financial components. so it's a lot of work to move 800 positions and funding sources and close and recreate over one thousand active purchase orders, so i'm grateful that the

controller was willing to pause this work until we know the outcome of the election. 311 call center workers will be briefed on the staff's spinoff so they know how to intake request but on the back-end of the system, things will be labeled as public works. the employee e-mail domain won't change and hiring for management positions are on hold as is the tenant improvement work to make office space ready for those new staff hires. none of the re-branding work will advance until the election results are known and neither will new staff social media accounts be established. the department's plan and performance group will also not begin untangling the that strategic plannest. 207-page code clean up ordinance submitted to the board of supervisors by the july 1st deadline and under 30-day hold, i guess the 30-day hold is over but they're on recess so it's still on hold. that won't be

scheduled for committee until after we know the results of the election. and that is it. and i'm happy to answer any questions you might have, thank you. >> thank you, ms. alonzo. we'll take public comment on this item. >> thank you. members of the public who wish to make three minutes of public comment on this item, the proposition b commission or responsibilities under proposition b, if you're here in the hearing room, you may line up against the wall, furthest from the door and if you are calling in from outside of the hearing room, please dial 415-665-0001. and the meeting access code is 24918153631. followed by pound and then pound again to raise your hand to be

recognized, please press star three. it appears we do not have members of the public interested in providing public comment on this -- here in the hearing room. but we do have one person who has raised their hand calling into the queue. call /*. caller, you have three minutes to speak and i'll give you a 30-second warning. >> thank you, david, again. so, that was an incredibly comprehensive overview, i can't thank rachel enough. great work. so me, the metrics seem good initially. i'm sure that that's the first path and there will be a fair amount of tweaks to the metrics in the future. i can comment another time on the director selection process. yes, it will happen and yes, i'll have thoughts on that. it does appear that the presentation that was just made is different

from what was posted publicly, so commissioner secretary fuller can repost the revised presentation, that would be fantastic and as to an advanced calendar, it seemed to me like the slide that's were labeled program calendar would lend themselves to an advanced calendar of what is contemplated for future meetings and i would suggest that someone look at the public utilities commission advanced calendar as a good model. they have both items scheduled for specific meeting when they are known in advance. they are on a routine annual items and quarterly items and monthly items and it seems like you're going to be in a routine like that so there may be an opportunity to develop an advanced calendar modeled after

theirs. i'm not sure, let me take another quick look. i'm not sure i have anything else specific at this time. i think this is a first pass and things will get tweak over time and as was said, there's some uncertainty as to what happens with new prop b and how that effects the responsibilities of both commissioners and whether or not there's a second department and all of that, so again, great work. thank you for listening and continued work in progress, thank you again. >> thank you for your comments. it does not appear there's any other members of the public interested in making comment on this item. >> thank you very much. ms. alonzo, thank you for your presentation. my head is spinning and we have been here for four hours but nonetheless, this is a (indiscernible) department in san francisco with

1,600 employees. this is a lot. and i think going forward, it will be important that we manage our own expectations as commissioners, that we manage the department's expectation and manage the public's expectations. we will do our best, we will learn quickly. i think we're all a quick study. we will ask for clarification and explanation if we're not getting something and not pretend to understand when we don't, but i would say this is a lot and i think we'll just take it meeting by meeting, one step at a time, try to add as much value as we can, try to represent the citizens of san francisco as best we can. i have a few comments that i wanted to throw in as we go forward and we hear some of your specific presentations, performance measures, it's really important to of course, track projects

success against budget. i mean, it seems to me as a citizen, i hope my -- the city's capital projects are performed on time or early, on budget or under budget and as safely as possible. that's where buck is going to stop for all these projects so going forward when we're looking at performance measures and metrics, one of my first questions will always be, where are we on budget? budget for the project and then as we're going along. i don't want -- just very clear on where we are with the proposed budget and i understand cost are going to change and i look far to hearing why that is as we go along. i go some of that when i was on go bock and heard about dpw projects and i said why is it delayed and why is the cost more expensive and i'm sure the staff is prepared to answer the questions, they've had to do it many times before. and then,

same sort of thing with proof of contract performance much again, to me, a contract is performed well on budget, on time, safely, et cetera and i'll close by saying, when we had some interesting project tours last week, i noticed that 1 of the street that was being repaved, it was going to be beautiful for the people that live on it whether it was done, yet the curbs were still a mess and one of my questions was, why aren't we redoing the curbs while we're putting down new asphalt so i guess what i will also be looking for in reports going forward is coordination between functions in dpw, that (indiscernible) once. so to speak. i know it's a big depth as i said. there's a lot going on and we have this whole complication with sanitations and trees potentially spinning off but it's so important going forward for us to see that all

the subdivisions within department are working closely together so it is a dig one sort of thing and when we go in, curbs get done and paving gets done or street trees get planted when street curbs gets done. ms. alonzo, thank you again and i will look forward to working through the slides in the presentations in a more digestible form as we go. so thank you very much. so, commissioners zoubi, comments or questions? >> yeah, i want to thank ray -- i want to thank rachel for control over the presentation. you went fast. my question was about the reporting part. were you recommending reports being sent out as, like, excel worksheets or any of that or would we have access to a certain portal that would -- is a live feed system?

>> great question. what i have envisioned in my head, but is certainly -- you can certainly discuss it further but reports would be issued to you as pdf's. reports would be more detailed and then there would always be a presentation and a staff report to summarize the contents of the more detailed report but it would be transmitted to you with the corresponding meeting agenda by secretary fuller, so just as you should have received this agenda and the accompanying material, you'll see future reports that are scheduled for certain meetings in a similar fashion, does that make sense? >> yeah, but wouldn't we have -- speaking of the transparency, wouldn't we have access to the same type of reports that the department of public works would have? >> it's not currently the recommendation, but if that's something that you're interested in, then i think that can be

discussed. yeah. >> thanks. >> any other comments or questions from the commission for ms. alonzo? all righty. hearing no further discussion, we'll move on to item 11 and thank you again for that informative presentation. >> item 11 is the overview of the department budget by budget director devon mcculley. this is an informational item only. >> good afternoon, commissioners, it is great to be here with you much i'm defben mcculley -- devon. i want to provide you to the -- >> closer to the mic? >> better much

>> to begin, i would like to provide you an overview of the four primary areas of the budget and capital planning section. first is the operating budget. this is the development and monitoring of the public works and sanitation and trees departmental annuals and budgeting labor and nonlabor and entering depthal coast and establishing the mou and working with other city departments. next is the capital budget. this is the development and monitoring of the public works and sanitation and streets departmental capital budgets and we coordinate with city administrator's office and the development of the ten year capital plan and budgeting monitoring w monitor budgetary compliance and we have analysis and reports to our program teams, that includes spend and revenue performance. we also provide financial information for various policies and budget

and legislative reports. last but certainly not least is the indirect cost plan. we manage the departments indirect cost recovery plan in support of the departments administrative team. we'll go into more detail on the components of the indirect cost plan later in the presentation. now, let's review the annual budgets. shown at the bottom of this slide is the total fiscal '23 budget. $451 million and the tollal fiscal '24 is 417.8 million. now, let's review the budget amounts by bureau. is first is the general administrative budget and during our last hearing in july, bruce robertson stating that public works is the most complex of all departments and this is due to how the public works

administration functions are funded. as a result of the departments indirect cost recovery plan, the general admin -- the cost is recovered by an overhead recovery. this overhead recovery is budgeted as a negative expenditure in the budget. which offsets the administration's budget cost. the $23 million budget that is shown here is comprised of three main parts. first, there's about $800,000 capital project for tenant improvements and facilities upgrades at the facilities yard outside of the cost plan. that's a capital funded project. second, due to the sanitation and trees department, the required shared administration services, about $15.8 million is now being recovered as revenue from sanitation and streets. as opposed to the overhead recovery, which was done in prior years. third, public works

over recovered and prior years by $6.4 million which is budgeted as revenue, revenue fund balance. thus further reducing the needed overhead recovery going forward. controls for the shared services in the recovery revenue accounting treatment, the total fiscal year '23 general administration budget if looking at just cost is $68.8 million. fiscal '22, budget was general administration budget was $64.2 million. so it's an -- it's an an increase of -- the increase is $8.9 million is the result of fiscal '22, the appropriation amount. so really going forward in fiscal '23, this is the appropriate share of the building design ask construction bum and '22 was low because of the appropriate asian. next is the

infrastructure decision and construction bureau and increase of $39.3 million is the result of greater city investment and capital projects. specifically, the $39 million a year over year budget increase to the paving program. street reuse and mapping, the increase of about $4.2 million includes the new $1.7 million enhancement for street enforcement and inspection. lastly the operations bureau, due to the spend off of the sanitation and streets department, in the official start date of october 1st, approximately 25% of the budget is within public works and approximately 75% of the budget is in the sanitation history department. this is a graphic representing on the left-hand side or sources of the budget. ask on the right-hand side the uses of that budget amount. this is all funds

for fiscal '23. moving counterclockwise and the largest portion is the interdepartmental sources on the right. roughly $13 the.7 million or 31%. this represents work that we will receive from other city departments. next is the general fund continuing source. this is about $30.5 million or roughly 7% much it represents a mix of general fund capitals projects and discrete projects and the nighttime median crew and what we receive from the board of supervisors during the budget process. next is general fund. this $93 million or roughly 21% is primarily used by our street cleaning. street environmental services bureau. smaller allocations exist in the building repair as well as the street use and mapping bureaus. next we have gas tax, road fund

and road maintenance and rehabilitation account. this is gas tax funding from the state. this represents about $66.4 million or roughly 15%. this supports maintenance of roadways and the paving program. next is capital funding. about $56.2 million or 12.5%, this is the public works capital program appropriations. we'll go into more detail later in the presentation. next is the mental and overhead as mentioned about the general administration, this represents about 6.5% of our budget. and this represents the administration bureau as well as paid time off appropriations. next is the tree maintenance fund. this represents $22.3 million or 5% of our sources. this is the set aside passed by the voters in november 2016 as proposition e in support of the citywide tree maintenance of over 125,000

trees. moving on to special revenue funds, this $4 million or one percent includes special engineering and special funds for bureau street mapping and bart who help support the pit stop program. in solid waste funding, this 9.5 million or 2%, this is funding from the 19 about 2 ordinance in and supporting labor manual cleaning uses. the largest piece is labor. $26.6 million or roughly 46% of our budget. moving counterclockwise, interdepartmental services is 64.4 million or 14%. this is services that public works is buying from other city departments. this will include shared admin services, rent, workers comping, department of technology expenses, et cetera. grant programs, $9.2 million and 2% is funding that supports

programs provided by community based organizations. including for the pit stop program, tree watering and establishment and the trashcan washer programs -- pressure washer programs. ten percent is maintenance of facilities at the operations yard at 2323 cesar chavez. equipment $4 million or one percent, includes funding for replacement trucks and electric vehicles and other operation equipment. debt service, about $8.9 million. or 2% is funding for the cost of issuance for debt related to this the street resurfacing and paving program. capital projects, just shy of $100 million or 22%. this was capital appropriations and we're going into more detail later. the underrecovery is an

expenditure we have to carry forward, and this is $2.7 million or half a percent. this is to make up for prior year recoveries. interdepartmental transfers, $4.8 million or 1%. includes transfers such as the transfer to the municipal transportation agency and gas tax receipt. materials and supplies is roughly $28 million or 6%. and it funds professional service contracts ask system consulting, software licensing costs and other materials and supplies. programmatic projects, $$22 million or 5%. includes dedicated funding for initiates and programs including the nighttime median crew and -- and the pit stop program. moving to positions and we have full time

fte's and this is a snap shop of fte's by division and i want to highlight different position types and you can see in the first column, operating positions, these are positions where we have direct salary infringed dollars in our project and project funded positions and while we have the authorized fte, we do not have salary infringed appropriation. and they're funded by other city departments and both operation asks project positions do sum up to our total authorized position count of roughly 1860 positions. of course, we also have attrition included in our budget. attrition is salary savings. of course, those salaries savings apply to the operating positions because of course the project positions do not have any salary or infringed dollars in our budget so roughly 934 -- 94 positions of fte is

included in our budget. so that's how we can get to the roughly 1766 funded and project funded positions. so now on vacancy and as you can see in this chart, at the end of fiscal '22, we were at a high of vacancy of about 21.7% of our positions were vacant. prepan depth i can, vacancy rate was 10.9%. so i think there's several reasons for that vacancy rate over the past three years. increased separations because of circumstances facing our department over the last two and a half years and there were delays in hiring because of the pandemic and we couldn't get the testing done as quickly and the

interviews were similar, testing couldn't be done as quickly and our hr colleagues in the city administrator's office are experiencing short staff so they can't process those fte's as quickly as we would like. moving forward, the budget does include of course, new hr functions for public works, we have 42 new staff that will focus on hr functions and we hope that will accelerate our hiring. of course, as mentioned salary savings, the 94 positions we have included in our budget as attrition represent about $11 million of savings from vacant positions. that's the capital programs. so, as you can see in fiscal '23, we have just sthie of $100 million of capital funding and as you can see here,

the predominant share of that is for our street resurfacing program. that's $71.2 million. we also have $8.8 million in critical enhancement ask discrete projects so these are projects that have a defined start and end and this is including the sunset build recycling project and the buchanan mall is another example. our curb ramp program of $6.5 million, this is the inspection and replacement of the detectible tiles, the yellow domes you see on the sidewalk and funding includes the subside walk basement repairs which is about $3 million. we have a facility renewal of 1.3 manies which funds projects such as urgent repairs, and the operations yard, hvac system. we have right-of-way renews at $4.4 million which funds street

structures insfeks and repair and plaza repair and median maintenance and sidewalk repair programs. we have tree establishment and it's important to note here that we do not necessarily lose all of our tree establishment money, of course, it went from budgeted and public works, it's now budgeted in the sanitation and streets department. so where we have three millions in fiscal '22, we have 2.4 million in fiscal '23. of course, pothole, routine maintenance which is pothole repairs and fence repairs and other capital repairs. going into a little more detail on the capital programs, so again street resurfacing in the paving program is by far the largest. our goal is to pave five hundred blocks per year. that will help us maintain our pci which is pavement condition index score of 74. of course, looking forward, we don't currently have general fund funding in '23 but

fiscal -- '24 but in '23, we received $34 million from the general fund debt or bond sale and $41.2 million from the other funding sources which is largely the gas tax. curb ramp program as discussed, $3.5 million in the general fund for repairing 100 curb ramps and $3 million will be in support of the subside walk basement. right-of-way renewals, the general fund allocation for pothole repair is $1.4 million. it's dedicated for pothole and five hundred thousand will be for sidewalk repairs. five million for -- $2.4 million for the street planting. and $2 million for the buchanan mall

improvement. while we, public works has a significant budget, funding also comes to us during the year and this is an example of fiscal '22, the year that just ended and funding that came from other city depths through the year, fiscal 22, we received over 300 million are -- 300 million from other depth asks that represented $68 million from the san francisco public utilities commission. and that involved 40 different funding sources. about $4 it million came from the municipal transportation agency. which involved 22 different funding sources. and of $54 million is from the earthquake safety and emergency response bonds. of course other city departments as well. public health, rec. park, the library, port, office of community investment and infrastructure, they all send dollars to public works as

public works is the client or the provider for our client departments. okay. now it's into the indirect cost plan. so there's three main comphones to the indirect cost plan. this helps us recovery for the admin services as well as the paid time off that all city, all city employees but public works employee will be using as well. the paid time off, that includes the 12 paid holidays we get per year, generally staff take vacation during the year and of course any sick time. it's paid time off. all of that will post to the paid time off fund, none of that post directly to any project or direct funding source. paid time off accrues the paid time off as earned. in a set aside for that future or current use. the second component of the indirect cost plan is the bureau indirect cost. so each bureau has its own

administration team, maybe some assistance staff, they have rent or facilities costs, all of that is indirect cost at the bureau level. that has to be recover included through the indirect cost plan and third is the department overhead. so this is for -- for all the director's office staff, communication, public affairs, all of the deputy directors, the fleet, the store room staff, the finance the budget, the accounting team, all of this is the department overhead, rents for 49 south van ness, our office. all of that is department overhead and that has to be recovered through the indirect cost plan and overhead rate that's charged to each hour of work. . public works don't get everything we ask for but we

did well. this is highlighting enhance manys and $12.8 million came to public works through budget process ask these are enhancements -- and these are enhancements on top of work. $5.4 million was a clean expansion. this will fund new positions and 55 must temporary staff to enhance our city. we received $1.7 million for street enforcement and this will help the illegal vending and include eight new positions for our bureau of street use and mapping. the small $300 allocation for the selma tree. this will be for the tree nursery. $1.2 million this ises six new informations and a maintenance crew operating during the nighttime. we received 6 new project delivery staff and again, they're project funded so there's no dollars in our budget but these are project managers working on capital

projects. $2 million for the graffiti abatement pilot. for pilot program for abating graffiti on private property and $2.2 million for other add backs so again, while we didn't get everything we wanted we did quite well and we're pleased overall with our budget result. with that, thank you for your time and i look forward to working with you to create an even better public works budget going forward. >> thank you, mr. mcculley. we'll take public comment on this item. >> members of the public who wish to make three minutes of comment on this item 11, the department -- the public works department budget may line up against the wall here in the hearing room if you're present with us. or if you're calling in, the phone number is

415-655-0001 and the access code is 24918153631. and then pound and pound again. to raise your hand to be recognized, please dial star three on your touched tone. and it appears there are no members of the public in the chamber today but we have one person who raised this hand on the call-in queue. i will unmute you and you will have three minutes to speak and i will give you a 30-second warning. >> great, david, hopefully the last time today. i would really appreciate that. so, a number of different topics and i hope somebody has taken notes on capital planning the city does have a planning committee but each department manages projects and reports in its own way and

it would be great if, through this process you could rationalize that and have a little more consistent capital project management and reporting and it's a beautiful dream. there was a reference of (indiscernible) and i think that applies to interdepartmental projects like puc or mta projects about you applies to fiber placement in the right-of-way and i believe there's still the committee utility liaison construction and other projects, cal cop which issen sure that streets are dug up once for utility work and not touched for a five-year period absent of some extraordinary need. i think this is an excellent practice going forward for all slide presentations to have the pages numbered. the solid waste funding that was

identified, that's what i understand to be the impound account and i believe that there will be a major change in the rate setting process because of prop f that was passed in june, that's another item that should be discussed in the future how that process is transitioning to the controller's office and what public works responsibilities will be going forward with respect to refuse rate setting. the indirect cost plan that was discussed is separate from the citywide plan which is known as cal cap. this is the department's indirect cost plan and i believe there are department federal and nonfederal funding rules about how paid time off and perhaps other issues are addressed. i think it's important to not implicate meaningful monitoring and oversight of dpw and

interdepartmental projects and market street is a good example. if you wanted to have a presentation on better market street, that's great but so too is mta and the county transportation authority -- >> 30 seconds. >> thanks. i think it's good to have meaningful -- i think it's important to keep operating and capital budget separate, understand project funding which you just heard a lot about and charging back the project -- project was normally funded in a certain way but charged in some cases in a different way because of project setting is done. >> i have said enough today. and thank you for listening to me today. >> thank you for your comments. there are no other members of the public, either present in the hearing room to speak or on the queue online.

>> thank you very much. and thank you for the public comment. i had a question on page 3 which is the budget overview, if you don't mind flipping to that. >> could you tell us again, please, infrastructure design and construction, what the increase was primarily due to? i know you said it. i beg your pardon, say it again? >> capital projects and more capital funding coming to the infrastructure destruction -- relative to last year. >> because the pandemic is ending, what's the reason? >> that's my understanding, the last two years, the funding coming to public works was lower than typical. this is a typical appropriation so that represents the increase, it's capital project funding.

>> right, okay. okay. it's a big jump. and then just, the attrition and recruitment for vacancy, there's a lot of vacancies and i understand why you outlined the reasons why but we'll look forward to hearing, i hope, in the months ahead that dpw is staffing up appropriately so all the employees can get their job donees and not stretched too thinly. there was a budget item for pothole repair and it wasn't large but that was my point. it seemed light. i look forward to hearing more about that and learning more about the budget as we go along but we all want smooth streets and i look forward to hearing more about that. thank you very much for your presentation and even though it was sort of an overview and we'll get into details as we go along, but thank you very much. >> thank you. >> commissioner zoubi, did you have a question or comment? >> thank you. i have a couple of

questions. again, thank you for the presentation. it's great. and you went into a lot of points that since we're learning, this is what we want to see. my first question, in your presentation, you said that there's a salary savings and it sounds like a positive thing, which is some times, it's actually counter, i mean, it's not very positive on the side of the workers on the ground with, you know, lacking support and we know why the reasons are but are the salaries moving around or what's being done to that saving? >> thank you for question. it's a great point. the salaries seem

to be, every year there's going to be salary savings because of people leaving or retiring, people have different opportunities within the city, different employment so there's a level of attrition that is relatively normal so that's not -- that $11 million is not concentrated in any one division or any one time. that's the department wide. but that's separate from of course of the vacancies on top of that, so again, certainly there's going to be an expected level of attrition every year. the vacancy number is, that we have currently is much higher than of course that expected level of staff turn over you would experience on normal years. >> okay. the next question, when we move -- when the department of public works was going to start using our own hr department, it's not going to be through the city hr, is that budget going to move with it or did we -- did the department of public works actually pay for

that service in the past and now we're paying our own or how is that working? >> yes, we have paid for that in the past through a work order, indepartmental service that we paid to the city administrator's office. comparison purposes, about $6.8 million was budgeted in prior years, now, this year given of course, there's transition, there's staff that we we would need to hire in hr and there's ten staff members, ten fd's coming from the city administrator's office but they're going to come over, the start days are stagger so we're going to continue to buy services from the city administrator's office for roughly a quarter to a third of the year, that's $2 million and that's included in our budget so again, the cost of the budget we've been using has come down because we're not going to expect to pay for the whole year it's just the first quarter of time. after that, we expect to have our own hr team working for

public work and their staff and their cost is included in our administration budget already. >> thank you. i noticed there the routine maintenance was lowered and there was -- you didn't give an explanation on why. did that move to sanitation and streets or was it just lowered? >> for instance the pothole repairs, yes, that moved to sanitation ask streets so in term -- and streets so the sanitation and streets had an increase because there wasn't a sanitation streets department last year. >> something should happen, it will come back to us? >> correct. >> two more questions. taxes that, you know, measures the -- in the past by voters of san francisco, like, i think it was the -- was it de soto tax and

the secretary -- the soda and cigarette tax that the city is collecting, where is that in the sources? >> cigarette litter fee is in the general fund sources. >> and is there any way it can be -- like -- is it usually a lot of those tax measures go into the general fund or -- >> for public works, that one in particular is collected by the treasure and tax collector. the department of environment shares a matter with the treasure and tax collect you are but public works would receive the bulk of that funding. i believe the number is about three millions included in the budget in fiscal '23. >> and last question. i promise. payments from other departments. when there's -- let's see puc has a project and sends it to our designers and architects and

move forward, how is that paid? is it paid on reimbursement or is that -- does the department actually advance the department of public works to fund? >> a couple of different ways sometimes it's billed and the service is provided and the cost is basically invoiced to the public utilities commission. there's another way where they authorize the public works team to charge directly to the source of funds that are in the public works or the public utility commission budget, so there's a couple different ways, depending upon the preference of the puc or public works, we can reach out to their accounting and finance team to figure out the best way to of course, make sure we account for the funds correctly. >> would the latter are reported in our budget? >> in terms ever spending -- >> directly from them? >> correctly. we'll be -- public

works staff would be doing the work and charging the labor material cost. we would be able to see the spending, so the budget, where it's budgeted is in the puc's budget so that's an example of where, over $300 million in fiscal '22 came to public works, that was not in the public works budget. that started in the other department's budget during the year. >> thank you. >> any other questions or comments from commissioners for mr. mcculley? all right. hearing none. thank you very much again for your presentation. >> thank you. >> i believe now we move to general public comment. >> since we did not exceed the initial period of 15 minutes of public comment, we do not need to take this item and move to adjournment if you call it. >> thank you. i'll add, i want

to thank again the director short for sticking it out with us this afternoon and city attorney's office as well and for the dpw staff that made presentations today. they were excellent and very informative. we thank you all for your hard work. it was clear how hard you have been working and i thank you. in the future, as temporary chair, i'll do my best to keep the meetings to four hours, rather than five with a break midway for a snack, water, stretching, et cetera. so, with that, i think we are adjourned. excuse me, is there a motion to adjourn, i beg your pardon. >> so move. >> i second. >> vote? i guess we should vote. >> actually, you're empowered to adjust adjourn the meeting if you want. >> i think we'll stand adjourned. thank you all very much. [gavel]

>> we're the public works construction management team. >> so public works has been involved in the redevelopment of mission bay since its inception in the late 90s, which is almost 20 years. i've been here about four years, these guys have been here in several years, and there have been a lot of people who have been here before us to construct what you see today. about a block from here is the bay. most of mission bay was a cove, marshy land, and debris from

the 1906 earthquake was brought here to fill in the land, part of what you see here today. >> our team is proud to be a part of the mission bay redevelopment project to help the city grow. >> when you come out to mission bay, you'll see parks of all kinds of. parks for kids, parks for dogs, and parks with a view. >> before long, you'll see one of the largest parks in mission bay. >> so before chase center development started, there were very little utilities, so some of the utilities that we constructed including low pressure reclaim mains, joint trench utilities, which enabled us to underground pg&es utilities, many things that

used to be above ground. >> one of the things about mission bay, it's a separated system. in the city, everything is combined, so storm and sewer goes down to the treatment plant, but mission bay, the plan was to reduce the burden on the overall treatment system, so this kind of enabled the rain water flow to flow in the right direction and make it to our stormwater pump station which is about a block away. >> we will be demolishing all of what we're standing on now and the track ways and raising it to grades, and a couple of days from now, we'll be putting fresh asphalt on it. so what you're looking at is 16 street. and behind us is terra francois

street. >> we manage a lot of different agencies between contractors, developers, and designers. we over came a variety of challenges to meet the chase center opening. >> central poles can't move too much because they have to be in the right position for drivers. right underneath me is a water supply for fire suppression, so it was scheduled to go right over where the pipe was going to sit, so various city agencies had to meet together to make sure there weren't any conflicts in the field. so next time you're in mission bay and you see city poles like

this, you might think it was an easy installation, but there's seven different agencies building new construction here in mission bay to make sure. not only can it be built right, but it had to be . >> the san francisco carbon fund was started in 2009. it's basically legislation that was passed by the board of supervisors and the mayor's office for the city of san francisco. they passed legislation that said okay, 13% of the cost of the city air travel is going to go into a fund and we're going to use the money in that fund to do local projects that are going to mitigate and sequester greenhouse gas emission.

the grants that we're giving, they're anywhere from 15,000 to, say, $80,000 for a two year grant. i'm shawn rosenmoss. i'm the development of community partnerships and carbon fund for the san francisco department of environment. we have an advisory committee that meets once or twice a year to talk about, okay, what are we going to fund? because we want to look at things like equity and innovative projects. >> i heard about the carbon fund because i used to work for the department of environment. i'm a school education team. my name is marcus major. i'm a founding member of climate action now. we started in 2011. our main goal it to remove carbon in the public right-of-way on sidewalks to build educational gardens that

teach people with climate change. >> if it's a greening grant, 75% of the grant has to go for greening. it has to go for planting trees, it has to go for greening up the pavement, because again, this is about permanent carbon savings. >> the dinosaur vegetable gardens was chosen because the garden was covered in is afault since 1932. it was the seed funding for this whole project. the whole garden,ible was about 84,000 square feet, and our project, we removed 3,126 square feet of cement. >> we usually issue a greening rft every other year, and that's for projects that are going to dig up pavement, plant trees, community garden, school garden. >> we were awarded $43,000 for

this project. the produce that's grown here is consumed all right at large by the school community. in this garden we're growing all kinds of organic vegetables from lettuce, and artichokes. we'll be planting apples and loquats, all kinds of great fruit and veggies. >> the first project was the dipatch biodiesel producing facility. the reason for that is a lot of people in san francisco have diesel cars that they were operating on biodiesel, and they were having to go over to berkeley. we kind of the dog batch preferentials in the difference between diesel and biodiesel. one of the gardens i love is the pomeroy rec center.

>> pomeroy has its roots back to 1952. my name is david, and i'm the chamber and ceo of the pomeroy rehabilitation and recreation center. we were a center for people with intellectual and development cal disabilities in san francisco san francisco. we also have a program for individuals that have acquired brain injury or traumatic brain injury, and we also have one of the larger after school programs for children with special needs that serves the public school system. the sf carbon fund for us has been the launching pad for an entire program here at the pomeroy center. we received about $15,000. the money was really designed to help us improve our garden by buying plants and material

and also some infrastructure like a drip system for plants. we have wine barrels that we repurposed to collect rain water. we actually had removed over 1,000 square feet of concrete so that we could expand the garden. this is where our participants, they come to learn about gardening. they learn about our work in the greenhouse. we have plants that we actually harvest, and eggs from our chickens that we take up and use in cooking classes so that our participants learn as much as anybody else where food comes from. we have two kitchens here at the pomeroy center. one is more of a commercial kitchen and one is more setup like a home kitchen would be, and in the home kitchen, we do a lot of cooking classes, how to make lasagna, how to comsome

eggs, so this grant that we received has tremendous value, not only for our center, for our participants, but the entire community. >> the thing about climate, climate overlaps with everything, and so when we start looking at how we're going to solve climate programs, we solve a lot of other problems, too. this is a radical project, and to be a part of it has been a real honor and a privilege to work with those administrators with the sf carbon fund at the department of environment. >> san francisco carbon grant to -- for us, opened the door to a new -- a new world that we didn't really have before; that the result is this beautiful garden. >> when you look at the community gardens we planted in schools and in neighborhoods, how many thousands of people now have a fabulous place to walk around and feel safe going outside and are growing their

own food. that's a huge impact, and we're just going to keep rolling that out and keep rolling that >> i try to start every day not looking at my phone by doing something that is grounding. that is usually meditation. i have a gym set up in my garage, and that is usually breathing and movement and putting my mind towards something else. surfing is my absolute favorite thing to do. it is the most cleansing thing that i'm able to do.

i live near the beach, so whenever i can get out, i do. unfortunately, surfing isn't a daily practice for me, but i've been able to get out weekly, and it's something that i've been incredibly grateful for. [♪♪♪] >> i started working for the city in 2005. at the time, my kids were pretty young but i think had started school. i was offered a temporarily position as an analyst to work on some of the programs that were funded through homeland security. i ultimately spent almost five years at the health department coordinating emergency programs. it was something that i really enjoyed and turned out i was pretty good at.

thinking about glass ceiling, some of that is really related to being a mother and self-supposed in some ways that i did not feel that i could allow myself to pursue responsibility; that i accepted treading water in my career when my kids were young. and as they got older, i felt more comfortable, i suppose, moving forward. in my career, i have been asked to step forward. i wish that i had earlier stepped forward myself, and i feel really strongly, like i am 100% the right person for this job. i cannot imagine a harder time to be in this role. i'm humbled and privileged but also very confident. so here at moscone center, this is the covid command center, or the c.c.c.

here is what we calledun -- call unified command. this is where we have physically been since march, and then, in july, we developed this unified structure. so it's the department of emergency management, the department of public health, and our human services hughesing partners, so primarily the department of homelessness and supportive housing and human services agency. so it's sort of a three-headed command in which we are coordinating and operating everything related to covid response. and now, of course, in this final phase, it's mass vaccination. the first year was before the pandemic was extremely busy. the fires, obviously, that both we were able to provide mutual support but also the impact of air quality.

we had, in 2018, the worst air quality ten or 11 days here in the city. i'm sure you all remember it, and then, finally, the day the sun didn't come out in san francisco, which was in october. the orange skies, it felt apocalyptic, super scary for people. you know, all of those things, people depend on government to say what's happening. are we safe? what do i do? and that's a lot of what department of emergency management's role is. public service is truly that. it is such an incredible and effective way that we can make change for the most vulnerable. i spend a lot of my day in problem solving mode, so there's a lot of conversations with people making connections, identifying gaps in resources or whatever it might be, and

trying to adjust that. the pace of the pandemic has been nonstop for 11 months. it is unrelenting, long days, more than what we're used to, most of us. honestly, i'm not sure how we're getting through it. this is beyond what any of us ever expected to experience in our lifetime. what we discover is how strong we are, and really, the depth of our resilience, and i say that for every single city employee that has been working around the clock for the last 11 months, and i also speak about myself. every day, i have to sort of have that moment of, like, okay, i'm really tired, i'm weary, but we've got to keep going. it is, i would say, the biggest challenge that i have had personally and professionally

to be the best mom that i can be but also the best public certify chant in whatever role i'm in. i just wish that i, as my younger self, could have had someone tell me you can give it and to give a little more nudge. so indirectly, people have helped me because they have seen something in me that i did not see in myself. there's clear data that women have lost their jobs and their income because they had to take care of their safety nets. all of those things that we depend on, schools and daycare and sharing, you know, being together with other kids isn't available. i've often thought oh, if my kids were younger, i couldn't do this job, but that's unacceptable. a person that's younger than me

that has three children, we want them in leadership positions, so it shouldn't be limiting. women need to assume that they're more capable than they think they are. men will go for a job whether they're qualified or not. we tend to want to be 110% qualified before we tend to step forward. i think we need to be a little more brave, a little more exploratory in stepping up for positions. the other thing is, when given an opportunity, really think twice before you put in front of you the reasons why you should not take that leadership position. we all need to step up so that we can show the person behind us that it's doable and so that we have the power to make the changes for other women that is going to make the possibility for their paths easier than ours.

other women see me in it, and i hope that they see me, and they understand, like, if i can do it, they can do it because the higher you get, the more leadership you have, and power. the more power and leadership we have that we can put out

>> hole to everybody i'm the executive director of the office community investment and infrastructure, oci. i want to welcome to the grounds breaking of the mission bay, bayfront park. [applause]. >> you seat park sit in intersection of person open space transit and development project in mission bay. 5 and a half acres will largest mission bayar