getting there. today is monday october 17, 2022. secretary, if you meaner take the roll. >> good morning. please, respond with here or present. thomas harrison. >> present. >> kim hartwig-schulman. >> here. >> ike kwon.

>> here. >> mogannam. >> here. >> christopher simi. >> present. >> with 5 members present we have quorum for the santation and streets commission. >> due to the on going covid-19 health emergency and given the public health recommendations by the san francisco department of public health and the emergency orders of the governor and mayor concerning social distancing, this meeting is via teleconference and is being streamed by sfgovtv. watching live stream, be aware there is a brief time lapse with the live meeting and what is shown on sfgovtv. >> on behalf of the commission i like to extend thanks to sfgovtv media services and building

management, staff for assistance in putting on this meeting. members of the public wishing to make comment on an item from outside the hearing room 415-655-0001 and access code: 2484 734 5450 ## >> and to raise your hand press star 3. please note for public commenters to limit your comments to the topic on the agenda being discussed. unless you are speaking urged general public comment. reminds you if you don't stay on topic the chair may interrupt and you ask to you limit comment to that agenda item. >> we ask comment made in a respectful manner and you refingerprint from use of

profanity. address remarks on the commission not to individual commissioners or staff. mr. chair? are there requests from the commission to amend the agenda? a motion to hear item 7 the director hiring report after item 5? would that be appropriate? acceptable. on consent before item 6 the regular calendar. douglas will present and requested to change due to time conflict. do i hear a second? >> second. motion passes. the you need to take public comment on that voice vote. >> sorry. secretary fuller open up for public comment. >> members of the public who

wish to make 3 minutes of comment on motion to hear item 7 as at following item 5 may if you are present in the hearing room line up against the wall. or if you are call nothing dial 415-655-0001 then access code: 2484 734 5450 ##. you may raise your hand to be recognized by dialing star 3. we don't have members of public in the hearing room who wish to speak on this motion. sfgovtv, do we have callers in the queue who raised their hundred? >> we do not. okay.

that concludes public comment on this motion. any debate on this motion. all in favor to hear 7 early say, aye. >> aye. >> anyone opposed? >> next. motion passes. are there further amendments to the agenda? >> hearing no requests, >> fuller call the next item. >> item 2 is announcements by the commission chair. >> good morning, everyone. auspicious day the first day we are activated as a fully enacted commission. all along we had training wheels on now throwing us in the deep end. i believe we are all well prepared thanks to everyone that is out there. there were a lot of people that did a lot of work in between the

meetings thank you for helping us with your jobs and keeping the streets of san francisco clean. that being said, that concludes my announce ams. mr. fuller call the next item. >> item 3 general public comment. members of the public may address the commission on topics within the subject matter of the commission but not part of the agenda. of this agenda. comments specific to an item on the agenda may be heard when that item is occurred. members may address for up to 3 minutes and general public comment continued to the end of the agenda if speakers succeed 15 minutes of general public comment. members. public who wish to make 3 machines of comment may line up against the wall. or calling in, dial

415-655-0001, access code: 2484 734 5450 ## then star 3 to raise your hand to speak. we don't have any members of public wish to speak in person. sfgovtv do we have any people in the queue who expressed interest in speaking on general public comment? we do not. we have no public comment mr. chair. >> thank you, mr. fuller that concludes general public comment. call the next item. >> item 4, is the director's

report. department direct of operations for sanitation and streets dijaida durden is here to present the report. this is an informational item. allow me to reintroduce myself dijaida durden deputy direct for operations sitting in on behalf of carla short. and she is on a well deserved vacation. this past saturday we held life our city beautification volunteer day in district 6. we were joined by supervisor matt dorsey and we had an attendance above 100 volunteers this saturday. and the volunteers came out we planted trees abaited graffiti, weeded sidewalks landscape, a few jobs out in the field we

took care of this weekend. this work was done over south of market. rincon hill. harrison street. mission street, second and other areas around this area in soma area. we had projects at the community gardens betsy carmichael middle school where the event was kicked off. not only we dot events to draw residents and memory chants but with communication organizations and department employees who come out and help on their day off. often accompanied by family members. this is i great opportunity to give back and show when we have done to improve our neighborhoods every where. and work with everybody to pitch in. a big thanks to our employees bowero of environmental services and urban forestry and our community engage am team who put together the neighborhood beautification day.

next month our beautification day is november fifth. if you like you should come out and join. 9 a.m. at balboa high school. and speaking on vol tearing our staff lead by the community engage am team will participate in the city wide all out sf week that kicked off this past sunday. the week long effort celebrates san front and come together on make our city an even better through service projects and community team building. >> each day is a different focus, visual arts, small businesses, music and open space. saturday october 22nd is the clean up days cohosting 12 neighborhoods cleanups across the city. mission, potrero, bayview, dog patch. westportal. eureka and the richmond district for more information found on allout sf.com.

>> and encampment resolution lawsuit. you may have heard or seen in the news coalition on homelessness sued the city, public works, police department, department of homelessness and supportive housing and upon handful of other departments in the u.s. district court alleging that encampment resolutions i haveerates the rights of unhoused individuals living on the streets. we are working with the city attorney office and in this case we wage a vigorous defense. y can't comment because we are in active litigation. i want you to know i'm appreciative to our hard working staff. and women out in the field who clean up the encampments. they are professionals and job is tough and it is absolutely essential. i'm pleased let you know that karen hill has come on board as the new director of human resource.

she will over sea hr for public works and the new department of streets and sanitation. joins us with 25 year's experience in operations, employee relations, payroll, worker's comp, workforce development. she served director of staffing at the department of public health. before that, san francisco municipal transportation authority. san francisco public utility's commission and child support services. brings to our organization a strong commitment to addressing inequities. and creating a culture of transparency in the workforce. karen come in the role at a crucial time. the launch of our own human resource section independent of general services and focus on public works and streets and sanitation. i want to make sure you are

aware of the status of the city add administrator prop b effort in changing role of the projects staff. rachael alonzo and elizabeth ramos sprue everinstrumental on prop b efforts will be transitioning out of full time roles now to their primary roles wrapped up and moving on. however guidance and assistance on technical matters as needed. thank you. the task was complex and required attention to detail and they delivered. thank you again. we hosted a health fair last wednesday at operation yard.

this department wide initiative for staff from both operations 49 south vaness came on and brought in kaiser to administer 134 flu shots and health care providers gave out information on various benefits they offer. we organize fun workshops including cardiofitness, dance and self defense. give out fruit and healthy snacks. we want employees to leave work healthier than they started the day. the health fair tool we use to reach this goal it is fun for team building. is this was the first health fair since covid and we had a positive feedback and than i enjoyed it. . speak of employee engagement i

happened to thank the d. latino employee group organized the hispanic heritage month celebration. they did an amazing job. discussions about art, food. language, dance. observation. last week was festive and delicious food for a pot luck. we take pride in our staff and the heritage month among many black history, lgbt and asian-american pacific islander inspiration, education and community building. that's important to our staff. of it was a great time last week. that's all i have to report.

any questions? thank you deputy director of operations. questions from commissioners? >> i do. >> i noticed when i was reading in my report there is a thing in the director's report called, advanced calendar talking about the grant program. >> uh-huh. >> i'm quite interested. in how that works out. i'm curious about how do the folks out there finds out about our grant program? well, um -- the way they. the grant programs is a big process. it is a bid process, which means if we have a program setum such as the pit stops let's say. pit stop is a grant program.

a public toilet that we have throughout the city for residents and public people to go to the restrooms. and so we have to staff those programs. we will go out to bid throughout the city and put out contract bids and people apply to have these. >> to install. why to put the workers inside of the toilets to have them temperature is a workforce development we work with community in san front to help people get jobs. training and things and we get the message out by word of mouth. by contractors. you know throughout the city they have to be city based contractors. they will put in a bid we put in a proposal and they bid. >> is there a committee that owner see this is and they select the winners of the

grants? the finance team. they are the ones who over see this. >> and award the grant. >> correct. yes. >> i noticed there is pit stops. i'm glad you mentioned. the other grantees were groups like -- youth and that thing. and the youth ones they got the power washing and the steam cleaning. >> that requires skill are they trained boy our people to do that? jot chinese youth center of san francisco is the one you must be talking about. it is a contractor who put in a bid and he trains them. yes. >> we give them our expectations and scope of work for the bid. >> so our people don't train them in the safety, >> no. >> so, okay. >> contractor. >> i noticed there were 2 of the

same group got 2 one on steam cleaning and the trash cans. correct. >> okay. i think that's pretty much yea. all right. thank you. you are welcome. >> commissioner simi. >> yea. follow up not follow up question but on your report, you mentioned you have a new hr director in place. >> correct. >> sounds like quite the résumé. has she started. >> she has. >> great, congratulations. >> hopefully sort of -- speeding up the process to hire is important. congratulations. >> thank you. >> not getting new software >> well i'm sorry for those of

you unified school district had a problem with sift ware and developer and expand and learn from their mistakes. correct. >> thank you very much. any further questions. hearing no questions mr. fuller open up to public comment. >> members of the public who wish to make 3 minutes of comments on item 4 the director's report, may line up against the wall. if you are calling in dial 415-655-0001 then access code: 2484 734 5450 ##. and to raise your hand press star 3. it does not appear we have

public comment in person. sfgovtv, do we have folks in the queue wishing to speak? appear we have one person looking to speak. please, unmute them and caller you have 3 minutes to speak and i will provide you with a 30 second warning when your time is about to expire. >> great. can you hear me okay? >> we can hear you. >> it is david pel pill. >> the meeting until 10. . 10 there was no opportunity for opinion comment on item 3 i had done but you miwant to reopen under 9. when you get there. i very much appreciate the advanced calendar and the

correspondence. i wonder who's suggestion that was but it looks great exit appreciate the report from the deputy director. good over view behalf is happen nothing operations and the yard thank you very much. . we have one other member of the public look to speak. have you 3 minutes i will give you a 30 second warning sfgovtv please unmute the caller. >> yes, i'm richard manso a resident of the knob hill area and over see the street sweeping clean up we do monthly with the participation of dpw. i'm also part of the graffiti abatement crew dpw is using. i suggested in past correspondence with dpw add a

couple streets to the street sweeping without increasing the need for monitors or street signs that was using the fact that sfmta created dedicated bus lines on clay street between jones and tailor and mason and powell. and well is no parking on the right side of the streets during the same time that the mechanized street sweeper is in the neighborhood. it would be a great opportunity to run the street sweepers down the streets and get rid of leaves and other or beganic debris accumulated over the years on the curb lines. there is an opportunity to increase the streets that we are street sweeping and without necessary low increasing a lot of cost and without adversely affecting the parking situation. i like to see dpw take that

under serious consideration. thank you. >> thank you. caller. that is our final public commenter on this item. no further comments. thank you. further discussion from the commission? >> hearing no further discussion call the next item. >> item 5 is the consent calendar of routine matters. i wanted to note this is the first time we are having a consent calendar where we can vote on multiple where the commission can vote on multiple items that are tends to be low dollar or routine. and wanted to point this out if any folks have questions about this we did have a fair amount of discussion during the contract delegation adoption of

that policy. to discuss what would go on consent and i want to remind commissioners that you do have the power, if there is an item coming up on the consent calendar that you are fro to pull it from that, from the consent calendar and heard as an individual item. this does help us get through a lot of material that does not necessarily need a great deal of scrutiny during what can be sometimes lengthy meetings. >> thank you mr. fuller. do i hear a motion to adopt consent of routine matters? >> so moved. >> we have a second? we will go to public comment. mr. fuller, open it up. >> members of the public who wish to make 3 minutes of

comment on item 5 the adoption of the consent calendar may line up against the wall if you are in the room. if you are calling in, you may dial 415-655-0001 then access code: 2484 734 5450 ## then star 3 to raise your hand. does not appear we have members in the hearing room wish to speak on the consent. sfgovtv, do we have any members of public wish to speak on this item? >> one speaker. >> okay. please unmute the speaker and you have 3 minutes to speak on the consent calendar. and i will give you a 30 second

warning when your time is about to expire. >> great. you can hear me okay >> we can hear you. >> excellent. david pill pel we have not worked out on the consent calendar whether or not the process is to just indicate an item is to be pulled and discussed separately or taking all comments on consent now. so for the purpose of today i will speak to the minutes which was the concern i had and sort out later how that is handled going forward. on the minutes, i noticed 3 things on page 2. under roll call. the -- 4 commissioners were noted present. commissioner hartwig-schulman i believe was absent and not so

indicated. i would add after the 4 commissioners noted present, that commissioner hartwig-schulman was abcents and that was reported in advanced of excused or not. other items on also on item 1 prior to public comment, i believe there was an announce am of intention to continue item 7. because my public comment does not have context before. i believe there was a motion. . on all of the motions the motions are properly stated for the actual commissioner. it should indicate absent in all cases on the votes. you think it is important

approximate consistent with the other board and commissions indicate who made the motion and the second. that is in the indicated in the minutes. i think those are my substantive succession for the minutes and perhaps one of you could ask if than i make sense they be incorporated in the final version. i don't think another version needs to come back. thank you very much for lynching i hope that helps. >> thank you for your comment caller. >> and it does not appear we have further public commenters on this item. >> further debate on this motion? all in favor of adopting say,

aye. >> aye. >> anyone opposed? >> hearing no neigh's the motion passes. mr. fuller call the next item. >> okay. based on the change to the agenda earlier in the during item one, we will hear item 7 out of order. skip to that, one moment. >> item 7 is the sanitation and streets department director hiring update. this item was postponed from the september 22, 2022 meeting of this commission. deputy city add administrator douglas will present this report. >> good morning, commissioners. douglas leg deputy city add administrator and i have been

over seeing the prop b transition team lead by rachael alonzo which is why i'm before you today. >> one of the thing this is we wanted to do as soon as prop b the project going work to get general managers executive directors the 2 departments hired. we were working with the department of public human resources to get this process started. so, in the hopes that when you all were seatd and table to take action we would have a list of candidates you could look at for the director of sanitation and streets. dhr actually -- got service of 2 different recruiting firms one for public works director and

one for sanitation and streets. and short low thereafter, we the public works recruitment got started earlier. we thought that was the more upon important recruitment and -- at the time that appointment could have been made by the mayor before the commissions were seat. unfortunately, the recruitment process we went through for the public works director -- did not yield candidates that -- dhr felt were appropriate to interview panel that they had empaneled -- did not have candidates they felt than i could forward to the mayor at that time. so, after we, during that

process, they did the obtain the service recrewer for sanitation and streets. around this time, the new prop b seemed to be moving toward the ballot. >> we felt it was inadvisable to go for recruitments for a commission this may or may not exist. that brings us today and i wanted to let you know where we are the current priorities still to focus on getting a public works director in place. >> we in the city add administrators office will recommend to you and department of human resources let me back up. so we are working on that. we drafted a new job description for the director of public works assumes prop b passes, we have

the jobbing description for the existing position. we are in the process we put a pausea that effort that is going forward now. and so depending on what happened on november eighth. this is when we see happening. if prop b does pass, we would not be recruiting for the sanitation and streets director but we would want to make sure that this commission has input in the recrewment for the new public works director over seeing the functions you are responsible for over seeing and working on. we would be proposing that the recruitment from the members on board be retain exclude than i

would start interviewing commissioners to get input on what you are looking for to make sure you are informed of the process. going forward and getting ready it participate with public works commission and this selection process. i think we would recommend that the public works commission invite the president of your commission to sit in on the recruitment proceedings. so -- this commission is involved in making sure your interests are met and your input is part of that process. of course, the final decision is up to the should prop b pass is up to the opinion works commission. that's how we envision moving forward with that recruitment. if prop b does not pass, we are

recommending that the recruitment firm on board be retained. and they start as soon as possible with recruitment that would be completely under your direction and again we would want the recruiter to bey expediting interviews of you all to make sure they understand what it is we are looking for that the process can move forward as quickly as possible. of however, it is still in our opinion, most important that a public works director come first. and under the charterer they would be over seeing both diameters until you fired somebody new. next time you are hearing about this i'm hoping that the department of human resources will come.

i did not think it was necessary to bring them in at this point since there are so many things they are not really involved in they are standing ready to be of assistance. this is the status of the director recruitment and help to ask and answer questions or -- here if you have feedback at this point. thank you very much. >> thank you for the report. what is the name of the search firm doing the search. >> i cannot remember the name of the search firm. i can upon finds out and get become to you >> thank you. >> department of human resources has recruiters and put together request for proposals out to the firms.

everybody in the recruitment world is busy, there are vacancies and so many positions filled around the state of california and nationally. which is one reason why -- i'm really hoping they can hold on to the recruiter they have. i'm hearing that they reached out put proposals out for positions and got no responses. you know nobody is applying to -- work on recruitments for various city positions. which is never happened in the past. >> thank you, commissioner. commissioner simi. hi. just follow up question. sounds like the first attempt to get a new d ph head did not work out but in what is the time line on the -- new recruitment

assuming you get a candidate that works. do you know what that time line is? um, dhr when they appeared before the public works commission said they were making efforts to get a recruiter for the new position. i have not heard they have done that. it is our hope that, that firm will be on board within the next couple of weeks, so as soon as results of prop b are known, we can get to the public work's director you know job announcement and recruitment out on the street right away. we are hoping that recruitment firm will be on board before the election so they can start the processes interviewing commissioners from both commissions. but the plan is to try to start that recruitment as soon as possible.

>> you have a fabulous interim director. i think you know would like to return to the bureau of urban forestry. >> i continuing is in all of our interests to get it moving we are a bit we are a bit at the mercy of this -- recruitment situation. so, and i reached out to dhr left week to get an update and they did not get back to me. >> thank you. i have a few questions when you did your left rounds of looking for candidates and you said, nothing came to fruition, was it due to people not qualified or a good fit or lack of no one applying or not enough people applying. >> i say it was not enough strategy low qualified people applying. >> all right.

>> there were i think they got received between 20 and 40 applications. there were very good upon candidates, they just were not in the opinion of the panel people who were ready to take on a job like this in this city at it time with the challenges that the department has been facing. do we have a posting of the requirements so that -- i would like to see what they are so i can get an understanding or grasp of the expectation. i imagine it is public low posted if this could be made available? >> yes. original -- job description was public low posted and available the revised job description for

public works directors available and we can had i ever that. it has not been posted public low. and i don't believe the sas director position description and posting has been finalized yet. when it is, you know i think it is our intention to share it with -- members of commission and i think at this point the hope is this you would be able to comment on the job description to make sure we are not missing anything. upon the -- chair of the public works commission requested that the public works job director position reviewed by city attorney and the controller's office in light of the past public integrity issues and so -- that went through that process. it makes sense to have the 2 offices review your job description.

the most important thing will be your review. >> thank you. and one more other question. how different will -- provided say prop b does in the pass and you hire 2 directors. how differents the 2 job descriptions and my concern my interest is someone applies for d ph director and 2-3 good cant evercandaceidates you pick worn can you gnaw upon person and assign them as director or are the 2 job descriptions different? >> well under the existing prospect b, qualifications are different. and it is -- it is possible that there are people that meet both job descriptions but public

works requires that the applicant be an engineer, architect or land scape architect. the sas director has to have experience in public street cleaning. or building maintenance. individuals who have been a director of public works department that like current san francisco public works department is a full service department would have would -- potential low qualify for both positions. there is an act, engineer or landscape architect. but people from those kindses of departments of public works are in much small are communities. and so -- i'm not sure that they would be red to step into the challenges of sudden fran.

i mean i'm not presupposing anything but that is one thing we would be concerned about. and i think especially for dealing with the kindses of issues that the departments sanitation and streets or operations division would bes fayed with implementing. . there is in reason yet 2 recruiters cannot share applications if there are people who are who would be well qualified for the other position. >> thank you. further questions? thank you very much. of of look forward to working with you and getting insight and part of the solution. mr. fuller, public comment, please. >> thank you very much. >> thank you. >> members of the public who wish to make 3 minutes of

comment on item 7 the department director hiring update. may lineup against the wall by the door. if you are calling in dial 415-655-0001, access code: 2484 734 5450 ## then star 3 to raise your hand. >> and then press star 3 to raise your hand to be recognized. >> does not appear any members who are here in person wish to speak on this item. sfgovtv do we have member of the public in that electronic queue? appear we do. unmou the first caller you have 3 minutes to speak. i am give you a 30 second

warning. can you hear me okay. if you could speak directly in the device you are using. is this better. >> much better. >> thank you. >> excellent. david again. i support the nuanced and thoughtful hiring press that douglas out lined and thank you very much for the work on that. i will as of of response i will think about those qualifications that doug has just discussed they seem for both upon department heads more professional in terms of requirements then and there in the past there have been a number of directors of public works that were shall i say, more political or at least more management focused than having techical skills. that is for my perspective an

interesting choice about requiring more technical backgroundses for hiring in both case. i will think about this and appreciate very much the work that has gone into both hiring processes to date. thank you for listening. >> thank you for calling. and we have a second speaker. and please unmute them and you have 3 minutes and -- if you have another computer sounds like you have another computer with the volume on please, mute that so we don't have feedback. >> hello can you hear me? >> thank you i'm theresa rimeris business agent with local 261. we appreciate the commission and we appreciate the report this we heard regarding hiring of the

directors. there is a big difference between the way the charter is yin written and what prop b would do if passed. it speaks volumes that the city add administrator's office has not put their full commitment in you can't push pause on the city charter. we know that. it is bye the law. there is a big difference. it is interesting how the city add administrator's office will rewrite the qualifications for director of public work in hopes that prop b does paddle. removes the minimum qualifications. [feedback] talked about saving time and machiney by waiting to either recruit for this director. >> one moment. i'm sorry, it appear it sounds like you still have device that is echoing in the background could you mou that i paused your

public comment. i don't have -- another device on. >> okay. >> okay. i guess we will continue. >> i'm not sure why. but -- no, it is should pause then, too, rewriting the description until after the election. there is a big difference with minimum questions of law ifkdzs for both and considering that if prop b passes there will be one director with no requirement of minimum qualifications. we look forward to seeing what happens. and real do hope we get the best qualified to run both diameters or the one at the end of the day. thank you. >> thank you, caller. >> okay. . and sfgovtv do we have other members of public in the queue on this item? >> no further callers.

we have in further public commenters. >> commissioners, further discussion? mr. full are call the next item. >> returning to item 6. if on the agenda. regular calendar of items to be considered individually. the first item is the introduction to central operations presented by central operations manager darlen frohm and joined by members of her team assistant manager central operations warren hill and equipment supervisor john and community engage am program support analyst ramsey alvarez.

>> good morning, commissioners. thank you for allowing operations opportunity to meet you. i'm darlene frohm the assistant deputy director of prescriptions manager 4 i assist the ddo in over seat bureau of central operation community engagement. float, storeroom and yard security. these are major components of the daily functionalities of public works you will hear from managers here with us today. now i will go through the presentation. >> i believe you see everything i'm looking at? central operations manage community programs. improvements and partnerships. support department operations throughout.

these are the upon different sections like i said community engage am. fleet, storeroom during covid storeroom was vital for the city and all the departments in public works. workforce development you will more from grounds and building patrol and security. community engagement team. which the acting director mentioned this weekend we did a major event. we do it every among for the first 11 months of the year. more community engage. enforcement. street, parks, adopt a street. many cleanups. community lead capitol projects. these are events we have throughout the city. john, up to give an over view of float?

fleet? >> good morning i'm john i'm in charge of fleet management for sas and dpw now for the time being. and some of the things that our responsibilities are procure am of equipment. we are the liaison for the burroughs with cents roll shops to repair equipment. and with the city attorney's office whistle blower complaints such as telematticks reports. gps, information. let's see. we also handle the parking citations. toll violations for city vehicles. that's a few things weep handle most anything to do with the vehicles.

keys, 2 way radios. mobile radios and the equipment. also hand held ros for all the staff. we handle dmv, everybody this works for public works and sas are enrolled with the dmv. if somebody is license is expiring, suspend, any type action we notify the department about that. that's about all i have unless you have questions. well, we have a lot of old equipment, which if you see -- that should be replaced. we are little by little but we have a lot of equipment that has exceed its useful life. if you have questions i can -- answer them.

after. >> commissioners? um -- is there anything besides the budget that is keeping you from replacing the vehicles? >> no just money, budget. >> okay. thank you. >> i agree some of the equipment is quite old i was behind a city vehicle dpw or i'm sure it was or sas bad left tail light. i was going to write the number down. some look like they have been in a demolition derby. >> image of the city and moral of the staff. and the reliability of getting work done and safety. >> none of them have current safety features. backum cameras and censors collision avoidance all that

stuff which helps from get nothing accidents in the first place. >> thank you. build and groundses patrol we have one security person. we also have a security contract and they rule the department, yard come employee parking lots. staff they patrol our buildings inside when we have our beautify your neighborhood day like them past saturday. they will go out and rome there. when we have night evans with the clean team group we talk about later. they will walk with the staff then. >> the storeroom i mentioned. we funds the whole departmentful we make sure everybody has their supplies, there are 4 bureaus and make sure that everyone is well equiped do their job.

>> good morning i'm warren hill manager one and assistant manager for the bureau of central operation. i manage and over see community engage am and workforce development initiatives 2 separate sections in central operations. [speak fast] includes our community out reach neighborhood beautification events on saturday. and various volunteer events in the neighborhood beautification and out reach and enforce am team similar to code enforce am throughout the state and counts real. and workforce development 6 different apprenticeship programs pit stop program and training program. and our workforce development guarantees we award to different community based organizations. when you asked earlier about the sidewalk cleaning the grants are under workforce development

zeechl preash prenticeship program where we work with hsa we employ individual who is are returning to the workforce who mihave a low skill set but able to show consistency from 6 monthses to a year. working out there and keeping the streets clean. >> if you look at your screen you will see this is these are our [inaudible] throughout the city keeping the streets clean they are working broom and dust pan keeping the city clean. >> our program which our 7501 and labor program. [speaking fast] masons and engineers and plumbers.

plumber is the newest in the last 18 months. >> there is the different grant programs. you will see this is our pit stop program you will see in the right hand corner. you see our wonderful staff we partner with that is joined treasure can and steam cleaning and as well as our freeway ramp off on ramp off ramp upon cleaning program. another grant that will be reconstituted go through rfp process you asked that's how we do it. once awarded that will be back. >> we have hired 460 apprentices since 2004. 244 have graduated to go on and become journey level professionals in their trade. pit sfop program you all see is

a nationwide model we provide mobile restrooms so they can be used save and keep the streets clean. i will hand back over to darlene, thank you. >> before we go to the performance evaluation do you have questions or wit until the ends. >> i believe we can wait and then. >> actually -- because the over view and the performance measures were put on a separate item we have to do public comment and call up the performance measure as a separate item >> okay. should we go to questions from the commissioners. >> commissioners. question sns >> i have. questions. >> getting back to the

preaprentice, can you give me a break down. i understands it is not really too much as far as over seeing the aprentices and when working with the union they have a committee over sees promotions and if member is not productive you know absenteeism. allow them to be aprentices and being labor or gardener. can you give me a run down on how that is going on. each program has a board which over cease the aprentice completion of hour, performance. so for you mentioned the 7501 labor program thshg is a joint program with 261 and the department. we do meet we will be meeting

again to determine individuals to say, suitability to upon continue throughout the program provided they don't have the absenteeism. they can't pass whatever application test they take at the training certainly that is something on going and we work close low with our counterparts in the union. >> do you work with the local union 261? >> yes. >> [inaudible] our houses our labor, arborist and gardener program. >> excellent. do they sit on the opinion that determines the qualifications? >> that is per of when we do through negotiations where we help determine what the mq guidelines are. are going to be required for each to complete the program. >> yes. >> are you still deciding on how that will work? it is we have a meeting wednesday to finalize. so -- yes technically but have a

meeting on wednesday to finalize. >> commissioner kwon? >> i have one security fte. how many total doing security. >> we vice president one during the day that rolls around and one upon in the evening. so one at the employee gate vehicle gate. and after 6 p.m. there is i driver that rolls the yard. >> 7 day coverage 2 individuals or they are covered >>. covered 7 days a week >> commissioner simi. >> apprentice you mentioned 274. graduate since 2004, so.

doing math on my phone. then a year if you divide that is there knowing the hiring difficulties around the department is there a goat number of aprentices or i assume more in in and grut. is there like a number of people you like to be bring nothing a year? >> we like to bring in as many as we can afford. what takes place there needs to be a ratio of journey level to aprentices and needs to be position available that we can feel in order to hire along side the journey level workers. >> sounds like an availability of places to put issue rather than can't find enough people issue. >> okay. thank you. >> money.

commissioner simi i will segue off his question. he had 400 applicants since 2004. 244 completed which is good for ratio and everything. nou how do we get numbers up. i know you are looking for good people and aprenticeship is a great way what capacity can you handle more -- can you on board more if they started walk nothing the door or a budgeting item or having people. how can we improve that that is a gateway to get more people in here so we can -- >> it will come become to budgeting. the budgeting that we have for the individual burroughs where the aprevents will be working. with scs there needs to be a ratio of full level journey

level qualified laborers supervisors we have the proper supervision. this will be with scs and bus and bbr, we need to have the full time positions filled to bring in apprentices to work long side. >> soundses like a catch 22. if you don't have enough people you can't if you have enough you don't need them. >> or don't have a place for them. per se? >> we always have a place it allows them to get in the workforce. majority are not in the workforce and had issues that's why we have created the programs. that's fantastic i had experience working with at risk youth. i'm really will great opportunity i commends you forking this on.

how long is the program once i mean i imagine it is deferred by skill but varies 2-1/2 to 5 years based on requirements by dos and the trade. department of aprenticeship starnsd. thank you very much. further questions. >> commissioners? no further questions. thank you very much. >> grit to hear from you. mr. fuller public comment. members of public when wish it make comment on item 6a, the 7 roll operations over view. may lineup against the wall. if you are call nothing dial

415-655-0001 access code: 2484 734 5450 ## then star 3 to raise your hand. we don't have member the front in the room who want to speak. sfgovtv indicateed me we have one member of the public wish to speak on this. unmute them and caller will you will have 3 minutes to speak and a 30 second warning when your time will expire. >> great difed gwen on the last point at the presentation and the discussion i assume that the hiring and training programs are coordinated with the office of economic and workforce development in the city build

academy. and part of the city's over all workforce investment goal and efforts. but -- great work on central operations. i appreciate it. thank you very much. thank you. appear we have no further public commenters on this. commissioners, further comments or questions? >> thank you very much this concludes this portion. mr. fuller the next item. >> item 6b is the central prescription performance measure report. note that the hearing of performance measures reports is per of the prop b2020 mandate and the plan is this each bowero will present its performance measure report on quarter low bases and central operations will present its next performance measure report in

january of 2023. today joining us from the first item is manager darlen frohm who will present this report today. thank you. >> good morning, again. the first this is for the month use this for this month. we are highlighting our enforce am performance metrics. the out reach team consists of public information officers and conduct inspections to ensure residents and businesses are abiding by public works code when they find instance the code is in the being followed. they issue citations. the next few sliders will cover other items. you see the citations are in orange. the notice of violations are yellow and green are the out reach and which are verbal and

mailings we send out. >> this shoes met low actions for fiscal of august of 23. shows that the team has increased their actions in fiscal 23 prior to 22 we had covid we had no staff everyone was working remotely for out reach and enforce am. >> fiscal 2022, the top 3 code i have lilgzs were 24/7 bins and illegal dumping which is a big issue. we are doing our best to stream line it. then % representatives the violations uncan container 20% and illegal dumping 21%. and thank you.

so, am not in here. okay. these other numbers we have and i think we showed them in the previous presentation which "the apprentice" is hired and so community programs out reach and enforcement >> it was in the other presentation. i think this is it this time. that's it. commissioners, questions? commissioner simi? >> yes, the citation is interesting measure, it is you look at they deliver in context you don't want like -- a goal number of citations. it should not help in the first place but so -- i guess i was

wondering what in this might not be a question. i don't know. also. what we do before we give a citation. staff public information officers are assigned area and they will walk the areas or driveway them to make sure that everything is being done for appropriate low. if not they will have communications with the business owners or the residents. before issuing the citation. they will do a notice of violation or out reach information they will give out to them. we don't go straight to citations only when they are not adhering to the conversations or verbal mailings or -- understood. may be not something we need to dive too deep today it is not

jermaine to the item but what the process is for escalation up to a citation and how one resolves it. that's something i don't know a lot about. i don't own a small business. i'm sure others on the commission know better. sometimes it is in the their fault. the in middle of the night. often times being a small business leader i get calls saying i'm the victim and i'm

cited. try to find a solution. as far as the gross violateors i love to get more detail about that. get the streets dloen is easy to clean up something that does not get on the street in the first place. we have sometimes not your fault. when we do that we do a night walk or if there is 99 we think is coming around. a lot of times they will empty the garbage on the streets. and garbage time we will do night walks. our public engine officers educate business owners with noticers and go through the process. help them throughout process.

our big issue is some of the business owners don't have garbage pick ups that's the biggest issue they are putting the trash on the street. so we do educate a bit and work with each business owner to make sure they can follow the process as well. that's what the public information officer does. gets to know the business owners. they get to know each business owner and resident. supervisor in the area and work with them so we don't find them. that's the last issue. we ensure we got beautiful pamphlets and walk them through the press. men business owners don't have the correct size toter they are not piing for them we have to follow up with them and sometimes fine them. thank you.

further questions? mr. fuller public comment. members of public who wish to make 3 minutes of comment on item sick b central operation performance measure report. line up on the wall. if you are calling in dial 415-655-0001 then access code: 2484 734 5450 ## and story 3 to enter the queue. we don't have members looking to speak on this item in the hearing chamber. sfgovtv do we have anyone in the queue?

we have no further public commenters on this item. >> thank you, mr. fuller. call the next item. >> item 6c the street environmental services over view. presented by superintendent of streets and environmental services christopher mc daniels with some of the members of his team. good morning. good to see you again. superintendent for street and environmental service. i mentioned left time, we are focussed on 3 principles people, proper and performance. our people are number one and take great time to make sure our people are okay. we spends time on trying to

maintain the moral doing the work is difficult. environment they work in sometimes can be dangerous. we spends time uplifting our folks. our folks are our number one priority. 2, our purpose to make sure the city is as clean as it can be. we have folks that live here with high expect eggs and people that work here and people that visit our city. high expectation for us to keep the city clean. performance is our third one. we will get in this later. we have a perform team that helps us out to target our resources. we use the planning p. plan our work. act on it. tick an electric at it and see if it okay and adjust it based on the performance team findses gaps. over vow will be include my

staff members i have 3 great assist an superintendents i'm not visible they stand in for me. i appreciate their support they will present as a part of this presentation. before we get in that i want to go over our organizational slide. as we mentioned we are 24 hour operation. our folks are working around the clock. weave have a day shift. they'd do the bulk of the work. we have a swing shift crew. they finish up the day crew has done in the day and a night crew. night crew focuses on making sure people come to work and get up in the morning the city is looking good. >> we focus on corridors in the city like the mission and market street. we power wash those every night. when people come out of the bart station they go and get coffee

at star bucks the sidewalk on market and mission are clean. those 3 crews do a great job keeping the city clean. our budget on the board 112 million dollars annually. since we are 24 hour prescription we have equip very cost low to run this bureau. the last is our fte's 348 people working. i start in the november i did a gap analysis that showed we were down fte's we are aggressively working to get the numbers up. >> during that time, trying to keep the city clean we have people work over time. if you push your folks that causes problems or injuries and stuff tloik this. we are purke aggressively to make sure we have proper

staffing levels. i have 3 great superintendents. kenny bruce is our superintendent that looks and manages our zones and swing shift. jonathan our special operations asuffer annual superintendent graffiti and special projects and a new superintendent mark, takes care of our mechanical sweeping dispatch and such. i will introduce mr. kenny bruce, following him will be john thon skrain approximate following him will be mark. thank you. kenny? >> good morning, commissioner. kenny brous assist an superintendent of street environmental services. i over see city wide street cleaning operations.

for the day shift and swing shift. the city is divide in the sick zones from a-f. the map on the board is the actual zones you see. in the zones, we use daily numerous piece of equip. this is a couple flushers, sweepers. steamers. you anymore it we use everything to deal with all the challenges on the streets of san francisco. in is pictures of will patrols who pick up community bags, you see here. responding to service requests. brushingum walks and trash fills makes the public safer and clean to pass.

another big service citizen steam cleaning you see a few pictures of us pressure washing the sidewalk. receive mull pull service requests for human waste and other things on the street. blood, needles and -- so pressure washing is a huge part of disinfecting the public right-of-way. special events handles and plans the eventings you see in the pictures. these are parade cleanups. the sweep in orange and black is after a giant's world series win. the blue and gold you see is the most rent william clean up after the warrior's parade. another one where we participate in the pride parade.

every large evenly public work system there. to bring the streets back to clean, safe condition after the event. emergency response. we have in the photo here whether an oil spill you see applied to the roadway. we have another employee who was trying to clear a catch base they be is flooded. another thing we do and respond to. we will pass it over to jan than over cease the graffiti unit. good morning commissioners. i over see a few things with the prescriptions. one are graffiti abatement we have private and public graffiti i'm not sure we have time to go

through the press but private graffiti issue a notice. to the property owner. public property we abait within 48 hours that is our goal. we respond to complaint from 311 and also try to abait as soon as possible. in addition to private and public we will go through a new program called, pilot program. which will be over see all by myself, which is abaiting graffiti on private property in the commercial corridor. once we get the posting we receive a complaints from 311 on a graffiti on private we

paragraph. issue notice and sends the notice. we have 100 folks sweeping in the commercial corridor. and they are looking at not just garbage but reporting out sidewalk defects. tree basin. graffiti and human waste and over flowing city cans. they are a big eye for us. not just waiting for response or complaint but reporting this approximate doing this ourselves. special project, the tome we do big events planning. like kenny said the approximate raid we are talking about

[inaudible] and pride parade we will clone up. and where the community and big projects now is cloning the broadway tunnel. this week and next week. we are closing the tunnel and clone that deep cleaning on that. and i will turn it over to america to talk about the hot spot team. >> thank you. good morning commissioners and thank you for allowing me this opportunity to speak in front of you. i'm mark and i am the newest management team member in ses. i am the superintendent over seeing the hot spot team. night operations. dispatch and our radio room.

let's start with the -- >> thank you. start with our night crew. the night crew is -- cleaning the city at night with mechanical broom routes. steamers, plazas, places of high visibility like the chase center and making sure that they are clean for everyone in the city. visitors, residents, businesses to come in and start the day fresh. and -- than the folks are working hard for you. you folks can sleep easy at night. all right. hot spot team. do you remember your driver for the tour mr. adultworth. he is my right hand manual. hoe is the supervisor that i work with to over seat hot spot

team. these other folks that go out and finds areas of the city encampments boondzed and areas left a mess. and they go in there clean it up and make it electric like nothing was ever there. they have a tough task. every day. and the crew runs 7 days a week. and finally -- our dispatch office and roroom. the radio room takes calls from 311 from the public and businesses about concerns that we would handle in dispatch such as litter or spills or safety occurrence this we would address. they would then call these

concerns or service requests out to litter principle and laborers or truck drivers in the fold to address these problem it is roroom is 24/7. so they are constantly on duty and giving out information service requests to the crew in the field. and final low our bis dispatch office, they over seat mechanical broom routes that are outside 24 hours a day, 7 days a week running throughout the city. it is most low during the day we have our street cleaning or mechanical street sweeping take place. so next time you look out the street cleaning sign outside your residents you will know that sweeper is coming from our dispatch office. and that's it. thank you.

in closing issue clone suggest difficult in the city. we depend on other city departments to help us to clear encampment on the tour, it takes pd and social services to help the folks be red to move to a different location. if those 2 departments are unable to do their job ownership don't respond or show up we can't do our work. we can't clean around an encampment we want to dot heavy lifting which means clear it. without their help we can't move forward. i wanted make sure everybody understood that. also, our staff ws diligent low every day and i mentioned moral and different ideas to keep them upbeat is a challenge we will push as we care about our staff. thank you very much. any questions? >> thank you. commissioners, questions? commissioner harrison.

>> thank you all for the presentation. and a new [inaudible] father in my day. the reason you have 348 full time employees. does this is this one classification or all >>ing we have various within our bureau that is everyone. field people. >> and our admin staff and our superintendentses and my assistants have staff that works below them. we call them soup 2's and ones the field generals that coordinate and make sure streets are cleans and bags picked up. monitoring the trucks go to the dump. this is a bureau number. how many boots on the fwrundz to

you have doing the physical work? i don't have that percentage but it is over 75% may be 80. of the total. yes. >> i have office we have admin staff of 5 in the office doing admin work. woeful have the 3 assist an superintendents hi have superintendents two's work nothing the fields. it is high percentage level of boots on grounds in this bureau. z.s like a lot of work for a few people >> yea. how much are you short? a guess? when i came in november i did a gap analysis of staffing and fund we were about net-100 people short. we made progress since november. picked up about 50 folks we are still pushing we need 50 or so additional. we do have goalless we have to

meet and i mentioned we want to use our fte's official low we don't want to use over time as a way to run our business we will use it as manage that is on the outside. if we have a holiday or something, folks are gone and use the over time for this stuff. we don't want to use them every day. until we are fully staffed, we have no choice. so. we are pushing every week to get additional fte's in. and targeting 50 additionaling folks. >> you utilize the aprentice people. they come in and work with our team as i stated i count my ft after the accident boots on the ground. thank you very much. how much i did take the tour i

guess you know we were here i made my comments about those folks they do a great job and comapproximation is great. when upset me the illegal dumping. you can only do so much >> adam about keeping that area clone we had conversation and spoken to the dpo. we are trying to find ways to keep an area clean. we have 2 calls with a company that may be able to provide some help and identify where this stuff is coming from. so we have in the knot to this point but we are talking to them to help us do that work. it it is so much work that we had to bring in heavy equipment to help us remove the piles of

debris. we were trying to load by hand but not effective. so -- we were able to give a 41ed ever41 end load and dump truck to help us load the debris and get rid of it as soon as we can, the next day it is there again. >> very difficult. thank you. commissioners. why thank you all 4 of you a few questions from me. one, when you said you did the homeless cleanups and sfpd have to be there and social services? >> yes, are there times you find you kent do your work buzz they are not available? i really can't speak for pd than i have conflicting priorities. emergency calls they have to attends to we all understand that. there are times where we are waiting for them and they are

redirected to a more important call >> understandable and i know they are short staffd and trying to we are working togetheripmented see how afternoon that happens. it is unusual if there is a crisis. you know i want them there, too. >> yea. it is getting better now. jop and as for the graffiti abatement. i know the pilot going on i believe authored by supervisor melgar and getting expanded i love to hear that because i think a lot of people get excited graffiti feels like this is victim blaming. this it is an opportunity for landlords to put art work on walls that way it is in the graffiti proof but doesrous it. it is noise to see the groups working together. we are all here and working together for the same thing and clean streets and as simple as that sounds say i don't needs

that commission or not involved in this. not a person in here not on our streets. >> and superintendents 2 go to community meetings and tuck to them before than i go we want to make stewart folks attending the meetings understands this it is a joint effort. public works can't do it alone. we need partnership and stake holders to help us. residence denials and business owners and public works and everybody have to participate for us to meet that goal. >> and also my philosophy is it is easier to not clean up something on the street than with illegal dumpers e especially in the bayview and w with pd and working with our pi oshg's and bit enforce. deterrent. one-2 people prevent it from happening is easier than 6 in a front loader.

>> yea. >> i agree. >> thank you for your performance. mr. bruce. when did you graduate from high school? you look familiar y. me and chris from sacred heart born and raised in san francisco. class of kwo. >> my goodness. small world, sorry. you sacred heart. 82? it is a mall world. i recognize the name you look different. very good. good to see you. >> good to see you, too. >> commissioner hartwig-schulman. thank you for all the work you guys do. i appreciate it and i know a little bit about how hard it is i work with community benefit

districts. for the hot spot crew, i -- if i remember correct low you only had like one truck for the day and one for the wing and one for -- i don't think you do it at night, do you? >> for hot spot. can we get more staff? or put more people on it? i than is a big thing with everybody in the city. >> yea. we are struggling with that. we have conflicting priors like every other department. we do have property owner this calls me every other diand trying to sends resources this way to keep that area cleaner. we are being pulled in many direction its is difficult on apeez everybody. we are trying and returning e mill and communicating when they

have a problem. and it is funny when you get a mean e mail depends how you respond if you are noise and say, we are sorry and all that, they understand. and then it is not a get you situation we appreciate you helping us can you come sooner? can you come more often. that's what we found works best we are dog our best. we have equipment issues. as john mentioned it takes a language time to get a truck. you know and the trucks are expensive and you know you have the chip problem and delivery problem. take 2 years it get a new truck. >> wow. >> so. we are juggling but we are -- surviving >> yea. i understands what it is like. do you guys work with the commune benefit district? of course. >> of course.

>> our superintendent 2 are generals in the field. they community with the cbd and stake holders. than i do a great job and attends to the community meetings. we want them to have a one on one rep with them. the cbd and tl we are familiar with their team. and if we have a deficiency we can call them and they will step up and help us and vice versa sthing, too. if a flat truck breaks down if they have one, we will provide our driver you load it, so we have a great rep with them. >> do you work with all the cbd's. >> we do have a joint field operation phone call. 10. . 15 every day. we talk to a lot of the cbd's in the downtown area, civic center and south of market area. surprised your cbd does not have

a person on that call >> doesn't sound like it. sam dodge is our contract person he coordinates the call every day at 10:15. >> and then -- for with graffiti do you work to have murals installed. we do this with our cbd. i wonder instead of you have a great big wall instead. -- working with noremoving the graffiti all the time and cleaning the property owner do you work with them? >> yes. >> thank you. we do work with the commission and have a small fund for this program. for the mural. >> more going a lot of these taggers do respect ever mural can want that out on big spaces

any picture naacps represent the city itself where hay can not tag. we have a small funds to work with the art commission with these mural. >> awesome. >> great, thanks. >> and with sfpd reasigning their graffiti officer. we will see a reduction. they gallon out and identify and start citing. thank you. >> further questions. mr. fuller? public upon comment or next item. public comment. members of public when wish to make 3 minutes of public comment on item 6c the over view of street environmental services, lineup long the wall.

if you are calling in dial 415-655-0001 then access code: 2484 734 5450 ## and star 3 to enter the queue. we don't have members in honor. soft soft unmute the first caller. and caller, you have 3 minutes to poke and i will give you a 30 second warning. >> great. david again. i could not remember after the previous meeting where i knew chris mc dannels from and i did checking he came from sewer

prescriptions he was a successor to tom francis and [inaudible]. i appreciate the presentation and the discussion. i think it irrelevant highlights the within dpw and sas and ses is really the unit this works most closely with all of the various city departments not just pd and rec park, mta, puc and the port on occasion. just runs the gammet. and shows the and 311. anyways, it shoes the inter~ connectedness of the city and the various departments and operations and also personal low the career opportunity for movement both within the dpw,

empire and he wills where went city, people should have the opportunities to grow and develop. and move elsewhere. to, departments become approximate forth as their careers advance and help the city and grow as individuals. thank you for upon listening. keep up the good work >> thank you, caller >> >> sfgovtv do we have another caller. looks like? go ahead and unmute them. have you 3 machines to speak. hello richard manso again another proposal this we considered within the community of not rushing hill and shared with dpw staff during out reach meetings. again, increasing the number of streets receiving the benefit of

the street sweepers. we proposed and said of adding through the petition proeltsz of having a weekly sweep. to do something ad hoc to pick the corridors that don't receive sweep and do once every 6 months or 12 months and pick the cable car route streets so that will be hyde, jackson, washington and mason that are not receiving any sweeping. there is a lot of or organics and leave it is built up on the curb side. . and have volunteers work to go head and get blocks having the truck come by to clean that up otherwise, running in issues getting rain and a lot of the

debris will get wash in the the basins out to the bay which is in the good or tell clog up the catch basins causing localized flooding. it was presented to staff but we will, it did not have enough voice to move it forward. i was suggested boy staff people to bring this to the attention of the commission that's why i am doing it today. thank you, proernlt your good efforts. >> thank you, caller. we have no further public commenter. commissioners? follow up questions? >> hearing no further discussion. mr. fuller call the next item. >> item 6d is the street

environmental services primaries measure. similar to the one fuller central operations hearing of performance measures is part of the prospect b 2020 mandate. and treat and environmental services will present its performance measure today and again in january. and do so on a quarterly basis. superintendent mc daniels will present this. >> good morning, commissioners again, chris mc daniels. environmental services. our performance teach helps us out we talked about plan to check act this statute ways we show our gap and make improvements. mr. kenny, bruce and john than will present on street cleaning data and graffiti data.

>> good morning, commissioners. kenny bruce. so when we have on the screen are our data we meet month low with our performance team. we have one tomorrow public works stat meeting we go over the so if you look back at the past years the environmental services requests we that year and stefshs orders00 in a perfect world we independent within 48 hours. so that's the graph you are looking at right now. thank you very much is the same data broken down in divisions.

of the 178,000 requests received. you see most of them for street cleaning. 123,000. almost 31,000 for steamer. almost 20,000 for encampments. and 3800 for large items. ghaen it is another stat. just broken down by months in the years here. again, i think with the amount of service requests we receive on a daily, week low and monthly base our response time is good based on all the challenges we faced on the street. not as simple as pulling and up brushing up something. sometimes have you problems where it it is a homeless encampment we try to offer bags

and brush up around them. and other timeless could be more difficult we need pd's help. or have to revisit at another time. then i will turn it over to john for graffiti stats. good morning the shoes graffiti private this is public property. actually. public property consists on any street structure. on the public as a signal box, utility pole. garbage can. again we do have an mou or agreement with various city agency we abate the graffiti the significant until box belong to mta and parking signs. this show this is we are down on

2021 and 22 due to covid. utilize our crew are general labelers. we reassigned the work to concentrate on the garbage and the mess the nuisance. rate does go down a bit the response rate including the complaints. this basically break down boy among. charts up and down in mito june, july within down. we are looking going back up in july on response rates. and the private property -- we are just starting to reimplement the gr feety notice again. so 2021-22 fiscal we have not done as far as issuing notice.

this is a break down on the public and private graffiti. 2021 and 22. numbers are similarly. we are expecting to see more graffiti notification as we start to implement it. but in the on the commercial corridor. that's it. >> thank you. >> any questions? commissioners? commissioner simi. >> just 2, i think looking at that public graffiti numbers. it get covid was a thing. still is a thing but the drop was pretty precipitous. and i so it sounds like a lot due to reassigning staff to do

other stuff. 22 ended in a few months ago. has staff been reassigned back to do that work? what is the looking forward plan? >> we are working on it. >> thank you. we the staff is back on to the regular assignment. some of the number the complaint you see 34,000 is down, i guess most of the numbers are from the 311 complaint that's how we track it. the plan for us to better abate graffiti faster is the corridor ambassador. we are planning to get them in the commercial corridor. put 2 and 3 personnel in each block and just abate graffiti all day every day posters, stickers that is our plan to move forward.

not sweepingum garbage but additional staff to abate graffiti going forward. thanks. one kind of more general question about the performance measures. commissioner harrison touchod this i bit. helpful to see when the sort of staffing levels are and matched up with how things are going boy year approximate month. i think you know there are 2 pieces. how many complaint and graffiti is one piece and the other is how many people have you to abate this or clean it up. stow, may be the next time we go through it would be helpful it see the vacancy rate. depending on the positions and men we can talk more about temperature but what do you have understands that dynamic would be helpful. we can see what the demand side is. like how much is out there but

not the supply side of staff. gi wanted touch on that a bit. so during covid when we had our staff mobilize to other areas graffiti was not a high priority during covid. we stopped fining business owner and we reallocated staff to do covid testing sites and places throughout the city. you in we are back again to move forward. and yes thshg it is a great idea we will present staffing so you can see when we go through our stats the staffing levels. unfortunately graffiti is an area we are short. we are still hiring. the positions we are waiting for hr to get more staffing as well. weingly think about that and presents this at the next presentation as well.

thank you, commissioner simi. >> further questions? thank you. everyone. mr. fuller? these are subitems public comment? yes. member of the public wish to make 3 minutes of comment on item 6d. the street and environmental services performance measure report. may line up against the wall. if you are call nothing dial 415-655-0001 then access code: 2484 734 5450 ## and story 3 to enter the queue.

no members are present who expressed interest in speaking on this item. sfgovtv do we have anyone in the queue? you have no callers. >> okay. we have no public commenter on the item. mr. chair. >> hearing no further comments commissioner fuller or -- mr. fuller i'm roping you in. mr. fuller call the next item. >> item 6e is the over vow of sanitation and streets condition transact approval brop prop b analyst elizabeth will present. >> good morning, commissioners i'm elizabeth ramos the prop b analyst. thank you for the opportunity to (an over view of contract items

that will come before you. we want to present what you will receive before you receive it. i'm joined by public works contract manager alec burns. i want to start telling you where we are today with approvals this is the last step in making approving machines out of you. you have received various presentations from contracts dollareding city attorney taylor and manager alex burns and project director rachael alonzo the prospect b transification team presented your mandates including condition transact approvals and left among during your assessment 22nd meeting approved your delegation policy which out lined the approvals delegated to the director. michael sell providing background of the materials and

resources we created and wuk you through the content you will be receiving and as part of the condition transact approval process. it takes a village is something we here often. last summer the prospect b team recognized preparing the materials for you would be a new process for the department staff. and did not want to create process that impede the ability to deliver projects. instead our objectives to support upon -- submitting an item for commission approval and ensure contnewt of contract execution procedures. worked it find a balance with new form and procedures that are meaningful and not bureaucratic.

we looked to the departments and reviewed the materials staff reports, resolutions, presentations. and the departments included municipal transportation agency. puc, the port rec and p, airport and public health. we contacted sects and managers and collected best practices and assessed the forms that staff were already submitting to office of contract administration and reviewed the contract documents out of al ~esques burn 'neap public workings. and we joined working sessions lead by clerk of the board of sproirz who is was the facilitating discussions for a new board system for items before the board and with the timing and requirements for this

this would not meet the requirements for the public works or sanitation of streets. we locked to see who had a system in place that was the mta and, uc. stake holders from the mtu and public works it for a now work flow system for items before you. we were trying to reduce the amount work occurring in people's inbok did not want to have in box exactlies things get lost. we met with these 2 agencies have a system so we can develop manage in house for public workless. >> were that was alots. and we thank all of the city wide staff that helps us with this i don't think we would have been appropriateed start the commission work that commence third degree summer had we not been taking that time and having that resource available to us

the last year. so. all of that collaboration takes us to the new agenda item system. this is a screen shot of the home page the beginning of 22 the transification team and public works it teach created a new system [speaking fast] the city attorney and secretary fuller and managing commission agenda items in one accomplice. in the left slide, gathered best practices from the other commissions wlo they had a system we wanted know from point a to b how did they create an agenda. and how did they gather the supporting documents. briefly on this screen, you do see identifying information including id, the subject, there are columns with dates. first 2 titled commission meeting date when staff requesting the item scheduled

and dead line to approve when director should approve the item so it can enter the agenda setting process. facilitated by secretary fuller. i think might have been your last meeting we were describing how long this would take it is a 7 week process. 5 weeks in the system and 2 are off system managed boy secretary fuller the agenda is finalized. and i will continue with showing you some -- screen shots from the system. this shows the initialling web forms staff fills out to create an agenda item. staff cannot begin submitting through the system until conscience met. having the contract advertisement close and the protest has to be complete. contracting monitor division deem the contractor complies with the solicitation.

they the forms submitted proper level on time and not unacceptable conditions. the dppt must contirm the condition transactor is responsible and meets all qualifications. and responsible mean this is they meet the required criteria. have the expertise, experience can a record of timely performance. as well as license and safety requirements and records. witness they are met, staff will send out materialless such as staff report and resolution and presentation through the work flow system. on the left, the agenda items document section. and that is showing the staff report and commission resolution the staff will select. so again through this w we created templets. now there are 17 total in the

system that staff can select from. out of the 17, 15 are related to contracts. depending on the commission ask they request they will select the present templet. the idea this action is requested you are receiving consistent information. the people in the approval path on the right indicates all of the stake holders. that are approving each contract y. this includes contract administration, various managers, superintendents, assistant superintendentses and the city attorneys. deputy directors, can secretary full and the director. the people in the approval path are similar to other department in house systems. and the sequence is based on best practice, there are, let of names 9 total approval steps and the folks on the left are the primary approvers for each item.

give you context with that mta has 11 approvers and puc has 12. the learning are chapter 6 departments. in parallel to the steps the policy and communication team may review presentation and constrakt administration will continue the contract process in parallel. i the move on to the documents you will receive. there are 3 documents for each contract approval. and at a minimum you will always receive a staff report and resolution for an action and receive a presentation for items thatter on your regular calendar. to the port staff comparing the materialings we hosted trainings for 130 staff. that covered commission processes, tools for success, new work system function and staff reports. i mentioned we gentlemaned the

staff reports with the other city wide agency and we created machineuals asked question sheets and style of guide and gathers sample videos from other commissions large motivation go over i will describe starnsd of the job report you will see the common actions and these are meant to actual the who, what, where, when and why. and repeated low told that best practices to train the department to fill them out in i manner understood by a wide audience, including yourself, public and for them in the to use much technical jargon they are meant to be digestible. this meant that staff reports

are cannot have technical jaerg are jargon and to continue generating the documents with information that they were all right providing from to the office of contract administration they are not having the restart a new press we were noticing when they were doing with the contract of administration. i want to direct your attention to the screen shot to show your staff report which is one you are receiving are written in a memo format. they are written to you from the director and the deputy director. and includes the commission meeting date and the anymore of the staff person responsible for the contracts a subject the name and commission action. and the dpreshth recommendation is the action that department is requesting you to take. there is a convention for the, worried recommendation.

the staff report includes the contract become ground. actual the story of the item. yet department is soliciting the work. about the scope of work or what the goals are. this will be different. final low staff will prosecute void the solicitation process including prosecute cure am method and evaluation process. so continuing with the contract award example, staff will provide the award amount. the funding sources as well as anticipated project mile stones such as the start date, and design and construction

endsidate the termings begin to you in months, days or years special staff will list the contractor name. moving on to some additional information on your contract award examples. the end of the report out lines compliance information with local, state and federal law. information related to the local business ordinance and staff will need to provide information on environmental clearance for the projects well as compliance requireod a project by project basis. intention is to provide you with compliance information will verboy contract and not meant to a list of every applicable law. there are a feau examples here. 12b and 12x. 12b is equal benefits program

and 12 extinguishing the ban against contracting in discrimnatory states. and staff miadd additional information. they will include a list of attachments. for each contract action you will receive a resolution. that is a begin attachment include exclude they may include a presentation if the item is on the regular agenda and supporting documents. expect, tampments for aworried to include the bid evaluation as well as the contract monitor division work memo. all right and so that really covers the information you will receive. from most contract actions and in this slide is showing you additional information that it is specific to contract changes. staff will provide air clear table out lining the original

contract amount in terms of time and money. changes approved and the requests changes i will walk you through the sample table. the first row is your original amount and the amount that was approved at the time of the award and next row is the original contingancey a 10% threshold. and that means the department may execute changes up to the first 10% of the contract have you if you have a million dollar contract with within00 day duration may execute 100,000 chunks or 10 day increments within the department before than i come before you for approval. and this example the approximate reserve row refers to previous asks you approved. since typeset is blank it is indicating this is the first time they are coming before you

for approval. the final lines of each table summarize the department authority will be and should be the sum total of the previous 4 lines. this was it for staff reports. now i will tuck about the other do you mean the resolution. and the resolution clauses indicate haaction you take per contract action. important to note every project is different and the city attorney team will review the resolutions that come before you the commission meeting motion options are again your contract delegation policy as items on consent or regular calendar. on consent, assuming you don't pull one you approve them as one item and your motion to be approve the consent and for regular items you would being

moving to approve that number so -- let's say i was not 6 i was 7 you call to approve item 7. secretary fuller relayed a good tip. it was this you should read your resolution in reverse. out lines what the commission action is. you move back or up in this case to the where as clauses describing the facts to support the commission action. good tip. finally there are many procedural and project delivery actions that occur and the project -- item that will is review in thes agenda item system i was showing on the screen shots earlier.

secretary fuller will publish the resolution if you adopt it. administration lead the execution press and the project team montorthe the activities. >> i want it thank you for your time and i'm joined by public works alex burn and would be happy to answer questions. commissioners, questions? you prepped us so well. >> hearing no questions thank

you, i think what will help witness we get into it and the role thing there trust me i will be like. >> [laughter]. >> got a question there. >> thank you very much. and i'm sure once the role thing is in front of us we will have questions. you laid out an awe some foundation. thank you everybody involved. you are doing well. >> commissioners, nothing? thank you. >> no further questions here. >> mr. fuller, public comment.

>> david. homefully the last time today. sad for world, i know. >> so i appreciate the w that went in this. thoughtful.

i like that staff used other board and commissionss models especially the puc. i think it is good to include maps and photos about projects and cites. where appropriate. i'm not sure i need i photo of street cleaning equipment. i don't know may be. whatever. monopolies and photos were appropriate. i don't personally care about the memos from cmb about contract compliance. others may. i do care about ceqa documentation and ask you attach exemption documents those are not easy to get over at city plan and include a link to negative declaration and eir documents. we can w through those issues as they come up. i think a reasonable amount of back upon grounds description for condition transact and

projects are helpful with links to website and web pages where applicable. i think this this process is very much a w in progress. and miget tweaked to meet commission and public needs. as your oversight role gets sorted out and evolves. and finally i continuing is good to include the total budget for a contractor project and the instant. and condition tract or the support and for changes -- >> one focus on the amount of the change so you can see clearly what the amount of change is and where this fits in the over all budget and to note

in the description of the item whether it is a scope, money or time change or more then and there one of those, with the ceqa document to evaluate change in scope on projects. i hope this is helpful and i can follow up with staff. after. >> thank you. >> thank you. i'm done. >> thank you, caller. and we have no other public comments on this item. further discussion? no. that said, secretary fuller next item. which is the next item took 7 already is 8, new business initiated by commissioners. this is an informational item. >> commissioners? anything? input, announcements.

the good of the cause? seeing none. open up public comment >> members who witch to comment lineup against the wall. online call in 415-655-0001 then access code: 2484 734 5450 ## then story 3 to enter the queue. seeing no members of the public present it speak, we'll turn to the queue sfgovtv it appear there is no one in the queue. public men is closed.

>> thank you. call the next item. item 9. >> okay. item 9 is going to be continued will take place since during item 3 we had a technical difficulty in the allowing general public comment. at this time, member of the public when were in the able to address the commission during item 3, the commission on items within the subject merit of the jurisdiction of the commission but don't appear on the agenda. members wishing to provide general public comment, line up against the wall if you are call nothing dial 415-655-0001 then access code: 2484 734 5450 ## and star 3 to enter the queue.

does not appear there are member of the public here who want to speak on the general public comment. sfgovtv, we don't have any members in the queue. so, general public comment is concluded. then, hearing no objection, i adjourn this meeting. thank you, everybody we will middle east again monday november 21st. thank you, everyone.

>> good morning. these meeting will both come to world. welcome to the october 20, 2022, regular meeting of the government audit and oversight committee of the san francisco board of supervisors. as well as the