. today is friday september 6, 2022 the meeting began at 10:01 a.m. call the roll. >> >> good morning respond with here or present. >> american lynne commissioner lynne newhouse segal. >> here. >> commissioner lauren post. >> here. >> commissioner paul woolford. >> proudly present. >> commissioner fady zoubi.

>> acting chair post we have 4 members present quorum is 3 we have quorum. due to the on going covid-19y health emergency and gifrn the public health recommendations bite san francisco department of public health and emergency orders of the govern and mayor concerning social distancing and lifting restrictions on teleconchs this meeting is via teleconference and streamed by sfgovtv those of you watching in live stream, there is a brief time lag between the live meeting and that is shown online. on behalf of the commission i extend thanks to sfgovtv media services and building management, staff for all their assistance in putting on this meeting. for the public wishing to comment on items from outside

the hearing room. you will be able to do so dialing 415-655-0001. access code: 2481 309 1587 ## note that you must limit comments to the topic of the agenda item being discussed unless you are speak under the general public comment. and to reminds you that if you don't stay on topic the chair may interrupt and ask to you limit your comment to the item. we ask this comment med in a civil and respectful american and you refingerprint from the use of profanity. address the remarks to the commission as a whole not individual commissioners or staff. we have chinese, spanish and filipino interpreters available during public comment only.

we will have the interceptors introduce themselves in their respective languages.

>> thank you. before calling the next item. i would like to amend the agenda to postpone the hearing of items 6 and 7 to a regular meeting of the commission on november 14th. if the items are pest ponented it is my intention to question a working group work with the commission secretary to present a draft rules of order to the full commission on november 14th. do i hear a motion and second it postpone to the commission's november 14th meeting the hearing of items 6 and 7? >> so moved.

i second. given the motion we'll turn to public comment. for members wishing to comment on this motion to postpone items 6 and 7 until november 14th, if you are present in the hearing room lineup against the wall from the door. and if you are calling in dial 415-655-0001. access code: 2481 309 1587 ##. once you are on the line dial star 3 to raise your hand. if appears there are no members

present in the hearing room wishing to make comment on this motion. sfgovtv are there any members of the public who expressed interest in speaking on this motion? it appears there are no members who are interested in speaking. i will call the roll on this motion to postpone consideration of items 6 and 7 until. >> actually. one more. >> thank you.

>> is did debate on this motion commissioner newhouse-segal. >> my hands was raised to make the second. >> secretary fuller call the roll. >> thank you. >> please answer with yes or no. >> commissioner newhouse segal. >> yes. >> lauren post? >> yes. >> commissioner paul woolford. >> yes. >> commissioner fady zoubi. >> yes. >> and chair, we have 4 vote in favor of this motion. >> the motion succeeds. secretary fuller will pub labor adopted motion to the commission website. we'll move on to item 2. mr. fuller call that item. >> item 2 is the adoption of

findings under the state urgency legislation to allow hybrid meetings. this was distributed to the commission in made available to the public. this is an action item. >> does the commission have questions on item 2? do i hear a motion and second to adopt the findings under the state emergency legislation. >> i move to adopt the findings. i will second. >> given motion we'll turn to public comment. members of public had wish to make 3 minutes of comment on item 2 the adoption. findings under the state legislation if present lineup from the door or call nothing

dial 415-655-0001 then access code: 2481 309 1587 ##. then press star 3 to raise your hand. it does in the appear there are members present in the hearing room to speak. sfgovtv, do we have callers in the queue who expressed interest? no callers. that concludeings public comment. is there debate on this motion? >> secretary fuller, call the roll. >> on the motion to adopt item 2 the adoption of findings to allow for continued hybrid

meetings answer with yes or no. commissioner lynne newhouse-segal. >> yes. >> acting chair lauren post. >> yes. >> commissioner paul woolford. >> yes. >> acting chair fady zoubi. >> yes. >> yes. >> there are for you votes in the affirm tim. secretary fuller will publish the motion to the commission website. move on to item 3. mr. fuller call that item. >> item 3 is the adoption of the minutes from the september second 2022 meeting of this commission. commissioners received the draft minute in advance and were posted public low for public review. note that the draft minutes have been corrected with the

following in item 4, the third bullet point, the phrase was clarified the public right-of-way. in the public comment on item 6 a typo corrected to add the letter d to the word suggested this . is an action item. >> are there corrections or questions on the minutes? >> yes. commissioner newhouse-segal. >> so i noticed upon one of our new items on our agenda today reflects what was suggested at our last meeting on on september second. but there are a couple of other ones that were not in the minutes that i think to reflect how we would operate in the future. i would suggest that it is important to add these.

one is, request for section called, commissioner's comments and new business being included on the agenda. i see that it it is on today's upon agenda. thank you to secretary fuller and combebls who was responsible for this. that is very responsive. great for minutes to show that. so that was item 10 in the september second agenda. and also after the city engineer's report, commissioner post and commissioner woolford suggest third degree there be there be -- um -- regular reports or periodic reports on the projects. and where they were on them. and i think that would be great

to show something with one sentence in the minutes that is the direction that our commissionments to go in. also, i believe this was under item 10 as well. i made the comment and it was mentioned earlier in the meeting by commissioner post and commissioners zoubi not in these words, we would like to somewhere have a glossary or definition of frequently used terms. and i think commissioner post is the one who upon said that should be include in our website if possible. so if it is available to the public or anybody make happening an applying for contract through us. so -- i would like to have those added to the minutes in some very kong sighs way. should not be more then and there a sentence for each of

them. but reflects the business of the commission and our intentions for the commission going forward. >> thank you. commissioner newhouse-segal. i will turn to deputy city attorney. i feel that the commissioner's suggestions are material to the minutes. and how do you suggest we proceed. are we able to -- are we able to postpone adoption of the minutes to the next meeting in october or does that run arc foul of something because i think it would be help for us to see her proposed amendments in writing. not critical or direct the secretary of the commission to work with the commissioner segal and if she satisfied with the inclusion we could vote today to approve the minutes subject to that.

so please advise. >> you have been unmoued. >> thank you. i believe you could paddle the motion subject to direction that you provide to secretary fuller. if this is your wish. paddle the megz to approve the minutes as is subject to revision in the future? or subject to direction about adding some language but. without bring the minutes back. you want mow to try and see how it sounds not if we -- i think that would be okay. would be acceptable to do so. to provide direction about how

to amend the minutes but if you feel the commission feel its is important to review the language verbatim i suppose you could vote on it at a later meeting. it is in the essential we could vote to approve the minutes we have them and then changed and posted our website with revisions after we approved this document? >> yes. would it be if we make a motion to approve the minutes and include the correction that were. >> that's fine. i like to make a motion. sorry. so to be clear i think you have a couple of options the first you could if you will fee that you need to see the language verbatim with modification you could postpone approval of the minutes or if you feel you can

provide clarity and direction to secretary if you meaner you could approve subject to inclusion of additional language you discussed today. >> great. thank you. >> is there discussion of the corrections? >> i would suggest we do the latter just give them direction. commissioner newhouse-segal is clear we understood it give them direction so secretary fuller can amend the minutes and approve it. >> approximate i do hash a motion and second. >> i will make a motion that to accept the last meetings minuteses and include the corrections this were made by commissioner segal. >> i seconded. >> we turn to public comment. members who wish to make 3 minutes of comment on item 3 the adoption of the minutes subject

to the corrections listed today. may lineup for from the door. if present or call nothing dial 415-655-0001 then access code: 2481 309 1587 ##. >> and press star 3 to raise your hand to speak. it is does not appear we have members inspect person. who want to speak on this. sfgovtv, do we have callers in the queue expressing interest in speaking on this motion? >> we don't have callers on this motion that concludes public comment. >> debate on this motion? hearing none, call the roll. on the motion to adopt item 3

adoption of the amended minutes from september second of 22 answer with yes or no. lynne newhouse-segal. >> yes. >> lauren post. >> yes. >> paul woolford. >> yes. >> >> acting chair fady zoubi. >> yes. >> we have 4 votes in the affirmative. >> the motion succeeds. secretary fuller will publish the minutes after they're amended to the commission website. >> move on to item 4. secretary fuller call that item. >> the item 4 is general opinion comment. members of the public may address the commission on topics within the subject matter of the commission but not part of this agenda.

comments specific to an item may be heard when considered. members may address the commission for up to 3 minutes and general comment may be continued to the end of the agenda if speakers exceed 15 admissibilities total for this initial general comment time. i will start a timer for them. members of the public who wish to make 3 minutes of general public comment may lineup against wall if present with us in the room. if you are call nothing dial 415-655-0001 then access code: 2481 309 1587 ##. then dial star 3 to raise your hand to speak. we don't have any members of

public present. will sfgovtv is telling mow there are no members of public who have raised their hundred in the queue. we have no further public commenter and this concludes public comment. >> that does conclude public comment. we move on to item 5 mr. full are call that item. >> item 5 is the director's report. from public works inter~im director carla short here to present. this is an informational item. you are unmuted director short. >> thank you. secretary fuller. >> good morning carla short. there are a few topics today i want it make sure on your radar. i will start with our street ventzing permits.

you may have seen the media coverage. this past toodz we started enforcement for the city's new street ventzing permit. and i am happy to report it has gone well. so -- it took work to get you to this point. we spent several months doing out reach working with community based organizations. working in different languages to make sure that we were communicating what the expectations are. the goal of the legislation is troll create a legal path for legitimate vendors to sell their wares. but to ensure that we have safe access for nefrnt right-of-way and address what had become an extremely chaotic scene in certain neighborhoods. there have been a lot of issues with people ventzing stolen

goosed. this was designed to dlaesz and ensure safe paths of will travel. so our team of street, use and mapping the commercial permit team helped develop the program. we have a low barrier to entry to get the permits. there is a fee but can be waived with straightforward documentation. once people raft permit this allows out reach team to issue notices of i have lalgz result in fines but more important low from the perspective of the supervisor's office could allows to confiscate goods. as i mentioned we have been doing out reach and also doing a lot of work with the community based organizations on helping people apply. we have an online portal. it is designed to be low barrier

but the community based organizations did a lot of hand holding with folks to help them, ply. it is, we issued 40 permits so far. and we have not had to reject any applications out right there is a process. 16 people who are interested in selling food had to refer to the d. public health. we want to make sure we don't issue a permit and have them cited by another city agency. intent we work together to try to make this as easy as possible for people to be legitimate. it is a citied with program because of the conditions in the mission we have been focusing there as well as at un plaza and china town. we will deploy through the the city the program advance. we vice president scene a dramatic improve am at 24th and mission bart this week.

i don't know if you have been there but yes. it was very chaotic. and it is night and day out there. i really we got incrediblely great response from community members thanked inspectors for work the supervisor's office was pleased. i think it is a success story. so far we have not had to issue notices of violation and we have not confiscated anything. i expect the early days may face challengess as we get furthers away from the media attention and the launch of the program. but our inspectors are red to continue their work and i wanted to let you know how successful this endeavour has been. another highlight i wanted to share the library received a

state grant of 13.2 million through california building forward library improvement grant program to renovate the historic mission and china town, san francisco library branches. the grant it is provide funding to upgrade both branches to state of the art facilities min tang their historic significant cans. this is the state's largest investment in public library in california history. and you may be thinking i don't sit on the library commission why am i hearing this. i'm share tg this our librarian credit public works and our building, design and construction team for providing critical information for the development of the grant applications andy an architect did a great job of giving them details they needed to fill out that grant and so i wanted recognize that achievement and the work of our team. >> also, yesterday we had the

will castro mission health center ribbon cutting and segal joined us. we had a strong partnership with department of public health for many years and it is always a delight to open critical infrastructure for the community. and craft row mission health center was a special one. there was arc lost community engagement and there always is but people were pleased have that reopen they shifted sf general while the renovation was happening. to have it become in the community was important to people. it was a beautiful, beautiful facility. we toured with one of the patients who has been there for 17 years since she was 17 years old and she was awe struck. it was really a delight to see it through her eyes and see her reaction to the facility.

that was lovely. mayor breed and supervisor mandelman there were as well as doctor colfax from d. public health. that was great and thank you commissioner for joining us. >> pleasure. i wanted to update you heard last meeting about our hybrid work policy adjustments. that started this week. and the employees who have been coming in primarily 2 days a week have as of this week coming in 3 days a week. we did have 2 exceptions to that standard, so accounting payroll and some purchasing positions work from home to condition to work 2 days a week and it positions come in as few as one day. but these are limited exceptions and we are trying to be consistent with how other city agency dos it. we don't want to be the scramble

to poach people from different departments. we are being consistent. i think it is really great to have people back in the office 3 days a week. i see interactions happening in the hall and the kitchens. people are having those moments to reconnect with colleagues and that provides opportunity for the exchange of ideas and so i therein has been reluctance. i think when people get back in the hadn't many are enjoying being back more. also i think it is very clear i take bart every day and walk to the office and -- even having one more day in the office we see that enlivening of the area around. so per me that it is a reason to make sure we have people coming back to work. i do understand that people have a long commute at times and really appreciate having better work/life balance and want to

support employees, we are looking at those opportunity and you know want to recognize that is an important balance we are trying to strike. and lastly, i acknowledge our employees who have worked every day throughout the pandemic never had the opportunity or requirement to be remote workers. and so -- you know i think we want to acknowledge their work and the fact than i come in every day consistently. all right. my last item for you is i want to invite you all to orbit neighborhood beautification day we have these once a month. tomorrow we will be in the sunset and park side districts or neighborhoods in district 4. we are going to work on the promenade on ocean beach and trying to clean that up. remove sand. wipe out graffiti and working to

improve gardens and bring mulch to different neighborhood and sunset boulevard. so it is a lot of and remove ice plant. it controls e range of motion but it gross overnight curb and becomes a problem. we need to remove that. it is a lot of work. it is irrelevant a great fun we will have a turn out from the public w's team and a number of divisions are coming who are not working and coming to volunteer tomorrow this is a fun event. >> if you are interested, i can get you signed up and give the details weil kick it off tomorrow at 9 at sunset elementary on 41st avenue. >> thank you director short for this informative presentation to us. does the commission have

questions on this item? secretary fuller open public comment on this item. members who wish to make 3 minutes of upon comment on item 5 the director's report. if present may lineup against the wall from the door. if calling in dial 415-655-0001 then access code: 2481 309 1587 ##. then dial star 3 to enter the queue. we don't have members in the chamber wish to speak on this item. sfgovtv do we have members of public who raised their hand in

the queue? >> we don't have members of public wishing to dmaul on this item. >> is there discussion from the commission on director short's report. >> i was going to thank you for the report. i was going it share from our experience wing with the practice in san francisco that shortly after vaccines were available and encouraged staff to come back and as a team leader i was there. i found flies with people for months. and then we asked the practice to come back 3 days a week vol tailor the first month a third came back. a few months later half the staff came back now we are 3 quarters of the staff coming back 3 days a week. in the last 4 weeks i noticed

more people are coming back 4 or 5 days a week. more comfortable to have the resources at work. their commute was not long we are on the transit station. 90% of staff walks and munis or barts or takes a ferry. so i look forward as you shared to all of us in san francisco coming become to a revived and vibrant city and seems like almost every day it seems more arc live. hopeful low as we are meeting again in 2023 we find ourselves with largely pandemic behind xus an eye of the future always mindful of public health. >> thank you commissioner woolford i concur with everything you said and any further discussion from the commission? we will move on to item 8. call that item. >> took me a moment to move

ahead with the item 8 is the presentation on the process for approving public works contracts presented by elizabeth the prop b project analyst. this is an informational item. >> good morning i'm elizabeth prop b project analyst with the administrator's office. thank you for the opportunity to present. over view of contract items that will come observe you in future meetings. we want to take the time to describe the type of contents you will receive. i'm joined by prop b director rachael and public works contract manager alex burns. i want to get started with

contract approvals this is what we think will be the last step in making prosecute contract approving manslaughter. you received presentations from subject matter experts. city attorney tailor and manager alex burns. prospect b director rachael presented an over view of your commission mandates and the commission threshold's policy. and as of september first neither of the office conadd administrator, oca act the department's contracting approver, nor the department with approve the contracts for public works. that responsibility is now with you. don't worry the department did appropriate for this and did submit as many items as public to oca during the month of august. you have also approved your

delegation policy out lines thresholds for the director and the contract thresholds for regular and consent agenda. and the department staff have been busy working in the new commission work system to prepare the items for future meetings. my goal today to describe the resources and materials we prepared for the department and also walk you through the documents you will be receiving and the motions that you will be taking when the items come before you. >> it takes a village is something we hear often. what does this money for contract approvals, there are so many contracting agencies in san francisco and we did in the want to start from scratch. team recognized preparing items would be a new process for the department when they come before you. and did in the want to create processes impede the ability to deliver projects.

instead we ensure the department was prepared to submit transparent documents for you did in the want to create procedures unnecessarily bureaucratic. we worked to find a balance with developing the forms and procedures that would makic the things that they were doing with the office of contract administration but modeled on other chapter 6 diameters. so to ensure the goals were met we reached out to the sister departments and reviewed commission materials staff reports, resolutions and presentations and reached out to their commission secretaries and condition transact managers who were gracious to meet with us and share their best practices. these departments included the municipal transportation agent. known as mta the public utility's commission, puc. the port. rec and park, airport and public

health. finally we did also meet with the clerk of the board of supervisors who at this time leaning a project for a new board of supervisors system. and unfortunately at that time, that project would not meet the department's need. instead for the 6 departments we were already in communication with, 2 of them already had a new work load system the mta and puc. we convened a group of stake holders from mta, puc and public works to gather business requirements for a new work flow system for public works. we i don't think we would be as prepared as today without them. we thank the employee who is guided us through this process. their experience and advice was invaluable for us. ensuring we would be ready to support department. we wanted make sure they were set up for success.

what's the results. collaboration? it has been a work load system. showing the screen shot of the home page. the beginning of this year, in january, we met with the public work's it team to set out to create a new system that would aid the department staff. the executive and city attorney teams. and secretary fuller in preparing commission agenda items and scheduling them for meetings. in the last slide, we gathered best practices from other commission secretaries. for manager items and scheduling them for commission meeting dates. briefly, what this screen shot is showing agenda identifying information the description, the type of item. i want to clarify there are 2 columns with dates on the left it is the commission meeting date. which is the date that staff are requesting the item be scheduled

and to the right of the meeting date there is a column header this states, dead line to approve. that is not a dead line to approve for you that it is a dead line to approve for director short. this is a time line tha has to be approved by director short before the item can enter what we call the agenda setting process. lead by secretary fuller. continuing with the work flow system. there are 2 screen shots i'm showing on this page. and -- before staff can begin using the system, there is anent row form and a few requirements. staff cannot submit an award throughout approval system until the following conscience are met. the contract advertise am needs to close and the bit are protest

needs to ends the monitoring division deems complies with the solicitation. forms are filled out correctly and on time and not unacceptable conditions and the contractor is responsible and meets all qualifications. responsible means the contractor meets the qualifying criteria, have the expertise, experience, prior record of timely performance. the license, safety and other >> reporter:s for compliance of the contract and once the conditions are met, the staff can submit materials such as the staff report resolution or presentation. there are 2 screen shot os this slide on the left i direct your attention to the section titled agenda item documents. staff will select an of report and resolution based on templet in an effort to ensure you

receive consistent information when folks are coming back before you for a similar action. and then on the right. there is the stake holder approving each item. rink from the contract administration managers. city attorney, deputy directors and director and sect full 30 is in line with other steps that are similar to in house system at public works. and sequencing of the approvers based on city wide best practices. it looks like a lot there are a lot of names on this screen. i want to share there are 9 approvers for contract items similar with the mta and puc the mta has 11 and puv has 12 inform parallel to the work 3 process the policy and communication team may review the presentations and the condition tract administration team ensures and confirming

contractor compliance. il move on to the documents you will be receiving. i mentioned to you before but for every conupon cent and regular item you will receive a staff report and resolution and a presentation from staph for y.s on your regular calendar. to support staff in preparing the documents i mention third degree we create a templet but we trained staff we trains over 130 staff and our training included commission processes. tools for success, work load system functionality and manuals, f, q sheets, new style guide and other commission videos so folks new how to present to you when they came before and you shared their project and contract. our motivation it make sure they were set up for success. i'm going to cover content on

slides 7 through 10 i want to gentleman slower and talk about the staff reports. the consent you will be receiving the reports are meant to tell you the who, what, where and why and repeatedly told we were reminded yesterday that staff should be preparing the reports for a wide audience not including too many acronyms or not explaining them to you and should not be written in i way there are technical jargon and only an engineer can understand it. digestible for you and the public. and the goal was to ensure they gent ritted the documents they were preparing and submitting this information to the office of contract administration. and we wanted to make sure that

when this documents came to you that gwen they were consistent so that each time you received them in a similar format. i will talk about the screen shot now. and walk you through the different content fields and head eshs. so the staff report will be written in a memo style format to you. from the director and the relevant deputy director. and tell also include the commission meeting date. i will include the person responsible or familiar the expert for the project. tell include the subject, which will there is a convention here. the title of the contract as well as the contract action n. this case there is place holder language we are showing you for architectural engineering contract and the contract action in this case is award for

professional services. moving down, where there it is a horizontal line l is a field called director's recommendation. and this is the action that the department is requesting you to take. there is a general convention to this. it restates the contract action such as award professional services contract and includes the name of the contract and the dollar and amount authorized to the contractor or consultant followed by the w to be performed or services provided. moving down to the next item, contract backgrounds will actual the history of the item. yet department is soliciting the work. more about the scope of w or what the project goals are and this will verby project and finally staff will describe the solicitation process include the

prosecute curement method and evidence process. this slide shows you they have a person service of contract number, proved bite civil service commission or department of human resources. and as a reminder this is a required for contracting out the work performed by staff. staff will provide the contract award. funding sources and project mile stones the contract start date or end dates. they will include the contract terms and months, days or year and list the contractor name. move on to compliance

information. the pend of the report out lines compliance with local, state and federal laws. you will receive information related the enterprise ordinance and provide information for the environmental clearance of the project vary on a project by project bases and the intention for the section system to provide you with the compliance information which will very by contract and in the ment to be an exhaustive list every approximate terrible luto the project. there are a few examples on the slide, in particular alex burns has described 12b and x. s a reminder 12b is equal benefit's program and x is the ban against contracting in discriminatory states and staff may include additional information and list attachments. for example the resolution,

presentation and supporting documents. we expect that common attachments for awards will be the bid tab lagz or evaluation result and it is memo from the contract monitor division approving the award. >> those previous slides that went over cover a lot of the consistent content for moez contract actions and this slide shoes information specific to contract changes. this will be overwhelming and i will share many numbers but want it show you a contract change request before you receive a real request. per delegation policy approved this month, for construction contracts you will see question in 10% increments the professional services contracts every modification will come before you.

in both reports a clear table out lining original contract amount in terms of time and money. changes approved to date and requested changes the tibl for duration changes was previously showing separate durations for final completion. but after briefing chair post we elected to simplify the date and it is table the narrative is a more appropriate way to discuss changes to contract mile stones. now let me walk you through the tables. the first is original amounts. the time of the award. the next row is the original contingence 10% to the director upon award the department can execute changes up to the first 10%. >> for example if you have a million dollars contract cost with a thousand day duration the

department has the authority to approve and process change orders totalling 100 thousand dollars or 100 days. department will return to the commission for anything above those per delegation policy. the previously approved reserve refers to previous requests you approved or the office of contract administration approved prior to you. example on the screen show as blank which mean this is is the first request. for the example on the screen the final additional contingency reserve requested shoes the department is asking for of the first increase to contract cost and do you recallation. the requests are in 10% increments. that would be 100 thousand dollars chunks or 100 day batch in this example. and the final lines of each table in bold sum rise what the

department authority will be the sum total of the previous 4 lines. >> that's the last slide i have for staff reports i will move to the next document you will receive come is the resolution. it is residence pollution clauses indicate haaction you are taking per contract action it is important that every project is different and the city attorney team will review each resolution that come before you the commission meeting motion options will are as follows. for the condition tract actions grouped as a single item on consent a commissioner will move to approve items on consent and for contract action that is a single item a commissioner will move to approve that specific item on the agenda. today i'm number 8 you would move to approve item 8. secretary fuller shared a tip

with us and this is to read the resolution in reverse starting with the clause the action. and then moving back or in this case up to each where as clause support the contract action. the last slide i'm sharing today is a work flow chart and starting from left to right. this is the first box is indicating whether the director short approves the item. secretary fuller manages the agenda setting press and the item is schedules for a public works commission meeting the item will come before you for approval and consideration and if you approve secretary fuller will then certify and publish on the public website in case of contract award contract administration and notice to proceed process and monitor the

contract activities. thank you for your time. i'm joined today by prop b project director rape and he will alex burns and happy to answer questions. >> thank you. i'm so impressed by amount of awork that gone into helping thecwork that gone into helping thehwork that gone into helping theework that gone into helping lwork that gone into helping the us to live up to prop b obligation its is a staggering amount of w. we see a short slide deck. clearly months and months of work lie behind each slide. thank you to your team for this very good presentation. does the commission have questions on this informational item. >> i do. commissioner woolford. >> could you go over and explain the exact amounts of dollars

that will come back and forth the thresholds in the categories. >> yes. so in this case i'm showing you a change in cost contract costs and duration. when the award is approved for construction contracts a delegation policy and equip 10% contingency upon this original amount and the department may execute up to the first 10% for construction. >> the professional services apply every modification will come before you. >> so those other only 2 differences? either construction or professional services? >> no not necessary low. i say for construction it is 10% increment and professional is each modification.

but we bring in the concept of when is on your consent and regular calendar and i think i would defer to ms. alonzo. >> commissioner, let mow make sure i understands you are asking for recap of the delegation thresholds bite different contract types. >> okay. so i don't have them in front of me but i remember it in my head. >> also the difference so for a dollar change in a professional service contract have to come before us? that's correct. and just who med that call and why was this decide first as construction costs. >> right. so the chapter 6 code has a guideline and specific it construction. it says that 10% after the first 10% allows the department to go through and then for professional services it says

that the modifications must be approved in the same manner condition transact was awarded. it is pulled from the law the san francisco code law. has different rowels for professional services and construction. and it is pulled from that. >> do you know who set this. attorney's office. whoever it is pulled from the law san francisco must follow in contracting procedures. >> based on the charter on the upon law that put our commission y. based on the administrative code not the charter. chapter 6 of the code specifies for general construction contracts it is 10% increments and for professional services condition transacts related to construction it is any and all modifications. and i will see if deputy city attorney chris tom has any idea who is involved with setting

these requirements in chapter 6 or where this might have come from. >> department city attorney christopher tom. i would have to look at the legislative history it seat exact origins of threshold amounts we can get back to you >> i raise this my concern is any professional service occurs boy the city and county is going to have a change order or add service or amendment and that could be amounts of items before us and i'm concerned because we meet on twice an among or someone is in the here. we don't have quorum you can't initiate a contract strikes me as an e normous problem.

how was any and all addressed prior to the commission being here? who did the changes that a dollar change go to and how was it approved since 1800's. >> i believe sudden frap public work around for 120 years form in the 1900. we have the department had the concement of the mayor's designee begin in 2020 the mayor's designee the office of contract administration. for the 10 years prior approximately 10 years. the department director was designated as the mayor's designee prior to that i'm not sure who the mayor's designee was may have been the actual mayor. >> thank you. >> commissioner newhouse. >> so -- in addition to if it is

stays with the upon one anything going over a dollar and a professional service condition tract and increase having us to address it. and i also wonder if this would lead proposals raise their bids because they don't want to go through that they want to stay for sure under what is going to be approved may be it could increase -- cumbersome system for approving a dollar increase in professional services. >> seems to me i hear the commission this change may be needed with this. and deputy city attorney tom it sounds like would have to be i

legislative change from the board of supervisors would that be correct? to the extent the code there is a desire to amend the code. the board of supervisors would need to do that. and i believe just the policy that was proposed was catered to the tinlt of trying torous the amount of decisionmaking that this commission had to engage in with respect to condition tract approvals. and a granular level i think the amounts were -- set in order to instructor:a balance with providing you with decisionmaking third degree over substantive financial decision. kwhiel not flooding your nonconsent agenda with contract related items.

is there a matter before it goes to consent for professional service adjustments. >> project director rachael arc lonzo. yes there , is a threshold the dollar amount is 200 thousand dollars for professional service del gifted director short above that come to you. between 200,000 and 1 million is on the consent agenda and above a million is on your regular agenda. >> i'm talking about this additional services. >> correct. any modifications will be assigned to those 3 delegation buckets depending on the original award amount and coupe welltive modifications something was an 800 thousand dollars award and you modify today for

100 thousand dollars and then the second was for 150 thousand dollars. kick it up over 1 million what was on consent you would hear on the regular agenda. everything is in the coming before us for a matter of debate the way presented, lateraling the notion of a dollar change arrived we don't want to delay. >> i wish this we had within our tool belts the ability to modify of the or thresholds. for professional services as well as construction. but unfortunately, we have to follow what the admin code says and any and all changes. i appreciate your concern and i share your concern. >> so we can have the hear the sip thing. wuk us through the thresholds will for the construction will professional services.

there is some amount of thresholds on consent and the moment they kick above it and could be cumulative it come before us the concern learningly is not delaying the ability for the city to do work. >> if you can't approve you can't contract the providers can't do it. and all the sudden the city is paying a premium for that's not for an among or 2. >> agreed, one wants that. i will walk you through again and you are just curious for professional services. >> both, both so we all understand exactly the thresholds. there are 5 kindses when you say both you mean construction and professional service. >> they are less rare i think those other 2. >> yes. >> i will read it.

the policy in front of mow now. so -- for professional services for awards. the minimum competitive amount per the code for the director del gigz is 200,000. above 200,000 is for you. for construction contracts it is 1 million. greater than 1 million, commission. and for amendments and modifications for. the professional services related to construction we have the increase or decrease. any increase or decrease for and here is something we had flex ability for contract amount or contract term. so within yea. contract amount and term increase or decrease need to go

to the commission. if it it is a modification for a billing rate for a cpi adjustment or adding a subcondition sulant to the list of firm its work on the project. nonmonetary there is no net change, that is delegated to the director. that was an area of flexibility we had in working with deputy city attorney taylor. it is for contract amount and term for am construction for professional services related it construction. and then for construction contract modifications the 10% increments. and so it goes to you, the authorized and 10% and than i come to you for 20% being 30, 40 and so on and so on. and then the final part of the

delegation policy is about what i call the secondary thresholds for the consent agenda. and so for professional services for construction this it is one million. again is 200,000 for director short. 200 to 1 million you bundled on consent. staph does in the need to present. this is the primary benefit of being on consent and you know more efficient. and greater than 1 million you talk about it and it is on the regular goodnight upon everagenda for construction the second army threshold is 5 million. less than a million construction director short. within to 5 million is you. on consent and above 5 million is on the regular agenda. and another thing we did include as well i think is critical is tagging the secondary thresholds

to adjust automatically with inflation. there are other thresholds in the code this don't adjust and drives staff crazy because of the inflation is crazy. and so we were careful to include this when the city controller adjusts in the code the minimum competitive amount the 200,000 and the 1 million. they get updated automatically every 5 years. that percent increase will also apply to our secondedary threshold so the 5 and within million don't become steal and represent same volume of work. again. i dealy to make a benefit to prevent delay to keep the department operating it would require changing of the first threshold of what goes to at all and unfortunately that would require legislative change but there is a benefit of budge more

on consent versus the regular agenda. i encourage everyone to revisit this. probably not for 9 to 12 months. men you modify the thresholdsum so more are on consent on fewer on the regular agenda knowing if you spot something on consent you pull it off and put it on the regular agenda. >> thank you. that is helpful i understand. i think everything struck me reasonable after the explanation. thanks. >> commissioner zoubi. >> i want to thank you guys for great job on crediting this process. you guys with us since day one. watching everything and helping and i can so we moved moving forward. i love watching this. my question is -- i know we have 9 approvers.

2 or 3 less than others and within 30 staff members trained. the contracts presented to the commission. would than i have names of approvers of certain parts of the contract or who like qualifications of venders and condition tractors and so forth the commission assume its is has been through the due diligence and will not discussing those things, right? right. based on the way. the department will have determined the project is responsible and elizabeth went

over the items. so on the staff report tell say the contractor is responsible. going through safety and et cetera . >> hearing no questions secretary fuller open public comment on this item. why member of the public when wish to make 3 upon minutes of comment on item 8 the contract over view milineup against the wall from the door if present. if you are calling in dial 415-655-0001 then upon access code: 2481 309 1587 ## then press star 3 to enter the queue.

upon sfgovtv do we have callers in the kwu who raised their hand? s they are telling mow there are none in the queue this concludes public comment y. any further discussion from the commission on this over view of the approving contract items? i want to thank the team for your presentation today. >> our next is scheduled to be a recess we are comfortable ahead of schedule i like to propose to colleagues we move ahead to item 10. yes? i see nods all around. call the next item. >> just to clarify item 10 or 9?

item 10 we will skip 9 the recess real are ahead of schedule. on the upon agenda the public works belling design construction management brur bureau is 9. we will go to that, thank you. >> okay. item 9 is a presentation on the public ws building design and construction management bureau presented by charles acting director of project management. this is an informational item. jury room good morning chair person post and commissioners i'm charles and i am the acting director of the san francisco public works bureau of public management. i have been here since 2020 and i'm the earthquake safety and

emergency program manager served since 2010. i will steak this opportunity to describe the images you have on your screen on the title sheet. first i say that the bureau is the newest among burroughs in come in service in 2008. before then the ltd.ership project management was everhas itself own bureau with the culture and practices of major [inaudible] could be cult i haved and standardized and to be improved. when i like to do to introduce to you some of the w this we have done across time is to

identify each the projects on the title slide. the upper left hand corn cert fire station 5 located at turk approximate webster. complete in the 2019. going across the page the trans bay transit center and p located on natomah between second and beal streets was come least in the 2018. even street navigation at evans near cesar chavez complete in the 2021. the traffic company forensic service project at evans and cesar chavez completed in 2021. the last zuckerberg plaza complete in the 2016. dropping down to the bottom row.

the san francisco official utility headquarter at golden gate and poke complete in the 20 then. the animal care and control located at brian and alameda in 2021. keith and armstrong in july 2022. potrero branch public library on 20th and connecticut in 2010. and finally the last image on the slide cruise ship term until at pier 27 complete in the 2014. the bureau has the responsibility of wing on behalf of most city departments in the delivery of a variety of capitol

projects. provides the project management of the design, engineering and construction services prosecute voided by either city staff, private consultants or a combination of the two. staffed by project managers and the analysts who support the managers via organization and management of aspects of financial reporting. on all our projects. project managers work within bond programs. as with the earthquake and emergency response bond and public and health and safety bond. they work among different special projects with funding sources. our project managers are experienced senior professionals. most often with prior careers in architecture and engineering or construction before joining our

bureau they are selected a pex or permitted exempt approximate suspicion this is in the a civil service protected approximate suspicion it is entirely on dedicated support the assignment and provides for the project manager. witness a project is completed and no opportunity exists to continue the employment of the manager, than i are release friday city service. >> all theure projects are staffed and one vacancy we have with the fire training facility interviewed left week for pm. we are hoping to receive them in our hearts and home. some time before the end of the year. public works in the building and

design and construction have the responsibility upon under the city code chapter 6 it prosecute void to all city departments for capitol projects designed and practical construction services. in the delivery of projects we work close low with the representatives of the department to ensure that we collect the functional needs of the department. and define the out come result in the facility that supports the purpose intends for this facility. from the start, we are guided in our roles and responsibilities by a memorandum of understanding between public work and it is departments served. the sections allowed were city department can opt out of procuring services is for the following. municipal transportation agency, san francisco airport, san francisco public utility's commission. port and rec and park.

in practice, depending on the circumstances we provide service to these departments. presently low we are working with mta on significant vertical project it is which i will illustrate shortly. a bit about funding. general obligation bonds under pin the w that we do. they typically provide funding that enable our development and delivery of projects the earthquake and emergency sponse program of 2010, 47 and 20 are an example. eser addressed facilities the ateration, addition and replace am of projects. police, fire and puc in regard to prescription and management of the high pressure water

system. have been presented represent in the each the bonds. other first respondser anticipated in the bonds program. the office of chief medical examiner in 2047 and 911 call center in 20 between the. disaster of 2020 the rehab of the pavilion and golden gate p to serve historic purposes but as well as in a major disaster provides fully for the respond and community nooet needs that will emerge. both easter 2010 and 14 are near 100% of funding with 2020 beginning. the city's 10 year capitol plan identified a fourth bond in 2027. on the matter of opinion health

and safety. it is an example of general obligation bond meant to address pressing facility needs. lives projects illustrated here are the types of capitol improvements managed by the bureau. yesterday in this director short mentioned the ribbon cutting for can have the row mission health center. i miss today i'm sure it was grand. i think we are a slide behind you we are looking at the go bond slide now. thank you. >> okay. the bonds displays the theme thattor public health and safety and includes projects for the d. public health and a new ambulance facility and homeless service cites.

they are served among departments the city's capitol planning process determines how departments needs are accommodate in the the 10 year plan and slate in the the bond schedule or the schedules of other source of funding. in some cases public works assist department assessing the needs so they better advocate for priority needs and earned consideration if capitol planning. some projects are supported boy a host of other sources in the case of the san francisco municipal authority program include state and local funds and sales tax programs.

there is mentioning in here on this slide. enjoys the opportunity to manage the most intriguing and game changing projects. approximate contrary yard project is a project. leverage a previous bus only site to create housing units including high percentage of affordable housing and bus facility to service a modern electric bus float. if you are not familiar it is a game changing form of project deliver and he urge the commission to consider a special presentation on this project and delivery model.

keep manage generational projects than i are replacement projects for for 40 or 50 years. the big are picture. birth picture which all managed projects fit is a well conceived and organized defined bite stele's capitol plan. it it is by office of resilience and planning and lead by director brian strong. if you have not scheduled a presentation from brian i urge you to to collect the full presentation of their work and significance for other cities, assets and responsibly managed

and addressed. the big are picture. voter approved measures the bonds public health and safety bond the funding a range of upgrades and need improvements from infrastructure that will respond to major sdaft and recover from aftermath. to facility supporting people experiencing mental health chfrnss, substance use and homeless our bureau the epicenter of how the city respondeds to addressing the needs. the american in which they respond involve factors. ensure a spectrum of resilience tow racial equity, climate change and economic vitality. the program which i wills

address in the next slide has been retooled to recommend investing within 25 million in recovery stimulus projects that are -- estimated generate 550 jobs. in june 2020 sudden fran has a plan that will define a path way for net zero e missions by 2050 and the wider social racial and environmental and economic benefits of climate action. the sea level rise and consequence assessment provides information to decision makers on the level of vulnerability of public assets to inform future adapttation strategies the city already adopted technical guidance for incorporating sea level rise to capitol planning. you so from this description all of these come home to roost for

our capital projects how they sdraesz off of the ambitions we have. more about general obligation bonds. most typically the projects we manage are what we call geobonds for short approved by voters. the geo bond backed bite property text revenue and repaid out of property tax through a funds by the treasurer office. the property tax limb of.12% set in 200 and i cans establishes the bond debt payment. in addition to that, there are difference source of funding. this slide shoes the past and future bond funding.

proposed before the voters obligation funds are a source of funding buzz they do require voter approval of no less than 66 and 2 third's % majority. we had unpresidented success with voters ins the passage of geo bonds we will succeed each time we go out and just this past june the 400 million dollars transportation less then and there 2%. with great impact to the mta's agenda for the delivery of project of importance. certificates of participation are general fund debt financed funding instrument. it is approved bite board of supervisors not the voters. as with bonds all issued must

occur with a ceiling set by city. for cop's the policy is to not exceed 3.25% of the general fund revenue. in the capitol plans 22-31 amounts to 765 million dollars in debt. another source of funding are revenue bonds. and these are a type of debt repaid from a deputy's revenue streams occurring among the city's enterprise departments like the airport, port, mta and puc. this table on the screen shoes the current amount to be issued for each of the departments in the 10 year term of the capitol plan. as with our joeo bond and programs all bond issuance are

subject to change. based on market conditions and cashfully needs of the associated projects. biggest challenges. we listed 5. these other five we listed. price escalation. building materials process inflation sky rocketed the last 3 years. >> in 2021 we sought most extraordinary inflation the good now system we are seeing some easing down in 2022. most notable low in lumbar and steel products that are the backbone of the construction we do. their costs will in the return

to the very favorable 2019 level soon. frankly if ever. what goes up does in the always come down. skilled shortage. one factor this conflecks depending in the market place is the availability of labor. in a heated marketplace this can be a challenge. for those attempted to local market conditions we are in a prosecute found lull in the construction activity of our local marketplace. in the know front chronicle article it said the number of big construction projects 70% less then and there 2018 there were 184 permits pulled for projects totalling 7.38 billion the level is a tad above 1 billion. 1300 workers in trades are out

of work. in san francisco workers. despite the impact on the trades it does approximate suspicion well for all concerned when the city guess forward with the project it has on the boards currently and the coming years. permitting. it it is an urban myth this city projects receive expiindicted consideration from planning and building diameters. this can be true for projects of the highest priority we have a profit cal for establish thanksgiving and is not the case with the other w this we do. the time it takes to process permit applications through plan and building is a function of the department's capacity and the number type and complexity of the projects before them. this very dynamic environment can and often does inhibit a reliable and timely processing of the permit.

we can respond to the extended durations that occur. the cost ~esque ligz is unarc i havedable. supply chain delays. a phrase nobody knew much about before covid. logistics reeked havoc for materials by boat to the port of los angeles and long beach the largest ports on the california coast. and 2021 not uncommon to have materials stuck in the port for the a month before move to rior highway, truck to travel to destinations. long with the port traffic there was a shortage of shipping containers. to package and ship materials to the u.s. add the fuel price increases and this was pressure on shipping costs. importers when shipped to other

locations looking for relief they are turning up at on the east coast and gulf coast ports. fortunately, west coast ports are now approaching prepandemic levels of the next ingreed yenlt to the cocktail is the west coast dock workers working on an expired contract. hoping that resolves. lead times on the variety of building component system trendingum for half of the most used the other hamp is stitial and higher than what we have seen in recent years. expect that these will ease but until then they are influencing and prosecute longing the scheduled delivery of projects. finally local mandates. local policy mandates. while well intentioned legislation supports policy they do create increased can have thes for projects.

some have been per and parcel for a time such as art enrichment projection bite art's commission 2% of the estimated construction earmarked from this program. or the discounts allowed boy the city for small lbe eligible for 10% bid discount they are reduced boy 10% comper seed bids by a nonlbe firm. another area benefit and impact springs from the commitment to addressing climate change. all buildings designed to use u.s. green building leadership in energy and environmental design a mouthful called lead. currently we are oshg bliefrned to a gold willful a lower level of silver was the obligation. moving to the next level of platinum.

remains a possibility with again additional consequence. i mentioned the climate section sanctioned plan is targeted achieve net zero e missions by 2040. cutting met to zero or relying on technological solutions. some of which not engineered and off set its balance out remaining e missions will carry a process tag yet undetermined. the rent all am electric new construction ordinance in the stele applies to new buildings residential and nonresidential this apply for building permits after june first of 21. in such building all in door and out door water, heating clothes drying all electric. the ordinance prohibits install lagz of infrastructure piping for distribution of inform gas.

in the insure runt cost consequence will be kinds to sponsored projects. the final slide. this ranking this you see is determined bite firm of turner and townsend they expert in project planning and building improvement westerlied wide the distinction sudden fran has is in the enviable. it is confirm when is we know from managing projects tht cost of deliver projects will be higher than when we would like to see and for most of the reasons described in the prior slide. and the awareness as well that the most consistent and

inevitable factor is market escalation. within the industry the current opinion on the range of escalation expects 6 it 7% escalation rate over 12 months. and thereafter range of 5 to 6%. should recession occur produce relief in costs and settle down the supply chain. have not spoken to anyone looking forward it a recession. the best to the we have for addressing all that i described to you unsettled or intention to acknowledge the threats when they represent and build budgets this reflect how we should mitigate the threats. we don't have the ability to see in the future. we must category appropriate contingencies address the factor this is drive cost. should they not manifest in the

contingencies why would saving we may redirect the dollars as we could in the bonds program to accomplish w allowed within that bond program. on the final point i'm pleased speak on behalf our bonjour over tasked with important work and engage us with professionalism and enthusiasm. we understand that while we address the needs of city departments our greatest responsibility is to the resident was city of san francisco. who rightly expect the best out come we can achieve. it is the commitment we take seriously every day. thank you. >> thank you. i had the pleasure w with you and member of the staff and on the general obligation bond oversight committee with the eser bonds and some of the

projects they over see for the city are very impressive and huge and very expensive. i'm going to guess we'll see a lot of you since they over see the large capitol projects for the citizens of san francisco. if we could go to slide 17 where you out lined the challenges. construction challenges. could you just give us a few examples i don't 19put you on the spot of -- how the department had to handle a few of the challenges. may be i recall one project because of price escalation the cost went and up so upgrade it a place and fire station had to be postponed how are those decisions made. if give us examples of how the department is meeting the

challenges some this don't have a lot to do with the city process and materials and supply chain, but how other things are being handled and who makes those decisions. i will answer in a couple ways. when a bond program is scheduled in the capitol plan and sum of money set, it is a perspective sum. does in the relate to any project. but as we begin to get under way with the work and identify the priority projects for a police department. we come to whenned we think the likely projects that will be under taken or made possible with this sum of money that is identified will deliver. um -- until we develop those projects do we appreciate and

understand their cost? we can -- be proximate based on history irk data. but sometimes that is not enough to in the sense anticipate what will be the cost years going forward. we set a sum of machiney in the first year of planning for the bond and theed bond does not help for 3 years. a lot happens in 3 years and general low cost wise it is in the a good thing. we finds ourselves passing a bond with a sum of money that we now realize will not accommodate the work we participated we could accomplish for the sum of money. so -- we have the attives to either down size some of that work of the receivive projects or remove a project from consideration. because in the downsizing, we possibly lose functional integrity for the projects we don't want to have a number of

project this is don't suit the bill we want as many that do. so -- it can create the obligation it remove or reschedule project for another time. a priority project for another time. without going to specific this is is huwe have done it. you know it it is in the anything anyonements to steel. when you lose a project that you irrelevantmented to do. the other thing we often is -- we -- just drill down a bit our traffic company forensic service project. began or budgeted in such i year that subsequentially the year we were close to construction the market accomplice was heated. you in we have to go through a creative and -- intense process of finding economies and efficiencies where we drive the costs down without losing

functional integrity and i owe it to the skill and quality and dill jenls of the design team involved with that project. to have found that happy place we can shave off 20% of the cost of the project without compromising the functional integrity. stoims we accomplish things that at first blush may seem impossible or have consequences that are not desirability. but have successes such as the project we were able to achieve despite the challenges of the market place. >> thank you and since your projects those funded boy general obligation bonds are not necessary low the cop or revenue bonds and who makes the decision to postpone that police and fire station to a later bonds issue or another day? i mentioned we were w close with all departments throughout the early conception we have

opportunity to do prebond planning. once the project is under way we work with them. keep take their council and the shifts of the changes in the portfolio of work tinded is driven boy them. >> thank you. and my last question is -- in the construction challenges you out lined for us, do you see any way that this commission can assist in helping you over come that. the permitting review item caught my attention. i don't know photocopy we can do much about splay chain.

capitol projects move along the citizens expect them. and anything we can do to arc viv with the permitting processing applications which i think everybody knows is a huge knot. and a let of people complain about it from different sectors of the city. joy would like to say 2 things about this. we have great repore and rep with our other departments and building and planning we are in the same building there. we have great repore with the folks there. it it is in the through a lack of interest or ambition from their side we finds ourselves in the difficult or protracted delays or processes of you will delay. make that clear. we are very much in sync with them and in regard to wanting to

work for as firefighter as we can. so -- i think00 autofact we are in the same building now is an advantage to being able to have with the director short mentioned the incidents of the condition tacts i bumped into some planning and building folks last week. had a good discussion. that is where i understand better or know that they are engrained and in sync with our commitment to wanting to get w done quick low and well for the sake of everyone involved. so i off the top of my head i think it it is important for our department or public works department to reestablish the identity broadly and on the matter of the design engineering and construction of vertical

structures. we often -- are confused with the historic operation's side. and -- so often in conversations with niches and friends you know asking for sort of advice or consideration like, i will put you in contact with the person when knows about that. that's not the work i'm involved with. i can help you out by directing you to the right people and important to have a clear identity of when we are as a provider of infrastructure. and we are i will not say we are unsung heros. i would say we what we do is not well understood and sometimes conflated with other work that occurs in the public elm. people believe we are associated with it when we are not and

tendses to bring down the opinion folks have they think we are about that when i don't have nothing to do with it. it is important for us to have that difference of when we are as a provider of great capitol work. i think this it is something the commission could entertain as a responsible of yours. >> i love what i do. i love the people i work with. they are all super tint on doing the best for the residents of the city. and as a residents i appreciate that certainly. and i'm grateful and thank you for opening the door to a dialogue we can work with the commission to lift your organization you will. not for our satisfaction but enabling you to dot best w we can on behalf of the residents of the city.

thank you for that. >> thank you very much. i would let the record show that certainly going forward -- i hope dpw staff you in that you have a new commission you are not used to having one will view us as alis if you hit somethings with the city or in anything you know we represent the public and can make a stink if this is helpful or not but you know work collaboratively with others. you have citizens here now to help you so i help as we progress any way the commission can help the department dot business more smoothly so citizens of the city get when they expect from the department we hope your staff will let us know. >> we do understand chair person pest this we work with our director and we know that carlas leadership will bring forward to

you what you should understand and regarding huwe can prosper and otherwise succeed. and i help that who is the next director that individual does the same. that channel is key >> since we will be involved in make recommendation on that new director we will be sure to mention that to sdhaus with the candidates those were my questions. thank you does the commission have questions. >> it is in the a question butmented to thank him for his presentation. i known him in a professional capacity as an architect in the community in san francisco for near low 2 decade and known him through association being a commissioner on art's commission the past decade. had a thriving career in the private sector and devoted his life to public service and known

him to be someone who is a professional of rbi credible scrutiny and meticulous w with the highest impeccable ethicses. thank you for that. and just to share with our community and commission we have someone of the highest gold standard of public service with us today. thank you. >> thank you, commissioner very much appreciated >> thank you. commissioner zoubi? >> thank you for the presentation. i learned a lot today. >> thank you. will i have i couple questions and a request to the commission. for future meetings. so -- at what point does the capitol project bruto the commission to dus what the process is going and update of the project itself? i yield to the director how that would be best advanced we never had a commission we never had

the occasion for it. obviously. >> director? >> thank you. so i think there are 2 ways when you are we are proceeding with the contracting and award for a project, you will see that information. you will see what is economic because you will be hearing this award is for this project. and then we have prescheduled or proposed updates for you on a quarter low base i for projects. i think the intent is with building, design and construction they have a longer lifetime. and so -- we were not plan to do them monthly but quarter low. certainly if there is a project you would like an update for we would be happy to work with the chair and schedule an update for you on any project. >> thank you.

wanted know when you mentioned 3 years takes it story a wit for the project it move forward and so forth. that's why i wanted know. my second question, on the project that has vacancy ofave project manager is the fire department training? >> principal project that is about to commence, yes. >> how long has that been vacant? >> um -- 2 years. and is there an impact on the budget on dpw? waiting for that long. >> in that where we were seeking pmi was responsible for managing the project and keeping traction i could bring it. so the project has not languished for 2 years there hen

good work primaried to advance it. notablely securing a ceqa approval of the project. site. in the bay view district. that was w of considerable effort that involved ourselves and key consultants. we have been involved in a variety of other activities investigation to earn intelligence so we will have good data before us to leverage for the sake of design. so -- we would have been advantaged by having it earlier to give transaction to the project, there was not like a complete back burner of the project. so assume that it will cost more than. >> it will cost more. >> got it. thank you. >> could i chime in.

i think that without getting ahead we did hold interviews for this position we have selected a candidate and hoping to on board someone soon. good progress made recently. >> my request is charles spoke about reputation and that you know relationship with other departments, it feels from my experience feels like dpw is doing a thankless j.w. on a lot of parts and bureaus and projects we do. because frankly, when i was arc points said commissioner, people upon from -- residents of the city say, congratulations. potholes, streets sidewalk, trees. that's all. i think may be a portion of our meeting should have an

informational story about ape project that was successful. all the successful projects that dpw does the public does in the know about like for example, again we have been look at station 35 but -- the public people of the city they drive by and say that's the fire department. no one mentions dpw. may be we can have take an opportunity of having public watching meetings to learn more. is this something we can add to the agenda. >> commissioner, that opening slide the 10 projects we have multiple images of projects we could show you that we could speak to that in which we were involved. that is what defines us the good w we do.

the stuff that folk don't know about don't know we remember averages in the delivery of. i think thap would help steb a positive identity. we have taken a batteringoir identity and need to rebuild what that identity is before the residents of the city. and there is nothing this speaks more to that than things people can see they know they use libraries, hospitals, clinics. than i rely on, police and fire stations. just facilities people expect to be in good form and condition. we are involved with those projects. you said it it is a known fact we are agent in thes delivery of the facilities. whatever we can do and i like the idea we show casework not just to pat ourselves but inform. i think this would be a great use of time >> given the this is where we started and the challenges we met.

this is the great work of the department of public works team did to over come the challenges and so forth a short story for each of our meetings may beef if that's okay. >> i think commissioners zoubi we did discuss earlier meeting of having regular updates men not in every meeting but every other or once a couple of months where a project will be prosecute filed for this thing not just the big multimillion dollars projects but the neighborhood park now and then. i think we will get the updates and perhaps secretary full in this rotation. >> yes. may be completed ones. >> yes and put in the rotation the 2 that the potrero yard project and having mr. strong with capitol planning at some point and speak with us. i agree. i don't know i think rachael gordon here?

may be she would speak a bit if you would on how dpw does do pr and get information out about not pothole and it is projects this the department executes and delivers. >> thank you, chirp. rape elf gordon director the policy and communication. thank you for this information. we do work closely with our sister agencies when we do projects for. yesterday with the health department. with the castro mission health center. will we were involved in the press conference with this. director short spoke there at the project team was there. did social modia. we were in the mayor's press release. have a digital news letter. where this project and others what happens for the month is highlighted. we do public works pv. a video that we have in the you

tube channel that gets out there. we offer tours with the media. but i would agree that what people think about as with public w system what sanitation and streets and will be remain knitted together. it is when the media cares about dirty streets, president holes, trees falling. these projects are ones that we try to highlight any opportunity we get. thefullying firing station got press. we involved our project management team with all the interviews around that. trying to think what else. the rec special park we are a part of the press conference in the press releases that is fruit. it is rec and park that is what is picked up. back end we get that information out if you have other ideas of how to do that it is in the

always the 6iet thing to bring in project manage and construction management in new stories. we have very robust social media with twitter, facebook, instagram. we do tic toc videos.

it is is partnerships. this is thing we have clients not public work projects pursay. i'm happy to get ideas as well. >> good. thank you. i'm glad you were here to answer that. >> thank you. >> commissioner newhouse. >> this is, thank you so much and -- thank you -- commissioner post for bring our recurring theme we want to see more with what is going on and hear about temperature thank you and we are the on that same vein, i had

mentioned to a couple of people, it would being great when we see especially the disruptive projects that are going on. or very obvious project this is are going on throughout the city in neighborhoods and business yours and whatever. if there would be some way to label, i know that the they are private contractors often. they are in the going to have their department that they are working for. tell in the be on their trucks. not on their yellow vests. for people to whon it is, men a sthien they are required to put up saying this is this department example then people will not feel we are responsible for all of those. many of them we might be but we are the vehicle for the public to come and tell us, wlm it is wroitding to the department or

the commission or whether coming and testifying on the days we will have 40 people lined up. it would be great if we have a size. it is if the all w this we are doing. we work with the other big sick projects and big 6 departments. so it would be grit if we lib it. without identifying myself i will walk up to a crew and say, is this dpw work. you know very often they are private contractors and the workers don't know who work they are doing. that would be helpful i think not just to me and the commissioners but the public. on the same vein, i loved your slides. thank you. it would be and the list you gave us. so helpful if you could put the address on the list or under the

slide just a little tiny thing i don't have to lockup the name you give us the name i'm all over my google maps when i read. is that what i saw. because we don't know what the project is when we see it happening and you reports to us i'm like i think i saw that. . but i'm all over as i read my materials would be help to put the address. okay. that's it and on the bonds, total low just i don't know how the sea wall resilience bond of 2018 relates to the waterfront safety bond of 2026. and i don't know if water front safety has to do the climate change. or if it it is about the vehicles bumping into each other. you don't have to answer this now it is on anothering thing.

i looked at those and thought is this climate change related or -- so -- i can speak they are in the currently in my wheel house. so perhaps will come to us as sometimes projects do from other chapter 6 departments. but i don't believe, i could be wrong. >> those are at the port. managing the bonds i will say i think they are climate related. but >> both. >> i think both are. on 2 different time tracks we have been consulting with the port. participating in their process. as they are develop being some of the proposed projects this could come from that. >> thank you. why commissioner in response at this time first point there is a

standard that the city adopts for projects siej at construction site. we can share that with you if you like. our name is in the something that is on that board you have to look close low to finds us. there is a standard that the city adopted. >> that will be great if you could show us an example of what that looks like. >> of course. or put it on our website may be so the public knows where to look for it. >> can share that with you. >> thank you very much. and men that is something to consider featuring the department's capitol projects program innocent low on the commission's website and the per in's website. mr. mueller open public comment on this item. >> member of the public who wish to make 3 minutes of comment on

item 9 the project management bureau over vow. present in the hearing room line up for this one. if you are calling in dial 415-655-0001 then access code: 2481 309 1587 ## then star 3 to enter the queue. does in the appear. sfgovtv do we have any callers in the queue? we have one caller why caller

you have 3 minutes and i will give you a 30 second warning when yao timer will expire. >> can you hear me. we can hear you y. david pill pel. i had a meeting conflict i arc approximately jiez i was in the paying attention for the first couple hers i know we are in good hands i know the for you of you are asking good question and paying close attention and i did hear commissioner woolford's comments and agree with them as relates to charles who i have known for many years since the library commission with distinction. and is of the highest caliber and highest integrity and he dog a fine j.w. at when he does in

the within edc? yes. that's all i have. keep up the good work i will catch up later with what i missed. thank you. that concludes public comment. any further discussion from the commission on the over vow of the design and construction management project bureau? >> we will thank you for your presentation and move on to item 10. new business initiated by commissioners. >> mr. fuller call that item >> item 10 is new business initiated by commissioners. this it is a discussion item only.

new business that any commissioner would like to initiate. >> really following up on commissioner newhouse's comments correcting the minutes and zoubi's comments about having projects brought in front of us. director insure you were in the with us last time the request is it have you come become with a suggestion as to the timing of when projects might be brought in front of us to show kachls 15 minutes an appropriate amount of we know architects can go on for arc while if begin opportunity. 15 minutes is a fair time and to highlight the great works offect who is w for the department of public works the unsung heros in the communities. i ask you to make a recommendation as to the timing and when those would be >> thank you. commissioner come my colleague who was representing us mow here at where you are last meeting passd that long and reminded me

of that i will be sure to prosecute pose those updates for you and to highlight our employees. thank you for this opportunity. >> no further new business initiated boy commissioners we will open in fuller open public comment on this issue. >> member of public when wish to make 3 minutes of comment on this item 10 new business may lineup against the wall if present. or call 415-655-0001 then access code: 2481 309 1587 ## and press story 3 to enter the queue.

sfgovtv, it a pores we have one member of the public. no. looks like they to being their hand oun. sfgovtv do we have members of the public in the queue who want to speak? we don't have anyone in the queue who wants it speak on this item. that condition clouds public comment. >> further discussion from the commission? >> mr. fuller do we have further business? chair, post we have no further business on the agenda. i adjourn the meeting. we will meet again on friday october 21st. for force .

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>> i try to start every day not looking at my phone by doing something that is grounding. that is usually meditation. i have a gym set up in my garage, and that is usually breathing and movement and putting my mind towards something else. surfing is my absolute favorite thing to do. it is the most cleansing thing that i'm able to do. i live near the beach, so whenever i can get out, i do. unfortunately, surfing isn't a daily practice for me, but i've

been able to get out weekly, and it's something that i've been incredibly grateful for. [♪♪♪] >> i started working for the city in 2005. at the time, my kids were pretty young but i think had started school. i was offered a temporarily position as an analyst to work on some of the programs that were funded through homeland security. i ultimately spent almost five years at the health department coordinating emergency programs. it was something that i really enjoyed and turned out i was pretty good at. thinking about glass ceiling, some of that is really related to being a mother and self-supposed in some ways that i did not feel that i could

allow myself to pursue responsibility; that i accepted treading water in my career when my kids were young. and as they got older, i felt more comfortable, i suppose, moving forward. in my career, i have been asked to step forward. i wish that i had earlier stepped forward myself, and i feel really strongly, like i am 100% the right person for this job. i cannot imagine a harder time to be in this role. i'm humbled and privileged but also very confident. so here at moscone center, this is the covid command center, or the c.c.c. here is what we calledun -- call unified command. this is where we have physically been since march, and then, in july, we developed this unified structure. so it's the department of

emergency management, the department of public health, and our human services hughesing partners, so primarily the department of homelessness and supportive housing and human services agency. so it's sort of a three-headed command in which we are coordinating and operating everything related to covid response. and now, of course, in this final phase, it's mass vaccination. the first year was before the pandemic was extremely busy. the fires, obviously, that both we were able to provide mutual support but also the impact of air quality. we had, in 2018, the worst air quality ten or 11 days here in the city. i'm sure you all remember it, and then, finally, the day the

sun didn't come out in san francisco, which was in october. the orange skies, it felt apocalyptic, super scary for people. you know, all of those things, people depend on government to say what's happening. are we safe? what do i do? and that's a lot of what department of emergency management's role is. public service is truly that. it is such an incredible and effective way that we can make change for the most vulnerable. i spend a lot of my day in problem solving mode, so there's a lot of conversations with people making connections, identifying gaps in resources or whatever it might be, and trying to adjust that. the pace of the pandemic has been nonstop for 11 months. it is unrelenting, long days,

more than what we're used to, most of us. honestly, i'm not sure how we're getting through it. this is beyond what any of us ever expected to experience in our lifetime. what we discover is how strong we are, and really, the depth of our resilience, and i say that for every single city employee that has been working around the clock for the last 11 months, and i also speak about myself. every day, i have to sort of have that moment of, like, okay, i'm really tired, i'm weary, but we've got to keep going. it is, i would say, the biggest challenge that i have had personally and professionally to be the best mom that i can be but also the best public certify chant in whatever role i'm in. i just wish that i, as my younger self, could have had

someone tell me you can give it and to give a little more nudge. so indirectly, people have helped me because they have seen something in me that i did not see in myself. there's clear data that women have lost their jobs and their income because they had to take care of their safety nets. all of those things that we depend on, schools and daycare and sharing, you know, being together with other kids isn't available. i've often thought oh, if my kids were younger, i couldn't do this job, but that's unacceptable. a person that's younger than me that has three children, we want them in leadership positions, so it shouldn't be limiting. women need to assume that they're more capable than they think they are. men will go for a job whether

they're qualified or not. we tend to want to be 110% qualified before we tend to step forward. i think we need to be a little more brave, a little more exploratory in stepping up for positions. the other thing is, when given an opportunity, really think twice before you put in front of you the reasons why you should not take that leadership position. we all need to step up so that we can show the person behind us that it's doable and so that we have the power to make the changes for other women that is going to make the possibility for their paths easier than ours. other women see me in it, and i hope that they see me, and they understand, like, if i can do it, they can do it because the higher you get, the more

leadership you have, and power. the more power and leadership we have that we can put out